Original source · versioned page text
Meeting papers
AGENDA
Special Meeting
Wednesday, 21 May 2025
commencing at 1:00 PM
Council Chambers, 9 Pelican Street, Tewantin
Crs Frank Wilkie (Chair), Karen Finzel, Amelia Lorentson, Jessica Phillips, Brian
Stockwell, Tom Wegener, Nicola Wilson
“Noosa Shire – different by nature”
Page 1 of 9
See the original
The page text is free to read. Viewing or downloading an original file needs an account.
Log in to see the originalFull text of the other 8 pages
Page 2
SPECIAL MEETING 21 MAY 2025
1. DECLARATION OF OPENING
2. ACKNOWLEDGEMENT OF COUNTRY
3. ATTENDANCE & APOLOGIES
4. SPECIAL MEETING REPORTS
2025 DISASTER RECONSTRUCTION FUNDING ARRANGEMENTS - EMERGENCY
4.1. RECONSTRUCTION WORKS FOR THE NOOSA COUNCIL ROAD AND
INFRASTRUCTURE NETWORK
5. CLOSED SESSION
6. MEETING CLOSURE
Page 2 of 9
Page 3
SPECIAL MEETING 21 MAY 2025
4.1 2025 DISASTER RECONSTRUCTION FUNDING ARRANGEMENTS - EMERGENCY
RECONSTRUCTION WORKS FOR THE NOOSA COUNCIL ROAD AND
INFRASTRUCTURE NETWORK
Author Disaster Reconstruction Coordinator, Julie Calvert
Infrastructure Services Department
Index ECM/Subject/Disaster Management/Disaster Management Operations
ECM/Contracting/Contract No. CN25074 - DRFA 2025 -Emergency Works -
Asphalt Roads
ECM/Contracting/Contract No. CN25055 - DRFA 2025 - Emergency Works -
Gravel Roads
ECM/Contracting/Contract No. CN25079 - DRFA 2025 - Immediate
Reconstruction Works - Culvert Package 1
Attachments 1. DRFA2025Sourcing - Site List
EXECUTIVE SUMMARY
The 2025 Disaster Reconstruction Program (the Program) requires contractor support for
emergency actions and development of the program. This includes contractors and initial project
management services for the emergency phase of the Program. This report provides an overview of
the services required and recommends a process to execute this work as a priority to return roads
to a safe and trafficable standard.
RECOMMENDATION
That Council note the report by the Disaster Reconstruction Coordinator to the Council Special
Meeting dated 21 May,2025 and:
1. Pursuant to section 257 (1) of the local Government Act 2009, delegate to the Chief Executive
Officer the power to negotiate, finalise and execute the following contracts on behalf of
Council:
a. Emergency works for asphalt and gravel roads
b. Immediate Reconstruction works for damaged roads including stormwater crossings
c. Project and Supervision resources to develop work packages for emergency works
2. Resolve that the delegation in Item A is not limited by any general financial delegations that
apply to exercising the Chief Executive Officer’s powers, and may be exercised to bind
Council to a contract sum that exceeds the Chief Executive Officer's general financial
delegation.
REPORT
1. Background
Post TC Alfred on 29 March, 2025 a significant storm event was experienced by Noosa Shire, where
a substantial amount of damage to essential assets was recognised. Disaster Reconstruction
Funding Arrangements (DRFA) under the Western Queensland Surface Trough and Associated
Rainfall Event has been approved for Noosa Council by the Queensland Reconstruction Authority
for this event.
The DRFA program is a phased program with specific guidelines, criteria and timelines:
• Counter Disaster Operations (CDO): work to attend to immediate disaster risk. This tends
to be focused on Human health and safety.
Page 3 of 9
Page 4
SPECIAL MEETING 21 MAY 2025
• Emergency Works (EW): attends to making essential assets such as roads, stormwater and
waterway crossings safe for use. In some cases, these are temporary measures until a more
permanent reconstruction can be delivered.
• Immediate Reconstruction Works (IRW): delivers repairs that are minor enough to fix
immediately.
• Reconstruction of Essential Public Assets (REPA): tends to involve reconstruction of
assets to return them to long-term functional use.
The Project Team has identified Emergency Works and Immediate Reconstruction Works are
required to urgently repair approximately 70 roads, stormwater and waterway crossings.
In developing a resource plan to respond to damage to essential assets such as roads, stormwater
and waterway crossings, it became evident that available Council resources did not have the
capacity or capability. The Project Team has been working towards outsourcing the work to suitable
contractors.
The services required are in high demand due to the impact of similar damage in South-East
Queensland during TC Alfred and the Western Queensland Surface Trough and Associated Rainfall
Event. We are currently in discussion with several suppliers to obtain suitable request for quotes for:
• Asphalt road repairs – potholes and road scouring repair
• Gravel road grading – maintenance grade only (no added material)
• Removal of debris – clearing out drains and waterway crossings
• Reconstruct culverts – repair undermining, replace rock pitching and resurface adjacent
roads.
Due to the scarcity of supply and the emergency need for these services, the Project Team is
requesting to accelerate the sourcing by delegating to the Chief Executive Officer (CEO) the
necessary financial delegation to enter into contracts. It is anticipated that the value of these new
contracts will be over the existing CEO Delegation of $1 Million (exluding GST) and as such this
report seeks to delegate authority to the CEO to finalise and execute these contracts (only), on behalf
of Council, in accordance with the Local Government Regulation 2012, as follows:
235 Other exceptions
A local government may enter into a medium-sized contractual arrangement or large-sized
contractual arrangement without first inviting written quotes or tenders if –
(c) a genuine emergency exists.
Market research has been performed to appreciate the availability and cost of delivering these works.
The estimated costs identified as a result of this market research are displayed in the Flood
Reconstruction Program table below. It is anticipated that these works will be sourced via requests
for quotation from suppliers on existing Local Buy arrangements where available, or other local or
state government arrangements where possible.
Flood Reconstruction Program
Estimated Value contract
Issue
($M)
Asphalt & gravel roads including debris removal $2.75
Immediate reconstruction work $1.25
Project and supervision for emergency work packages $0.15
TOTAL $4.05
Page 4 of 9
Page 5
SPECIAL MEETING 21 MAY 2025
Further to this phase of the project, the Project Team is developing a submission to the Queensland
Reconstruction Authority (QRA) for a further $20m to $30m of asset repairs using Reconstruction of
Public Assets (REPA) grant funds. The procurement and contract awards for these works will be as
per standard Council Policy and procedure.
2. Project Timelines
The deadline for work to be completed under this grant is 3 months from the date of the event. This
means the repair works to the roads need to commence as soon as possible and be finished by 29
June, 2025 to ensure cost recovery is not compromised.
3. Next Steps
• Award delegation to the CEO so emergency road repairs can commence as a priority.
• Source and award contracts to suitable suppliers who have the capability and capacity to
make the necessary repairs to the road.
• Have contractors commence and complete the works by 29 June, 2025 to ensure cost
recovery.
Link to Corporate Plan
Theme No. 2 - Liveability
Liveability encompasses housing, facilities and services, transport, health and wellbeing to enable
an inclusive, connected and vibrant community.
Objective 2.7
Fund and deliver sustainable assets and facilities and associated services, responding to the
changing needs of the community and the challenges and opportunities of the future.
Previous Council Consideration
Nil
Finance
Emergency Works and Immediate Recovery Works are eligible under the DRFA program where they
are eligible, are completed within the deadline and suitable evidence is available. This means all
costs expensed for these works are eligible for cost recovery.
Emergency Works deadline is 3 months from the date of event. This means the repair works to roads
need to commence as soon as possible and be finished by 29 June 2025.
Risk & Opportunities
Funding Risks Mitigation
The funding recovery via The scope of the work has been deemed acceptable by QRA and therefore
a grant from QRA is funding will be covered by the grant.
compromised.
Cost Risks Mitigation
The cost of works Standard contract management processes will help ensure cost control is in
escalates during place.
program.
Page 5 of 9
Page 6
SPECIAL MEETING 21 MAY 2025
To help manage costs, the emergency works for road repair are being
contracted on a day rate and have oversight by supervisors (Council or
Northlane).
Program Risks Mitigation
Contractor availability is The Project Team have identified likely contractors with capacity and
limited due to competing capability to commence works. By being able to award contracts rapidly
disaster works. ensures Council can utilise available limited capacity.
There is the potential Wet weather delays will be managed as required. However, the need to
that the project is award contracts sooner will help ensure deadlines are met.
delayed due to wet
weather.
Resource risk. Resource allocation using services outside Council crews ensures
continuity during this period of labour instability due to protected Union
action.
When Council staff return to standard work, they will be able to focus on the
backlog of issues that are not Disaster related.
Safety Risks Mitigation
The contractor fails to Prior to commencement of services, the recommended contractor’s
ensure the work is management plans, Safe Work Method Statements, Job Hazard Analysis
conducted safely and in (or similar) and other documentation will be submitted, reviewed, and
accordance with minimum accepted by Council.
standards. Council will undertake surveillance, regular safety audits and inspections
throughout the construction period.
Environmental Harm Mitigation
Risks
Works impact on the The contractor is responsible for the development and implementation of
environment. strategies to minimise impacts such as noise, dust, vibration, sediment
and erosion. The superintendent and Council staff will closely monitor the
construction phase to ensure all impacts are minimised.
Council can offer the contractor examples of the expected environmental
plans to support their development.
Public Disruption Risks Mitigation
Traffic disruption due to Interruption due to these works is no different to any other similar works
road works. executed within the shire.
Community feedback to Customer Service indicates that the disruption of
roads damaged by the 29 March 2025 event are impacting their safe
travel.
Communication issues. The Disaster Reconstruction Coordinator will work closely with Council’s
Communications and Infrastructure departments, as well as the contractor
to provide necessary communication support if and when needed.
Human Rights
Human Rights Compatibility Statement
In developing this Report, the subject matter has been considered in accordance with the
requirements of the Queensland Human Rights Act 2019. It is considered that the subject matter
does not conflict with any human rights and supports a human rights approach to decision making
by Council. Council representatives will endeavour to act and make decisions under this report in a
manner that is compatible with human rights. This report should be read in conjunction with
Council’s Human Rights Policy.
Page 6 of 9
Page 7
SPECIAL MEETING 21 MAY 2025
Consultation
External Consultation - Community & Stakeholder
• Queensland Reconstruction Authority
• Community – via Customer Service requests for action.
Internal Consultation
Departments consulted:
Office of the CEO, Mayor & Community Services Corporate Services
Councillors
Mayor & Councillors x Director x Director
Chief Executive Officer Community Development Financial Services
Executive Officers Sport & Active Lifestyles Fleet
Community Engagement Arts & Culture Revenue Services
People & Culture Community Connection ICT
Governance Customer Experience x Procurement
Commercial Property
Strategy & Environment Development & Regulation Infrastructure Services
Director Director x Director
Strategy & Sustainability Development Assessment x Infrastructure Planning, Design
and Delivery
Economic Development & Local Laws x Civil and Asset operations
Destination Management
Environmental Services Environmental Health Waste
Innovation & Digital Hub Building & Plumbing Building & Facilities
Property / Permits x Disaster Management
Page 7 of 9
Page 8
Attachment 1 - DRFA 2025 Sourcing - Site List
Road Name Locality Assessment Status EW Package Works Reference REPA Package
Andersons Road Federal Included TBA
Bagnalls Road Cooroy Included Package 2 Western Gravel Works
Bates Road Kin Kin Included Package 1 Eastern Gravel Works
Black Mountain Road Black Mountain Included Package 4 Sealed Road Works Drainage Repair TBA
Black Pinch Road Cootharaba Included Landslip Pkg TBA
Boreen Point Esplanade Boreen Point Included Package 4 Sealed Road Works
Bunneys Lane Kin Kin Included Package 1 Eastern Gravel Works
Christies Road Federal Included Package 2 Western Gravel Works
Coles Creek Road Cooroy Included Package 4 Sealed Road Works
Cooroy Belli Creek Road Cooroy Included Package 4 Sealed Road Works
Cooroy Mountain Road Cooroy Included Package 2 Western Gravel Works
Cooroy Mountain Road Cooroy Included Package 4 Sealed Road Works
Cootharaba Road Cootharaba Included Package 4 Sealed Road Works
Crawfords Road Black Mountain Included Package 2 Western Gravel Works
Dath Henderson Road Tinbeerwah Included Package 4 Sealed Road Works
Esplanade Esplanade Boreen Point Included Package 4 Sealed Road Works
Evans Road Black Mountain Included Package 2 Western Gravel Works
Evans Road Black Mountain Included Package 4 Sealed Road Works
Ewarts Road Cooran Included Package 1 Eastern Gravel Works
Ferrells Road Cooroy Included Package 2 Western Gravel Works
Golden Gully Road Kin Kin Included Package 1 Eastern Gravel Works
Gradys Lane Kin Kin Included Package 4 Sealed Road Works
Gumboil Road Tinbeerwah Included Package 1 Eastern Gravel Works
Hamilton Road Lake Macdonald Included Package 4 Sealed Road Works
Jorgensen Road Ridgewood Included Package 2 Western Gravel Works
Kennedys Road Lake Macdonald Included Package 1 Eastern Gravel Works
Kildeys Road Cootharaba Included Package 4 Sealed Road Works
Lake Flat Road Boreen Point Included Package 2 Western Gravel Works
Lake Flat Road Boreen Point Included Package 4 Sealed Road Works
Lamonts Road Cooroy Included Package 1 Eastern Gravel Works
Lukes Road Cooroy Mountain Included Package 2 Western Gravel Works
Marara Street Cooroy Included Package 1 Eastern Gravel Works
McPauls Road Lake Macdonald Included Package 2 Western Gravel Works
Middle Creek Road Federal Included Culvert Pkg TBA
Middle Creek Road Federal Included Package 4 Sealed Road Works
Murrays Road Kin Kin Included Package 1 Eastern Gravel Works
Musa Vale Road Cooroy Included Package 2 Western Gravel Works
Nandroya Road Cooroy Included Landslip Pkg TBA
Old Ceylon Road Black Mountain Included Package 2 Western Gravel Works
Old Noosa Road Cooran Included Package 1 Eastern Gravel Works
Old Tewantin Road Lake Macdonald Included Package 1 Eastern Gravel Works
Ringtail Creek Road Ringtail Creek Included Package 1 Eastern Gravel Works
Rules Road Pomona Included Package 1 Eastern Gravel Works
Sankeys Road Cooran Included Package 4 Sealed Road Works
Schreibers Road Cooran Included Package 4 Sealed Road Works
Sheppersons Lane Kin Kin Included Package 1 Eastern Gravel Works
Sister Tree Creek Road Kin Kin Included Package 4 Sealed Road Works
Skyring Creek Road Federal Included Package 2 Western Gravel Works
Skyring Creek Road Federal Included Package 4 Sealed Road Works
Skyring Creek Road Federal Included Package 2 Western Gravel Works
Station Street (Road 55) Pomona Included Package 1 Eastern Gravel Works
Tablelands Road Cooran Included Package 1 Eastern Gravel
Tablelands Road Cooran Included Package 4 Sealed Road Works
Timbara Road Pomona Included Package 1 Eastern Gravel
Timbara Road Pomona Included Package 4 Sealed Road Works
Tunba Court Cooroy Mountain Included Package 2 Western Gravel Works
Upper Pinbarren Creek Road Kin Kin Included Package 4 Sealed Road Works
Wahpunga Lane Borren Point Included Package 4 Sealed Road Works
Wust Road Cooroy Included Package 2 Western Gravel Works
Cambridge Court Tewantin TBA Package 1 Eastern Gravel
Frying Pan Track Noosa North Shore TBA Package 1 Eastern Gravel
Homeport Track Noosa North Shore TBA Package 1 Eastern Gravel
Noosa River Drive Noosa North Shore TBA Package 1 Eastern Gravel
Teewah Beach Rd Noosa North Shore TBA Package 1 Eastern Gravel
WallabyTrack Noosa North Shore TBA Package 1 Eastern Gravel
Page 8 of 9
Page 9
Road Name Locality Assessment Status EW Package Works Reference REPA Package
Acacia Lane Not Inlcuded
Arthur Stubbins Road Not Inlcuded
Bakers Road Not Inlcuded
Beechtree Road Not Inlcuded
Bidners Road Not Inlcuded
Blanckensee Road Not Inlcuded
Boreen Parade Not Inlcuded
Bougainvillea Road Not Inlcuded
Bundoora Street Not Inlcuded
Carpenters Road Not Inlcuded
Davis Road Not Inlcuded
Donnellys Road Not Inlcuded
Eastern Branch Road Not Inlcuded
Fig Tree Lane Not Inlcuded
Francis Road Not Inlcuded
Frogmouth Lane Not Inlcuded
Garnett Street Not Inlcuded
Gevers Road Not Inlcuded
Golf Course Drive Not Inlcuded
Goodchap Street Not Inlcuded
Grady Street Not Inlcuded
Happy Jack Creek Road Not Inlcuded
Hayward Road Not Inlcuded
Hoy Road Not Inlcuded
Kellehers Road Not Inlcuded
Kennedys Road (Road 71) Not Inlcuded
Kinmond Creek Road Not Inlcuded
Lake Entrance Boulevard Not Inlcuded
Lake MacDonald Drive Not Inlcuded
Lawnville Road Not Inlcuded
Main Street Not Inlcuded
Melaleuca Lane Not Inlcuded
Miva Street Not Inlcuded
Moran Group Road Not Inlcuded
Neusa Vale Road Not Inlcuded
Paulsens Road Not Inlcuded
Pender Creek Road Not Inlcuded
Perseverance Road Not Inlcuded
Pomona Subway Not Inlcuded
Queen Street Not Inlcuded
Railway Parade Not Inlcuded
Richards Road Not Inlcuded
Rifle Street Not Inlcuded
Robinson Road Not Inlcuded
Silverash Lane (Road 13) Not Inlcuded
Simpsons Road Not Inlcuded
Spitfire Lane Not Inlcuded
Station Street Not Inlcuded
Strattons Road Not Inlcuded
Subway Avenue Not Inlcuded
Tomkinsons Road Not Inlcuded
Top Forestry Road Not Inlcuded
Tree Frog Lane Not Inlcuded
Uhlmanns Road Not Inlcuded
Urunga Parade Not Inlcuded
Verrenkamp Lane Not Inlcuded
Western Branch Road Not Inlcuded
Williams Road Not Inlcuded
Woongar Street Not Inlcuded
Wybalena Road Not Inlcuded
Page 9 of 9