2021-03-02 Special Meeting Agenda

SPECIAL MEETING AGENDA                                                           2 MARCH 2021


RECOMMENDATION
That Council note the report by the Director Corporate Services and Property Manager to the Special
Meeting dated 2 March 2021 and:
A.   Refuse Temporary Event permit applications for Category 1 events (greater than 10,000
     people);
B.   Refuse Temporary Event permit applications for Category 2 events (not fewer than 500 indoors
     or 1,500 outdoors or more than 10,000 people);
C.   Refuse Temporary Event Permit applications for Category 3 events from 500 to 1,500 people
     outdoors;
D.   Agree to allow events including markets with fewer than 500 people indoors and outdoors once
     each application is properly made and Council has received all the required information it
     needs to undertake assessment in accordance with its normal permit and application process
     (noted as Option 3 in the report and Council’s current position);
E.   Agree to undertake a broad community consultation process on Council’s current position
     regarding events prior to any decision to increase event numbers; and
F.   Agree to consider an update report regarding events in the COVID-19 environment at Council’s
     February 2022 round of meetings.



REPORT
1.   Background
At Council’s Special Meeting on 31 August 2020, Council considered a report regarding temporary
event permit approvals during the COVID-19 pandemic. At that meeting Council resolved that
Council note the report by the Property Manager to the Special Meeting dated 31 August 2020 and:
That Council note the report by the Property Manager to the Special Meeting dated 31 August 2020
and:
A.   Refuse Temporary Event permit applications for Category 1 events (greater than 10,000
     people) and Category 2 events (not fewer than 500 or more than 10,000 people);
B.   Agree to consider an update report regarding Category 1 and Category 2 events and the
     broader events environment at Council’s February 2021 round of meetings;
C.   Allow Category 3 events including markets with fewer than 500 people subject to Council’s
     normal permit application assessment and approval process and the following additional
     assessment criteria:
     •     Satisfactory completion of a COVID Safe Event Checklist including a signed and
           displayed Statement of Compliance;
     •     Events to be focused towards Sunshine Coast participants only;
     •     No provision of alcohol (not licensed) unless the applicant has sought an exemption from
           Council and the exemption has been formally considered by Council;
     •     Consideration of the potential for the event to attract larger attendance numbers than
           forecast;
     •     Events that have capacity to implement controlled seating and allocated areas will be
           preferred to those with uncontrolled movement of people, i.e. attendees intermingling
           onsite; and
     •     Current health advice from the State.


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