2016-06-16 Ordinary Meeting Minutes

ORDINARY MEETING MINUTES                                                        16 JUNE 2016


AUDIT & RISK COMMITTEE RECOMMENDATIONS
10 JUNE 2016 – Cr Jackson, Scott Williams, Cameron Jaggers - Apology: Cr Wellington
External attendees:   Denis Byram (Queensland Audit Office)

The following Recommendations from the Audit & Risk Committee were adopted
without discussion or further amendment.

Council Resolution
Moved:           Cr Jackson
Seconded:        Cr Jurisevic
The Audit & Risk Committee recommendations dated 10 June 2016 be adopted.
                                                                                      Carried.


1    QUEENSLAND AUDIT OFFICE BRIEFING NOTE
     That Council note the Briefing Note provided by the Queensland Audit Office (QAO) to the
     Audit & Risk Committee meeting dated 10 June 2016 detailing the 2015/16 final external
     audit plan, second interim management report and other related matters.

2    POLICY UPDATE
     That Council note the report by the Director Corporate Services to the Audit and Risk
     Committee Meeting dated 10 June 2016 and:
     A.     Note the statutory policies that will be considered for adoption with the 2016/17
            budget;
     B.     Note the draft Related Party Disclosures Policy that will be separately reported to
            Council for adoption at a future meeting; and
     C.     Endorse the Cash Handling Organisational Policy for adoption by the Chief Executive
            Officer under delegation incorporating the changes suggested by the Audit & Risk
            Committee.


3    SHELL FINANCIAL STATEMENTS 2015-16
     That Council note the report by the Financial Accountant to the Audit & Risk Committee
     Meeting dated 10 June 2016 and note the format of the draft shell financial statements as
     outlined in Attachment 1 to the report.

4    INTERNAL AUDIT UPDATE AND REGISTER OF ACTION ITEMS
     That Council note the report by the Executive Manager to the Audit & Risk Committee
     Meeting dated 10 June 2016 including:
     A.     The Crowe Horwath Internal Audit Status Report enclosing to the Cash Handling and
            Cash Management Internal Audit Report, and, Waste System Charges Internal Audit
            Report, provided at Attachments 1 ; and
     B.     An update on the Rolling Internal Audit Plan and the Register of Action Items,
            provided at Attachments 2 and 3 to the report.




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