Meeting papers

            Suspend payment of the Funding or an instalment of the Funding (whether in
            whole or in part) until the matters notified in the Show Cause Notice are
            remedied.

       b) If the matters in the Show Cause Notice are not remedied within the time period in
          the notice, then Council may take action in accordance with clause 14.

9     OPERATIONAL & REPORTING OBLIGATIONS OF ZEN INC

9.1    ZEN Inc must:
      a) obtain approvals to do work or conduct other activities on Council owned or
         managed lands or as required under State or Federal legislation prior to work or the
         Activity commencing;

      b) provide recognition of Council Funding support in written material, advertising,
         media, signage and reporting documents in relation to projects that Council has
         provided specific project related funded to ZEN Inc, as well as in relation to broader
         program publicity where appropriate; and

      c) In connection with any actual, potential, or perceived conflict of interest in relation to
         Activities undertaken in relation to this Agreement, disclose the existence of the
         interest and disclose all material facts to Council.

9.2    ZEN Inc must monitor the ZEN Inc program Activities and submit written reports to
       meet Council’s acquittal requirements, including but not limited to:
       a)   Provide to Council an Annual Report detailing the utilisation of the Funding in
            relation to the delivery of the Annual Operational Plan for the relevant Financial
            Year, or otherwise in such form and at such times as reasonably required by
            Council.

            i)   The Annual Report is to be prepared by February for each year of the Term to
                 help inform the next budget process and should include:

                  A. Projects and their current status;
                  B. Progress against relevant targets and KPIs set in its Annual Operational
                       Plan;
                  C. Leveraging achieved from Council Funding to ZEN Inc calculated as
                       total value of Funded projects compared with Council approved project
                       Funding;
                  D. Growth in donations (deductible gift recipient);
                  E. Percentage of projects completed within target timeframes;
                  F.   Range of methods of communication utilised and estimated audience
                       reach;
                  G. Relevant community feedback received throughout the year; and
                  H. Other relevant information.




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