2019-08-12 General Committee Meeting Notes

RECOMMENDATIONS ONLY – NOT THE FINAL DECISION OF COUNCIL
GENERAL COMMITTEE MEETING                                                       12 AUGUST 2019


3   REVIEW OF STANDING ORDERS FOR COUNCIL MEETINGS
    Committee Recommendation
    Moved:           Cr Stockwell
    Seconded:        Cr Glasgow
    That Council note the report by the Chief Executive Officer to the Services & Organisation
    Committee Meeting dated 6 August 2019 and:
    A.   Repeal Council’s current Standing Orders and adopt the new Standing Orders for
         Council Meetings provided as Attachment 2 to the report subject to the amendment of
         Section 26.3 to read as follows:;
         26.3 A Councillor may make a request from, or through, the Chairperson for further
              information or ask a question:
                a)   before or after the motion or amendment is seconded; and.
                b)   after the motion or amendment is seconded once the Councillor who
                     moved the motion has been given the opportunity to speak.
    B.   Authorise the CEO to make any required minor amendments to the document prior to
         publication;
    C.   Note that the mandated Model Meeting Procedures adopted by Council in December
         2018 are now incorporated, without any changes, into the new Standing Orders for
         Council Meetings provided as Attachment 2 to the report;
    D.   Request the Chief Executive Officer to record the names of Councillors and how they
         voted on all decisions at Council Ordinary meetings and Council Special meetings
         commencing at the September Ordinary meeting;
    E.   Note that the new Standing Orders include the provision for public question time which
         would be undertaken in accordance with Public Question Time Guidelines and request
         the CEO to develop such Public Question Time Guidelines for Council adoption noting
         that the provisions of the Standing Orders in relation to public question time will not
         commence until those Guidelines have been adopted by Council; and
    F.   Request the Chief Executive Officer to promote the availability of petitions, deputations,
         presentations and public question time at Council meetings as one way in which the
         community can engage with our Council through our meeting processes and in
         particular, update information available on Council’s website in relation to these options
         as well as periodically promoting these issues using other Council communication
         channels.
                                                                                          Carried.

4   UPDATE ON LOCAL GOVERNMENT LEGISLATIVE CHANGES AND REFORMS
    Committee Recommendation
    Moved:           Cr Wellington
    Seconded:        Cr Glasgow
    That Council note the report by the Chief Executive Officer to the Services & Organisation
    Committee Meeting dated 6 August 2019 and:
    A.   Note that our current governance arrangements are in accordance with the existing
         provisions of the Local Government Act;
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