2021-02-09 Services & Organisation Committee Meeting Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                   9 FEBRUARY 2021


         1.     How the allocation of any additional funding should be prioritised if it becomes
                available through the financial year; and
         2.     Where services/expenditure should be reduced if further budget reductions are
                required.
B.       Agree to engage with the community on their preferred public consultation model for the
         2021/22 budget process; and
C.       Request the Chief Executive Officer to provide a report to Council on the outcomes of both
         public consultation processes for Council’s consideration before it meets to consider its
         scheduled Budget Review 2 in November 2020.
Finance
Whilst the majority of resources required to facilitate the budget engagement process can be
absorbed with existing levels, some additional software licencing and project support will be
required. Estimated additional costs (estimated at $12,000) are as follows and can be absorbed
within the current 2020/21 budget:
    Additional software licencing – $8,000
    Estimated casual project support – $4,000
Risks & Opportunities
Risks
Reputational – Council has progressed down the path of consultation on future Council budgets.
Community trust will likely be eroded should Council determine to abandon future budget
consultation.
Priorities – Engagement processes with the community can achieve sub optimal outcomes and
priority misalignment should wide engagement not occur as intended.
Opportunities
A budget consultation process is an opportunity to understand the spending priorities of our
community and ensures that effective engagement continues to retain community confidence in
Council processes and decision making.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Community Engagement
Chief Executive Officer
Departments/Sections Consulted:
X      Chief Executive Officer    Community Services                      X   Corporate Services
       Executive Officer          Director                                X   Director
       Executive Support          Community Development                   X   Financial Services
                                  Community Facilities                        ICT
                                  Libraries & Galleries                       Procurement & Fleet
                                  Local Laws                                  Property
                                  Waste & Environmental Health                Revenue Services

X      Executive Services         Environment & Sustainable Development       Infrastructure Services
       Director                   Director                                    Director
X      Community Engagement       Building & Plumbing Services                Asset Management
       Customer Service           Development Assessment                      Buildings and Facilities
       Governance                 Economic Development                        Civil Operations
       People and Culture         Environmental Services                      Disaster Management
                                  Strategic Land Use Planning                 Infrastructure Planning,
                                                                              Design and Delivery


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