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2015-12-08 Planning and Organisation Committee Agenda
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AGENDA
Planning & Organisation
Committee Meeting
Tuesday, 8 December 2015
commencing at 1.30pm
Committee Room, 9 Pelican Street, Tewantin
Committee: Crs Joe Jurisevic (Chair), Noel Playford, Tony Wellington, Frank Wilkie
“Engagement with our community to protect and enhance our lifestyle”
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Section 2
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
TABLE OF CONTENTS
ITEM PAGE
ATTENDANCE & APOLOGIES -
PRESENTATIONS -
PLANNING & INFRASTRUCTURE DEPARTMENT REPORTS 3
Planning & Environment 3
1 DEVELOPMENT APPLICATION FOR RECONFIGURING A LOT (1 INTO 11 LOTS
+ ENVIRONMENTAL RESERVE) SITUATED AT 1 GEORGE STREET, TEWANTIN
(REC15/0011) 3
2 PROPOSED AUDIT OF ADVERTISING SIGNAGE 21
Strategic Land Use Planning 26
3 PLANNING SCHEME PROJECT BRIEF 26
Procurement and Fleet 40
4 SOLE AND SPECIALISED SUPPLIER LISTINGS 40
EXECUTIVE OFFICE REPORTS 48
5 EXECUTIVE OFFICE DEPARTMENT UPDATE - 1ST QUARTER 2015-16 48
6 NOOSA NORTH SHORE LAND TENURE MATTERS 54
7 NOOSA NORTH BEACH CAMPGROUND - MASTER PLAN 66
CLOSED SESSION -
Page 2 of 68
Section 3
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
PLANNING & INFRASTRUCTURE DEPARTMENT REPORTS
(Planning & Development Sections only)
Planning & Environment
1 DEVELOPMENT APPLICATION FOR RECONFIGURING A LOT (1 INTO 11 LOTS +
ENVIRONMENTAL RESERVE) SITUATED AT 1 GEORGE STREET, TEWANTIN
(REC15/0011)
Author Development Planner, Jack Lewis
Planning & Infrastructure Department
Index ECM / APPLICATION / REC15/0011
Attachments 1. Proposal Plan
2. Riparian Buffer Mapping
APPLICATION DETAILS
Applicant Sunshine Beach Constructions Pty Ltd
Proposal Development Permit to Reconfigure a Lot - 1 lot into 11
lots + Environmental Reserve
Properly Made Date 23 June 2015
Information Request Date 10 July 2015
Information Response Date 14 October 2015
Decision Due Date 17 December 2015
Number of Submissions Not Applicable
PROPERTY DETAILS
Property Address 1 George Street, Tewantin
RP Description Lot 1 RP 220516
Land Area 35,070m2
Existing Use of Land Detached house
STATUTORY DETAILS
SEQRP Designation Urban Footprint
Locality Tewantin & Doonan
Zone Detached Housing – 6,000m2
Rural Settlement – 29,070m2
Overlays Biodiversity
Environmental Protection
Riparian Buffer
Hazards
Flooding
Assessment Type Code
Page 3 of 68
Section 4
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
RECOMMENDATION
That Council note the report by the Development Planner to the Planning & Organisation
Committee Meeting dated 8 December 2015 regarding Application No. REC15/0011 for a
Development Permit for Reconfiguring a Lot (1 into 11 + Environmental Reserve) situated at
1 George Street, Tewantin and approve the application in accordance with the following
conditions:
PLANNING
When Conditions Must Be Complied With
1. Unless otherwise stated, all works required by the conditions of this Decision Notice
must be completed prior to submission of the subdivision plan to Council for
compliance assessment.
Approved Plans
2. Development undertaken in accordance with this approval must generally comply with
the approved plans of development. The approved plans are listed in the following
table unless otherwise amended by these conditions.
Plan No. Rev. Plan, prepared by Date
122205-11 Proposed Reconfiguration of a Lot – Lots 1-11 17/04/2015
& 900 Cancelling Lot 1 on RP220516,
prepared by RPS
15513-SK01 E Preliminary Stormwater Drainage Layout Plan, 07/10/2015
prepared by TOD Engineers
15513-SK02 E Preliminary Stormwater Drainage Layout Plan, 07/10/2015
prepared by TOD Engineers
3. All lot numbering on the subdivision plan to be submitted to Council for compliance
assessment must remain as shown on the Approved Plans.
4. The development must be undertaken and operated in a manner that causes no
detrimental effect upon the amenity of the neighbourhood by reason of the creation of
excessive noise, lighting nuisance or other emissions.
LANDSCAPING
Retention of Existing Trees
5. The existing trees on the site and within the George Street frontage shall be retained in
accordance with an Arborist Report prepared by a qualified person and endorsed
through an Operational Works approval and must include in particular:
a. The trees indicated for retention within the George Street frontage as shown on
Drawing 15513-SK01 Revision E;
b. All trees above 2m in height on the proposed lots, not affected by any
infrastructure or earthworks, must be retained until a building permit has been
issued for that lot;
c. Any underground pipelines and/or conduits for services across George Street
and/or the park area must be tunnel bored where necessary to preserve mature
trees;
d. Trees identified on the Preliminary Rehabilitation Plans drawn by Mark Bizzell
and dated 13 May 2015 are not to be removed as part of this higher order
approval.
Page 4 of 68
Section 5
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
6. The Arborist Report must provide a Construction Work Plan which documents and
directs the civil work procedures, including third parties, to ensure the works do not
impact on the trees designated for retention. Where interference is unavoidable, the
report must document the areas and provide clear work procedures in these areas. All
works required by the Arborist Report must be supervised by a qualified person with a
minimum Level 5 qualification.
Landscaping Works
7. The development site must be landscaped. The works must be undertaken in
accordance with an Operational Works approval and The Noosa Plan for that specific
area and must include in particular:
a. A landscaping strip along the road frontage of the subject site, exclusive of the
access driveways, generally uncompromised by infrastructure items;
b. Provision of 1 street tree (minimum 45L) within the road reserve for every 8
metres of road frontage;
c. Provision of turf to street frontage area;
d. Control of all weeds species listed in the following standards and legislation:
i. declared plants under the Land Protection (Pest and Stock Route
Management) Act 2002 and sub-ordinate Regulation 2003; and
ii. Planning Scheme Policy 3 – Landscaping Plants & Guidelines.
8. All landscape works must be established and maintained in accordance with the
approved design for the life of the development, and in a manner that ensures healthy,
sustained and vigorous plant growth. All plant material must be allowed to grow to full
form.
Dedication of Land as Reserve
9. The area of the site identified as Lot 900 on the Approved Plans must be dedicated to
the Crown as a reserve for Environmental Purposes.
The land to be dedicated is “non-trunk infrastructure” for the purposes of the
Sustainable Planning Act 2009.
10. The land area to be dedicated must include easements over all relevant infrastructure
(such as bio basins, underground pipes and access ways) located within the reserve
area. These easements must be registered prior to the dedication of Lot 900.
11. The following activities must not be carried out within the area identified as Lot 900 on
the Approved Plans:
a. clearing, cutting down, poisoning, lopping or pruning of native vegetation which is
indigenous to, or planted within, the zone;
b. soil/spoil dumping and/or compacting;
c. soil excavation, other than for planting native plants.
The following exceptions apply:
declared plants under the Land Protection (Pest and Stock Route Management)
Act 2002 and sub-ordinate Regulation 2003, and any Council Listed
Environmental Weeds, Exotic Grasses and other plants identified in writing by
Council;
indigenous native trees which pose a well-founded threat to persons or property
as approved in writing by Council;
any works approved in writing by Council.
Page 5 of 68
Section 6
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Works within Reserve Area
12. The following works must be undertaken within the land to be dedicated to the Crown
as reserve, in accordance with a subsequent Operational Works approval:
a. Provision of a 3 m wide gravelled access track from the eastern side of the
reserve to the bio-basin areas, generally positioned against lot boundaries and
avoiding significant trees.
b. Restoration of the reserve area (excluding a 20m setback from the rear
boundaries of the proposed lots) must occur in accordance with a restoration
plan approved by Council. The restoration plan shall specify a maintenance
period of no less than 3 years and be authored by a suitable person with at least
5 years of experience in the preparation of such plans. The restoration plan must
include, at a minimum the following items:
i. A species palette incorporating only native local species, consistent with
the original landscape species assemblage and suitable for the location;
ii. Species selection must be weighted towards primary koala food trees;
iii. Measurable and achievable criteria on which the performance of the
floristic and structural component of the re-vegetation strategy can be
assessed annually over three years, including no weeds on the entire
reserve area for all of the 3 years and at the end of the re-vegetation
period;
iv. All nursery stock shall be weed, pest and disease free and certified as
such from the supplier;
v. Control of all declared plants under the Land Protection (Pest and Stock
Route Management) Act 2002 and sub-ordinate Regulation 2003, and any
Council Listed Environmental Weeds, Exotic Grasses and other plants
identified in writing by Council.
vi. Nesting boxes of a range of sizes must be installed in nominated trees
within the protected land suitable for local native fauna. The number, type,
size, location and purpose of the nesting boxes are to be specified. The
manner in which these nesting boxes are to be maintained shall also be
specified.
vii. Practical and cost effective bushfire management recommendations taking
into account the existing and potential fuel loads as a result of rehabilitation
of the reserve area. This shall be undertaken by a suitably qualified
bushfire management professional.
viii. Fencing (post and rail) and vehicle access gate to the George Street
frontage, between lot 1 and lot 46 on T16321.
ix. Any works within the Reserve Area must avoid or minimise interference
with retained trees root zones.
This condition is imposed pursuant to s665 of the Sustainable Planning Act 2009
being non-trunk infrastructure.
Page 6 of 68
Section 7
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
ENGINEERING
Boundary Encroachments
13. Certification must be submitted to Council from a Licensed Surveyor which certifies
that:
a. the boundary clearances for any existing buildings remaining on the site comply
with the relevant provisions of the planning scheme and the Building Act 1975,
unless varied by this Decision Notice;
b. all constructed access and roadworks (including associated fill batters and
retaining walls) are fully contained within a dedicated reserve or registered
easement; and
c. all utility services and connections (eg. electricity, telecommunications, water,
sewerage) are wholly located within the lot they serve or alternatively included
within an easement.
Water & Sewer Connections
14. An underground connection to reticulated water and sewerage must be provided to
each lot in accordance with the standards and requirements of Northern SEQ
Distributor–Retailer Authority (Unitywater).
15. A Certificate of Completion from the Northern SEQ Distributor–Retailer Authority
(Unitywater) must be submitted to Council that certifies an underground connection to
reticulated water and sewerage has been provided to each lot.
Performance Bond
16. Security in the form of a cash bond or trading bank guarantee to the sum of $50,000
must be submitted to Council, to secure performance of all conditions of this approval,
prior to the issue of a Development Permit for Operational Works. The cash bond or
trading bank guarantee will be returned on performance of the conditions of approval
less any costs incurred by Council in respect of enforcing performance of this permit.
Council reserves the right to call upon the bond or guaranteed sum to effect
compliance with conditions.
Frontage Works
17. George Street must be upgraded for the length of its frontage to the subject site. The
works must be undertaken in accordance with an Operational Works approval and
must include in particular:
a. Construction of kerb and channelling and as may be reasonably extended
beyond the frontage of the site;
b. Any necessary adjustment to the road’s pavement and sealing;
c. Any necessary adjustments or repairs to the existing concrete footpath due to
the development works;
d. Street stormwater drainage collection and disposal to a legal point of discharge
including any stormwater quality treatment devices where required;
e. Grassed verge at batters generally not steeper than 1:4; and
f. Landscaping as specified within this approval.
This condition is imposed pursuant to s665 of the Sustainable Planning Act 2009 being
non-trunk infrastructure.
Page 7 of 68
Section 8
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Driveways
18. Access driveways to the proposed lots must be provided generally in accordance with
the approved plans and in compliance with an Operational Works approval and must
include in particular:
a. Crossovers (separate or shared) in accordance with the applicable standard
drawings; and
b. Sealed driveway access handles in accordance with Council’s standards and
policies.
Electricity and Telecommunication Services
19. Underground reticulated electricity and telecommunication services must be provided
to each lot in accordance with an approval for Operational Works and the standards
and requirements of the relevant service provider.
20. Unless otherwise stipulated by telecommunications legislation at the time of
construction, the development must be provided with all necessary conduits, pits and
pipes to accommodate the future connection of optic fibre technology
telecommunications.
21. Certification must be submitted to Council from all relevant service providers which
certifies that the development has met the requirements of this Decision Notice and all
applicable legislation at the time of construction.
Easements
22. Easements for inter-allotment drainage within all affected lots that encompass the
constructed drainage structures and must provide for secondary flow path where
necessary.
23. Unless otherwise agreed in writing by the relevant service provider, any municipal,
public or third party infrastructure located on the subject site must be placed within an
easement registered against the title of the property.
24. All easements must be designed in accordance with the planning scheme and granted
at no cost to the Grantee. Where the Grantee is Council or a service authority, the
easement documentation must be in accordance with the Grantee’s standard
easement terms. Draft easement documentation must be submitted to Council for
endorsement.
25. All works must be kept clear of any existing or proposed easements on the subject
land, unless agreed otherwise in writing by the Grantee.
Earthworks and Tunnel Boring for Services
26. All earthworks must be undertaken in accordance with an Operational Works approval,
and contained entirely within the subject site unless written permission from the
respective landowner(s) is provided to Council.
27. Any underground pipelines and/or conduits for services across George Street must be
tunnel bored under road and pathway pavements, or as may be approved otherwise
by Council in the Operational Works stage. Also, tunnel boring shall be used where
necessary to preserve mature tree identified for protection and as may be
recommended by an arborist or a similar specialist in charge.
Page 8 of 68
Section 9
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Stormwater Drainage
28. The site must be provided with a stormwater drainage system connecting to a lawful
point of discharge. The works must be undertaken in accordance with an Operational
Works approval, and must include in particular:
a. Drainage structures generally as shown on the Approved Plans;
b. The provision of inter-allotment drainage for all proposed lots and the registration
of appropriate drainage easements. All surface and roof stormwater runoffs from
all lots, including lots with s street frontage, must be collected and drained into
the inter-allotment drainage system. Also, overland flow paths must be provided
and formalised over the inter-allotment drainage easements where required; and
c. A maintenance path to any proposed bioretention basin that is suitable for
Council’s maintenance vehicles.
29. The submission of the first application for operational works approval associated with
the development must include a Stormwater Management Plan certified by an RPEQ
and including relevant modelling and calculations to demonstrate that the development
will be able to achieve 80% reduction in Total Suspended Solids, 60% reduction in
Total Phosphorous and 45% reduction in Total Nitrogen and that the Peak 1-year ARI
event discharge within the receiving waterway is equivalent to the pre-development
peak 1-year ARI event discharge.
Operational Works plans must be consistent with the approved Stormwater
Management Plan.
30. The design for any bioretention basins must be consistent with the Water by Design
(2014) Bioretention Technical Design Guidelines (Version 1.1) Healthy Waterways
Brisbane.
31. The submission of the first application for operational works approval associated with
the development must demonstrate that any runoff from the George street frontage
must be treated through natural treatment strategies, including grass swales and bio-
retention systems or vegetated filtration strips prior to discharge to receiving
waterways.
32. The submission of the first application for operational works approval associated with
the development must include an Acid Sulfate Soil Assessment report prepared by
suitably qualified specialist in accordance with Queensland Acid Sulfate Soil Technical
Manual and supported by appropriate testing and documentation to demonstrate the
full extent of potential and actual acid sulphate soil in areas where excavations below
5m AHD are necessary. If acid sulfates are present, the applicant shall either relocate
the bioretention basins to be wholly elevated outside potential or include an acid
sulphate soil management plan to address any potential impacts.
REPORT
1. PROPOSAL
The application seeks approval to subdivide an existing 3.5ha lot into 11 detached house
lots and a balance environmental lot adjoining Wooroi Creek. The site has a split zoning of
Detached Housing and Rural Settlement.
The 11 residential lots include 6 fronting George Street ranging in size from 601m 2 to 640m2,
and 5 battleaxe lots ranging in size from 804m2 to 904m2 overlooking the proposed 2.729ha
environmental reserve. The reserve area is to be rehabilitated by the developer and then
transferred to Council.
Page 9 of 68
Section 10
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
The application is before Council, because the proposed residential lots do not strictly
accord with The Noosa Plan zone boundaries currently as mapped. The locality, zoning and
proposal plans are included as Figures 1, 2 & 3 below, with detailed proposal plans included
as Attachment 1.
Figure 1 Locality Plan
Figure 2 Zoning Plan
Page 10 of 68
Section 11
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Figure 3 Proposal Plan (Zone boundaries shown in orange dash)
2. SITE DETAILS
2.1. Background
There are no previous planning approvals related to the site.
An application for 14 lots was applied for in 2014, which was subsequently withdrawn.
Page 11 of 68
Section 12
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
2.2. Site Description
The site has an area of 3.5ha and a road frontage to George Street of 175m. There is an
existing detached house in the middle of the site, which is to be retained within proposed lot
9.
A tributary to Wooroi Creek meanders through the southern portion of the site. Around half
the lot adjoining the waterway is low lying (~1m AHD) and well vegetated. The top portion of
the lot adjoining George Street is at a higher elevation than the waterway (~8m AHD), and
includes large grassed areas with scattered trees. A picture of the site looking south from the
existing George Street driveway entrance is included as Figure 4.
Figure 4 – Photo of the site looking south west from the George Street property boundary.
Note the proposed lot boundaries extend approximately 15m beyond the existing garage
located in the right of the photo.
2.3. Surrounding Land Uses
To the north of the site are existing 600m2 lots fronting Murraya Drive and George Street. To
the west of the site are Wooroi Creek and the Great Sandy National Park.
Adjoining the site to the east are two Rural Settlement zoned lots of 1.89ha and 2.02ha (35
George St and 111 Butler St). These properties include vegetation surrounding the waterway
and a house on the higher parts of the lots.
On the southern side of the waterway adjoining the site is Gympie Park, which is 6,133m 2 in
size and owned by Council. Also adjoining the site to the south is 86-100 McKinnon Drive.
This site is located on the southern side of the waterway and has a court approval for a
retirement village of 180 units, and aged care facility of 60 beds (Sundale).
Page 12 of 68
Section 13
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
3. ASSESSMENT
3.1. Instruments for Statutory Assessment
Under the Sustainable Planning Act 2009 the application must be assessed against each of
the following statutory planning instruments to the extent they are relevant to the
development:
State Planning Policies;
the South East Queensland Regional Plan;
State Planning Regulatory Provisions; and
the Planning Scheme for the local government area.
Of these, the statutory planning instruments relevant to this application are discussed in the
sections that follow.
3.2. State and Other Statutory Instruments
State Planning Policies
The proposal is consistent with the State Planning Policy and triggers further assessment
against the following Interim Development Assessment requirements.
State Interest - Biodiversity
The site is subject to regulated vegetation (Category B – assessable remnant vegetation)
located adjacent to the waterway. The applicant does not propose the removal of any
regulated vegetation outside of the detached house zone. The applicant proposes to
rehabilitate and transfer to Council the majority of the site (2.729ha), which will be reserved
for environmental purposes consistent with the requirements of the State Planning Policy.
State Interest – Coastal Environment
The site is included within the Coastal Management District, however the proposed
development will not impede on coastal processes and coastal resources. All the proposed
residential allotments are located 40m or more above the HAT (Highest Astronomical Tide)
inundation areas and the Department of Environment and Heritage Protection have
recommended approval of the proposal plans.
State Interest – Water Quality
Two bio-retention basins are located within proposed Lot 900 for the treatment of stormwater
run-off. The size and location of the devices will minimise any adverse impacts on the
environmental values of the receiving environment.
The lots are also proposed entirely above 5m AHD, while the eastern bioretention device is
located at 4m AHD. Although it is not anticipated that there will be more than 100m3 of
excavation works associated with works, an Acid Sulfate Soils Management Plan is required
prior to any construction works to avoid any disturbance of acid sulfate soils.
State Interest – Natural Hazards (Coastal Management)
All the proposed residential allotments are 40m or more above the HAT (Highest
Astronomical Tide) inundation areas and entirely above the 5m AHD level. The resultant
development will not remove or damage vegetation on coastal landforms and does not
require erosion control structures consistent with the Policy requirements. Furthermore, the
Department of Environment and Heritage Protection have recommended approval of the
proposal plans within the Coastal Management District.
South East Queensland (SEQ) Regional Plan 2009 – 2031 and Regulatory Provisions
The site is located within the Urban Footprint area of the SEQ Regional Plan and is
consistent with the Plan’s regional policies and Regulatory Provisions.
Page 13 of 68
Section 14
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
3.3. Statutory Instruments – Planning Scheme
The subject site is located in the Tewantin & Doonan Locality and is zoned Detached
Housing and Rural Settlement. The detached housing use is a consistent use in both zones,
with any Reconfiguring a Lot application subject to code assessment against the following
codes:
Tewantin & Doonan Locality Code;
Reconfiguring a Lot Code;
Landscaping Works Code;
Engineering Works Codes;
Biodiversity Overlay Code; and
Natural Hazard (Flooding) Overlay Code
The application has been assessed against each of the above applicable codes. The
pertinent issues arising out of the assessment against the codes are discussed below:
Tewantin and Doonan Locality Code
Approximately 6,000m2 of the site is within the Detached Housing zone and the balance
29,070m2 area is within the Rural Settlement zone. The Locality Code seeks single detached
housing lots in the Detached Housing zone of a low density development form within a
landscaped setting. The Rural Settlement zone outcomes seeks detached housing on large
lots that respond to, and integrate with site characteristics, including slope and vegetation.
Advice from Council’s Principal Strategic Planner indicates the split zoning boundaries were
applied to this site to reflect that the existing house and the cleared portion of the site has
potential for subdivision, while also acknowledging the site constraints of Wooroi Creek and
the riparian vegetation to the south.
The subdivision design generally accords with The Noosa Plan zone boundaries along the
western portion of the site adjoining Wooroi Creek. However, proposed lots 1, 2 and the rear
of lots 3 and 6 are partially within the Rural Settlement zone (see Figure 5).
Figure 5 Subdivision Plan including zone boundary, water treatment devices and driveway
layouts. The orange dashed line marks the zone boundary.
Page 14 of 68
Section 15
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
The subdivision design for 11 detached housing lots to be developed along the George
Street frontage is consistent with the development pattern on the northern side of the street,
which include ~600m2 detached housing lots.
The issue of whether the lots should strictly adhere to the detached housing zone boundary
requires a site based assessment of the development constraints. These are assessed in
greater detail below and can be summarised as:
The lots are located above 5m AHD, which is well above the flood hazard areas for
Tewantin;
No significant earthworks are required to accommodate the subdivision design;
The lots maintain a minimum 40m buffer to Wooroi Creek; and
A 15m buffer to the adjoining Rural Settlement zoned lot to the east (35 George St).
The lot areas outside of the Detached Housing zone are generally located outside of
the Environmental Protection and Riparian Buffer Area.
Lot Sizes
The Overall Outcomes of the Reconfiguring a Lot code seek lot sizes and dimensions
appropriately sized for their intended use, and avoid significant adverse impacts on the
natural environment. The minimum lot size requirements of the Tewantin and Doonan
locality are outlined below:
Zone Minimum Lot Sizes Minimum Average Widths
2
Detached Housing 600m 17m
2
Detached Housing 800m (excluding any access 17m and access handle minimum width is
(battleaxe lots) handle) 4.5m
Rural Settlement 1.5ha Length to width ratio of no more than 4:1
The proposed lots fronting George Street are all greater than 600m2 and range in width from
18m to 28.8m wide. The proposed battleaxe lots range in size from 800m2 to 904m2, and are
slightly less than the minimum lot size requirement as the size also includes the access
easement.
The proposed battleaxe lots adjoin the environmental reserve and are of sufficient size to
allow for vehicle access and suitable house site areas to be developed. Developed houses
on these battleaxe lots will most likely orientate towards the environmental reserve, offering
a vegetated backdrop and high level of amenity, with the net house site areas greater than
600m2.
In addition, the Detached Housing footprint is 6,000m2, which generally allows for 10 x
600m2 + 1 Rural Settlement lot to be accommodated on the site (11 lots). The proposed
subdivision design generally reflects the anticipated lot yield anticipated by The Noosa Plan.
Biodiversity Overlay
The Biodiversity Overlay mapping for the site is of a broad scale and seeks to protect the
biodiversity and ecosystem values of the adjacent watercourses surrounding Wooroi Creek.
The existing house is currently within the mapped Riparian Buffer Area and is proposed to
be retained as part of the subdivision design. The proposed lot areas outside of the
Detached Housing zone are not mapped by the Biodiversity Overlay (see Attachment 2).
The development is located on the higher portions of the site which includes scattered trees
and grassed areas surrounding the existing house. The subdivision design follows the zone
boundary along the western boundaries, with proposed lots 11 and 9 (including the existing
house) setback 40m from the HAT (Highest Astronomical Tide) with Wooroi Creek. This
setback is consistent with the Department of Environment and Heritage Protection’s Coastal
Hazards Technical Guide and the detached housing zone boundary.
Page 15 of 68
Section 16
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
The design also retains the majority of the 15m to 20m high eucalypts located to the south of
the proposed battleaxe lots. Although the site is not mapped by The Noosa Plan as being
within a Koala Habitat Area, the subject trees have been identified to have had recent koala
scats and scratches and are worthy of retention for their habitat value.
Council’s Environment Officer considers the subdivision design is an appropriate response
to the site’s ecological constraints overall, with the rehabilitation and transfer of 2.729ha of
environmental reserve adjacent to the waterway ensuring a suitable riparian buffer
consistent with the Overall Outcomes of the Overlay Code. It is recommended that the
rehabilitation of the environmental reserve include predominantly koala habitat tree species.
Open Space Network
The Noosa Plan requires an open space network be established, enhanced and protected
through the Tewantin locality to provide habitat connectivity for wildlife, protect watercourses,
and form a scenic backdrop for residential development. The design proposes to rehabilitate
2.729ha of the site adjoining the Great Sandy National Park and Wooroi Creek, and transfer
it to Council ownership as an environmental reserve.
Council’s Environment Officer and Natural Areas team consider that, once the area has
been rehabilitated and maintained for a 3 year ‘on-maintenance’ period, the area will add to
Council’s open space network, and not be a costly maintenance burden, consistent with the
Outcomes of the Locality Code.
Retention of existing vegetation within the road reserve
Specific Outcome O14 of the Locality Code seeks to retain tall trees and native vegetation
that add to the character of the locality.
The site includes over 175m of frontage to George Street. The street has a relatively wide
road reserve (30m width including an 8m carriageway) that includes mature eucalypt species
which add to the leafy character of the area. Council’s arborist has inspected the site’s
frontage and assisted in identifying the 6 shared driveway locations to ensure the retention
of significant healthy trees. The driveways are to be constructed as part of the frontage
works and additional trees are recommended to supplement those existing, consistent with
the outcomes of The Noosa Plan.
Infrastructure
The lots will be connected to existing services, including water, sewerage,
telecommunications, electricity and stormwater in accordance with the requirements of the
Reconfiguring a Lot code. Owing to the slope of the lots to the south away from the street,
two appropriately sized stormwater quality treatment devices are proposed within existing
cleared areas of the environmental reserve.
Council’s Environmental Officer supports the location of these devices within the reserve and
recommends the infrastructure be included within an easement and a maintenance access
extend alongside the outside of the proposed lots, meandering around the existing trees.
4. CONSULTATION
4.1. IDAS Referral Agencies
Concurrence
Department of Environment & Heritage Protection
The Department is a concurrence agency for Reconfiguring a Lot within a Coastal
Management District. On the 10 November 2015, the Department support the development
in accordance with the approved plans and for the appropriate treatment and management
of Acid Sulfate Soils.
Page 16 of 68
Section 17
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
4.2. Other Referrals
The application was forwarded to the following internal Council specialists:
Development Engineer;
Arborist;
Principal Strategic Planner; and
Environment Officer.
4.3. Public Notification
Not Applicable
5. CONCLUSION
The application seeks to subdivide the 3.5ha site into 11 residential detached housing lots
and a balance 2.72ha environmental reserve at 1 George Street, Tewantin. The site is zoned
Detached Housing (0.6ha) and Rural Settlement (2.9ha) and the subdivision design does not
strictly accord with The Noosa Plan zone boundaries.
The Noosa Plan applies a split zoning to this site to reflect that the existing house and the
cleared portion of the site near George Street has potential for subdivision, while also
acknowledging the site constraints including Wooroi Creek and the riparian vegetation to the
south.
The 11 lot subdivision layout is predominantly located within the Detached Housing zone,
with the lot sizes being of an appropriate size consistent with the low density development
form and character of this part of the Tewantin locality. Although the lots do not strictly
adhere to the detached housing zone boundary, the development is an appropriate
response to the site’s development constraints, being outside of the flood hazard areas,
maintaining a minimum 40m buffer to Wooroi Creek, and a 15m buffer to the adjoining Rural
Settlement zoned lot to the east (35 George St).
The development has been designed to minimise impacts on the existing vegetation outside
of the Detached Housing zone, and significant trees within the George Street frontage. The
applicant also proposes to rehabilitate 2.729ha of the site adjoining the Great Sandy
National Park and Wooroi Creek, and transfer it to Council ownership as an environmental
reserve.
The development is recommended for approval, subject to conditions.
Departments/Sections Consulted:
Chief Executive Officer Community Services Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office x Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service x Civil Operations
Economic Development x Infrastructure Planning & Design
Governance x Planning & Environment
Human Resources x Strategic Land Use Planning
Sustainability
Page 17 of 68
Section 18
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Page 18 of 68
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Attachment 1 — Proposal Plan
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Page 18 of 68Section 19
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Page 19 of 68
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Attachment 2 — Riparian Buffer Area Mapping
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Page 19 of 68Section 20
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
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Page 20 of 68Section 21
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
2 PROPOSED AUDIT OF ADVERTISING SIGNAGE
DOCUMENT INFORM AT ION
Author Manager, Planning & Environment, Kerri Coyle
Planning & Infrastructure Department
Index ECM /Subject / Signage Survey /Audit
Attachments Nil.
EXECUTIVE SUMMARY
Not Applicable
RECOMMENDATION
That Council note the report by the Manager, Planning & Environment to the Planning &
Organisation Committee Meeting dated 8 December 2015 and
A. Agree to commence an audit of all advertising devices in Noosa Shire subject to
budget approval at Budget Review 3; and
B. Report the findings of the audit to a future Council meeting.
REPORT
The character and feel of Noosa’s towns and villages is a significant influence on resident
and visitor perception of Noosa. Features such as human scale development; integration
with the natural landform and landscape; low key informal atmosphere; low stress traffic
environments; and high proportions of vegetated land compared to developed land all play a
key role in characterising Noosa Shire. This means that in Noosa, buildings are low rise of
predominantly 2 storeys, development is largely secondary to the natural environment,
natural landscapes are conserved and reinforced, roundabouts are preferred to traffic lights
and advertising signage is subdued.
These features are recognised and distinguish Noosa Shire from other parts of South East
Queensland. These features are incorporated into the provisions of The Noosa Plan, Local
Laws and Council policies and are key issues when assessing new development proposals.
However some development matters do not require an approval from Council before
proceeding, subject to meeting a prescribed set of requirements and are largely self-
regulated. One of these matters includes advertising devices and it is evident that the extent
of advertising signage throughout the Shire has increased over time, with some signage
erected in breach of The Noosa Plan and the Local Law.
Signs in Noosa should advertise a place of business or give directions and or information.
They should be architecturally attractive and be compatible with the character of the area
and not dominate streetscapes. Well designed and maintained signs which respect to the
scale and character of the street do serve an important function and role. When signs do not
relate to the area, are excessive in size and feature large designs, they reflect poorly upon
the overall quality of the area.
Page 21 of 68
Section 22
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
The Noosa Plan’s Advertising Devices Code seeks that:
Advertising devices complement and do not detract from the desirable characteristics
of the natural and built environment in which the advertising devices are exhibited;
Advertising devices are designed and integrated so as to minimise visual clutter;
Advertising devices do not detract from the visual amenity of the major road network
nor from the rural or residential amenity enjoyed by residents of and visitors to Noosa;
and
Advertising devices are safety constructed and secured and do not create a hazard.
This means neon lights, bunting, blind signs, moving signs, flashings signs, roof signs, 3-
dimensional signs, signs with a sign face area exceeding 4m2 and any combination of signs
on one premises of more than 10m2 are generally not consistent with these outcomes
sought by The Noosa Plan. Similarly, real estate signage and A-frame signage is also limited
in size, placement and numbers by the Local Law.
Currently, one staff member undertakes some auditing of new advertising devices erected in
the Shire, although this is largely on an ad hoc basis, with no systematic checks being
undertaken. Any complaints received by Council are also addressed and since 2010
approximately 300 complaints have been received in relation to signage. Signage complaints
are mostly received from similar type businesses raising issue with the quantity of a
competitor’s sign and whether it is complying with the Noosa Plan and/or Local Law. Often
when auditing a new sign or addressing a complaint received, it is clear that the business
operator is unaware of the signage requirements and acts on the basis of the amount of
signage erected by their neighbours or competitors in the area.
Since 1 January 2014 some excessive signage has been addressed but there is still a
significant amount of signage that is non-compliant, and in some areas the signage is
starting to dominate the streetscape. The photos below taken mid 2014 indicate how
signage can proliferate over the years if left unchecked. Notably many of the non-compliant
signage shown in these photos has been now addressed by the business operators.
Photo.1 A large amount of A frames, kites, 3 dimensional and pylon signs being used.
Page 22 of 68
Section 23
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Photo 2: - Three A frame signs being used for one tenancy on Hastings Street
Photo. 3 A large amount of signs used to advertise upcoming events on one wall.
Page 23 of 68
Section 24
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Photo 4. Proliferation of A Frame signs on Noosa Eumundi Road.
Photo 5: Noosaville car yard with “Wholesale” sign measuring approximately 18m²
Page 24 of 68
Section 25
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
An audit of advertising devices would be useful for the following reasons:
A database or register of all existing advertising devices in the Shire could be
developed from the audit to assist in monitoring signage in the future.
To provide information to owners and tenants on the advertising device requirements.
To provide background data for future planning purposes, including the development
of the next planning scheme for Noosa Shire.
To determine if self-regulation of advertising devices is working and whether the
current Noosa Plan and Local Law requirements are meeting the key features sought.
An audit of all advertising devices in the Shire is anticipated to take 6 to 8 months for 1 full
time officer to complete and could commence early 2016. This is based on the time taken to
complete the survey of the Noosaville industrial area, which included 632 tenancies and the
estimated number of businesses in the Noosa area (approximately 4,000, not including
home-based businesses) as well as other facilities. This will include time spent on site with
the business owner/operator, measuring, photographing the signs and recording the
information. A measuring tool will also be required to accurately and practically measure
each sign and several methods have been investigated for this purpose, with a laser tool
being the most accurate and functional. It is anticipated that the tool, being hand held,
would also be useful on an ongoing basis for DA Planning, the Building and Plumbing and
Infrastructure Planning & Design Branches, in measuring building heights, sight distances
etc.
Previous Council Consideration
Nil
Finance & Risk
To undertake an audit of all advertising devices in the Shire would require 1 full time officer
for 6 to 8 months at a cost of $29,547 to $39,397. The measuring tool has been costed at
$1,075 plus GST.
A submission to BR3 will be made based on the above costs.
Consultation
External Consultation - Community & Stakeholder
Prior to undertaking the audit, information would be sent out to all business owners advising
of the proposed audit and its purpose, and providing information on the current signage
requirements in Noosa.
Internal Consultation
Departments/Sections Consulted:
Chief Executive Officer Community Services x Corporate Services
Executive Officer to the Mayor & CEO Community Facilities x Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office x Planning & Infrastructure
Community Engagement x Building & Plumbing Services
Customer Service Civil Operations
Economic Development x Infrastructure Planning & Design
Governance x Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 25 of 68
Section 26
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Strategic Land Use Planning
3 PLANNING SCHEME PROJECT BRIEF
DOCUMENT INFORM AT ION
Author Special Projects Officer, Emma O’Neill
Director, Planning & Infrastructure, Martin Drydale
Planning & Infrastructure Department
Index ECM/ Subject/ 41.25 Noosa Plan Planning Scheme
ECM/ Project and Contract/ PSR 08 – Planning Scheme Review 2016
Attachments 1. Project Brief
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Special Projects Officer and Director, Planning &
Infrastructure to the Planning & Organisation Committee Meeting dated 8 December 2015
and:
A. Note the project brief for the new planning scheme project; and
B. Authorise the CEO to make an application to the Minister for an extension of time to
amend Council’s Priority Infrastructure Plan in accordance with the Local Government
and Other Legislation Amendment Act (No. 2) 2015 amendments to the Sustainable
Planning Act (2009) (SPA) sections 997, 979, 983 and 996.
REPORT
The purpose of this report is to provide Council with an overview of the timeline, resource
requirements, estimated budget and various other considerations for the new planning
scheme project. The project brief (Attachment 1) will be submitted as part of the 2016/17
capital works programme development.
Development of the new planning scheme is a significant project for Noosa. It will be a high
profile multi-year project, with long term implications for the Noosa community.
The project brief has been created through a collaborative process facilitated by the Special
Projects Officer, drawing on the extensive experience of the Principal Strategic Planners
who were both heavily involved with the preparation of the 2006 Noosa Plan. These staff
members also assisted with the preparation of and engagement on the Sunshine Coast
planning scheme and have recently managed the process of amendments to the current
Noosa Plan. The brief identifies estimated timelines, resources and budget estimates and
will continue to be refined once a Project Manager has been engaged, and as the project
progresses through each stage.
The two most significant areas of note within the project brief are the estimated timeline and
staff resourcing requirements.
Page 26 of 68
Section 27
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
1. Estimated timeline
The estimated timeline has been created using the current Statutory Guideline 04/14
‘Making and amending local planning instruments’ (9 October 2014), DRAFT Statutory
Instrument ‘Plan Making Rules’ (November 2015), and previous experiences of the Principal
Strategic Planners. It is anticipated that the planning scheme project will take approximately
three years once the full contingent of staff have been engaged, with the aim of a project end
date of mid-2019. Current legislative changes before the State Parliament and the
timeframe of the State Government elections in 2018 may impact the timeline, and some
contingency has been allowed for this.
A summary of the project stages and estimated timeline is shown below. Further detail of
each stage can be found on page 8 of Attachment 1.
2. Staff resourcing
The current Strategic Land Use Planning Team consists of two part time Strategic Planners
and a Special Projects Officer, equating to two and a half full time equivalents (2.5 FTE).
Through the process of developing the project brief, staffing has been identified as one of
the most critical resource components for the planning scheme project. Current staff will
continue to be called upon for operational Council strategic planning matters, while also
supporting the significant additional requirements of the new planning scheme project.
The project brief identifies that four new full time equivalent (4 FTE) positions will be required
within the Strategic Land Use Planning Team structure for the duration of the planning
scheme project, increasing the FTE within the Strategic Planning Team to a total of six and a
half full time equivalent positions (6.5 FTE). The full contingent of the project team will be in
place by 4 July 2016, with the GIS Officer and Project Manager commencing in early 2016 in
order to undertake preparatory work for the new planning scheme. Recruitment and
appointment of the Planner and Administration Officer will occur in early-mid 2016.
Appointment of the GIS Officer and Project Manager in 2015/16 can be met within the
current financial year budget. A budget request will be made through the 2016/17 budget
development process which will include the new positions going forward, with the majority of
employee costs being attributed to the capital budget.
The four additional positions will be recruited on a fixed term basis, with the Strategic
Planning Land Use Team structure returning to 2.5 FTE at the completion of the planning
scheme project.
It should be noted that the Special Projects Officer position will be filled as required. It will
not form part of the planning scheme project team, however it will remain as part of Council’s
established organisational structure (operational). The staffing allocation for the planning
scheme project will be 5.5 FTE.
Page 27 of 68
Section 28
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
By way of a comparison, when Noosa Council embarked on the preparation of the current
planning scheme at the beginning of 2000, a team of 5 FTE was created (1 project manager,
2 other planners, 1 technical officer (GIS) and 1 administration officer). By the second half
of 2002 the team grew to 6 FTE and reached a high of 7 FTE by 2004 including a senior
contract planner and a consultant engineer working in-house preparing works codes for a
temporary period. Two administration officers were needed temporarily for the peak of
community engagement.
3. Other project considerations
Community and stakeholder engagement
Initial stakeholder and community engagement will occur in Stage 2 (May – December
2016), focussing on establishing an agreed position on a Directions Paper which will be
presented to Council for endorsement and provided to the Minister before the
commencement of planning scheme preparation. General community engagement will
occur throughout the various project stages in an effort to keep the community informed of
progress, with the most significant community consultation occurring in Stage 5 (August
2018 – April 2019).
A Community Engagement Plan will be provided to Council prior to endorsing the
commencement of the drafting of the new planning scheme (Stage 2).
Online planning system
Council is implementing the TechnologyOne online planning system. The system will replace
the list of separate planning documents in Adobe PDF format on the Council website with an
easily navigable electronic planning scheme including mapping. The system is in use
successfully at other councils including Townsville.
The new system will also allow customers to enter a property address and any proposed
type of activity (e.g. home based business) and be shown only the relevant parts of the
planning scheme. This will greatly simplify interpretation of the scheme for the public.
Staff will maintain the new planning scheme in the system enabling them to collaborate,
manage versions and easily publish amendments to the public.
Office accommodation
In order to establish a collaborative working space for the planning scheme project, office
accommodation changes are required.
The Special Projects Officer is working with the Building & Plumbing Branch to facilitate this
within the 2015/16 financial year. The current proposal is to move the three Environmental
Officers to Level 1, leaving the current space on Level 2 for the strategic planners and
project team for the project duration.
Legislation changes
The State Government is currently reviewing Queensland planning legislation which will
shape the preparation of Noosa’s new planning scheme. Council has previously made a
submission to the Department of Infrastructure, Local Government and Planning (DILGP) on
the draft planning bills as outlined in the report by the Manager, Planning & Environment,
Principal Strategic Planner and Infrastructure Assessment Coordinator to the Planning &
Organisation Committee Meeting dated 13 October 2015.
The Planning Bill, the Planning and Environment Court Bill and the Planning (Consequential)
and Other Legislation Amendment Bill were introduced to Queensland Parliament on 12
November 2015. The Infrastructure, Planning and Natural Resource Committee is required
to consider these and report to Parliament by 21 March 2016. If passed, new legislation is
likely to be in place before scheme drafting commences.
Page 28 of 68
Section 29
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
South East Queensland Regional Plan (SEQRP)
The SEQRP sets out the State Government’s strategic direction, principles and policies for
the South East Queensland region (which includes Noosa Shire).
A review of the current SEQRP is currently underway in response to updated population
forecasts. The State Government is expected to deliver a new draft SEQRP for public
consultation in the second quarter of 2016.
State Infrastructure Plan & Local Government Infrastructure Plans
The draft State Infrastructure Plan (SIP) is currently out for consultation and feedback. The
SIP identifies what the State Government ultimately expects to deliver its infrastructure and
how this can be achieved. Council officers will provide a response with specific feedback on
the 5–15 year opportunities and implementation initiatives by the 4 December 2015
deadline. It is anticipated that the SIP will be released in early 2016.
Local governments are also required to include a Local Government Infrastructure Plan
(LGIP) (previously called a Priority Infrastructure Plan) in their planning schemes. The LGIP
identifies the local government's plans for trunk infrastructure which are necessary to service
urban development at the desired standard of service in a coordinated, efficient and
financially sustainable manner.
Under the current legislation (Sustainable Planning (Infrastructure Charges) and Other
Legislation Amendment Act 2014 (SPICOLA 2014)), from 1 July 2016 onwards, local
governments will be required to include an LGIP in their planning scheme if they intend to
levy infrastructure charges or impose conditions for trunk infrastructure. Details of these
requirements were provided to Council at the Planning & Organisation Committee meeting
dated 19 August 2014 where on 28 August 2014 Council resolved to ‘undertake an
amendment to the Priority Infrastructure Plan in accordance with the recent amendments to
the Sustainable Planning Act 2009 and corresponding new Statutory Guideline 03/14.’
Since that time, further legislative amendments have been introduced with a number of
Planning Bills currently before Parliament and under review by the Infrastructure, Planning
and Natural Resources Committee.
On 20 November 2015, the Local Government and Other Legislation Amendment Bill (No. 2)
2015 was ascended through Parliament. These legislative changes to SPA allow Council to
request for an extension to amend its PIP to a LGIP. Ideally the extension timeframes will be
in line with the planning scheme project timelines.
Planning studies
Throughout 2015, officers have been undertaking planning studies which are required to
inform the preparation of the new planning scheme. This work will continue until at least
mid-2016.
Previous Council Consideration
The report by the Project Leader Strategic Planning to the Planning & Organisation
Committee Meeting dated 25 February 2014 provided background information on the Noosa
Plan, legislative requirements for a new planning scheme and recommended the 2016
commencement of planning scheme preparation. An extract is included below:
Page 29 of 68
Section 30
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
‘The Noosa Plan was first gazetted in February 2006. State legislation requires Council to
undertake a comprehensive review of the planning scheme every 10 years. This would make
a review due no later than 2016… it is not recommended that Council attempt to prepare a
new planning scheme within this term of Council due to the resources required, time
involved and upcoming state legislative reforms. Rather it is recommended a review of the
scheme be completed in the second half of 2015 with a view to commence preparing a new
scheme in 2016. In the meantime, it is proposed to amend the current scheme to deal with
pressing issues until a comprehensive review is commenced.’
Ordinary Meeting, 6 March 2014 Item 3, Pg 7
That Council note the report by Project Leader, Strategic Planning, Planning & Development
to the Planning & Organisation Committee dated 25 February 2014 and:
A. Resolve not to proceed with the previous Sunshine Coast Regional Council Draft
Planning Scheme process which applied to the Noosa Shire area;
B. Resolve to commence the process of making planning scheme amendments to the
Noosa Plan;
C. Authorise the Chief Executive Officer to advise the Minister of Council’s proposal to
commence the process of making planning scheme amendments; and
D. Respond to persons who made Noosa-relevant submissions to the draft Sunshine
Coast Planning Scheme in 2012 to advise them of Council’s intention regarding a
planning scheme review.
Following the first State Interest Review and Public Consultation process, Council resolved
to proceed with amendments to the Noosa Plan at the Ordinary Meeting of 19 November
2015. Subject to a timely second State Interest Review, these are likely to commence in the
first quarter of 2016.
Finance & Risk
A breakdown of the estimated project costs is provided in Attachment 1, an extract of which
is shown below. The project brief will be provided as part of the 2016/17 capital works
budget development process and the five year capital programme will include budget
estimates of the forward programme as detailed below.
The current capital works budget and forward programme includes an allocation of $360,000
for employee costs over the next three years, and $100,000 in 2016/17 for consultancy,
however, these figures will require revision based on the updated budget estimates and
timelines in the project brief.
Capital $
Estimated Project Funding 2016/17 2017/18 2018/19 Total Project $
Employee/ salary costs (including
oncosts) $546,963 $560,638 $574,653 $1,682,254
Materials & Services $0 $10,000 $61,000 $71,000
Other costs (legal & consultant fees) $0 $167,680 $57,520 $225,200
Total Project Investment $546,963 $738,318 $693,173 $1,978,454
Page 30 of 68
Section 31
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Principal Strategic Planners
Director, Corporate Services
Financial Services Manager
ICT Manager
Building & Plumbing Services Manager
HR Advisor
Infrastructure Assessment Coordinator
Departments/Sections Consulted:
x Chief Executive Officer Community Services x Corporate Services
Executive Officer to the Mayor & CEO Community Facilities x Financial Services
Executive Support Community Development x ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
x Executive Office x Planning & Infrastructure
Community Engagement x Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance x Planning & Environment
x Human Resources x Strategic Land Use Planning
Sustainability
Page 31 of 68
Section 32
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Attachment 1
Page 32 of 68
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
eA Attachment 1
mM NOOSA COUNCIL
Project Name New Noosa Planning Scheme |
Project ID / Register No. | PJ 500453 Date 25 November 2015 |
Department Planning & Section Strategic Land Use Planning |
Infrastructure
Team Section | |
Contact
Project Description (Describe the project) |
This project focuses on the development of a new Noosa Planning Scheme — a legislated document used to inform the
future direction of the Noosa Shire with a horizon of 2036.
Linkage to Corporate Plan |
5. Establishing new policies and strategies. |
Project Justification |
The current planning scheme — The Noosa Plan — commenced in 2006 with a projected horizon of 2015. A statutory |
requirement of the Sustainable Planning Act (SPA) is that a planning scheme is reviewed within 10 years of it being made.
While it was partially reviewed in 2014, it was determined that a more comprehensive review and replacement of the scheme
would not commence until 2016.
A new planning scheme is required to meet legislative requirements and ensure a contemporary approach.
What’s in and out of Scope
In scope:
e Determine timeframes and resource requirements for the development of a new Noosa planning scheme.
e Use outcomes of planning studies, strategies and plans to inform new planning scheme.
e Draft planning scheme in accordance with requirements of the relevant legislation and guidelines (at the time of
Project Brief development these are SPA, Queensland Planning Provisions (QPP) and Statutory Guideline 04/14
Making and Amending Local Planning Instruments).
e Responding to legislative changes as required.
e Internal and external consultation (community engagement) on policy directions and scheme provisions.
e Concurrent preparation of Planning Scheme Policies to support the implementation of the planning scheme.
Out of scope:
e This is not a visioning exercise. The vision for Noosa Shire will be captured by documents such as the Sustainability
Principles, Noosa Design Principles and other preparatory studies.
e Preparatory studies — these studies, strategies and plans have individual project briefs, however they are required to
inform the drafting of the new planning scheme.
e LGIP — forms part of the planning scheme and will be developed concurrently with the balance of the scheme and
will require input from strategic planning. Primarily undertaken by Planning & Environment Branch.
Project Outcomes (Measure of Success) |
The new planning scheme:
e is arobust, forward looking document with planning horizon of 2036
e meets legislative requirements
¢ meets community expectations/ aspirations
e aligns with Council's sustainability principles and its other strategies (eg. Social/ economic plan, etc.)
e is approved by the State and adopted by Council
Project reporting:
e Progress & status reports provided at pre-designated intervals
e Finalisation, review, lessons learnt analysis undertaken and documented for future reference
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PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
List the key deliverables of the Project (refer Attachment 3 Breakdown of Project Stages table for more detail)
Stage 1: Preparation (prior to project commencement)
e Data & studies to inform the new planning scheme.
e Project brief/plan including identified resources, budget estimates & timeline.
e Recruitment of project team & appropriate office accommodation.
e Draft Community Engagement (CE) Plan (to be finalised and refined as the project moves through each Stage).
Stage 2: Initial Consultation
e Directions Paper on general position and philosophies.
e Stakeholder engagement (internal work areas, DILGP, Councillors)
e Council endorsement.
e Community engagement.
e Initial State Interests Review.
Stage 3: Planning Scheme Preparation
e Draft planning scheme
e Steering committee established with regular meeting schedule.
e Peer review as required.
e Planning system (eg. ePlan) investigation & configuration.
Stage 4: State Interest Review
e Council endorsement.
e Ministerial State Interest Review.
e Council endorsement of revised planning scheme depending on Ministerial feedback.
Stage 5: Public consultation and adoption of planning scheme
e Community engagement.
e Analysis of submissions from CE process.
e Council endorsement of amended draft planning scheme dependent on CE submissions.
e Ministerial approvals.
e New scheme adoption.
Stage 6: Finalisation, Launch & Review
e Planning system data population and system go-live.
e Design & publish planning scheme.
e CE update/ Launch of new planning scheme.
e Debrief, lessons learnt & project finalisation report.
e Training sessions for relevant staff.
What is the impact to the business of not proceeding?
e Existing planning scheme will lack long term vision and direction for the community.
e Outdated planning scheme which no longer reflects community needs, best practice or Council policy position.
e No further amendments to the existing planning scheme are likely to be approved by the Minister.
e Minister can instruct us to make a new planning scheme or even have one made by a consultant at our expense.
Assumptions and Dependencies impacting the Project
Assumptions:
e Adequate resources and budget to complete the project in a timely manner.
e Timeframes will be dependent on resources and external factors such as state elections**, legislation changes*, new
version of Queensland Planning Provisions (QPP) drafting template, SEQ Regional Plan, etc.
* Planning Legislation is currently under review. Timeframes and legislation references will be updated when new legislation and guidelines are in place.
** State elections could fall in (or before) February 2018 — this has the potential to prolong the State Interest Review process as the government moves into
caretaker mode. Council election will be held in March 2020 which should allow for completion of the planning scheme prior to Council election, however,
this could be impacted by delays from the State elections.
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PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Dependencies:
e Visioning, principles, planning studies and other supporting documentation completed in time for commencement of
drafting.
e State Government processes, requirements and legislation changes.
Resource Requirements
Staffing:
For the duration of the development of the new planning scheme the following level of staffing will be required.
All new positions will be recruited on a fixed term basis.
e Mapping (GIS) officer (L6) — 1 FTE for duration of the project.
A dedicated GIS Officer is required to provide expert advice, analysis and reporting of GIS related information and to
accurately inform Council and manage the GIS needs associated with preparing a new planning scheme. This
position will also be required to develop software and systems to improve/align data management systems and
associated processes for the collection, recording and reporting of land use related information, using GIS, database
and other technologies.
e 3.5 FTE Planners.
o 1FTE=L7 Project Manager (incl. overall management and responsibility for the planning scheme project)
o 1.5 FTE =2-xL7 existing part time Principal Strategic Planners (note: the Principal Strategic Planners will
continue to be called upon for operational Council strategic planning matters and have therefore 75% of
employee costs have been apportioned to supporting the new planning scheme).
o 1FTE=L6 Planner or portion of time DA planner seconded to assist with planning scheme.
The Planners will be responsible for:
— the development of integrated land use planning policy and strategy consistent with Council's Policy
Framework, which reflects Council’s vision and which is accepted by the community, other Branches,
Departments and State Government agencies.
— preparation of best practice strategic planning policy for key components of land use including housing,
retail, commercial, industrial, rural and community sectors.
— innovative approaches for strategic planning that integrate planning, environmental, economic, engineering
and community considerations to ensure organisational sustainability and a high standard of quality service.
e Administration Officer (L3) — 1 FTE for the duration of the project.
A dedicated Administration Officer is required to provide administrative support to the planning scheme project in
order to ensure the timely allocation of resources and expertise and meet the timeframes allocated to the project.
The Mapping (GIS) officer will need to commence early in 2016 to undertake data management tasks and back end
processes prior to commencing production of maps for the planning scheme. The position will report to one of the existing
Principal Strategic Planners until data management tasks are complete (or handed over to the Project Manager).
Recruitment for the GIS Officer has commenced and should be completed by mid-December 2015, with a start date of 1
February 2016.
The Project Manager will also need to commence early in 2016. Recruitment of the Project Manager position will need to
commence in January 2016 with an anticipated start date of 4 April 2016.
Recruitment and appointment of the Planner and Administration Officer will need to commence around April 2016 and be
finalised before the end of the 2015/16 financial year.
Refer structure chart (Attachment 2) and timeline (Attachment 3).
Consultants:
Engineering officer/ consultant (full time 3 months during drafting of new planning scheme)
Peer review (planner and expert individuals) — estimate 6 experts in varying areas engaged approximately 4 times
throughout planning scheme preparation. This provides an element of quality control to the planning scheme development
process.
Other:
Graphic designer and printing (as required)
Photography (purchase of images — as required)
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PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
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PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Legal review of planning scheme.
Office accommodation for increased staffing.
Miscellaneous (eg. Venue hire, catering, community consultation materials and resources, advertising & media).
Stakeholders / Impacted Areas (to varying degrees)
Internal External
e Strategic Land Use Planning Team. e State agencies.
e Planning & Environment Branch. e Chambers of Commerce (or similar)/ Business
e Community Development Team. Community
e Waste & Environmental Health Team. e Noosa Parks Assoc.
e Economic Development Officer. e NICA
e Community Engagement Team. e Landcare
¢ Building & Plumbing Branch. e Architect Association
e Infrastructure Planning & Design Branch. e Building Design Association
e Customer Service Team. e Planning & Development Consultants
e Local Laws Team. e Tourism Noosa
e Councillors. e Heritage groups
e Noosa Biosphere
e Adjoining LGA’s
Target start date 1 May 2016 Target finish date 30 June 2019 |
Project owner Martin Drydale Project sponsor Brett de Chastel |
Project manager TBA Project team Project Manager (TBA)
Principal Strategic Planner (RB)
Principal Strategic Planner (RS)
GIS Officer (TBA)
Planner (TBA)
| Administration Officer (TBA)
Steering Committee:
A steering committee will be established to provide regular input into the development of the new planning scheme and
ensure a cross-Council approach.
The composition of the steering committee will be determined as the project progresses, however it is anticipated that it will
consist of Councillor representative(s) and representatives from the key internal stakeholder groups.
Peer review will be separate to the role of the Steering Committee.
Industry expertise and community feedback is also separate and will be sought through the Community Engagement
process and outlined in the CE Plan.
Summary of risks and issues
Description of risk/issue Risk | Mitigation
rating
Current planning scheme loses effectiveness due to being H Commence drafting new planning scheme in 2016.
at or beyond its previous expected horizon.
Lack of clarity and direction for the community. M Commence drafting new planning scheme in 2016.
Not meeting statutory obligations resulting in the State M Commence drafting new planning scheme in 2016. |
making decisions on Council's behalf.
Development risks and constraints not identified based on |M Commence drafting new planning scheme in 2016. |
ageing data. Potential risk to property and people.
Timeframes blowing out. Preference for completion within |M Monitor and review timeframes regularly — identify
term of Council. critical path. Where possible engage with relevant
parties to ensure timely actions.
4of8 1. Project Brief - New Noosa Planning Scheme v1.1
Page 35 of 68Section 36
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Page 36 of 68
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Legal action incurs financial costs based on ageing M Commence drafting new planning scheme in 2016.
planning scheme.
ESTIMATED PROJECT FUNDING
Capital $
Estimated Project Funding 2016/17 | 2017/18 | 2018/19 | Total Project $
Employee/ salary costs (including oncosts) $546,963 | $560,638 | $574,653 $1,682,254
$10,000 | $61,000 $71,000
Other costs (legal & consultant fees) $167,680 | $57,520 $225,200
$546,963 | $738,318 | $693,173 $1,978,454
Note: these are estimated costs only.
Ongoing recurring costs pa (whole of life) Costs will be incurred for amendments to the new planning scheme as
required until 2036.
Capital budget number PJ 500543
APPROVAL
Approved by Project Owner / Section Manager Approved by Project Sponsor
Name Martin Drydale Name Brett de Chastel
Position title | Director, Planning & Infrastructure Position title | CEO, Noosa Council
Department
Signature Signature
5of8 1. Project Brief - New Noosa Planning Scheme v1.1
Page 36 of 68Section 37
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Page 37 of 68
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Attachment 1 - Responsibilities for Planning Scheme Preparation
f f— ra. i i
Informing Studies Other Branches & Department State a eens ents
BACKGROUND AND ADVICE ADVICE Pane:
pa QT NS
i oo,
Indepe: men ape peer | fi OO | Community Engagement &
i i
ADVICE | Project Manager/ | | [General & Targeted}
Consultation
Strategic Planning
| Team
ws Ye
~, ra -
f ™,
| Steering Group
A a
fo ™,
Council
60f8 1. Project Brief - New Noosa Planning Scheme v1.1
Page 37 of 68Section 38
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Page 38 of 68
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Attachment 2 — Structure Chart
Strategic Land Use Planning Structure 2015/16
i
Infrastructure Department
nce Gueteweinns
| |
| |
| \
| | Land Use Planner Land Use Planner Officer \
| 0.84 FTE 0.66 FTE 1 FTE |
| |
| |
(SS SSS" “OTALDSFIE
Strategic Land Use Planning Structure
for duration of planning scheme project 2016/17 — 2018/19
Infrastructure Department
PSS SSS SSS SSS SSeS #----- = +--+ +--+;
| Special Projects Officer
; 1ETE
| |
| ,--------------- > @----------------!
| |
\ | Project Manager it
| 1FTE il
Vy lt
| \ i
Principal Strategic Principal Strategic Strategic Land Use Administration
| borane tai ii ae Matar ee Officer |
| 0,84 FTE 0.66 FTE 1 FTE 1FTE \
| ' i
asad" ~~"——=-==--===
{SSS SSSSSs== === =e Ae PA TERE
7of8 1. Project Brief - New Noosa Planning Scheme v1.1
Page 38 of 68Section 39
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Page 39 of 68
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
x sENeseeeeonors
Attachment 3 - Project Stages & Estimated Timeline
4-hub-26 1 19 - 30-Sep-19
Full Project Team 1-Jan-18 - 31-Oct-1 Nov-18 uno Stag
i-fFebl6 4AprI6 commencement of Stage 4 ntingency Stage ntingency itingency
Gis Project Strategic Planner i
Officer Manager Admin Officer | |
se es
| i-Jul-15 - 30-Jun-16 1-Jan-1 1-D 17 1-Jan-18 - 31-Jul-18 — sa sa
1-Oct-15 1-Jan-16 1-Apr-16 1-Jul-16 1-Oct-16 1an-17 1-Apr-17 1-Jul-17 1-Oct-17 14an-18 1-Apr-18 1-Jul-18 1-Oct-18 1-Jan-19 1-Apr-19 1-Jul-19
BREAKDOWN OF PROJECT STAGES
Stage 1: Preparation Stage 2: Initial Consultation Stage 3: Planning Scheme Stage 4: State Interest Review* Stage 5: Public Consultation and Adoption of — Stage 6: Finalise, Launch
(prior to project commencement) Preparation Planning Scheme & Review
Estimated 1 July 2015 — 30 June 2016 May — December 2016 January — December 2017 January — July 2018 August 2018 — April 2019 May 2019 - June 2019
Timeframes I _ | (contingency October 2018) (contingency June 2019) (contingency September 2019)
Description Collect, research and analyse Establish general position & philosophies. Draft new planning scheme. Legislative requirements and Consultation on draft planning scheme. Launch new planning
data which will inform Obtain approvals to proceed to drafting new approvals. Council & Ministerial approvals. scheme & finalise project
planning scheme. Establish _ planning scheme.
resources, budget estimates
|& timeline. | | | |
Major * Collect, research and e Prepare draft Directions Paper for consultation. « Draft proposed new planning | ¢ Request to Minister for State ¢ Public consultation once Ministerial & Council e Develop communications
deliverables/ analyse data to inform the | « Workshop with various internal stakeholders on scheme (12 months)* Interest Review of draft approval has been provided (min. 45 business plan.
tasks new planning scheme issue identification and lessons from Input from relevant planning scheme. days). * « Planning system data
(ongoing throughout current/previous planning policy stakeholders, steering e Finalise Community e Review submissions and make any relevant population and system go-
project). « Discussions with DILGP to identify any areas that, committee and peer review Engagement Plan. changes to new planning scheme (min. 55 live.
¢ Develop project brief/ plan, will influence how the new planning scheme is panel. State Interest Review (min. 60 business days) — note: if significant changes are | « Design, layout and print
Gantt chart and associated prepared (including areas under review such as ___e Revise & expand CE Plan. days if Minister is satisfied, required then public consultation process planning scheme
preparatory documents. the QPP, SEQRP and SIP and how State « Planning system (eg. ePlan) repeat process if Minister not recommences. (including online
¢ Obtain sign off on project Planning Interests can be appropriately investigation & configuration. satisfied) and amendments to __e Council report on submissions endorsing any functionality).
plan and resource integrated at a refined local level). Report to Council seeking new planning scheme if changes arising from submissions. Planning scheme launch.
requirements in preparation |» Workshop with Councillors to establish general adoption of draft and direction | required. * Council resolution to proceed with amended e Roll out training for key
for 2016/17 budget position and philosophies (May 2016). to write to the Minister (could | ¢ Revise draft scheme as draft. areas within Council who
development. e Council report endorsing commencement of the take more than one round of requested by the State e Provide advice to Minister on actions. may require an
Recruit and appoint new planning scheme and drafting process. reports) (assume various back and forth |» Ministerial approval (min. 40 business days if understanding of the new
additional staff. ¢ Community consultation (Inform) on the « Prepare a report for the communications with State until successful) — note: may contain conditions on planning scheme (eg.
¢ Redesign and fit-out Directions Paper. Minister outlining all both parties happy). approval to adopt the planning scheme. Local Laws, Environmental
appropriate office e Prepare a formal statement of state interests and consultation with State and e Report to council on State « Amend as requested IF required by the State Health, DA Planners, etc.).
accommodation. how we propose these will be considered in the community that has occurred | Interest Review and requested | « Forward amended draft to Minister with report on |» Debrief with key
« Draft CE Plan. planning scheme through process to date as changes, seek adoption of consultation process and consideration of stakeholders & document
« Advice to Minister seeking state interest in the well as the communication revised draft scheme for the submissions including whether any changes lessons learnt.
scheme and Ministerial approval (Min. 20-30 strategy proposed for the draft) purpose of consultation and affect State Interests. # Close project.
business days) scheme and a report on how | endorsement of engagement _ « Ministerial approval (min. 40 business days if
« Establish ‘steering committee’ and source the planning scheme plan. successful).
external peer review experts. coordinates and integrates 3 * Council adoption of new planning scheme.
* Receive Ministerial approval and confirmation of | matters of state and regional Sere reece ey rece eae!
state interests, inclusions and exclusions. interest including the SPP and) elections early 2018.
¢ Report to Council with State and any CE SEQRP.
feedback and propose framework for the new
scheme. “Sub-tasks to be broken down
and expanded once Project
| ___Manager has commenced. | |
Responsibility Principal Strategic Land Use Principal Strategic Land Use Planners, Project Manager Project Team Project Manager Project Team Project Manager
Planners, and
Individual project manager's for * Planning Staff in the Planning & Environment Branch
each study, strategy, plan can also assist with this process.
8of8 1, Project Brief - New Noosa Planning Scheme v1.1
Page 39 of 68Section 40
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
CORPORATE SERVICES DEPARTMENT REPORTS
Procurement and Fleet
4 SOLE AND SPECIALISED SUPPLIER LISTINGS
Author Procurement/Contracts Advisor, Leigh Mooney
Corporate Services Department
Index ECM/Subject/Purchasing and Supply Matters
Attachments 1. Sole Supplier List
2. Specialised Supplier List
EXECUTIVE SUMMARY
The purpose of this report is to present an updated list of sole suppliers to Council for
adoption as exceptions to the general contracting provisions contained in the Local
Government Regulation 2012.
RECOMMENDATION
That Council note the report by the Procurement/Contracts Advisor to the Planning and
Organisation Committee dated 8 December 2015 and:
A. Adopt the Sole Supplier list as shown as Attachment 1 to the report; and
B. Adopt the Specialised Supplier list as shown as Attachment 2 to the report.
REPORT
The Local Government Regulation 2012 (“the Regulation”) provides for different
methodologies to establish medium and large sized contracts.
Medium sized contacts, defined as being of contract value greater than $15,000 and less
than $200,000 (exclusive of GST), require three (3) written quotations to be invited.
Large sized contracts, defined as being of contract value greater than $200,000 (exclusive of
GST), require written tenders by public invitation.
The Regulation (Section 235) allows exceptions to these requirements under certain
circumstances, including where the suppliers are sole providers of a good or service:
A local government may enter into a medium-sized contractual arrangement or large-sized
contractual arrangement without first inviting written quotes or tenders if -
(a) the local government resolves it is satisfied that there is only 1 supplier who is
reasonably available; or
(b) the local government resolves that, because of the specialised or confidential nature of
the services that are sought, it would be impractical or disadvantageous for the local
government to invite quotes or tenders.
Page 40 of 68
Section 41
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Council adopted a Sole Supplier list and a Specialised Supplier list in April 2014. The
adoption of these updated lists will allow Council to engage with these sole and specialised
suppliers in a more timely and effective manner than if inviting quotes or tenders.
Previous Council Consideration
Ordinary Meeting Minutes, 3 April 2014, Item 8, Page 8
That Council note the report by the Procurement Officer to the Planning & Organisation
Committee dated 25 March 2014 and:
A. Adopt the Sole Supplier List shown as Attachment 1 to the report with the deletion of
the provision of Local Public Bus Advertising by Gotransit Media Group Pty Ltd; and
B. Adopt the Specialised Supplier List shown as Attachment 2 to the report.
Finance & Risk
There is a risk associated with legislative compliance, should Council not resolve to create
the listings and subsequently fails to undertake the quote or tender process. Establishing the
Sole Supplier list reduces Council’s risk of breaching regulations relating to establishing
medium and large sized contracts.
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
The existing Sole Supplier list was distributed to all Departments and Sections for review.
Those suppliers no longer relevant for use by Council were removed and a small number of
new suppliers were assessed as meeting the definition of sole or specialised and were
added to the lists.
Departments/Sections Consulted:
Chief Executive Officer X Community Services x Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
X Executive Office x Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 41 of 68
Section 42
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015 Attachment 1
Page 42 of 68
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015 Attachment 1
Department Section Legal Entity Name Trading Name Commodity/Service Supplied Reason for Inclusion
12 |Community Infrastructure [Asset Planning and Delivery {Pentagon Systems (Qld) Pty Ltd Pentagon Systems Pentagon Systems provides information technology Pentagon Systems has developed a remote software that uniquely integrates with the
solutions for the effective management of Council's traffic |Metrocount counters and software. The Pentagon software is a corporate software
counting facilities. application for Council. Pentagon Systems is the only company that provide this remote
laccess to retrieving data from the Metrocounters, and are the only supplier of the
aS SESees Se eT ey cnaeeanereraes
software.
13}Community Infrastructure |Asset Planning and Delivery [Energex Ltd Energex Design services for proposed works/alterations on Energex do not allow any other companies do design work for assets effecting the
a= ESS SS Energex network.
14|/Community Infrastructure |Asset Planning and Delivery |G.James Pty Ltd Supply and installation of patented Bus Shelters and Bins |G James is the sole supplier of patented Bus Shelters and Bin enclosures. The bus
identified throughout Council's endorsed Landscape Infrastructure Manual.
15 |Community Infrastructure |Asset Planning and Delivery [Telstra Corporation Limited Telstra Design services for proposed works/alterations on Telstra do not allow any other companies do design work for assets effecting the Telstra
Telstra's Infrastructure Network. For this reason they are the only supplier for design work on the Telstra
network.
terres Ineiaie [peteoesttey Peeteweie PRE eee Pee eee
17 |Community Infrastructure [Environmental Services SEQ Catchments Ltd Host organisation for South East Queensland Fire and SEQ Catchments is the current host of the South East Queensland Fire and Biodiversity
Biodiversity Consortium Consortium. Council along with other local governments and State Government agencies
are financial contributors to this consortium. Council's annual contribution for this
consortium is paid to SEQ Catchments
vehicle and pedestrian access over sand dunal areas. product used for vehicles and pedestrian access over sand dunal areas.
19 |Community Infrastructure |Waste Management Newcastle Weighing Services Pty Ltd Newcastle Weighing Provision and support for landfill and transfer station point |WasteMan2G is a corporate software application for Council, and Newcastle Weighing
Services of sale "WasteMan2G" software. Services is the developer and only supplier of this software. This point of sale software is
used extensively by Council's Waste and Resource Management branch at transfer
stations across the region.
and Resource Management facilities. Management facilities.
21 |Community Infrastructure |Waste Management lWastech Engineering Pty Ltd Specialist Waste Handling equipment, Walking Floor. Walking Floor was installed by former Maroochy Shire Council. The equipment is of a
Walking Floor is the flooring that moves the waste from proprietary nature, whilst some minor works associated with the equipment can be
the pit into the compactor at refuse stations. carried out by others e.g., electrical and hydraulics; the essential components are
licensed, manufactured, and installed by WasteTech Engineering. Works to date have
lbeen completed under manufacturer’s warranty. Future repairs and service agreements
ito_undertaken by WasteTech Engineering.
Hoe eee ee eee eee ee eee eee eee eee ee ee eee tiaase NE ned Dee
elder. IGubbi_people.
23 |Community Infrastructure |Vorks Operations Greenplate Pty Ltd Patented electric BBQs for use in parks and public spaces |Greenplate is the only supplier of a patented non-insulated, extra low voltage element (24
volts) barbeque that provides safe operation in public spaces. They are up to 50% more
efficient than some existing electric barbeques, and have been adopted for use for all
new barbeque facilities provided by Council. Greenplate are also the only supplier of the
parts and servicing of these barbeques.
24 |Community Infrastructure |Works Operations Harold Royston Pearson Harry Pearson Playgrounds [Unique playground structures Harold Pearson is the only supplier of hand crafted artistic elements of unique playground
structures, to the required Australian Standards featuring specific designs in Queensland.
25 |Executive Office Bang the Table Pty Ltd Engagement HQ database - specific online engagement Engagement HQ is a corporate software application for Council, and Bang the Table Pty
software Ltd is the only provider of this software. Bang the Table offer a unique set of online
lengagement capabilities for surveys, forums, polls, guest books, and question and answer
2T |Organisational Services Financial Services Australia Postal Corporation Australia Post Post bill pay in person, by Phone, and online via the Australia Post is the only supplier of the eBiz payment gateway, and eBiz property module
Securepay eBiz payment gateway. lof the T1 Property software.
28 |Organisational Services ICT 12D Solutions Pty Ltd 12D software supply/support/maintenance 12D Solutions Pty Ltd is a corporate software application for Council, specialising in civil
lengineering and surveying applications.As the software developer, 12D Solutions Pty Ltd is
lalso only supplier for this software.
Page 42 of 68Section 43
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Page 43 of 68
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
ply er- Tatras Section Legal Entity Name Trading Name Commodity/Service Supplied Reason for Inclusion
(29 JOrganisational Services ICT Commonwealth Bank of Australia Payout of Leased IT Assets (Lost / Damaged / Retained) The Commonwealth Bank of Australia is the entity through which council IT equipment is
leased. The Commonwealth Bank’s IT leasing is managed by Equigroup Pty Ltd,
lhowever, all payments are invoiced from and made to the CBA. Following an original
lengagement with the Commonwealth Bank of Australia, Council is now committed to the
longoing use of Commonwealth Bank of Australia to provide these financial services.
30 JOrganisational Services ICT Esri-Australia Pty Ltd Esri Australia [ArcPAD, ArcGIS, ArcView, Deko, etc. Software Supply / Esri Australia is a corporate software application for Council, and is the only Australian
Support / Maintenance Supplier of Esri Software Products.Council has been using the Esri geographic
information system (GIS) products since 2004. The organisation has standardised its
= ES systems to this platform for GIS to align with Council's needs.
31 JOrganisational Services ICT Navigate Lty Ltd FME software supply/support/maintenance FME software is a corporate software application for Council. Navigate Pty Ltd is the sole
iwas committed to ongoing updates and additions to this software.
32 JOrganisational Services ICT QIT Plus Pty Ltd Guardian Software Supply / Support / Maintenance QIT Plus is the developer and only supplier of Guardian Software, which is a corporate
software application for Council.From the initial purchase of this software, Council was
Icommitted to ongoing updates and additions to this software.
33 {Organisational Services ICT Technology One Ltd Technology One T1 Property and T1 Financial Software Supplier Technology One - T1 Property and T1 Financials are corporate software applications for
(Council. Technology One Ltd is the sole supplier / support maintenance provider of T1
Property and T1 Financials corporate software applications. These applications are used
lextensively across Council to manage the organisations financial and property situation.
pi Pensions EO —ee—————————e
lagreements
35 JOrganisational Services Property and Contracts Systemax Pty Ltd Building Management System, design, supply and The Systemax Building Management System is installed in 15 different buildings across
installation, monitoring, reporting, analysis, and Council. The system monitors Solar PV, HVAC, and Energy Consumption. Prior to any
assessments. additional expansion of the system a full tender process was required to test the market
land to determine the most suitably qualified contractor for the next phase of the BMS
project. Council is now committed to this service, through an ongoing service level
lagreement, with Systemax Pty Ltd as the only provider.
Page 43 of 68Section 44
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Attachment 2
Page 44 of 68
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
m MiNeley, Specialised Supplier List “ners Ataenment é
. it a
mm mkeelener
ery Teale Section Legal Entity Name Biel iie muh bere eres ead Mel) sie) Reason for Inclusion
‘Community and Development ommunity Services jasting Street Association ecurity Patrols of Hasting Street The Hasting Street Association Inc provides management services of the Hasting Street Security
lLevy.A Council Resolution was passed by the former Noosa Council, and endorsed by the
Sunshine Coast Council, regarding the use of funds through the Hasting Street Security Levy. It
would be impractical to invite quotes or tenders because of the nature of the services being
Ce res fee | emer beim ferernctnne ey oma nee ay oe
0uUgh rom the basing reel Association
ommunity and Development ommunity Services ‘ocus Health Network Limited Provision of the Active, Healthy Sunshine Coast Program, [Focus Health Network provide specialised health services tothe Sunshine Coast Region. Council
Community Food. Q Health Network are better placed to manage this program for Coun
3 [Community and Development [Community Services INorth Coast Aboriginal Corporation Health care brokerage services for Aboriginal and The North Coast Aboriginal Corporation for Community Health provide specialised
for Community Health Torres Strait Islander people on the Sunshine health care brokerage services for Aboriginal and Torres Strait islander people onthe
Coast, including referralsand adviceon cultural Sunshine Coast.
protocols Council engage with the North Coast Aboriginal Corporation for Community Health in conjunction
with the Focus Health Network to provide the Active, Healthy Sunshine Coast Program
ommunity and Development Community ices Overdrive inc ebook services leBook services are specialised in the publishing market. The titles offered onthe Overdnve
(Libraries) platform are unique, and Council is unable to access these titles electronically from any
other providers. An extensive review of the eBook market for libraries was conducted, and
Ea = a other service providersarecontracted to provide other uniquetitiesthrough the Library Materials
ontra
ommunity and Development Community Services brary Ideas Freegal is a downloadable music platform for libraries This is @ specialist online downloadable music for libranes, and is a specialised service in the
catalogue unable to access this music from any other providers in this format,
Community and Development Planning and Development —_ [Acoustics RB Pty Ltd Legal Services - Environmental Noise Assessment & These suppliers are all utilised by Council for the provision of specific legal services outlined in
Control ithe Commodity / Service. Due to the highly specialised and confidential nature of those
matters, it isnotfeasible to conduct a procurement process on each occasion the services are
required.
eee eee reece eee raters ete
matters
ee _ eee te eee
matters
|_9_ [Community and Development _}Planning and Development _[AskConsulting Legal Services - Acoustics
—_—_—— een EEE ee
[77 [CommuntyandDevelopment Planning and Development [Beard TraMcengneemgPy td {| _|uegalSencesTraMicengnest—
PO Ee
matters
13 [Community and Development [Planning and Development [Biodiversity Assessment and Expert all wallum fauna and frogs and reptiles,
Management Pty Ltd legal services - Planning & Environment Court
matters
A Perens [erento te | ervrenmentcoutmaters |
Trust Environment Court matters
1.15 |Community and Development_|Planning and Development _[BMTWBM PtyLtd Legal Services - Hydrology
eee Tce
Court matters
|_17 |Community and Development_|Planning and Development_[Bushland Protection Systems PtyLtd_ | Legal Services - Bushfire Expert
|_18 |Community and Development_|Planning and Development [Butler McDermottLawyers | LegalServices
eee | eronmertcoutmatorg |
Environment Court matters
eee ee ee ee rin a Envenmentcoutmaters __—|
Planning & Environment Court matters
eee eee ere Lanoscapearchtecurepyue | tanning vtonment cout meters |
Landscape Architecture Pty Ltd Planning & Environment Court matters
| 22 |Community and Development _|Planning and Development [Coffey GeotechnicsPtyLtd | Legal Services-GeotechnicalEngineer
eee be eT renmentcoutmaters
Environment Court matters
eee ernment coutmaters |
Environment Court matters
[25 [Community and Development [Planning and Development ___|ComsChambersWesigarh | uegalSenices SSCS
Se preneionen preeminent | a
Planning & Environment Court matters
|_27 |Community and Development_|Planning and Development _[Fire Check Consultants PtyLtd_ | Legal Services -Fire Engineer
|_28 |Community and Development__ [Planning and Development__[ForesightPartners_ | __ftegal Services -Economic Consultant |
9 |Community and Development Planning and Developmen RC Environmental Pty Ltd Aquatic Specialist, legal services - Planning 8
e———eeeeeeee eee deronmentcourtmaters
Page 44 of 68Section 45
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Page 45 of 68
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
py erat Section Yer aA Trading Name Commodity/Service Supplied Reason for Inclusion
ya —_—_E—E—E—_—_—— OT ee
Court_ matters
Pee eee een eee ecomanicauimates |
31 [Community and Development Planning and Development Glen Joseph Ingram Fauna consultant, Legal services - Planning &
| 32 [CommunityandDevelopment___ [Planning and Development___ [Gould DevelopmentSolutions PtyLid_ [| Legal'Services-Engineering
Femina [arrestor [eerie ee eee
matters
| 34 [Community and Development_|Planningand Development |GrayPucksand Legal Services-Architect_
[35 [CommunityandDevelopment [Planning and Development __|Hemerand Doyle | |legalSenmces SSCS
| 36 [Community and Development _[Planningand Development |HerbertGeer TE LegaiServices
Py Pereereeeneret Perens seers [SeSTASSSTIT [EE
Planning & Environment Court matters
° Femniendberseement [ernrcenibactomet muse | ene amet Coutnaiers |
[TRUST Planning & Environment Court matters.
[ Penmnvenibectones_[enreateceret [rtm etentcounnatos
39 |Community and Development Planning and Development Jim Soltau & Associates ‘Contamination consultant, Legal services - Planning &
2° Ponmunivanebevseorent [Bemgensbaceeres [eretiewen te een
Court_matters
2 fPomminivand Devseorent [PemrsaneDeeeoment PaneeDore tes ene
41 |Community and Development |Planning and Development [James Lyons Barrister, Legal services - Planning & Environment
[22 |Communityand Development [Planning and Development _[JN.vennPyLi@__———————<d[ [legal Services- Town Planning|
[43 |Community and Development [Planning and Development [John Wood consultancy Services| [egal Services Recreational Need___——SCS
| 44 |Community and Development _|Planningand Development |HanirendPtyLtd Visual Amenity
[45 [CommunityandDevelopment [Planning and Development __|KatestoneenvironmentalPyitd | ___|Legel Services -Envronmentalconsuftant________
eee eee ee Eirmertcourmats |
46 [Community and Development Planning and Development KBR Pty Ltd Hydraulic Engineer, legal services - Planning &
y———e een ae |e
Associates’
SP ermuniy ana bevdoement [femnrcansbaceomen [ementesinervs |e curonmen Counters |
Planning & Environment Court matte
[ Pemnveneectone [erento [ear eee
TRUST
[50 [Communiyand Development [Planning and Development _|Lowry Consuling ytd ___————~i| legal Services -Quantly Suvayos SSCS
* Penminnenibeccones [arrest Per Tees anna enurnmen counmaters
51 [Community and Development Plann ing and Development LVO Pty Ltd Architect & Landscape Architect - Visual Consultant, legal
errata eee eee Teena Snenmencourmsters
Planning & Environment Court matters.
©? FFermuniyand Deseorent [PimraaneDaeeonen’ Pekin ee eon
‘Court_matters.
[ Pemmnvanie seen [Perreanibestonett [eee tes eee
Court_ matters
| 55 [CommunityandDevelopment___|Planningand Development |McAnany Consulting PtyLtd [Legal Services-Engineering
Fernandes [ernie ee rag re eee |
matters
pees eee eee eee
matters
[58 [Community and Development [Planning and Development —_|MiddletonArchfects | __|legel Services-Archftect SCS
eee ee ee ee eee tee oe
‘Court_matters
—_—_E—————— eee Emertcourmats |
Community and Development Planning and Development MRCagney (Bryce Trevilyan ) Traffic Consultant, legal services - Planning &
a a a a Court_matters
| 62 |Community and Development_|Planning and Development [Norling Consulting PtyLtd_ | Legal Services - Business & PropertyEconomics |
[63 [CommunityandDevelopment_ [Planning and Development [Noel Robinson Architects | |legalServices-Archtect CS
eee eee eee tnt cout nates |
ie ali dl = aha 23g
Environment_Court_ matters
Unit Trust Environment_Courtmatters
eee eee eee Tee Tatas NE Peeve
matters
[o” Pemminvenibactones_[enreanitasernen femmere Ene cout mates
Environment_Court_matters
O° [Fenmuntyansbevseerent [Pemsencbaseeres Pree Tienes eee Mowe
(Community and Development [Planning and Development [Sarah Holland Barrister, Legal services - Planning & Environment
[69 [CommunityandDevelopment [Planning and Development _|Savery & Associates PyLid | ___|legal Services -Acousies——S
(? Fromm ansbevsooment Premnsansercenmen Poromucremreryne Bains Enaronmancoutmtars |
Planning & Environment Court matters
Page 45 of 68Section 46
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Page 46 of 68
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
ayy Te Section Legal Entity Name Trading Name Commodity/Service Supplied Reason for Inclusion
[71 [CommuntyandDevelopment __[Planningand Development [Shaw UrqunanPyltd Tegal Services-Geotechnicalengineer |
[72 [Community andDevelopment__|Planning and Development [Simmonds & Bristow Py lid | legal Senvices-Hydroogy SSCS
a_i Eetnentcoutmatere |
73 [Community and Development Planning and Development {Tabletop Architects Pty Ltd Architect Consultant, legal services - Planning &
| 74 |Community and Development _[Planningand Development |ThomsonLawyers | Lega'Services
'? Pnmnvonsbeecened_Pemrecnsbecconen_Peotermenm ft enictmenicauimstss
Environment Court matters
(Ferran one tevceerent Pemngenibeeenen Pee ee caremmetcogtmetes |
Planning & Environment Court matters
17 [Ferien ane bevceprent Penning ond Bevcbonent Piney rete Monetary ect enone courmaters |
77 |Community and Development [Planning and Development |Viney Traffic Engineering Pty Ltd Traffic Consultant, legal services -
[76 [Community and Development [Planning and Development [Water Technology Pytta__| |Legal Services- Hydrology SSCS
Si i Planning & Environment Court matters
‘Community Infrastructure Civil Operations TJ Smith Pty Ltd ATF TJ Smith Trust & the [Groundwork Plus Aerial and ground survey mapping, exploration and Groundwork plus has extensive knowledge of the Sunshine Coast region and Council's
trustee for Huntley Family Trust resource drilling, geological modelling, resource and resources. In 2013 Groundwork plus guided Council through breach rectification issues with
reserve estimates (JORC standards), geophysical DERM for Ringtail Quarry by developing and supervising implementation ofa Transition
interpretation, extraction planning, development and Environmental Plan.
management plans, bench / face and haul road
design, rehabilitation design, environmental
management plans, and stormwater management
plans.
81 [Community Infrastructure EnvironmentalServices John Farrow & Michelle McMartin Aquatic Weed Technologies are underwater divers [Aquatic Weed Technologies are specialist aquatic weeds removal divers. The use of
who undertake removal of Cabomba & other harvesters or cutting machines is not appropriate due to fragmentation and spread of
aquatic weeds from the bottom of water bodies at these pest plants.
depth Aquatic Weed Technologies currently undertakes specialised works for SEQ Water at Ewen
Maddock Dam and other sites due tothe peciali ocal knowledge of those site
Fenminy invests PeseiBnrcendbenen Patines MmonestreryNS REIT nore [eemeivals soblnaunaaice |
evetment Wa aD avon acy e
eee eee eee Teter elscpmenapproas (pectemanagenenipanetrConetemnifig, |
for ERA Development approvals. specific management plans for Council's landfills.
Community Infrastructure Waste Management Naskam Security Services Pty Ltd Provider of secure access to CCTV services to INaskam Security Services provides and services the access control and CCTV software
Council's landfills and Transfer stations. The land infrastructure at Council's 4 major Landfills. The equipment and software is of a
Oliware and paroware ed (indiga On nigh peciéalised na €
(Community Infrastructure Waste Management O2 Environmental Pty Ltd Development and updating of the landfill (O02 Environmental have conducted extensive background work on sediment settling rates,
stormwater management plans which are integral to the effective design of the High Efficiency Sediment basins utilised
lat landfills. They have the background modelling and understanding of the site specific
‘Community Infrastructure Waste Management Parkland Irrigation Pty Ltd Ongoing Supervisory Control and Data Acquisition Parkland Irrigation Pty Ltd provide specialist Supervisory Control and Data Acquisition
support for landfill facilities. lsupport to Council's landfill facilities, monitoring discharge parameters for leachate and
orm wate
87 |Community Infrastructure Environmental Services Healthy Waterways Limited Healthy Waterways is a not-for-profit, non-govemment Healthy Waterways provide a specialised collaborative approach to South East Queensland
organisation that works collaboratively with stakeholders — |waterway management. As a financial member of the consortium, Council benefit from the finding
across southeast Queensland to improve waterway — joftheregional waterway health monitoring.
health. The Healthy Waterways network is made up
of a consortium of more than 30 community, industry
and govemment organisations, providing a range of
design, evaluation, and monitoring services for
members.
188 |Community Infrastructure [Asset Planning and Delivery|[Cardno QLD PtyLtd Specialised engineering advice and flood modelling [Specialised knowledge of localised flood modelling in the region for major developments._ |
[Pema Pree PTRSIEDSISRUMPES ___[ersctotttngrosoucesand @pdrapoma |
Community Infrastructure Asset Planning and Delivery {Sinclair Knight Merz Pty Ltd Flood modelling for current and future projects. Long term (10 year) local knowledge of flood models and associated projects along with
Community Infrastructure Asset Planning and The Bitzios Family trust IVISUM and Vissim transport modelling for current and Development of transportation models is highly specialised. Bitzios Consulting has developed key
Delivery (Transport future projects. transport models for Council. Council owns the intellectual property of all of these models,
Infrastructure Management) lhowever utilises Bitzios Consulting to update them as required, due to their specialised
a aS ST ee |
knowledge of the specific models.
Community Infrastructure Asset Planning and Delivery {Arup Group Limited Specialised engineering advice and transport modelling Development of transportation models is highly specialised. Arup has developed key transport
Management Arup to update them as required, due to their specialised knowledge of the specific models.
92 [Community Infrastructure Asset Planning and Delivery {Sinclair Knight Merz Pty Ltd EMME Transport modelling for current and future Development of transportation models is highly specialised. Sinclair Knight Merz has
(Transport Infrastructure projects. developed key transport models for Council. Council owns the intellectual property of all
Management) lof these models, howeverutilises Sinclair KnightMerz to update them asrequired, dueto their
pecialised Knowledge © he speciil moge
pepe tee Pe icne sence ie oecte maneis
Govemance advertising services _to_specific_markets.
PePPeamrome Ter eemace Pe eRCorenoti LPR eee at ne eater
land_Governance Ispecific__markets.
Page 46 of 68Section 47
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Page 47 of 68
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Department Section Legal Entity Name Trading Name Commodity/Service Supplied Reason for Inclusion
pe Peon [otc Pe iscicna cones to guste mands |
IGovemance advertising services _to_specific_markets.
pepe etme Pee pee
Govemance markets.
pe Pesmeons [etree ete ee reuurer win ne ough one cal _[gpevalsed tual aavee oy ealaus Gane |
IGovemance services are required _with the review of the local Ispecialised_legal_advice_on local laws to Council.
Executive Office [Communications Wakefield Robert Sykes Wakefield Sykes Legal services Wakefield Sykes has provided Sunshine Coast Council and the former Noosa Council
land Governance with legal services representing a significant bank of confidential background
knowledge on aranae of Council matters
Organisational Services ICT NearMap Pty Ltd NearMap is a photo map andlocation based media NearMap provide a unique service of high-resolution, hosted aerial imagery, which
company. They create high quality and current covers the majority of the Sunshine Coast Region, and is updated on a quarterly
photo mans over cities that are updated every basi his is a low co high value prod hat i ed by many areas of Counci
Woo |Organisationa Sewices ICT Parklands Austrana Py Lid ParvandsAustrafia [Maintenance of IRNETleechateSCADA _____|SpecialistIRNETleechateSCADAexperise COSY
Page 47 of 68Section 48
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
EXECUTIVE OFFICE REPORTS
5 EXECUTIVE OFFICE DEPARTMENT UPDATE - 1ST QUARTER 2015-16
DOCUMENT INFORM AT ION
Author Executive Manager, Debra Iezzi
Executive Office
Index ECM/ Executive Office/ Branch Management
Attachments Nil.
EXECUTIVE SUMMARY
Not Applicable
RECOMMENDATION
That Council note the report by the Executive Manager to the Planning & Organisation
Committee Meeting dated 8 December 2015 providing an update on operations of the
Executive Office for the period 1 July 2015 to 30 September 2015.
REPORT
The purpose of this report is to inform Council of the progress of various initiatives and
programs of the Executive Office which includes the following functions:
Human Resources
Community Engagement
Economic Development Officer
Sustainability Officer
Customer Service
Governance
Executive Office Support
The following table provides an update on the activities undertaken in the Executive Office
during the period 1 July to 30 September 2015.
Page 48 of 68
Section 49
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
EXECUTIVE OFFICE
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
Human Resources Workplace Consultative Forum meeting Implementation of the 2015/16 Improving WH&s management,
held with staff and union officials 28/8/15 training programme processes and practices, further
Review of project plan for implementation Progressive implementation of T1 development of management plans
of T1 HR module HR modules with a focus on My HR, Implement leadership development
Progressive implementation of MY HR skills module, forms, timesheets and programme
online employee service portal (on line performance appraisal HR services review
leave applications etc.) Review of HR policies and Develop a framework for workforce
Payment of salary increase as a result of guidelines planning for the organisation
Council’s decision under an Progressive review of HR Policies Implementation of T1 HR modules
administrative arrangement and procedures.
Facilitate LGW review of Council’s Finalise recruitment of new HR
WH&S management system and plans Manager
Finalise the organisational establishment Development of Payroll BCP
and charts Finalise management actions
Finalise Performance Review Guidelines, resulting from internal audit of
process and templates and arrange payroll
training for managers Co-ordinate review of WHS system
Review of HR Branch Plan and operations
Implement Step into Spring Challenge, Recruitment of new HR Manager
100 staff members taking part Improve administrative processes
Successful application for three trainees and actions associated with WH&S
Progression of Pat on the Back system. Focus areas include risk
recognition scheme for staff assessments, incidents, hazard
Work experience placements in inspections, rectification action
engineering, libraries and leisure centre plans, licencing and training
Renewal of EAP (employee assistance) requirements
contract
Completed initial stage of Work for the
Dole process incl. project identification
and staffing
Review of 11 HR policies and procedures
Page 49 of 68
Section 50
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
Community First Community Jury completed Work with ICT to develop a digital Completion of digital strategy website
Engagement Second Community Jury underway plan/strategy to further improve project
IAP2 Engagement Essentials training Council’s internet Deliver training for improved
completed for 19 staff Complete all landing pages and sophistication of selection and use of
Floating land event management support content review of website Your Say Noosa tools by all CE
delivered Work with ICT to complete form project officers
Project and media support for community review actions and e-request IAP2 training – engagement
engagement initiatives delivered simplification process essentials for more staff plus
Management of content for Your Say Work with Waste to support Towards secondary modules for those who
Noosa Zero waste campaign launch have under taken base training
Alternative disaster management delivery Effective continuing communications
homepage for website in place Work with Waste on post launch of Community Jury 1
Content review and new landing page communications strategy for long- recommendations adopted and
format complete on more than half of term education and behaviour implemented by Council
Councils web pages change Effective communications of
SEO completed on all Council web Work with Planning to ensure Community Jury 2 progress and
pages effective communications for outcomes
External review of Council’s website Noosa’s River jury completion
completed Provide project and media support
Waste communications campaign for for community engagement
launch Towards Zero Waste completed initiatives
helping to support Jury’s Draft Social media policy
recommendation adopted by Council Update CE toolkit, framework and
Support for Festive Season and Event project plan template
rounds of Grants
Ongoing effective social media delivery
Ongoing delivery of media releases
relating to all facets of Council business
Review of Branch Plan
Page 50 of 68
Section 51
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
Economic LEP Focus group workshop Local Economic Plan - Finalise Councillor discussion on progress
Development Digital entrepreneurs networking consultation process, focus of the Plan, draft plan and report
event, digital skills program group meeting and drafting to council
Review of Branch Plan Review of Economic Profile Regional Food trail industry
Provide input into the Business development Forum 1 and Mobile
Land Study Trail go live
Agricultural Land Use Study
/Agribusiness Network meeting
linked projects
Business Connect – professional
development regional event for
business.
Sustainability Project Proposed approach for development of Initial community consultation Consideration of public comments and
Officer the Greenhouse Gas Emissions and undertaken on Have Your Say drafting of the Plan.
(note 50% allocated Energy Efficiency Plan endorsed by seeking comments on focus areas,
to sustainability, Council how to reduce emissions and
50% to waste) improved energy use.
Customer Service VCC upgrade to Client 9 giving a better iPan, Council’s customer service Cross training of CSO into other areas
user interface. VCC client has also been information intranet, has 40 web for their development
loaded onto the computer at the depot as pages left to be updated from SCC Development of BCP
per BCP scripting. Down from 780
Customer Service Charter Adopted and CSO cross training with a ride along
phone opening times aligned with the on the rubbish trucks to understand
opening hours of the Tewantin council the service provided better
building Development of Improved council
response to customers direct email
response now produced to
customers lodging e-requests with
the request number (awaiting
activation from IT)
Page 51 of 68
Section 52
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
Governance Audit Committee meeting 21/8/15 Continue progress to improve Undertake a review of Council’s
Co-ordination of content for draft Annual organisation’s risk management Complaints Management Framework
Report framework including finalising and Administrative Action Complaints
Review of Branch Plan Master BCP, Payroll BCP and ICT Policy
Preparation of various Governance and BCP. Co-ordinate development of Undertake a review of Council’s Policy
Risk reports for the Audit and Risk Building and Facilities BCP, and Governance Framework
Committee meeting 21 August 2015 Customer Service BCP and Waste Assist Council’s internal audit provider
Co-ordination of content for draft Council Recovery BCP with coordinating upcoming internal
Annual Report 2014-15. Finalise and publish Council’s audits
Assist the Executive Office with the co- Annual Report for 2014-15
ordination of branch plans and branch Undertake review of Council’s
operational risk reviews for the 2015-16 compliance against the Local
financial year Government Act/Regulation as
Co-ordination of July Strategic Risk provided by the Department of
review with the Leadership Team. Infrastructure, Local Government
Development of Fraud and Corruption and Planning
Control Plan for the organisation Support Council’s Audit and Risk
Finalised Council’s Annual Delegations Committee with: preparation of
Review for the 2015/16 year. Governance and Risk Reports; co-
Provided Risk Management briefing to ordinating completion of action items
Council’s Community Facilities Manager of the Committee; coordinating the
and various Community Facility Co- implementation of recommendations
ordinators made by internal audit provider and
Queensland Audit Office
Co-ordination of Right to Information
Officer training for operational area Right
to Information liaison officers
Page 52 of 68
Section 53
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Previous Council Consideration
Nil
Finance & Risk
Nil
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
The supervisors of the various functions of the Executive Office have been consulted in the
preparation of this report.
Departments/Sections Consulted:
Chief Executive Officer Community Services Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
x Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 53 of 68
Section 54
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
6 NOOSA NORTH SHORE LAND TENURE MATTERS
Author Executive Officer, Narelle Reid
Executive Office
Index ECM/Project and Contract/Noosa North Shore Management – Land
Tenure Changes
Attachments 1. Summary key timelines and decisions, Noosa North Shore
Reserve Landing Ground for Aircraft
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Executive Officer to the Planning & Organisation
Committee Meeting dated 8 December 2015 in relation to various Noosa North Shore land
tenure matters and resolve:
A. With regard to the Reserve for Landing Ground for Aircraft, Lot 7 MCH4562, that:
1. An application be submitted under Section 31D of the Land Act to change the
purpose of the reserve to “Open Space” on the basis that existing approved
secondary uses of the reserve may continue in line with Council’s resolution
dated 2 January 2014. In making the application, required consultation and
preparation of a Land Management Plan is to be undertaken; and
2. Negotiations be initiated with Queensland Parks & Wildlife Service with a view to
entering into an agreement for cost sharing arrangements for maintenance of the
fire trail that also provides vehicular access (Landing Ground Track) to the
reserve through National Park.
B. With regard to Reserve for Recreation & Camping, Lot 32 MCH4399, that Council
confirm the extent of land sought to be excised from Lot 1010 NPW686 is the area
between the southern boundary of the reserve and the northern perimeter of the
National Parks tour operator permit area (east of the Wilderness Track road corridor).
C. With regard to the Reserve for Quarry Purposes Lot 49 SP215032, that the Reserve
be split into 3 lots as proposed by Council resolution dated 1 November 2006, except
that:
1. The application be made under Section 31D of the Land Act to change the
purpose of the area south of the Quarry Track, excluding the former quarry area,
to Reserve for “Environmental Purposes” instead of Nature Refuge under the
Nature Conservation Act; and
2. The former quarry area remain as Quarry Reserve or other purpose under the
Land Act that will continue to provide for road maintenance operational needs
with the proposed boundary of the remaining Quarry Reserve to be regularised
for ease of management of the area.
D. With regard to lots 900 and 901, SP 186169, that Council enter into negotiations with
the Department of Environment & Heritage Protection to:
Page 54 of 68
Section 55
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
1. Establish a Nature Refuge under the Nature Conservation Act over Lot 900
SP186169 and enter into an agreement with the State for management of the
land consistent with the conservation purposes for which the land was
transferred to public ownership as a condition of the development approval and
previous Council decisions in relation to permitted uses for the land; and
2. Transfer Lot 901 SP SP186169 to National Park as the preferred tenure. If the
Department declines the offer, seek to include the lot with lot 900 as a Nature
Refuge.
E. To include funding of $50,000 for application fees and survey costs through the next
quarterly budget review process.
REPORT
This report proposes actions related to a number of legacy land tenure matters on Noosa
North Shore relating to:
1. Reserve for Landing Ground for Aircraft (R.967) - Lot 7 MCH 4562 (approx. 428 ha)
2. Boundary changes to Reserve for Recreation & Camping (R.7944) utilised for the
Beachfront Campground on Lot 32 MCH4399 (approx. 5.88 ha)
3. Reserve for Quarry Purposes – Lot 49 SP215032 (approx. 38 ha)
4. Freehold lots 900 & 901, SP186169 (approx. 28 ha and 5 ha respectively)
Council has been working with State Government agencies for more than 20 years to
consolidate land tenure arrangements on the Noosa North Shore to enable a consistent land
management regime to be put in place and achieve the Noosa Plan expectations for the
area.
A detailed review has been undertaken of all previous Council resolutions and their status. It
revealed that considerable progress has been made to rationalise land tenures but efforts
stalled during the lead up and through the period of amalgamation and with the change of
State Government in 2012. There is now a desire by all agencies to complete the remaining
outstanding actions. This report relates to land dealings that are outstanding from Council’s
perspective and recommends appropriate actions to progress these matters.
A number of other long standing transactions are now being progressed by State agencies
and Council staff and do not require further direction from Council.
1. Reserve for Landing Ground for Aircraft (R.967) – Lot 7 MCH4562 (about 428 ha)
Background
Since the early 1990’s there have been discussions and decisions by various agencies
aiming to have this parcel either entirely or partially included in National Park. A summary of
key timelines is provided at Attachment 1.
Council’s position on land tenure for the site is by resolution dated 13 April, 2006 when
Council agreed with a proposal by the Environmental Protection Agency (EPA) for Council to
relinquish its trusteeship of the reserve and for two separate lots to be created. – refer Fig.1.
The land with the highest environmental value was proposed to be transferred to National
Park. The balance area containing the landing strips and ancillary facilities was proposed to
be transferred to Resource Reserve under the Nature Conservation Act with joint trusteeship
between EPA and Council – Refer Fig. 1. This was on the basis that the landing strips
would remain available for the low scale recreational flying activities occurring at the site and
for emergency landings.
Page 55 of 68
Section 56
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Figure 1: North Shore Aircraft Landing Ground – proposed boundary change (2006)
It appears that no actions have been taken by any of the parties to implement the agreed
approach, possibly due to the distractions in the lead up to amalgamation and then during
the amalgamation period the Sunshine Coast Council position on site usage changed to a
more commercial focus particularly for helicopter training.
Current situation
Department of Environment & Heritage (DEHP) and Queensland Parks & Wildlife
Service (QPWS) advice is that they no longer support the transfer of the landing strip
area to a Resource Reserve under the Nature Conservation Act. They do not wish to
be involved with the day to day operational activities occurring at the site. QPWS and
Department of Natural Resources & Mines (DNRM) suggest that to help obviate a
recurrence of unwanted activity at the landing ground that this part of the lot be
transferred to a different community purpose under the Land Act that still allows the
existing approved secondary uses to occur and with Council continuing as trustee.
Access to the reserve is currently obtained along a gated gravel track (fire
management trail) approx. 2.7 km in length located in the National Park – refer Fig 2
below. It is not road reserve and QPWS do not consider they should carry
maintenance responsibilities over and above their requirements for fire and land
management purposes and would prefer Council controlled road access be provided if
possible.
Page 56 of 68
Section 57
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
The consequences of creating two separate parcels is that Section 51 of the Land Title
Act 1994 requires that a plan of survey dedicating a lot for public use (i.e. reserve for
community purpose), may be registered only if that lot has access by way of a
dedicated road or public thoroughfare easement; or the Minister has approved that the
plan may register without access to the lot being available provided specific
circumstances exist (but in reality extremely hard to achieve).
Fig 2: Existing track through National Park to Landing Ground Reserve
Road access considerations
The most logical location for providing alternative road access to the Reserve is by:
o Constructing currently unformed Road No. 205 between the Wilderness Track
and through to the existing track within National Parks.
o Excising the area of the existing track to the north of Road No. 205 from National
Park and dedicating it as road reserve.
Road reserve No. 205 is located in low lying, poorly drained terrain. There are
overhead power lines through the centre of the road corridor making it difficult to
provide a good track formation (refer Photo A below).
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Section 58
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Photo A: Road No. 205 road reserve (unformed)
As it would be a public road it could not be gated as is the case with the fire trail
currently being used for vehicular access, it would also be highly visible from the
Wilderness Track near the Third Cutting encouraging curious and adventurous
motorists to use it.
A new road access would result in construction costs, ongoing maintenance
obligations for an additional 2.3 km of road reserve, and create ongoing land
management issues for both Council and QPWS. In addition, previous problems with
vandalism, safety and security at the landing ground would no doubt resurface as a
result of highly visible and open accessibility to the site.
Alternative approach
It is evident that the 2006 proposal to create two separate lots could result in a less than
desirable outcome for all parties and an alternative approach needs to be considered.
Section 31D of the Land Act 1994 provides that a trustee of a reserve may apply to the
Minister to change the purpose for which the reserve is dedicated. Before applying, the
trustee must give notice of the trustee’s intention to make the application to each
person with a registered interest in the reserve, and to any other person who the
trustee considers may have an interest in the reserve and the proposed change. The
requirements of the Land Act S16 Deciding Appropriate Tenure must also be satisfied.
Before allocating tenure the Chief Executive must evaluate the land taking into account
State, regional and local planning strategies and policies and the objects of the Act.
After exploring available options with DNRM officers, it is suggested that the most
appropriate approach is to change the entire reserve purpose to “Open Space” as
provided by Schedule 1 of the Land Act. DNRM advice at officer level is that this
purpose would accommodate the existing secondary uses with “open space” being
“land and/or water that has its surface area open to the sky and is totally or
predominately undeveloped”.
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Section 59
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
A land management plan is also required to demonstrate the need and intent for the
change of community purpose and to cover continuation of existing approved secondary
uses.
This approach to the land tenure removes the necessity for dedication of new road
reserve as no new parcels are being created and there is an existing dedicated road
reserve located on the eastern boundary of the Reserve (unformed Road No. 220) which
meets Land Act and Titles Office requirements.
Retain the current vehicular access arrangements and enter into a Memorandum of
Understanding with QPWS for shared maintenance of the existing gravel track to basic
standards as currently exist, relying on their ability to gate the access track to manage
access to the site.
The alternative approach has been informally raised with QPWS regional officers and they
were supportive of the alternative approach.
2. Noosa North Shore Wilderness Track Road Dedication and Reserve for
Recreation & Campground (R.7944) Lot 32 MCH4399 boundary changes
The current Council position is outlined in a Council resolution dated 13 April, 2006 covering:
Adjustment to the boundary of the Noosa North Shore Beach Campground to the
south involving revocation of part of Lot 1010 NPWS 686.
The dedication of road reserve over the existing formation of the Wilderness Track
through Lot 1010 NPW 686 (Regional Park - Great Sandy Resource Reserve),
requiring excision from National Park.
Transfer of the balance area west of the road dedication to National Park (very small
piece of land that would be alienated as part of the road dedication).
QPWS have indicated long standing support for the proposal to legitimise the road corridor
and extend the area of the campground on the basis that significant encroachments have
existed for a long period into the Great Sandy Resource Reserve located to the south of the
campground boundary.
Negotiations were well in hand and the matter even reached Cabinet in 2010 but then the
actions stalled. In the intervening period QPWS have facilitated the needs of tour operators
and provided them with a permit area which is now a constraint on the boundary extension
to the south as per the original Council resolution.
It is recommended that Council agree to the extent of the changes to the Reserve for
Camping & Recreation property boundary as shown in Fig 3 below so plans of survey can
be finalised and the matter reactivated with State agencies. The additional area is in the
order of 3.4ha (subject to survey and negotiations with QPWS and DEHP).
Page 59 of 68
Section 60
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Fig. 3 – Proposed boundary changes Lot 1010 NPW686 and Lot 32 MCH4399
3. Reserve for Quarry Purposes – Lot 49 SP215032 (approx. 38 ha)
A previous Noosa Council resolution 1 November 2007 supported the creation of 3 separate
parcels as per the layout below (Fig. 4) with the tenure of the lots as follows:
A. The portion of land on the northern side of the Quarry Track to be transferred to
National Park tenure.
B. The area on the southern side of the road to be transferred to Conservation Park
under joint trusteeship of Council and the then Environmental Protection Agency
(under current arrangements would be a Nature Refuge).
C. The pan-handle shaped lot to remain as Quarry Reserve to facilitate possible future
needs for storage of road maintenance materials.
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Section 61
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Figure 4: Quarry Reserve parcels proposed by resolution 1 November 2007
At recent discussions with QPWS, officers indicated that they are no longer supportive of the
area within Part B (Fig 4) being under joint management as a Conservation Park and
suggested that Council apply to DNRM to change the reserve purpose to “Environmental
Purposes” reflecting how the site is currently being managed.
Part C is still required for operational purposes including storage of materials and plant and
access to the small dam to provide water for road grading. It should be noted that the
suggested boundary in the diagram at Fig 4 may need to be regularised to provide a better
lot shape and to improve management of the different uses (e.g. the western boundary is
unnecessary and boundary could be more “squared off” to provide a more regular shaped
lot).
The purpose of this report is to obtain Council approval to the alternative proposal for Part B
tenure to become Reserve for Environmental Purposes and for regularisation of the
proposed property boundary for Part C for improve management of both parcels.
4. Freehold Lot 900 (28 ha) and Lot 901 (5 ha) SP186169, Beach Road
The above lots are shown at Fig. 5 below.
Relevant background information in relation to Lot 900 and 901 SP186169 includes:
The lots were dedicated to Council for conservation purposes as a condition of the
Beach Road houses (Petrac) development approval as the lots were identified as
having the highest ecological value.
The plan of survey was signed in September 2007 but the transfer of ownership did
not occur until 5th March 2009, after amalgamation.
The lots are zoned “Open Space Conservation” under the Noosa Plan.
Page 61 of 68
Section 62
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
They are mapped as Environment Protection under the Noosa Plan Biodiversity
Overlay and Regional ecosystems 12.2.12 (Wet heath) and 12.9-10.4 (Scribbly gum
open woodland), no concern at present.
There is no statutory conservation instrument over the land, i.e. it is not Nature Refuge
or Conservation Park under the Nature Conservation Act.
Former Noosa Council and Sunshine Coast Council determined by various resolutions
that the lots remain for conservation purposes consistent with the requirements of the
development approval and the provisions of the Noosa Plan (all uses in this zoning are
impact assessable and all uses are inconsistent within the zone, other than
“Information Centre”).
Figure 5: Lots 900 and 901
Preliminary discussions have been held with QPWS about the suitability of these lots for
incorporation into National Park or Nature Refuge as they border National Park.
They have indicated they may be interested in accepting lot 901 for transfer to National Park
as it is contiguous with the National Park and presents opportunities for improved land and
fire management. While lot 900 has National Park in close proximity to its southern
boundary, it is less desirable to QPWS because of the challenges presented in land and fire
management due to private property being on both the eastern and western boundaries of
the lot. They suggested this lot may be more suited to Nature Refuge under joint
management arrangements.
It is recommended that Council enter into negotiations with the Department of Environment
and Queensland Parks & Wildlife Service with a view to establishing a Nature Refuge over
Lot 900 SP186169 and to enter into an agreement with the State for management of the
land consistent with the conservation purposes for which the land was transferred to Council
and previous Council decisions in relation to permitted uses for the land; and to transfer Lot
901 SP SP186169 to National Park as the preferred tenure. If the Department declines the
offer of lot 901, Council seek to include the lot with lot 900 as a Nature Refuge.
Page 62 of 68
Section 63
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Previous Council Consideration
Ordinary Meeting Minutes 13 April 2006 (in part)
Write to Environmental Protection Agency and Department of Natural Resources and Mines
regarding land tenure on the Noosa North Shore and:
1. Request that part of lot 1010 NPW686 located east of the Wilderness Track future
road reserve be amalgamated with the existing Recreation and Camping Reserve
located on lot 32 MCH4399.
2. Request that part of lot 1010 NPW686 located west of the proposed Wilderness Track
road alignment be transferred to National Park.
3. Support the proposal as contained in the Environment Protection Agency letter dated
24 February regarding the establishment of a Resource Reserve to accommodate the
existing Landing Ground and National Park.
4. Advise Council agrees to relinquish the trusteeship (i.e. the area located outside the
currently mown landing strips and ancillary areas) on lot 7 MCH4562, to allow it to
transfer to National Park.
Ordinary Meeting Minutes 1 November 2006 (in part)
A. Write to the Department of Natural Resources, Mines and Water and the
Environmental Protection Agency requesting the Reserve for Quarry Purposes located
on lot 13 MCH1267 be reconfigured into 3 lots subject to the following:
1. …
2. The assigned tenures for the land be as follows:
2.1 The area north of the Quarry Track is transferred to National Park
2.2 The area south of the Quarry Track, excluding the quarry area, is
transferred to Conservation Park under the Nature Conservation Act with
Noosa Council and the Environmental Protection Agency as joint trustees.
2.3 The area affected by the previous quarry including a 50m buffer and its
access be retained as a Reserve for Quarry Purposes.
3. …
Finance & Risk
Should Council accept the report recommendations, costs associated with application fees,
surveys and the preparation of survey plans for the campground and Quarry Reserve
changes are likely to be in the vicinity of $30,000 to $50,000. The original budget did not
factor in these emergent costs and funds will be required in the next budget review. The
budget review process will be used to identify funding for the costs where practicable.
The State approach is that where land is being acquired by other parties that it is on a
commercial basis. In this instance they have indicated they are prepared to look at the land
dealings as a total package (rather than site by site basis). It is not possible to advise on the
costs involved in acquiring land for inclusion in the Recreation & Camping Reserve as this
will be discounted by the value of any land that will transfer to National Park and depends on
outcome of negotiations.
Page 63 of 68
Section 64
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Consultation
External Consultation - Community & Stakeholder
Department of Environment & Heritage
Queensland Parks & Wildlife Service
Department of Natural Resources & Minutes
Internal Consultation
Departments/Sections Consulted:
Chief Executive Officer Community Services x Corporate Services
x Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws x Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office x Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service x Civil Operations
Economic Development Infrastructure Planning & Design
Governance x Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 64 of 68
Section 65
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
ATTACHMENT 1
Summary of key timelines and decisions
Noosa North Shore Aircraft Landing Ground, Lot 7 MCH4562, Reserve R.967
1991 The May Commission of Inquiry into the Conservation Management and use of Fraser
Island and the Great Sandy Region recommended that the airstrip be closed and added
to National Park tenure.
1992 Approval was given by State Cabinet for the declaration of the landing ground as
National Park, on the provision that areas required for emergency landings or ultra-light
purposes were retained as a reserve for landing ground, or that the whole area be
transferred to National Park provided documented evidence was given that the use of
the airstrip be allowed to continue.
2003 The Noosa North Shore Management Strategy (Oct 2003) endorsed by Council
contained the above action outlined by State Cabinet.
Oct
2005 Great Sandy Regional Management Plan was reviewed to include provision for the
reserve to be added to National Park on the basis that continued use by ultra-light
aircraft be permitted.
2006 Environmental Protection Agency (EPA) advised its preferred position was for two
separate lots to be created and the tenure for the reserve be changed as follows (refer
14 Feb
Fig 1):
1. The area with the highest environmental values on the northern, eastern and
southern boundaries of the lot to be designated as National Park.
2. The balance area containing the aircraft landing strips to become a Resource
Reserve under the Nature Conservation Act with joint trusteeship between QPWS
and Council.
2006 Council resolution to write to EPA and the Department of Natural Resources & Mines
(DNRM)
13 April
Support the proposal as contained in the Environmental Protection Agency letter
dated 24 February 2004 (sic) regarding the establishment of a Resource Reserve
to accommodate the existing Landing Ground and National Park.
Advise Council agrees to relinquish the trusteeship of the balance area of the
Landing Ground Resource Reserve (i.e. the area located outside of the currently
mown landings strip and ancillary areas) on Lot 7 MCH4562, to allow it to transfer
to National Park.
2007 Landing strips closed to fixed wing aircraft.
2009 Sunshine Coast Council put a Management Plan put in place and decision made to
acquire road reserve over the existing track through National Park (organisation level
March
decisions).
2015 Council resolution to restrict use of the landing ground by prohibiting use by private and
commercial helicopter and fixed wing aircraft, but allowing continued use by emergency
2 Jan
services helicopters for operational landings and limited local area familiarisation and
training (model aircraft; ultralights; hang gliders). Request for further report on land
tenure matters.
2015 Council resolution that the whole of the site be included in proposed National Heritage
area
30 July
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Section 66
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
7 NOOSA NORTH BEACH CAMPGROUND - MASTER PLAN
DOCUMENT INFORM AT ION
Author Executive Officer, Narelle Reid
Executive Office
Index ECM/Project and Contract/Noosa North Shore Beachfront
Campground – Master Plan
Attachments Nil.
EXECUTIVE SUMMARY
Nil.
RECOMMENDATION
That Council note the report by the Executive Officer to the Planning & Organisation
Committee Meeting dated 8 December 2015 and:
A. Agree to engage a multi-disciplinary consultancy to prepare a Master Plan for the
Noosa North Shore Beachfront Campground in order to inform Council of
requirements, associated costs and staging options for upgrading the facility retaining
a “nature-based” low impact approach to the site and style of facilities provided; and
B. Include additional funding of $50,000 in the next quarterly budget review process for
the project.
REPORT
This report proposes that a multi-disciplinary consultancy be engaged to assess options and
develop a master plan, including cost estimates, for the upgrade of Council’s Noosa North
Shore Beachfront Campground. The study is necessary to help Council determine future
requirements, associated costs and staging options to ensure the future sustainable
operation of the facility.
The campground details are as follows:
Lot/Plan: Lot 32 MCH4399, Reserve 7944 – Recreation & Camping
Street Address: 240 Wilderness Track, Noosa North Shore, 4565
Tenure: Crown Land - Council is trustee of the reserve
Area: Approx. 5.88 hectares (partially cleared)
The campground was initially developed under a 20 year lease granted to a private operator
in 1986. There has been limited investment in the campground over the past 30 years
resulting in operational difficulties being encountered on a day to day basis related to site
layout, site capacity, water supply and effluent disposal.
The multi-disciplinary consultancy is necessary to ensure a co-ordinated approach in a
range of specialist areas such as town planning, civil engineering & design, water & waste
water specialists, environmental engineering/scientists and landscaping.
It is proposed that the facility retain the original core objective of providing a “nature-based”
low impact experience similar to high quality National Park campgrounds, rather than its
current role which is approaching the style of a typical “all amenities” caravan park.
Page 66 of 68
Section 67
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
It is considered that this approach is appropriate due to:
1. The limitations associated with being able to efficiently and cost effectively service the
site with disposal of effluent and provision of water supply in the absence of reticulated
sewerage and town water.
2. The Noosa Plan provisions for the North Shore locality and the situation of the site
surrounded by National Park controlled lands. The Noosa North Shore locality
contributes significantly to Noosa’s core values due to its environmental and
recreational attributes. Much of the land tenure is protected for conservation under
National Park or other public land tenure and it is expected that much of the public
land holdings in the area will be listed as National Heritage. The ongoing preservation
of the area for conservation and the maintenance of the existing undeveloped
character are supported by the Noosa Plan. An all amenities “caravan park” does not
sit with the intended land use outcomes for the area.
The campground currently provides a positive financial return and the expectation is that the
camping recreational market will continue to grow with the projected continued population
growth in south-east Queensland, which is the primary market for the campground.
In view of negotiations with the Queensland Government for degraded land within the Great
Sandy Resource Reserve to be included in the camping ground reserve, it is proposed that
the master planning be based around a flexible approach so that the works can be staged
having regard to probable time delays with land tenure changes.
The land tenure matters are part of a package of land tenure issues on Noosa North Shore
that are subject to a separate report to Council at the current round of meetings.
Previous Council Consideration
Nil.
Finance & Risk
Funds will be required to be sourced in the next budget review should Council elect to
proceed with the master planning. Costs for the study are estimated to be in the order of
$50,000, but will depend on offers received from the invitation to quote process. The budget
review process will be used to find funding for the program to the extent practicable (i.e.
savings within the Branch and across the Department if required).
There is risk to reputation and potential for environmental damage if Council does not ensure
that the campground is upgraded to ensure it meets acceptable standards.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Consultation has taken place with the Director, Corporate Services and Property & Facilities
team, as the report has been prepared on their behalf.
Page 67 of 68
Section 68
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Departments/Sections Consulted:
Chief Executive Officer Community Services x Corporate Services
Executive Officer to the Mayor & CEO Community Facilities x Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws x Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 68 of 68