2022-06-16 Ordinary Meeting Minutes

ORDINARY MEETING MINUTES                                                                      16 JUNE 2022


2   SERVICES & ORGANISATION COMMITTEE MEETING REPORT - 7 JUNE 2022


COMMITTEE RECOMMENDATIONS TO COUNCIL


1   CONTRACT NO. T000067 – REGISTER OF PRE-QUALIFIED SUPPLIERS FOR
    PROVISION OF TRADE SERVICES
    That Council note the report by the Buildings and Facilities Coordinator to the Services &
    Organisation Committee Meeting dated 7 June 2022, and
    A.    Award Contract No. T000067 for a Register of Pre-qualified Suppliers for the Provision
          of Trade Services for a period of two (2) years commencing on 23 June 2022 to the
          suppliers listed in Attachment 2 to the report.
    B.    Subject to satisfactory performance of the suppliers, authorise the CEO to approve the
          option to extend the contract at the expiry of initial term for a further two (2) terms of up
          to two (2) years each ending on 22 June 2028.


2   REQUEST FOR QUOTATION FOR LIFEGUARD SERVICES - SURF LIFESAVING
    QUEENSLAND
    In accordance with Chapter 5B of the Local Government Act 2009, Cr Lorentson provided the following
    declaration to the meeting of a declarable conflict of interest in this matter:
    I, Cr Lorentson, inform the meeting that I have a declarable conflict of interest in this matter as my
    daughter, Giorgia Lorentson, is employed by Surf Life Saving Queensland (SLSQ) as a casual
    lifeguard. It could be viewed that I have a have a conflict of interest, however I do not believe a
    reasonable person could have a perception of bias as my daughter’s employment is of a casual nature
    and not exclusively bound to SLSQ. Therefore, there is no benefit or loss specific to my daughter, from
    the outcome of this application. Therefore, I will choose to remain in the meeting room. However, I will
    respect the decision of the meeting on whether I can remain and participate in the decision.
    Committee Resolution
    Moved:            Cr Stockwell
    Seconded:         Cr Stewart
    That Council note the declarable conflict of interest by Cr Lorentson and determine that it is in the public
    interest that Cr Lorentson participates and votes on this matter because Council believes that a
    reasonable person would not have a perception of bias because Cr Lorentson nor her daughter stand
    to receive a personal benefit or loss in relation to this matter, and therefore a reasonable person would
    trust that the final decision is made in the public interest.
                                                                                        Carried unanimously.
    Cr Lorentson did not vote on the above motion.

    Council Resolution
    Moved:              Cr Jurisevic
    Seconded:           Cr Finzel
    That Council note the report by the Property Manager to the Services & Organisation
    Committee Meeting dated 7 June 2022 and:
    A.    Apply the exception to the requirement for entering into a medium-sized contractual
          arrangement or large sized contractual arrangement without first inviting written quotes
          or tenders under Section 235 (a) of the Local Government Regulation 2021 as there is
          only one supplier who is reasonably available to provide the service;
    B.    Note while a written quote is not specifically required to engage Section 235 (a) of the
          Local Government Regulation 2012 a formal quotation process is preferred because it:

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