2023-02-01 Special Meeting Agenda

SPECIAL MEETING REPORT   1 FEBRUARY 2023




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SPECIAL MEETING REPORT                                                                        1 FEBRUARY 2023

           6     Home Office and Telecommunication needs — Consumables, Mobile Phones and Tablets
           To enable Councillors to communicate effectively, Councillors will receive an allowance of $240 per
           month to purchase communications devices and plans as well as printer consumables for their
           residences.

           7     Administrative Supports and Access to Council Office Facilities
           Council is responsible for the provision of appropriate administrative support and facilities to ensure
           all councillors are able to perform their duties and undertake council business. Administrative support
           and resources are provided to councillors for the sole purpose of legitimate council business and
           should be used responsibly and appropriately.
           Councillors will be provided with the following:
           °     Access to suitable hot desks at the Tewantin Office and Council meeting rooms for usage as
                 required;
           °     Administrative support at the Tewantin Office for council related business;
           °     Use of Council landline telephone and internet access at the Tewantin Office;
           e     Access to a printer, photocopier, paper shredder at the Tewantin Office;
           °     Access to a Fax and/or scanner at the Tewantin Office;
           @     Any other administrative necessities, which Council resolves, are necessary to meet the
                 business of Council.
           Councillors are expected to comply with the same conditions of use, guidelines and processes for
           business and communication tools that apply to employees.
            In addition to the above, the Mayor will be provided with a separate office and an administrative
           officer for administrative support.
           8     Safety Equipment
           Council will provide to Councillors necessary safety equipment for use on official business as and
           when required.

           9     Insurance Cover
           Councillors will be covered under relevant Council insurance policies while on Council business.
           Specifically, insurance cover will be provided for public liability, professional indemnity, Councillors
           liability and personal accident, and, domestic and overseas travel.
           Council will pay the excess for injury claims made by a Councillor resulting from the conduct of official
           Council business and on any claim made under insurance cover.
           Council will cover costs incurred through injury, investigation, hearings or legal proceedings into the
           conduct of a Councillor where arising out of, or in connection with the Councillor's performance of
           their Councillor functions. Where it has been found that the Councillor breached the provisions of
           the Local Government Act 2009 or other legislation, then there will be no cover provided to the
           Councillor and the Councillor must reimburse Council all associated costs incurred by Council.
           10 = Limit
           Council may by resolution reduce or limit benefits receivable under this policy.

           REPORTING
            Pursuant to section 186 of the Loca/ Government Regulation 2012, Council’s Annual Report must
           contain the particulars of the expenses incurred by, and the facilities provided to, each Councillor
           during the financial year under this policy.

           REVIEW OF POLICY
           This policy will be reviewed when any of the following occur:
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