CONTRACT NO. RP00073 REGISTER OF PRE-QUALIFIED SUPPLIERS FOR PROVISION OF PARKS AND LANDSCAPING SERVICES · Report

GENERAL COMMITTEE MEETING                                                            20 JANUARY 2025


   •   Creative Playground Surfaces Pty Ltd
   •   S.C.L Services Pty Ltd t/as Disc Landscapes
   •   TTF GLG Greenlife Group Unit Trust t/as GLG Greenlife Group
   •   Green Options Pty Ltd
   •   Canasta Holdings Pty Ltd t/as Greenwood Landscape Management
   •   SG Montague & JM Wallis t/as Hoyles Landscape Management
   •   Hydromulch Solutions Pty Ltd TTF Outside the Box t/as Hydromulch Solutions
   •   TTF The Pennell Family Trust t/as Nature Zone Landscaping & Property Maintenance
   •   Ranges to Reef Environmental Service Pty Ltd
   •   The Maintenance Company Pty Ltd
   •   TTF The Pump House Unit Trust t/as The Pump House
   •   Irrigation Centre Pty Ltd t/as Think Water Noosa
   •   Wagners CFT Manufacturing Pty Ltd.
B. Subject to satisfactory performance of the suppliers, authorise the CEO to approve the option to
extend the contract at the expiry of initial term for a further four (4) terms of up to twelve (12) months
each ending on 30 November 2027.
C. Authorise the CEO to approve the addition of new suppliers to Contract No. RP00073 for the
Register of Pre-qualified Suppliers for Parks and Landscaping Services as a result of an advertised
refresh at the expiry of the initial term and term extensions.

Finance
Parks and Landscaping services are engaged on an as needs basis under a schedule of rates
utilising existing budget from capital and operational expenditure. Historical expenditure for services
was up to $269.5k per year, and it is anticipated that the expenditure on this ROPS will continue to
be up to $300k per year.

Risk & Opportunities
The establishment of a ROPS reduces the risks associated with engaging these services ensuring
that approved suppliers have the appropriate insurances.

The ROPS also is an effective way to reduce the workload on both Council and contractors to
undertake work in a timely manner, while still ensuring compliance with Council’s Procurement
Policy.

The development of a Panel Management Plan will provide internal staff guidance in relation to the
selection of contractors from the panel and assessment of contractor performance.

 Safety Risks                                         Mitigation
 The Suppliers fail to ensure the work is conducted   Prior to commencement of services, the Suppliers
 safely and in accordance with minimum standards.     management plans, Safe Work Method Statements,
                                                      Job Hazard Analysis (or similar) and other
                                                      documentation will be submitted, reviewed, and
                                                      accepted by Council.

                                                      Council will undertake surveillance, regular safety
                                                      audits and inspections throughout the service
                                                      delivery period.