2022-04-21 Ordinary Meeting Minutes

ORDINARY MEETING MINUTES                                                                    21 APRIL 2022


2   SERVICES & ORGANISATION COMMITTEE MEETING REPORT – 12 APRIL 2022


1   CONTRACT NO. T000064 – COOROY BELLI CREEK ROAD BRIDGE REPLACEMENT
    That Council note the report by the Project Manager to the Services & Organisation Committee
    Meeting dated 12 April 2022 and
    A.    Award Contract No. T000064 Cooroy Belli Creek Road Bridge Replacement to Ark
          Construction Group Pty Ltd for the lump sum price of $1,011,420.09 (excl. GST); and
    B.    Approve the total project budget of $1,393,530 which includes project management,
          superintendent costs and other project allowances to be allocated between the 2021/22
          and 2022/23 budgets for the construction spanning across both financial years.


2   REGISTER OF PRE-QUALIFIED SUPPLIERS OF BUSINESS AND MARKETING
    SERVICES
    In accordance with Chapter 5B of the Local Government Act 2009, Cr Stewart provided the following
    declaration to the meeting of a declarable conflict of interest in this matter:
    I, Cr Stewart, inform the meeting that I have a declarable conflict of interest in this matter as I am a
    personal client of Insight Social Media which is one of the 35 service providers that are proposed to be
    appointed to the panel for Digital Strategy and Marketing (refer Attachment 3). Although I have a
    declarable conflict of interest, I do not believe a reasonable person could have a perception of bias
    because I believe I have had no influence on the operational decision of Council Officers to engage
    Insight Social Media. Therefore, I will choose to remain in the meeting room. However, I will respect the
    decision of the meeting on whether I can remain and participate in the decision.
    Cr Wilkie assumed the Chair for the purpose of considering the conflict of interest declaration by Cr
    Stewart.

    Council Resolution
    Moved:             Cr Wilkie
    Seconded:          Cr Lorentson
    That Council note the declarable conflict of interest by Cr Stewart and determine that it is in the public
    interest that Cr Stewart participates and votes on this matter because Council believes that Cr Stewart
    had no influence on the operational decision of Council Officers to engage Insight Social Media and
    therefore a reasonable person would trust that the final decision is made in the public interest.
                                                                                     Carried unanimously.
    Cr Stewart did not vote on the above motion.

    Cr Stewart resumed the Chair.

    Council Resolution
    Moved:             Cr Stockwell
    Seconded:          Cr Jurisevic
    That Council note the report by the Project Officer to the Services & Organisation Committee
    Meeting dated 12 April 2022 and
    A.    Select the recommended respondents (provided in Attachment 3) to be Pre-qualified
          Suppliers for Council’s Register of Pre-qualified Suppliers of Business and Marketing
          Services, identified as arrangement T000046, for an initial term of twelve (12) months;
    B.    Approve the CEO to delegate the authority to extend the panel arrangement for three (3)
          further periods of twelve (12) months each, at the sole discretion of Council and subject
          to the performance of the suppliers under the panel; and



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