Meeting papers

GENERAL COMMITTEE MEETING                                                       13 NOVEMBER 2023


       and suppliers who have already been selected as a pre-qualified supplier under T000078 do
       not need to re-submit a tender in response to this invitation unless the supplier wishes to
       change some aspect of their offering.
   •   The existing twelve (12) suppliers were invited to extend.
   •   Three (3) new suppliers responded to Council’s ITT refresh.
   •   The report provides a tender evaluation summary of the new suppliers and recommendation
       to award the contract to two (2) additional suppliers for inclusion to the Register of Pre-
       qualified Suppliers (ROPS) for Provision of Firetech Services.
   •   The ROPS is a register of suppliers that are pre-qualified and capable of responding to the
       Council’s requirements in a timely manner; and where the Council can either:
           o   directly engage a supplier from the ROPS on an as required basis utilising the rates
               provided within the Schedule of Pricing or on other rates as agreed; or
           o   request quote(s) from one or more suppliers on the ROPS on an as required basis
               for fixed term services utilising the rates provided within the Schedule of Pricing or on
               other rates or lump sum price as agreed.
   •   Inclusion onto this ROPS does not provide a guarantee of work during the term of this
       Contract.
   •   The ROPS is to be awarded to the suppliers listed for an initial term of twelve (12) months
       plus three (3) further term extensions of up to twelve (12) months subject to satisfactory
       performance.
   •   Council will also have the option to refresh the ROPS again at each term extension to allow
       additional suppliers to be included.
RECOMMENDATION
That Council note the report by the Director Digital Hub and Innovation to the General Committee
date 13 November 2023 and
A. Award Contract No. T000078 for a Register of Pre-qualified Suppliers for the Provision of Firetech
Services to the following two new suppliers as a result of a ROPS refresh for a period until August
2024:
   •   BIA5 Pty Ltd; and
   •   Geoneon Pty Ltd
B. Subject to satisfactory performance of the suppliers, authorise the CEO to approve the option to
extend the contract at the expiry of first extension term for a further three (3) terms of up to twelve
(12) months each ending on 31 July 2027.


REPORT
1. Background
nitially Noosa Council invited tenders on 3 June 2022 from suitably qualified contractors/consultants
for appointment to a Register of Pre-qualified Suppliers (ROPS) for Provision of Firetech Services to
support the delivery of programs and projects across the Noosa Shire Council local government
area.
On 5 July 2023 Noosa Council again invited tenders as part of a ROPS refresh. Suppliers were
advised that this invitation for tender was a refresh of arrangement T000078, and that arrangement
T00078 will continue, and suppliers who have already been selected as a pre-qualified supplier
under T000078 do not need to submit a tender in response to this invitation unless the supplier
wishes to change some aspect of their offering.



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