2021-03-02 Special Meeting Agenda

SPECIAL MEETING AGENDA                                                               2 MARCH 2021


Previous Council Consideration
Special Meeting Minutes, 31 August 2020, Item 1, Page 2
That Council note the report by the Property Manager to the Special Meeting dated 31 August 2020
and:
A.    Refuse Temporary Event permit applications for Category 1 events (greater than 10,000
      people) and Category 2 events (not fewer than 500 or more than 10,000 people);
B.    Agree to consider an update report regarding Category 1 and Category 2 events and the
      broader events environment at Council’s February 2021 round of meetings;
C.    Allow Category 3 events including markets with fewer than 500 people subject to Council’s
      normal permit application assessment and approval process and the following additional
      assessment criteria:
      •     Satisfactory completion of a COVID Safe Event Checklist including a signed and
            displayed Statement of Compliance;
      •     Events to be focused towards Sunshine Coast participants only;
      •     No provision of alcohol (not licensed) unless the applicant has sought an exemption from
            Council and the exemption has been formally considered by Council;
      •     Consideration of the potential for the event to attract larger attendance numbers than
            forecast;
      •     Events that have capacity to implement controlled seating and allocated areas will be
            preferred to those with uncontrolled movement of people, i.e. attendees intermingling
            onsite; and
      •     Current health advice from the State.
D.    Approve the establishment of the COVID-19 Event Reference Group as outlined in the report
      whose role will include but not be limited to:
      1.    Reviewing and making decisions regarding event application requests;
      2.    Reviewing Category 3 Event Decision Making Framework Assessment Criteria as
            outlined in the report;
      3.    Developing a risk-based decision making framework to guide future event approvals
            within the COVID-19 environment which will consider public health and economic impact
            factors;
      4.    Monitoring the success or otherwise of COVID Safe event plans and procedures both
            within the Shire and external to it.
      5.    Providing advice and analysis relating to the above to inform Council’s review in February
            2021; and
E.    Authorise the CEO to review and amend membership of the COVID-19 Event Reference Group
      as required.

Finance
This item has been discussed within the report.

Risks & Opportunities
This section has been collectively covered in ‘Options’ in the report.




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