2015-08-18 Planning and Organisation Committee Agenda

PLANNING & ORGANISATION COMMITTEE MEETING AGENDA                                  18 AUGUST 2015


Finance & Risk
Operationally, if delegations are not current or officers operate outside of their delegated
authority, relevant decisions made and action taken may be considered unauthorised and
subject to legal challenge. This may expose Council to the risk of unnecessary and
expensive legal action by third parties and reputational damage.
All of Council’s delegations contain the following conditions to manage the risk of Officers
acting beyond the appropriate delegated authority:
“1.     The delegated officer must exercise this delegation in accordance with Council
        resolutions, policies, guidelines, procedures, industrial instruments and agreements.
2.      If the CEO on delegates any of these powers the delegated officer must exercise any
        delegated power in accordance with the scope and limitations of the subject officer’s
        letter of appointment and/or, position description, qualifications, technical knowledge
        and legislative requirements.”
Officers and Contractors with delegated powers are provided with a memorandum outlining
the powers delegated to them and the abovementioned conditions.

Consultation
External Consultation - Community & Stakeholder
The Governance Branch consults with the Mark Leyland, Principal Advisor of LGAQ in
relation to delegation matters as required.
Internal Consultation
The Governance Branch has consulted with the CEO and relevant Directors, Managers and
Officers across the organisation in order to identify and confirm which powers from an
operational viewpoint should be delegated to ensure efficient and effective operations.
Departments/Sections Consulted:
X     Community Services                      X   Planning & Infrastructure
      Disaster Management & Public Order          Building & Plumbing Services
      Waste & Environmental Health                DA Planning
      Community Facilities                        Strategic Land Use Planning
      Cultural Facilities                         Asset Design & Investigations
                                                  Asset Planning
                                                  Civil Operations
                                                  Environment

X     Executive Office                        X   Corporate Services
      Community Engagement                        Finance
      Customer Service                            ICT
      Executive Support                           Procurement & Fleet
      Governance                                  Property & Facilities
      Human Resources                             Revenue Services




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