Meeting papers

GENERAL COMMITTEE MEETING                                                          6 OCTOBER 2026



This includes entering contracts off a range of established arrangements as follows:




For the purposes of this report the Regulation outlines the following exception:
235 Other exceptions

A local government may enter into a medium-sized contractual arrangement or large-sized
contractual arrangement without first inviting written quotes or tenders if;

(a) the local government resolves it is satisfied that there is only 1 supplier who is reasonably
available; or
(b) the local government resolves that, because of the specialised or confidential nature of
the services that are sought, it would be impractical or disadvantageous for the local
government to invite quotes or tenders.

For the purposes of exceptions (a) and (b) above Council refers to these categories as ‘Sole’ and
‘Specialised’ respectively and has subsequently established supplier lists for both.

Sole and Specialised Supplier Lists - Administration

The Sole and Specialised Supplier Lists are generally reviewed and updated on an annual basis
(with the process commencing in August each year) to ensure their appropriateness and currency,
including seeking Council approval. The Procurement Branch, in consultation with Departments,
undertakes the following process in this regard:
   1. Seeks nominations from across Departments,
   2. Reviews nominations in the context of the exception outlined above and identifies appropriate
      additions,
   3. Reviews the existing Sole/Specialised Supplier lists and identifies appropriate removals and
      amendments,
   4. Reports the revised lists to Council for consideration/approval.

A resolution to adopt the updated lists will allow Council to continue to engage with these suppliers
in a more timely manner than if inviting written quotes or tenders.




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