2017-10-10 S&O Agenda - Attachment 1 to Item 7 - Noosa Local Disaster Management Plan 2018

During disaster and emergency situations a Local Group extraordinary meeting may be called and
be held either in person or via teleconference to consider and discuss the situation.

For ordinary meetings of the Local Group a notice of meeting is to be sent by the secretariat at
least three weeks, preferably four weeks, in advance of the meeting and an agenda will be sent
one week prior to the meeting. Notice of meeting and meeting agenda will be sent by email to
members. Meeting minutes are to be prepared and sent as soon as practicable following the
meeting.

For extraordinary meetings, notice of meeting may be communicated by SMS, email or telephone
call to members as soon as it is determined that a meeting of the Local Group is required.

Minutes of each meeting will be prepared and retained as required by legislation.

Following each Local Group meeting contact lists for the Local Group and associated sub-groups
shall be updated. The revised contact listing will be sent to Local Group members with the minutes
of the meeting for member’s retention with the Local Plan.

Details of Local Group members will be stored in accordance with the Privacy Act 2009 and
Council’s privacy guidelines.


5.5     Sub-groups of the Local Group
5.5.1    Planning sub-groups
The Local Group may form a sub-group to consider an aspect of the Local Group’s function and to
develop planning documents. If the Local Group creates a sub-group, it will do so by resolution at
a meeting and adopt a Charter for that sub-group.

Local Group sub-groups may include, but not be limited to:

   •    Communities of interest
   •    Community awareness and education
   •    Community support
   •    Evacuation planning
   •    Information and communications technology
   •    Public health
   •    Public information and warnings
   •    Recovery

Sub-groups described above would meet as often as required to enable the task that is being
considered to be progressed and completed.


5.5.2    Local community sub-groups

The Local Group may also work with local geographic community groups, business groups, and
others, to prepare emergency and business continuity plans, so as to build community capacity
and resilience.

The Local Group may resolve to create a sub-group to develop local community plans. The sub-
group may become a standing group or a group that exists only during the planning phase. If such
a sub-group was created it would be by resolution of the Local Group and have a charter.




Noosa Local Disaster Management Plan 2018                                                   Page 19