2022-10-11 Services & Organisation Committee Minutes

Section 2

SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                 11 OCTOBER 2022



1.   ATTENDANCE & APOLOGIES


     COUNCILLORS
     Cr Joe Jurisevic (Chair)
     Cr Amelia Lorentson
     Cr Clare Stewart
     Cr Frank Wilkie

     Cr Finzel (non-Committee Councillor)

     EXECUTIVE
     L Sengstock, Acting CEO & Director Infrastructure Services
     D Iezzi, Director Executive Services
     K Contini, Director Community Services
     T Grauf, Acting Director Corporate Services

     APOLOGIES
     Nil


     The meeting commenced at 1.30pm.




2.   CONFIRMATION OF MINUTES
     Committee Resolution
     Moved:           Cr Stewart
     Seconded:        Cr Lorentson
     The Minutes of the Services & Organisation Committee Meeting held on 6 September
     2022 be received and confirmed.
                                                                 Carried unanimously.




3.   PRESENTATIONS

     Nil.




4.   DEPUTATIONS

     Nil.




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Section 3

SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                                  11 OCTOBER 2022


5.   REPORTS FOR CONSIDERATION OF THE COMMITTEE


1    T000074 NOOSA NORTH SHORE FERRY SERVICE TENDER
     Committee Recommendation
     Moved:              Cr Wilkie
     Seconded:           Cr Lorentson
     That Services & Organisation Committee Agenda Item 1 be referred to the General
     Committee due to the significance of the issue.
                                                              Carried unanimously.



2    NOOSA RIVER HOLIDAY PARK MANAGEMENT SERVICES TENDER – T000082
     Committee Recommendation
     Moved:              Cr Lorentson
     Seconded:           Cr Wilkie
     That Council note the report by the Property Advisor – Commercial Property to the
     Services & Organisation Committee Meeting dated 11 October 2022, and
     A.    Award contract T000082 to 1EIGHT Pty Ltd for the Noosa River Holiday Park
           Management Services for an initial five (5) year period commencing 22 November
           2022; and
     B.    Authorise the Chief Executive Officer to exercise future options to extend the
           contract for a further 1 x 2 year period subject to satisfactory performance at
           Council’s sole discretion.
                                                                     Carried unanimously.



3    NOOSA SHIRE COUNCIL SOLE AND SPECIALISED SUPPLIER LISTS
     In accordance with Chapter 5B of the Local Government Act 2009, Cr Lorentson provided the
     following declaration to the meeting of a declarable conflict of interest in this matter:
     I, Cr Lorentson, inform the meeting that I have a declarable conflict of interest in this matter as my
     husband, Chris Lorentson, is an employee of Page Furnishers Pty Ltd who are proposed to be
     included on the Specialised Supplier List. As a result of my conflict of interest I will now leave the
     meeting room while the matter is considered and voted on.
     Cr Lorentson left the meeting.
     Committee Recommendation
     Moved:              Cr Jurisevic
     Seconded:           Cr Wilkie
     That Council note the report by the Procurement & Contracts Advisor to the Services &
     Organisation Committee Meeting dated 11 October 2022 and
     A.    Adopt the amended Sole Supplier list provided at Attachment 1 to the report for the
           next twelve (12) months; and
     B.    Adopt the amended Specialised Supplier list provided at Attachment 2 for the next
           twelve (12) months.
                                                                     Carried unanimously.
     Cr Lorentson returned to the meeting.

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Section 4

SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                      11 OCTOBER 2022


4    ADVERTISING SPENDING POLICY
     Committee Recommendation
     Moved:           Cr Stewart
     Seconded:        Cr Wilkie
     That Services & Organisation Committee Agenda Item 4 be referred to the General
     Committee for further discussion.
                                                              Carried unanimously.




6.   REPORTS FOR NOTING BY THE COMMITTEE



5    2022 ANNUAL DISASTER MANAGEMENT REPORT
     Committee Recommendation
     Moved:           Cr Jurisevic
     Seconded:        Cr Stewart
     That Council note the report by the Disaster Management Officer to the Services &
     Organisation Committee Meeting dated 11 October 2022 providing an update on disaster
     management activities and thank the members and advisors to the Noosa Local Disaster
     Management Group for their participation.
                                                                   Carried unanimously.




6    THE J – FULL YEAR REPORT TO 30 JUNE 2022
     Committee Recommendation
     Moved:           Cr Stewart
     Seconded:        Cr Jurisevic
     That Council note the report by the Community Facilities Manager to the Services &
     Organisation Committee meeting dated 11 October 2022, providing an update on the
     activities of The J for the 2021/22 financial year.
                                                                  Carried unanimously.




7    NOOSA LEISURE CENTRE (NLC) – FULL YEAR REPORT TO 30 JUNE 2022
     Committee Recommendation
     Moved:           Cr Stewart
     Seconded:        Cr Lorentson
     That Council note the report by the Community Facilities Manager to the Services &
     Organisation Committee meeting dated 11 October 2022, providing an update on the
     activities of the Noosa Leisure Centre for the 2021/22 financial year.
                                                                        Carried unanimously.


                                                                                Page 4 of 5

Section 5

SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                        11 OCTOBER 2022


8    COOROY BUTTER FACTORY MANAGEMENT UPDATE 2022
     Committee Recommendation
     Moved:            Cr Wilkie
     Seconded:         Cr Jurisevic
     That Council note the report by the Acting Manager Libraries & Galleries to the Services
     & Organisation Committee Meeting dated 11 October 2022 and
     A.     Authorise the CEO to enter into an agreement with the Cooroy Future Group Inc to
            operate the Butter Factory for a further five-year period, commencing 1 January
            2023. This agreement is to be in accordance with Council’s Community Leasing
            Policy and subject to continued satisfactory performance by the Group, reviewed on
            an annual basis;
     B.     Provide annual funding of $114,500 (ex GST) to the Cooroy Future Group Inc to
            support operations to December 2027 in line with the approach outlined in the
            Finance section of this report;
     C.     Refer future funding arrangements to the 2023/24 budget process; and
     D.     Extend congratulations to the Cooroy Future Group on their success thus far in
            operating the Butter Factory.
                                                                   Carried unanimously.




7.   CLOSED SESSION

     Nil.




The meeting closed at 3.55pm.




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