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2015-02-12 Ordinary Meeting Minutes
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MINUTES
Ordinary Meeting
Thursday, 12 February 2015
commencing at 6pm
Council Chambers, 9 Pelican Street, Tewantin
Crs Noel Playford (Chair), Bob Abbot, Sandy Bolton, Joe Jurisevic,
Frank Pardon, Tony Wellington, Frank Wilkie
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Section 2
ORDINARY MEETING MINUTES 12 FEBRUARY 2015
1 ATTENDANCE & APOLOGIES
COUNCILLORS
Councillor N Playford, Mayor
Councillor B Abbot
Councillor S Bolton
Councillor J Jurisevic
Councillor F Pardon
Councillor T Wellington
Councillor F Wilkie
EXECUTIVE
B de Chastel, Chief Executive Officer
A Rogers, Director Community Services
M Shave, Director Corporate Services
APOLOGIES
Nil.
The meeting commenced at 6.00pm.
2 CONFIRMATION OF MINUTES
Council Resolution
Moved: Cr Pardon
Seconded: Cr Jurisevic
The Minutes of the Ordinary Meeting held on 15 January 2015 be received and confirmed.
Carried.
3 MAYORAL MINUTES
Nil.
4 NOTIFIED MOTIONS
Nil.
This is not an official copy of Council’s Minutes
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Section 3
ORDINARY MEETING MINUTES 12 FEBRUARY 2015
5 CONSIDERATION OF COMMITTEE RECOMMENDATIONS
AUDIT COMMITTEE RECOMMENDATIONS
4 FEBRUARY 2015 – Cr Playford, Cr Wellington, Scott Williams, Cameron Jaggers
(attended meeting via conference call)
Other attendees: Brett de Chastel (CEO); Michael Shave (Director Corporate Services);
Debra Iezzi (Executive Manager); Paul Bright (Governance Advisor); Megan MacMichael
(Financial Accountant); Kylie Harris (PA to the CEO); Debra Stoltz and Denis Byram (QAO
representatives)
The Recommendations from the Audit Committee were adopted without
discussion or further amendment.
Council Resolution
Moved: Cr Wellington
Seconded: Cr Pardon
The Audit Committee recommendations dated 4 February 2015 be adopted.
Carried.
1 GOVERNANCE REVIEW
That the Audit Committee note the report by the Governance Advisor to the Audit
Committee Meeting dated 4 February 2015 providing a summary of the Noosa Council
Governance and Policy Review.
2 RISK MANAGEMENT UPDATE
That the Audit Committee note the report by the Governance Advisor to the Audit
Committee Meeting dated 4 February 2015 providing an update regarding Council’s Risk
Management Program.
3 2013/14 INDEPENDENT AUDIT REPORT AND 2014/15 AUDIT PROCESS
That the Audit Committee note the report by the Manager Financial Services to the Audit
Committee Meeting dated 4 February 2015 regarding the Independent Auditors’ Report
and changes between the draft financial statements and the final statements signed off by
the Independent Auditor.
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Section 4
ORDINARY MEETING MINUTES 12 FEBRUARY 2015
4 EXPRESSION OF INTEREST FOR INTERNAL AUDIT SERVICE
That the Audit Committee note the report by the Executive Manager to the Audit Committee
Meeting dated 4 February 2015 regarding the Expression of Interest for the provision of an
internal audit service to Council, and:
A. Accept the EOI submitted by Crowe Horwath subject to:
1. A satisfactory outcome being negotiated regarding the quantum of any out of
pocket expenses expected; and
2. Clarification about whether specialist technical advice is required in relation to
the ICT audit.
B. Authorise the CEO to enter into an agreement with Crowe Horwath for an internal
audit service subject to the satisfactory resolution of the issues identified in Item A
above.
5 ICT SYSTEMS AND PROCESSES PRESENTATION
That the Audit Committee note that a detailed briefing was provided to Scott Williams and
Cameron Jaggers on 22 December 2014 by Council’s ICT Manager regarding Council’s
ICT systems and processes.
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Section 5
ORDINARY MEETING MINUTES 12 FEBRUARY 2015
INFRASTRUCTURE & SERVICES COMMITTEE RECOMMENDATIONS
3 FEBRUARY 2015 - Crs Sandy Bolton (Chair), Bob Abbot, Frank Pardon, Noel Playford
Other Councillors in Attendance: Crs Jurisevic and Wilkie
The Recommendations from the Infrastructure & Services Committee were
adopted without discussion or further amendment.
Council Resolution
Moved: Cr Bolton
Seconded: Cr Wilkie
The Infrastructure & Services Committee recommendations dated 3 February 2015 be adopted
Carried.
1 PLANNING & INFRASTRUCTURE DEPARTMENT UPDATE - 2ND QUARTER 2014/15
That Council note the report by the Director, Planning and Infrastructure to the
Infrastructure and Services Committee Meeting dated 3 February 2015 providing an update
on operations of the Planning and Infrastructure Department.
2 BUSHLAND RESERVE FIRE MANAGEMENT PLANNING
That Council note the report by the Manager, Civil Operations and Principal Environment
Officer, to the Infrastructure and Services Committee Meeting dated 3 February 2015 and:
A. Note that a review of fire management of Noosa’s Bushland Reserve Network has
been completed;
B. Endorse the commencement of bushfire risk assessments, as per industry standard,
by Planning and Environment Branch and Natural Areas staff for priority bushland
reserves;
C. Endorse the development of a new Noosa Bushland Reserve Network Fire
Management Plan by Planning and Environment Branch staff, in consultation with
Civil Operations.
3 2014/15 CHRISTMAS FREE HOLIDAY BUSES SUMMARY
That Council note the report by the Project Officer to the Infrastructure & Services
Committee Meeting dated 3 February 2015 providing an overview of the 2014/15
Christmas Free Holiday Buses program.
4 COMMUNITY SERVICES DEPARTMENT UPDATE - 2ND QUARTER 2014/15
That Council note the report by the Director Community Services to the Infrastructure &
Services Committee Meeting dated 3 February 2014 providing an update on the operations
of the Community Services Department for the period 1 October 2014 to 31 December
2014.
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Section 6
ORDINARY MEETING MINUTES 12 FEBRUARY 2015
PLANNING & ORGANISATION COMMITTEE RECOMMENDATIONS
3 FEBRUARY 2015 – Crs. Frank Wilkie (Chair), Joe Jurisevic, Noel Playford, Tony
Wellington
Other Councillors in Attendance: Nil.
The Recommendations from the Planning and Organisation Committee were
adopted without discussion or further amendment.
Council Resolution
Moved: Cr Wilkie
Seconded: Cr Jurisevic
The Planning & Organisation Committee recommendations dated 3 February 2015 be adopted.
Carried.
1 INFRASTRUCTURE CHARGES RESOLUTION AMENDMENT
That Council note the report by the Infrastructure Assessment Coordinator to the Planning
& Organisation Committee Meeting dated 3 February 2015 and adopt the “Noosa Shire
Council Charges Resolution (No.2) 2014” (provided as Attachment 1 to the report) to take
effect on Monday 16 February 2015 replacing the “Noosa Shire Council Adopted
Infrastructure Charges Resolution (No.1) 2014”.
2 CORPORATE SERVICES DEPARTMENT UPDATE - 2ND QUARTER 2014/15
That Council note the report by the Director Corporate Services to the Planning &
Organisation Committee Meeting dated 3 February 2015 providing an update on operations
of the Corporate Services Department.
3 NOOSAVILLE NIGHT MARKET TRIAL
Item not dealt with by Planning & Organisation Committee. Referred to General
Committee for consideration.
Reason for referral: Significance of issue
4 JANUARY 2015 RATE LEVY
That Council note the report by the Manager Revenue Services to the Planning &
Organisation Committee Meeting dated 3 February 2015 providing an overview of the
January 2015 Rate Levy.
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Section 7
ORDINARY MEETING MINUTES 12 FEBRUARY 2015
5 OPERATIONAL PLAN PROGRESS REPORT - 2ND QUARTER 2014/15
DOCUMENT IN FOR MATI ON
That Council note the report by the Acting Chief Executive Officer to the Planning &
Organisation Committee Meeting dated 3 February 2015 providing an update on progress
with the implementation of the Operational Plan to 31 December 2014 and details of Key
Performance Indicators.
6 EXECUTIVE OFFICE UPDATE - 2ND QUARTER 2014/15
That Council note the report by the Executive Manager to the Planning and Organisation
Committee Meeting dated 3 February 2015 providing an update on operations of the
Executive Office.
7 PROPOSAL TO ADOPT MODEL LOCAL LAWS AND PROPOSAL TO MAKE
SUBORDINATE LOCAL LAWS
Item not dealt with by Planning & Organisation Committee. Referred to General
Committee for consideration.
Reason for referral: Significance of issue
8 SUNDALE GARDEN VILLAGE -
PLANNING & ENVIRONMENT COURT APPEAL NO. D215/2012
Item not dealt with by Planning & Organisation Committee. Referred to General
Committee for consideration.
Reason for referral: Significance of issue.
This is not an official copy of Council’s Minutes
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Section 8
ORDINARY MEETING MINUTES 12 FEBRUARY 2015
GENERAL COMMITTEE RECOMMENDATIONS
9 FEBRUARY 2015 - Crs Tony Wellington (Chair), Bob Abbot, Sandy Bolton, Joe Jurisevic,
Frank Pardon, Noel Playford and Frank Wilkie
1 NOOSAVILLE NIGHT MARKET TRIAL
Cr Pardon declared a material personal interest in this matter (as defined in section 172 of the
Local Government Act 2009) due to his joint business interests in the Noosaville Night Market.
Cr Pardon left the meeting room for the debate and decision on this matter.
Council Resolution
Moved: Cr Wellington
Seconded: Cr Jurisevic
That Council note the report by the Property and Facilities Manager to the Planning &
Organisation Committee Meeting dated 3 February 2015 and request the Noosaville
Business Association to provide Council with a more detailed proposal that addresses the
following:
A. The opportunity for businesses in Thomas Street to have market stalls;
B. The percentage of arts and craft stalls compared with food stalls;
C. Parking issues including the Homemaker Centre; and
D. Support from business operators in Thomas Street and Gympie Terrace for the new
proposal.
Carried.
Cr Pardon was absent for the vote on this item.
Cr Pardon re-joined the meeting.
2 PROPOSAL TO ADOPT MODEL LOCAL LAWS AND PROPOSAL TO MAKE
SUBORDINATE LOCAL LAWS
Council Resolution
Moved: Cr Bolton
Seconded: Cr Pardon
That Council note the report by the Governance Advisor to the Planning & Organisation
Committee Meeting dated 3 February 2015, and:
A. Propose to adopt the proposed Noosa Shire Council Local Laws No 1 to No 6
(inclusive) (provided at Attachment 1 to the report);
B. Propose to make the proposed Noosa Shire Council Subordinate Local Laws No 1 to
No 6 (inclusive) (provided at Attachment 2 to the report) incorporating the following
amendments:
1. Subordinate Local Law No. 1:
Page 32, Part 6, Item (c)(ii): Deletion of the word “four”
Page 37, Schedule 15, Item 6(f): Deletion of the word “landline”
2. Subordinate Local Law No. 3:
Page 4, Part 4, Section 7: Deletion of item (1)
Page 5, Part 5, Section 9 (c): Amend wording to read “smoke emitted
into the atmosphere in the urban area and the rural settlement zone that
causes a nuisance; other than a hazard reduction burn approved by an
authorised entity”
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Section 9
ORDINARY MEETING MINUTES 12 FEBRUARY 2015
Page 7, Schedule 3: Amend to read as follows:
Column 1 Column 2
Applicable part of local Prohibited fire
government’s area
All urban areas within the local (a) all fires less than 2 meters square except a fire in an
government area. appliance used for domestic heating or cooking
purposes.
(b) all domestic heating and cooking appliances must
comply with the following Standards -
(i) AS/NZS 4012:2014 Domestic solid fuel burning
appliances – method for determination of power
output and efficiency; and
(ii) AS/NZS 4013:2014 Domestic solid fuel burning
appliances – method for determination of flue gas
emission; and
The entire local government area (a) Any material or wood containing paint, oil,
preservatives or other contaminates that are likely to
affect the air quality are not to be used as fuel in a fire.
All local government controlled (a) a fire that is not in a fireplace or barbeque that is
parks, reserves and roads. constructed or approved by the local government.
3. Subordinate Local Law No. 4, Page 7, Schedule 1, Part 2:
Amend definition of Portable Interchangeable Letter sign to read:
Portable Interchangeable Letter sign. A portable (including those with
built in wheels) self-supporting sign displaying interchangeable letters
Include an additional definition as follows:
Balloons. Includes any shape, form or thing filled with gas or air and used
to attract attention to a business or place.
C. Note that Council will consult with the public about the proposed Subordinate Local
Laws for a period of 28 days and comply with the requirements of the public
consultation process as outlined in the Local Law Making Process (provided at
Attachment 3 to the report).
Carried.
5 KIN KIN QUARRY – PROPOSED
BREACH ACTION TC 1899
Council Resolution
Moved: Cr Wellington
Seconded: Cr Pardon
That Council note the report by the Manager, Planning & Environment to the General
Committee Meeting dated 9 February 2015 and resolve to address the breach of the
development approval and conditions of the Kin Kin Quarry by Neilsens by instructing
officers to take action in accordance with Options 1 and 3 outlined in the report, and
authorise the CEO to make this information public once the actions have commenced.
Carried.
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Section 10
ORDINARY MEETING MINUTES 12 FEBRUARY 2015
The following Recommendations from the General Committee were adopted
without discussion or further amendment.
Council Resolution
Moved: Cr Bolton
Seconded: Cr Pardon
The General Committee recommendations dated 9 February 2015 be adopted except where
dealt with or held over by separate resolution.
Carried.
3 FINANCIAL PERFORMANCE REPORT – JANUARY 2015
That Council note the report by the Director Corporate Services to the General Committee
Meeting dated 9 February 2015 providing the January 2015 monthly financial performance
report.
4 SUNDALE GARDEN
VILLAGE – PLANNING & ENVIRONMENT COURT APPEAL NO. D215/2012
That Council note the report by the Manager, Planning & Environment regarding Planning
& Environment Court Appeal No. D215/2012 and authorise the Chief Executive Officer to
finalise the appeal generally in accordance with the conditions contained in the Planning &
Organisation Committee Agenda dated 3 February 2015.
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Section 11
ORDINARY MEETING MINUTES 12 FEBRUARY 2015
6 ORDINARY MEETING REPORTS
Nil.
7 PETITIONS
1 PETITION: REQUEST TO COUNCIL TO DESIGNATE CHAPLIN PARK,
NOOSAVILLE AS A DOG OFF LEASH AREA
Council Resolution
Moved: Cr Bolton
Seconded: Cr Wilkie
That the petition tabled by Cr Bolton requesting Council to designate Chaplin Park,
Noosaville as a dog off leash area be received and referred to the Chief Executive
Officer to determine appropriate action.
Carried.
8 CLOSED SESSION
Nil.
9 NEXT MEETING
The next Ordinary Meeting will be held on 12 March 2015 in the Council Chambers,
9 Pelican Street, Tewantin commencing at 6pm.
10 MEETING CLOSURE
The meeting closed at 6.26pm.
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