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2016-04-19 Services & Organisation Committee Agenda
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AGENDA
Services & Organisation
Committee Meeting
Tuesday, 19 April 2016
commencing at 1.30pm
Committee Room, 9 Pelican Street, Tewantin
Committee: Crs Jess Glasgow, Frank Pardon, Tony Wellington, Frank Wilkie
“Engagement with our community to protect and enhance our lifestyle”
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Section 2
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 19 APRIL 2016
TABLE OF CONTENTS
ITEM PAGE
ATTENDANCE & APOLOGIES -
PRESENTATIONS -
REPORTS FOR CONSIDERATION OF THE COMMITTEE 3
1 1516T002 PREFERRED SUPPLIER ARRANGEMENT FOR PARKS AND
NATURAL AREAS TREE GOODS & SERVICES TENDER ACCEPTANCE 3
2 BUSINESS MENTORING NOOSA - FUNDING 9
3 COUNCILLOR REPRESENTATION ON VARIOUS BOARDS, EXTERNAL
ORGANISATIONS AND WORKING GROUPS 12
REPORTS FOR NOTING BY THE COMMITTEE 16
4 CAPITAL PROGRAMME DELIVERY STATUS AS AT 31 MARCH 2016 16
5 FINANCIAL PERFORMANCE REPORT - MARCH 2016 24
CLOSED SESSION -
Page 2 of 29
Section 3
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 19 APRIL 2016
REPORTS FOR CONSIDERATION OF THE COMMITTEE
1 1516T002 PREFERRED SUPPLIER ARRANGEMENT FOR PARKS AND NATURAL
AREAS TREE GOODS & SERVICES TENDER ACCEPTANCE
DOCUMENT INFORM AT ION
Author Parks and Natural Areas Coordinator, Sara Cooke
Planning and Infrastructure Department
Index ECM \ Subject \ Contracting \ Contractors and Consultants
ECM \ Subject \ Procurement \ Purchasing and Supply Matters
Attachments 1. Tender Evaluation Matrix – Aboriculture Services
2. Tender Evaluation Matrix – Consulting Arborist
EXECUTIVE SUMMARY
Not applicable
RECOMMENDATION
That Council note the report by the Parks & Natural Areas Coordinator to the Services &
Organisation Committee Meeting dated 19 April 2016 and appoint the contractors listed in Table
1 within the Report as preferred suppliers for Tree Goods and Services pursuant to Tender
1516T002.
REPORT
Noosa Council has responsibility for maintaining trees on traffic islands, road verges,
roundabouts, parks, gardens and natural areas to retain the environmental and social values
across the Shire. Trees in an urban landscape require significant maintenance as they can be
impacted by age, interference, pests, diseases and environmental degradation. Ongoing tree
maintenance is required to ensure public safety and the retention of environmental and social
values.
1. Tender process
Tenders were sought via an open market Invitation to Tender process with four portions to the
tender. Twenty one (21) conforming submissions were evaluated. The tenderers are listed in
the table following:
Page 3 of 29
Section 4
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 19 APRIL 2016
Portion Portion Portion Portion
Contractor
1 2 3 4
Active Tree Services
All Aspects Tree Services (Qld)
Arbor Australis Consulting
Austspray Environmental Weed Control
Barung Landcare
Boyds Bay Landscape & Environment
Branch Creek Tree Services
Consult Arborist
Frenkenscapes
James Dewitt GDE Tree Solutions
Jatia Steve’s Tree Cutting
Jay’s Tree Worx
Powerclear
River City Garden & Lawn
RST Systems
Sunshine Tree Surgery
The Landscape Construction Company
The Palm Guys
Tree Solutions Australia
Treesafe Australia
Trelville – Aspect Contractors
Tendered
Not Tendered
The tenders were evaluated using the following criteria:
Capability and Resourcing
Track Record
Methodology
Quality
Safety
Environment Sustainability
Contribution to Local Economy
2. Tender Assessment
Portions 1 and 2 of the tender involve the physical labour associated with tree maintenance
including:
Ground preparation
Planting and establishment of new trees
The ongoing physical maintenance of tree pruning, removal and stump grinding.
Page 4 of 29
Section 5
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 19 APRIL 2016
Portions 3 and 4 involve technical consulting and aboriculture advice related to trees in the
landscape. Consulting advice is generally required on more complex cases where trees can have
impact related to diverse stakeholders or have multiple risks or benefits.
Of the total conforming tenders:
Eighteen (18) submissions for portions 1 and 2 were received.
Eleven (11) submissions for portions 3 and 4 were received.
These submissions were then evaluated against the aforementioned criteria with the contractors
listed in Table 1 evaluated as satisfactory and above in the ability to deliver the requirements of
each portion.
Table 1
Portion 1 Portion 2 Portion 3 & Portion 4
Active Tree Services Active Tree Services Active Tree Services
All Aspects Tree Services All Aspects Tree Services All Aspects Tree Services
Austspray Environmental Weed Austspray Environmental Weed Abor Australis Consulting
Control Control
Barung Landcare Branch Creek Services Austrspray Environmental Weed
Control
Boyds Bay Landscape and Frenkenscapes Consult Arborist Pty Ltd
Environment
Frenkenscapes GDE Tree Solutions PowerClear Pty Ltd
PowerClear Pty Ltd Steve’s Tree Cutting River City Garden & Lawn
River City Garden & Lawn Pty Ltd Jays TreeWorx RST Systems Pty Ltd
RST Systems Pty Ltd PowerClear Pty Ltd The Palm Guys
The Landscape Construction River City Garden & Lawn Pty Ltd Tree Solutions Australia
Company
The Palm Guys RST Systems Pty Ltd Treesafe Australia Pty Ltd
Treesafe Australia Pty Ltd Sunshine Tree Surgery
Aspect Contractors The Landscape Construction
Company
The Palm Guys
Tree Solutions Australia
Treesafe Australia Pty Ltd
The recommended panel arrangement allows Noosa Council to enter into an agreement with the
above suppliers, having met the required criteria and also allow for the ability of suppliers to work
concurrently and hence more efficiently.
The term of the panel arrangement shall be for an initial period of twelve months, with an option
to extend for three further terms of up to twelve months each.
Page 5 of 29
Section 6
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 19 APRIL 2016
3. Programme
Once the panel is awarded, contractors will receive work requests to perform either scheduled
work or reactive responses to customer requests. Tasks will be distributed to the contractor with
the most appropriate skill set or plant and equipment on the panel.
4. Finance & Risk
Provision has been made within the Parks and Natural Areas budget for Tree Maintenance
services to be supplied under this panel arrangement.
5. Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Finance, Procurement, Environment, Civil Operations and Asset Planning Schemes.
Departments/Sections Consulted:
Chief Executive Officer Community Services Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries X Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office X Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service X Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 6 of 29
Section 7
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 19 APRIL 2016
Attachment 1
Page 7 of 29
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 19 APRIL 2016
Final Evaluation
Attachment 1
Weighted Attribute Evaluation Spreadsheet
ce eas
RPQS for the Supply of Parks and Natural Areas Tree Goods
Arboriculture Services Part 1 & 2
feats 18) | t+++4+++4+4++4+71
Servi — topes
por Consul
not tender for Parts 1 & The ratings
Weed Control
0 (zero) = Unacceptable — a fail for that criteria and extreme risk
leattonyy | 20 (twenty) = Very Poor — the content of the submission for that criteria 's of a low standard and high risk
Only)
(Pa Only) 40 (forty) = Poor - the content of the submission for that criteria is unimpressive and pases a moderate risk
(Part Creel ty Lid [| 60 (sixty) = Good — the content of the submission for that criteria is mentable and will need to be montored # a
Only)
“onsult Arbor
not tender for Parts 1& 80 (eighty) = Very Good the content of the submission for that criteria is of a high standard and advantageous
100 (one-hundred) Exceptional - the content of the submission for that crferia is flawless / outstanding and most advantageous
GD Sout
(Par
Cutt
(Part Only) Once all the data is entered the resultant scores based on the price and non price elements are automatically calculated for you
10
1
ChyG ty Ltd
12
ty Lt
13 * EVALUATION FOR ARBORICULTURE SERVICES ONLY
lPanzony | (Part 1) Installation and establishment of street and park trees
14
15 (Part Truc | (Part 2) Tree pruning and removal
16
17
18
—-
19
NON-CONFORMING TENDERS Number of Tenders Evaluated
10 aks 12 413 14 15 16 47 18 19
Active Tree All Aspects Tree Austspray Boyds Bay Branch Creek James Dewitt - Jatia Pty Ltd - PowerClear Pty | River City Garden | RST Systems Pty Sunshine Tree The Landscape Tree Solutions Treesafe Australia Treiville - Aspect
PART A - Non price elements Services Services QLD Environmental | Barung Landcare | Landscape and Tree Services Frenkenscapes GDE Tree Steve's Tree Jays Tree Worx Ltd & Lawn Pty Ltd Ltd Surgery Construction The Palm Guys Australia Itd Contractors
ee msn (Parts 1 & 2) Weed Control (Part 1 Only) Environment (Part 2 Only) (Part 1 Only) Solutions Cutting (Part 2 Only) (Parts 1 & 2) (Parts 1 & 2) Company (Parts 1 & 2) (Parts 1 & 2)
(Parts 1 & 2) (Parts 1 & 2) P| [ee (Part 2 Only) (Parts 1 & 2) (Part 2 Only) (Parts 1 & 2) (Part 2 Only) (Part 1 Only)
(Part 1 Only) (Part 2 Only)
Resultant Resultant tant ‘esultant ESE Resultant Resultant Resultant Be Resultant re Resultant a Resutant eae Resultant =a Resultant a Resultant
score x score x scare: score x score x score x score x score x score x score x score x score x score x
ghting ghting ghting ghting ghting ghting weighting eight weighting weighting
eapabiiy a Resourcing | 1%
Contract Experience & Capacity | 10% |
——— a
a 4.25
Meat asafery |
Emironment& Sustsinabiity | 5% 3.25
Contibutionto Local Economy | 15% 3.75
Total Technical Score pS 4S 8“ 8 8 8 a “a 8 89
Normalised Technical Score (Tn) PA a 8
Total Fees (Pc) eee Parr
PART B - Price element Ss nvironme —— | Eee Aepegl | sie
Average Fees (Pav) S.
Price Score
Normalised Price Score (Pn)
Weighted Price Score (Pw)
OTHER DETAILS
Assesment panel member 1 Parks & Natural Areas Coordinator
Assesment panel member 2 = Arborist - Tree Assessment Officer
Assesment panel member 3 Human Resources Officer - Workplace Health & Safety
The Contract Administrator confirms the above weightings
1516T002 - Evaluation Workbook_1and2 Arboriculture Services (2).xisx Page 1 11/04/2016
Page 7 of 29Section 8
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 19 APRIL 2016
Attachment 2
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srs 7 * © ~~ &Section 9
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 19 APRIL 2016
2 BUSINESS MENTORING NOOSA - FUNDING
DOCUMENT INFORM AT ION
Author Senior Economic Development Officer, Carolyn Bullen
Executive Office
Index ECM / Subject / Economic Development
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Senior Economic Development Officer to the Services &
Organisation Committee Meeting dated 19 April 2016, and authorise the Chief Executive Officer
to provide the following support to assist the Business Mentoring Noosa program to continue and
develop through:
A. A one off direct funding in the amount of $5,000 to CCIQ Noosa as the auspicing
organisation for Business Mentoring Noosa;
B. Assistance in identifying additional direct funding opportunities; and
C. Other assistance including information, communication and resource sharing, consistent
with Council’s enabling role as identified in the Local Economic Plan.
REPORT
The purpose of this report is to seek Council assistance for the continuation and development of
the Business Mentoring Noosa Program (the Program), which is currently run under the auspices
of the Noosa branch of the Chamber of Commerce & Industry Queensland.
1. Background
The Program is run by individuals who volunteer their time to mentor local businesses. These
volunteer mentors have all held senior roles in businesses operating across a diverse range of
industry sectors.
Program values (Mentors):
Passion…for the role of small business in our economy, and for seeing our mentees win.
Integrity…an open, honest and confidential approach in our interactions.
Care…having our mentees’ best interests at heart at all times.
The Program has established processes and guidelines in place including:
Mentoring service outline
Process, roles and responsibilities guide
Application form
Mentees welcome pack
Confidentiality agreement
Liability disclaimer: waiver, release and acknowledgment form
Mentee program anniversary assessment guidelines
Mentor criteria (interview)
Mentor training guide
Customer Request Management (CRM) System
Website
Page 9 of 29
Section 10
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 19 APRIL 2016
2. The Program
The Program caters to Sunshine Coast based small and medium businesses with a focus on
Noosa, that are affiliated with a Chamber of Commerce and have an Australian Business or
Company Number.
The Program assists to:
address new opportunities;
resolve business issues; and
attention skills challenges.
The Program is supported by 24 Mentors, 5 of which are currently inactive due to other
commitments. Close to 200 businesses have gone through the Program with an additional 54
businesses currently being mentored.
Mentors are matched to mentee applicants and an introductory meeting is held. A mentoring
framework is established according to the individual businesses needs, where goals are
established specific to the needs of the business, available options are explored to go forward,
and an action plan agreed. The program will typically involve a fortnightly mentoring session of
approximately 90 minutes for the first 2-3 months.
Mentors meet as a group fortnightly to discuss the progress of mentees, attention general
business and review compliance with operating processes. The Program also includes training
and education for Mentors.
To gauge satisfaction levels and the success of the program, written and face to face surveys are
undertaken with participants.
3. The Benefits
Mentoring is considered a key tool to facilitate business growth and development. It enables
business owners to step out of the day to day running of a business and objectively look at all
elements of the business via a mentoring process which:
provides a space to brainstorm ideas and plan for the future;
offers an independent, sounding board via an impartial source with no vested interest; and
provides a catalyst to inject new energy into the business and take it to the next level.
4. Funding
The Program was established using a $55,000 grant from the Sunshine Coast Council in 2012.
The grant provided for the purchase of a customer request management system and assistance
with operational expenses including administration support, insurance, promotion and website
development.
The cost to individual businesses to participate is $150. In 2016 the program expects to
generate an income of $4,800 in new mentee fees.
Annual costs include:
Administration assistance $3,600
IT support $2,500
Meeting room costs (Girraween Sports Complex) $1,100
Liability insurance $ 800
Education & Training – Mentors $5,000
Mentee Forums $4,000
The Program has a current bank balance of approximately $13,000.
Page 10 of 29
Section 11
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 19 APRIL 2016
5. The Request From Business Mentoring Noosa
Business Mentoring Noosa has requested funding support from Council to continue to provide
the mentoring service to the local business community. At this time, Council has not yet
established an economic development grant program but expects to have a program in place by
August 2016.
Council can assist Business Mentoring Noosa in the short term in a number of ways:
One off direct funding in the amount of $5,000 to assist them in continuing the service for
the remainder of 2016;
Assistance identifying additional funding opportunities such the Industry Skills Fund or the
Gambling Community Benefit Fund (for equipment);
Other assistance (including information, communication and resource sharing) consistent
with Councils enabling role as identified in the Local Economic Plan.
Previous Council Consideration
Nil
Finance & Risk
$5,000 funding is available from the current Economic Development Budget.
Consultation
External Consultation - Community & Stakeholder
Chamber of Commerce & Industry Queensland – Noosa
Business Mentoring Noosa
Internal Consultation
Chief Executive Officer
Community Grants Officer
Departments/Sections Consulted:
x Chief Executive Officer x Community Services Corporate Services
Executive Officer to the Mayor & CEO Community Facilities x Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
x Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 11 of 29
Section 12
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 19 APRIL 2016
3 COUNCILLOR REPRESENTATION ON VARIOUS BOARDS, EXTERNAL
ORGANISATIONS AND WORKING GROUPS
Docum ent info rm ation
Author Chief Executive Officer, Brett de Chastel
CEO’s Office
Index ECM/ Subject/ Councillors/ Mayor-Governance & Administration
Attachments Nil.
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Chief Executive Officer to the Services & Organisation
Committee meeting dated 19 April 2016 and:
A. Appoint the Mayor as a permanent member and Cr Wilkie as the initial member of the CEO
Performance Review Committee and authorise the Mayor to review and appoint a
Councillor representative on an annual basis;
B. Appoint the Mayor as Chair, and Cr Jurisevic as Deputy Chair of the Noosa Local Disaster
Management Group;
C. Appoint Cr Frank Wilkie as Council’s representative on the Tourism Noosa Board;
D. Appoint the Mayor to the Noosa Biosphere Reserve Foundation Board;
E. Appoint the Mayor and Cr Jurisevic as members of the Case Management Working Group;
F. Appoint Cr Frank Pardon as Council’s representative on the Northern SEQ Regional Roads
and Transport Group;
G. Note the Mayor’s membership of the SEQ Regional Plan Committee;
H. Appoint the Mayor and Cr Jackson as members of the Audit and Risk Committee;
I. Appoint Cr Stockwell as a member of the Environment Levy Working Group;
J. Appoint Cr Glasgow as Council’s representative on the Regional Arts Development Fund
Committee;
K. Appoint Cr Wilkie as a member of the Rufous Street Project Control Group;
L. Appoint Cr Stockwell as a member of the Park Road Boardwalk Reference Group; and
M. Appoint Crs. Pardon, Jackson and Wilkie as members of the Transport Strategy Project
Control Group.
REPORT
The purpose of this report is to:
1. Highlight those Committees, Boards, Working Groups etc that require Councillors as
members; and
2. Identify which Councillors are proposed to be appointed to the various Boards etc following
discussions with Councillors.
Page 12 of 29
Section 13
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 19 APRIL 2016
1. Performance Review Committee
The Employment Contract of Noosa Council’s Chief Executive Officer prescribes that:
The Officer’s performance shall be reviewed annually, no later than one month after each
anniversary of the date of commencement, by a Sub-Committee of the Council appointed for that
purpose comprising the Mayor, and subject to the Mayor’s agreement, at least one Councillor
(‘Performance Review Committee’).
The previous Council established a Performance Review Committee to conduct the annual
performance appraisal of the Chief Executive Officer. This is good governance practice.
The Performance Review Committee would be chaired by the Mayor and membership would
include one other Councillor. To assist with continuity, it is proposed that Cr Wilkie initially be the
second member of the Performance Review Committee as he was on this Committee at the end
of the previous term. It would also be beneficial if other Councillors could have the opportunity to
participate in the review process over time so the recommendation authorises the Mayor to
appoint a Councillor as required every 12 months with Cr Wilkie being the initial Councillor.
2. Local Disaster Management Group
Under the Disaster Management Act 2009 (Section 29), Local Governments are required to
establish a Local Disaster Management Group to coordinate Council’s disaster management
function. This Group has been established and has managed a number of events over the last
two years. This is an important function of Council in co-ordinating the local response to natural
disasters such as flooding.
The following Councillor appointments to this Committee are proposed as:
Cr Tony Wellington – Chair
Cr Joe Jurisevic – Deputy Chair
3. SEQ Regional Plan Group
The State Government is current reviewing the SEQ Regional Plan. As part of that process, the
State has established a consultative group which consists of the Mayors of each SEQ Council.
The Mayor will attend these meetings on behalf of our Council and will be supported by our
planning staff. No formal appointment is required as the State Government has already
established the SEQ Regional Plan Group with Mayors as members.
4. Tourism Noosa
For many years, Tourism Noosa’s Constitution has provided for a Councillor representative on its
Board of Directors. That representative can either be an observer or a Board member. Our
Council has a positive relationship with Tourism Noosa. It is proposed that the Councillor attend
meetings as an observer.
Cr Wilkie has previously undertaken this role and it is recommended that Cr Wilkie be formally
appointed again as Noosa Council’s observer to the Tourism Noosa Board.
5. Roads and Transport Alliance
The Roads and Transport Alliance has been operating since 2002 and is a cooperative
governance arrangement between the Department of Transport and Main Roads, the Local
Government Association of Queensland and local governments to jointly invest in and manage
the State’s transport infrastructure network at a regional level.
Councillor Pardon has previously been Council’s representative on the Roads and Transport
Alliance and it is proposed that Cr Pardon be appointed as Noosa Council’s representative to the
Roads and Transport Alliance.
Page 13 of 29
Section 14
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 19 APRIL 2016
6. Case Management Working Group
The Council has a Case Management Working Group which has oversight of the carriage of
Council’s litigation. The primary focus is on Planning and Environment Court cases. Several
senior staff also sit on this Working Group including the CEO, Director of Planning &
Infrastructure and the Planning Manager. This Working Group does not have authority to settle
cases (which is the role of Council) but it does review progress and ensure that a consistent
approach is taken to litigation. It is proposed that the Mayor and Cr Jurisevic be members of the
Case Management Working Group.
7. Noosa Biosphere Reserve Foundation Board
The Council established the Noosa Biosphere Reserve Foundation Board in the last term and
appointed the first Board. Under the constitution, the Council can appoint one Councillor as a
Board member while other members of the Board are appointed by the Board itself. In the first
term, the Council appointed Mayor Playford as its representative. His term finished at the time of
the Declaration of the Poll although like all former board members, he remains as a member of
the company. It is proposed that Council nominate the Mayor to be Council’s member on the
Noosa Biosphere Reserve Foundation Board.
8. Audit and Risk Committee
The Council has an Audit and Risk Committee which is a statutory requirement under the Local
Government Act. Like most Councils, we have two external members of the Committee who
were appointed to this Committee to add external governance expertise. One of these external
members is also the Chairperson of the Audit and Risk Committee. This Committee reports
directly to Council and has an important role in managing risk, oversight of financial controls,
liaison with the Council’s auditors and also the review of Council’s financial statements.
The Mayor and Cr Jackson are proposed as members of the Audit and Risk Committee.
9. Rufous Street Project Control Group
The Council has established a Rufous Street Project Control Group (PCG) to assist in the
ongoing Rufous Street development. This Group includes the Director of Community Services
and other staff involved in the Rufous Street project. In the previous term, the Council had two
Councillors on the PCG. As the project is now much more advanced and most of the substantial
community engagement has been completed, it is proposed that only one Councillor be
appointed to the PCG and it is proposed that Cr Wilkie undertake that role.
10. Environment Levy Working Group
The Council established an Environment Levy Working Group to assist in the identification,
assessment and recommendations in relation to properties worthy of protection using funds
raised under the Environment Levy. Similar to the Case Management Working Group, this
Working Group does not have decision making powers as the final decision on land acquisition is
for Council.
It is proposed that Cr Stockwell become a member of this Working Group.
11. Regional Arts Development Fund (RADF)
Council co-funds support for the local arts community via the Regional Arts Development Fund.
As part of that process, an assessment Committee oversees the assessment of applications. A
Councillor is traditionally part of the RADF Assessment Committee.
It is proposed that Cr Glasgow be Council’s appointment to the RADF Committee.
Page 14 of 29
Section 15
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 19 APRIL 2016
12. Transport Strategy Working Group
The Council has established a Transport Strategy Working Group to oversee the development of
the Council’s Transport Strategy. This is one of the remaining critical strategies to be completed
and will be a particular focus in the short term. As such, it is preferable to have more than one
Councillor representative on this Working Group.
The proposed Councillor representatives are Cr Pardon, Cr Jackson and Cr Wilkie.
Other Representation
While not requiring a formal Council decision, it is also noted that various Councillors are
sometimes invited to attend community group / board meetings in either an ex-officio capacity or
in a Council liaison role. The following organisations are noted as falling within those categories
and the proposed Councillor liaison role is also noted:
Cooroy Futures (formerly the Cooroy Lower Mill Board) – Cr Pardon
Noosa National Surfing Reserve Committee – Cr Glasgow
Cooroy Sports Complex Management Group (attendance as required from time to time by
the group) – Cr Jurisevic
Noosa District Sports Complex Management Group (attendance as required from time to
time by the group) – Cr Jurisevic
Girraween Sports Complex Management Group (attendance as required from time to time
by the group) – Cr Glasgow
It is quite likely that Council will establish other Working Groups or committees during this coming
term and their membership and purpose will be dealt with at the time of establishment.
Previous Council Consideration
The former Council had made a range of appointments to the various Boards and Committees.
Those appointments only apply until the time of change of Council following an election and
hence this report identifies relevant appointments for the term of this Council.
Finance & Risk
Nil.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
The proposed Councillor nominations have been discussed with the Mayor and Councillors by
the Chief Executive Officer.
Departments/Sections Consulted:
X Chief Executive Officer X Community Services Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office X Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 15 of 29
Section 16
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 19 APRIL 2016
REPORTS FOR NOTING BY THE COMMITTEE
4 CAPITAL PROGRAMME DELIVERY STATUS AS AT 31 MARCH 2016
CUMENT INF ORM ATION
Author Asset Planning Coordinator, Bryan O’Connor
Planning & Infrastructure Department
Index ECM/Subject/2015-2016 Annual Capital Works Programme
Attachments 1. Capital Projects Delivery Status, 31 March 2016
EXECUTIVE SUMMARY
The project delivery status report is presented regularly to the Services and Organisation
Committee. The report highlights projects that have been either completed or nearing completion
and a general overview of projects being delivered.
This report also provides a capital project delivery spreadsheet (Attachment 1) that gives a
general overview of the projects’ status and general performance as the projects are delivered.
The capital delivery project dashboard has been incorporated into Attachment 1 to demonstrate
an individual project’s status and overall delivery status.
RECOMMENDATION
That Council note the report by the Asset Planning Coordinator to the Services & Organisation
Committee Meeting dated 19 April 2016 providing an update on the status of the projects being
delivered in the 2015/16 Capital Works Programme.
REPORT
The purpose of this report is to inform the Services & Organisation Committee of the overall
status of the capital works programme projects. The report also provides an opportunity to
highlight and discuss projects within the programme and also confirm the completion of projects
as they are delivered throughout the 2015/2016 financial year.
1. Major Projects
The project delivery approach for 2015/16 is to have the majority of projects well underway
and/or construction nearing completion towards the end of the third quarter or early in the fourth
quarter of the financial year. This approach is to ensure that the majority of projects are finalised
and resources are ready for the next financial year’s capital programme. There are currently 126
active projects in the 2015/16 capital programme as of 31 March 2016 (including the carryover
projects from 2014/2015) with a value of $34.3m and not including Emergent Works reserve,
$1.08m).
The major project and focus of project delivery for the financial year was the planning, design and
commencement of construction for the Dr Pages Road upgrade. This project is nearing
completion and is currently on target for completion in early May 2016, subject to favourable
weather conditions. In addition to this, the Munna Point Bridge rehabilitation with a budget of
$3.1m is also nearing completion and is expected to be completed by the end of May 2016.
Page 16 of 29
Section 17
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 19 APRIL 2016
Cootharaba Dr Pages Road sealing
Noosaville Munna Point Bridge rehabilitation
2. Current Project Activities
In addition to the above projects, there are a number of projects that are either recently
completed or nearing completion in the final quarter of the financial yea. Some of these include:
Sunrise Beach Ben Lexcen Drive School Crossing Improvements
Whole of Shire Road Pavement Reseal & Rehab Programme
Whole of Shire Bus Stop Renewal Programme
Whole of Shire Stormwater Pipe Inspection Programme
Cooroy RV Stopover
Noosa Heads Transit Centre Lighting upgrade
Page 17 of 29
Section 18
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 19 APRIL 2016
Noosa Heads - Transit Centre CCTV Cooroy – RV Stopover facility
3. Bus Stop Renewal Programme
The whole of shire bus stop renewal programme rollout continues, with 16 of the 38 bus stops
completed as at 31 March 2016. The first “rural” style bus stops were recently installed in Elm
Street and Myall Street, Cooroy.
Elm Street, Cooroy - Bus Stop Myall Street, Cooroy – Bus Stop
3. Summary
The current major construction activities will continue through the fourth quarter, with Dr Pages
Road, the whole of shire reseal and rehabilitation programme and the Munna Point bridge
rehabilitation all remaining on schedule for completion by the end of the financial year. The
overall capital programme continued to gain momentum throughout the third quarter of the
2015/16 financial year. The momentum will continue throughout the fourth quarter with the
majority of projects scheduled to be completed prior to the end of June 2016.
The current expenditure for the capital programme remains on target. The table and graph
following highlight the overall expenditure for the 2015/16 programme as at 31 March 2016.
Page 18 of 29
Section 19
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 19 APRIL 2016
YTD Actual Expenditure $19,826,101
Committed Expenditure $ 5,225,720
Remaining Capital Expenditure $9,261,867
Full Year Budgeted Expenditure
(does not include whole of shire emergent works Programme) $34,313,688
Current Capital Works Programme expenditure as of 31/03/2016
Remaining Capital
Expenditure
26.99%
Committed
Expenditure
15.23%
YTD Actual
Expenditure
57.78%
YTD Actual Expenditure Committed Expenditure Remaining Capital Expenditure
The current year to date expenditure including actuals and commitments totals $25.05m which is
73.1% of the total year to date budget. This is in line with expectations of the current forecasted
expenditure profile.
Previous Council Consideration
The Capital Works Programme has previously been distributed to Councillors (document titled
“Capital Works Programme 2015/2016”).
Finance & Risk
Nil.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Project delivery staff within the Planning and Infrastructure Department were consulted in the
preparation of this report.
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Officer to the Mayor & CEO Community Facilities X Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office X Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development X Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 19 of 29
Section 20
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 19 APRIL 2016
Attachment 1
Page 20 of 29
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 19 APRIL 2016
Noosa Council Attachment 1
Capital Works Schedule
As at: 31-Mar-2016
% of Annual
Project Original Current Future Year To Date Remaining Budget Spent
Code Project Number - Description Budget Budget Budget Actual Commitments (Actuals) Project Manger
Bridges
500003 500003 - Noosaville - Munna Point Bridge Stage 2 1,627,005 3,136,779 3,136,779 1,804,515 779,[email protected]% Mr Adam Britton
500500 500500 - Cooroy Mary River Road Timber Bridge Rehabilitation 50,000 172,500 172,500 10,613 08 6.15% Mr Cameron Shields
500501 500501 - Cooroy, Cooroy- Belli Creek Road Timber Bridge deck resurfac 10,000 10,000 10,000 1,094 08 10.94% Mr Cameron Shields
500502 500502 - Whole of Shire Annual Level 3 Bridge inspection program 2016 30,000 30,000 30,000 9,898 09 32.99% Mr Cameron Shields
500503 500503 - Whole of Shire Bridge replacement program - Planning and des 200,000 200,000 200,000 256 08 0.13% Mr Adam Britton
Total Bridges 1,917,005 3,549,279 3,549,279 1,826,376 779,148 51.46%
Coastal Canals and Waterways
100721 100721 - Gympie Terrace and William Street Revetment wall and pathway 0 0 2,643 169,[email protected]% Mr Dallas Bickley
500004 500004 - Noosaville - Gympie Tce / Williams St 222,585 222,585 39,857 08 17.91% Mr Dallas Bickley
500071 500071 - Noosa Waters - scour protection stage 2b 0 0 713 09 0.00% Mr Adam Britton
500109 500109 - Munna Point Foreshore Stabilisation 49,028 49,028 40,830 08 83.28% Mr David Shing
500504 500504 - Noosa Heads Ravenswood Park Public Jetty Rehabilitation 35,000 59,000 59,000 52,767 0” 89.43% Mr David Shing
500505 500505 - Tewantin Doonella Street Public Jetty Rehabilitation 28,000 53,921 53,921 50,069 0G 92.86% Mr David Shing
500506 500506 - Sunshine Beach - Beach Access 30 45,000 45,000 45,000 27,597 08 61.33% Mr David Shing
500507 500507 - Sunrise Beach - Beach Access 34 Replace stairs adjacent road 50,000 50,000 50,000 22,253 08 44.51% Mr David Shing
500508 500508 - Castaways Beach - Beach Access 42 70,000 76,000 76,000 76,252 08 100.33% Mr David Shing
500509 500509 - Noosaville Noosa Waters - navigational lock renewals 13,000 13,000 13,000 8,496 2,[email protected]% Mr David Shing
500510 500510 - Noosa Heads Main Beach - Sand pumping pipe replacement progr 50,000 50,000 50,000 39,989 09 79.98% Mr David Shing
500612 500598 - Munna Pnt Foreshore Rehab Stg 2 Design Drawings and Approval 27,500 27,500 0 08 0.00% Mr David Shing
Total Coastal Canals and Waterways 291,000 646,034 646,034 361,466 172,572 55.95%
Commerical Land and & Property
500207 500207 - Rufous St Design & Development Phase 300,000 313,167 313,167 132,131 38,[email protected]% Mr Fox Rogers
500511 500511 - Sunrise Beach Shopping Centre Refurbishment 60,000 60,000 60,000 11,134 08 18.56% 8 Mr Clint Irwin
Total Commerical Land and & Property 360,000 373,167 373,167 143,265 38,127 38.39%
Community Facilities
100726 100726 - Peregian Surf Club Public Amenities - Planning & Design 12,777 12,777 0 09 0.00% Mr Clint Irwin
500011 500011 - Mill Place Boiler House - stage 2 97,300 97,300 681 09 0.70% Ms Kerri Contini
500014 500014 - Noosa Library and NLC Plumbing 15,000 15,000 0 08 0.00% Ms Kerri Contini
500016 500016 - Whole of Shire - community light poles 70,440 70,440 10,300 08 14.62% Mr Clint Irwin
500021 500021 - Noosa Respite Centre - internal refurb 238,866 238,866 227,914 08 95.42% Mr Greg Tucker
500072 500072 - Noosa Heads - lifeguard storage survey 0 0 453 08 0.00% Mr Clint Irwin
500073 500073 - Tait Duke House - relocation 58,084 58,084 54,626 500 9 94.05% Mr Martin Sergas
500110 500110 - Tewantin Spray Park Shade Sail 40,000 40,000 2,501 08 6.25% Mr Dallas Bickley
500208 500208 - NAC 25m pool Retile and Regrout 59,300 59,300 59,300 08 100.00% Mr Stephen James
500512 500512 - Sunshine Beach NAC - Hydraulics Report 50mtr pool filtration 10,000 10,000 10,000 3,500 08 35.00% Ms Emma ONeill
500513 500513 - Cooroy Library - Roof drainage repair and replacement 11,500 11,500 11,500 10,280 0G 89.39% Ms Kerri Contini
500514 500514 - Sunshine Beach NAC - Regrout & recaulk of the Program Pool 30,000 30,000 30,000 0 08 0.00% Ms Emma ONeill
500515 500515 - Noosa Heads Surf Club Public Amentities Refurbishment 85,000 0 0 0 08 0.00% Mr Clint Irwin
500516 500516 - Sunshine Beach NAC - Replacement of Program Pool heat pump 55,000 100,000 100,000 156 119,[email protected]% Ms Emma ONeill
500538 500538 - NLC - Stage 2 Construction of redesigned reception area 45,000 45,000 45,000 2,855 08 6.34% Ms Emma ONeill
500539 500539 - Noosa Heads Demolition of Lifeguard Service/ SLSQ operations 21,000 21,000 21,000 08 0.00% Ms Emma ONeill
500609 500595 - Noosa Leisure Centre Fire Indicator Brd 6,642 6,642 6,039 0” 90.92% Ms Cathy Simon
500616 500602 - Sunshine Beach - Solar Bollard Replacement Trial 10,000 10,000 09 0.00% Mr Bryan OConnor
500617 500603 - Noosa Leisure Centre and The J - Evac Centre Switchboards 25,800 25,800 08 0.00% Mr Fox Rogers
500620 500606 - Respite Centre / Shed 25,000 25,000 11,020 08 44.08% Mr Greg Tucker
500621 500607 - Replacement of Condensor units at The J 65,000 65,000 64,102 0” 98.62% Mr Allan Hazell
500637 500623 - NAC Replacement of Fridge and Freezer 0 0 11,042 On) 0.00% Mr Stephen James
500638 500624 - Multiple Sites - Supply and Installation of PFC Controller 0 0 42,680 rn) 0.00% @ Mr Phill Parkman
Total Community Facilities 257,500 941,709 941,709 507,449 119,850 53.89%
Page 20 of 29Section 21
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 19 APRIL 2016
Page 21 of 29
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 19 APRIL 2016
% of Annual
Project Original Current Future Year To Date Remaining Budget Spent
Code Project Number - Description Budget Budget Budget Actual Commitments (Actuals) Project Manger
Corporate Buildings
500022 500022 - Tewantin Council Office - roof rehab 30,000 30,000 1,572 08 5.24% Mr Clint Irwin
500517 500517 - Noosaville Depot Fire protection system and panel renewal 17,000 17,000 17,000 51 08 0.30% Mr Clint Irwin
500623 500609 - Customer Service Centre 18 08 0.00% Ms Debra lezzi
500624 500610 - Noosaville Depot Workshop Roller Doors Replacement 17,795 17,795 08 0.00% Mr Phill Parkman
500625 500611 - Tewantin Council Office - Aircon Replacement 18,789 08 0.00% Mr Allan Hazell
Total Corporate Buildings 17,000 64,795 64,795 20,430 31.53%
Environmental Assets, Bushland, Tracks and Trails
500026 500026 - Weyba Creek - bank erosion restoration 8,990 8,990 0 08 0.00% Ms Jan Maddin
500540 500540 - Noosa Heads Weyba Creek Bank Erosion rehab and access 100,000 100,000 100,000 61,600 08 61.60% oo @ ‘a Ms Jan Maddin
500610 500596 - Environment Levy Land Aquistion - Cooroibah 2,850,810 2,850,810 2,851,165 09 100.01% Mr Peter Milne
Total Environmental Assets, Bushland, Tracks and Trails 100,000 2,959,800 2,959,800 2,912,766 98.41%
Fleet - Plant Replacement
500027 500027 - Whole of Shire - replace council fleet 0 454,466 454,466 255,357 08 56.19% Mr Phill Parkman
500518 500518 - Plant and fleet replacement program 2015-2016 1,854,000 1,854,000 1,854,000 1,258,914 652,[email protected]% Mr Phill Parkman
Total Fleet - Plant Replacement 1,854,000 2,308,466 2,308,466 1,514,271 652,426 65.60%
Gravel Road Network
500519 500519 - Whole of Shire Gravel Resheeting - Annual Program 2015/16 350,000 350,000 350,000 276,422 4,[email protected]% oi Mr Allan Hull
Total Gravel Road Network 350,000 350,000 350,000 276,422 4,866 78.98%
Holiday Parks
500030 500030 - Noosa River Holiday Pk- Internal refurb 13,282 13,282 2,085 08 15.69% Ms Michelle Stirling
500113 500113 - Cooroy RV Stopover 32,949 32,949 34,090 89 103.46% wa om Mr Dallas Bickley
500626 500612 - North Shore Beachfront Campground — Planning Consultancy 50,000 50,000 7,120 08 14.24% Ms Narelle Reid
Total Holiday Parks 96,231 96,231 43,295 44.99%
Information Technology
500075 500075 - Whole of Shire - Tech One HR module 105,990 105,990 66,791 42,[email protected]% @ Mr Justin Thomas
500520 500520 - Replacement of off-support and off-lease computers at Noosa 34,600 34,600 34,600 34,060 0” 98.44% @ oe La Mr Justin Thomas
500541 500541 - Whole of Shire Mobile Mapping Stage 2 - Hardware & Configura 80,000 80,006 80,006 72,291 8,176 9 90.36% oo @ @ Mr Bryan OConnor
500542 500542 - Implementation of Cl Anywhere Functionality for TechnologyOn 80,000 80,000 80,000 207 62,[email protected]% Mr Justin Thomas
Total Information Technology 194,600 300,596 300,596 173,349 113,437 57.67%
Parks & Playgrounds
500212 500212 - Tewantin Splash Park Playground Renewal 130,000 130,000 113,213 0” 87.09% Mr Dallas Bickley
500521 500521 - Peregian Beach Skate park Shade Sail renewal 80,000 80,000 80,000 73,239 12,800 9 91.55% Mr Dallas Bickley
500522 500522 - Sunshine Beach Skate park renewal - Design 36,000 36,000 36,000 1,232 08 3.42% Mr Dallas Bickley
500523 500523 - Whole of Shire Park shelter - Renewal Park shelters 2015/16 45,000 45,000 45,000 40,461 Oo” 89.91% Mr Dallas Bickley
500524 500524 - Whole of Shire Playground refurbishments 2015/2016 100,000 100,000 100,000 88,024 Oo” 88.02% Mr Dallas Bickley
500525 500525 - Whole of Shire Park Furniture Renewal 2015/2016 50,000 50,000 50,000 37,683 08 75.37% Mr Dallas Bickley
500551 500551 - Noosa Hinterland Priority Playground - Planning & Design 50,000 50,000 50,000 822 08 1.64% Mr Dallas Bickley
500618 500604 - Noosaville Foreshore Park Furniture Replacement 112,400 112,400 0 08 0.00% Ms Sara Cooke
500627 500613 - Tewantin RSL Park Shade Structure Renewal 50,000 50,000 0 08 0.00% Mr Dallas Bickley
Total Parks & Playgrounds 361,000 653,400 653,400 354,674 12,800 54.28%
Pathways & Enabling Facilities
100737 100737 - Gibson Road (Eumindi Noosa Rd to Thomas St) - On road cycle 15,000 15,000 15,363 09 102.42% @ Mr David Shing
500043 500043 - Noosa Heads - Park Road boardwalk design 4,967 4,967 4,967 08 100.01% @ Mr Adam Britton
500099 500099 - Eenie Creek Pathway Stage 1 Signage 19,003 19,003 2,893 08 15.22% Mr Scott Morgan
500100 500100 - Wallace Park Shared Path Construction -34,017 09 0.00% Mr Craig Eldridge
500103 500103 - Cooroy Noosa Road Corridor Improvement 88,555 88,555 40,084 9,[email protected]% Mr Craig Eldridge
500115 500115 - Tewantin State School Precinct Pathways 351 08 0.00% Mr Allan Hull
Page 21 of 29Section 22
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 19 APRIL 2016
Page 22 of 29
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 19 APRIL 2016
% of Annual
Project Original Current Future Year To Date Remaining Budget Spent
Code Project Number - Description Budget Budget Budget Actual Commitments (Actuals) Project Manger
500526 500526 - Noosa Heads Park Road, Boardwalk Design and consultation 200,000 351,894 351,894 105,377 148,[email protected]% Mr Adam Britton
500527 500527 - Noosa Heads Sheraton Boardwalk rehabilitation 63,000 63,000 63,000 35,276 08 55.99% Mr Brian Freeman
500614 500600 - Tewantin - Beckmans Road - Eumundi Noosa Road 60,000 60,000 0 08 0.00% Mr Scott Morgan
500628 500614 - Tewantin Poinciana Avenue Shared Path Upgrade Design & Const 180,000 180,000 9,358 08 5.20% Mr Scott Morgan
500629 500615 - Noosaville Eenie Creek Road Off-Ramp to Underpass Design & 130,000 130,000 0 08 0.00% Mr Scott Morgan
500630 500616 - Whole of Shire - Noosa Pedestrian and Cycle Data Counters 90,000 90,000 0 08 0.00% Mr Scott Morgan
500636 500622 - Noosa Heads Noosa Parade Road Corridor Upgrade - Design 200,000 200,000 7,481 08 3.74% Mr Scott Morgan
Total Pathways & Enabling Facilities 263,000 1,202,419 1,202,419 187,131 158,076 15.56%
Planning Scheme
500080 500080 - Standards Review - Standard Drawings 38,791 38,791 8,817 08 22.73% Mr Craig Eldridge
500081 500081 - Whole of Shire Traffic Study 41,201 41,201 1,598 13,[email protected]% Mr Nicholas Wellwood
500106 500106 - Noosa River Flood Mitigation Strategy 39,184 39,184 25,365 7,[email protected]% Ms Rebecca Britton
500107 500107 - Noosa River Hydraulic Model 290,052 290,052 60,097 45,[email protected]% Ms Rebecca Britton
500203 500203 - Business Distribution and Land Needs Project 11,425 11,425 10,650 5,000 93.21% Ms Rowena Skinner
500543 500543 - Whole of Shire Planning Scheme Development Projects 2016 400,000 468,575 468,575 185,563 78,[email protected]% Ms Rebecca Britton
Total Planning Scheme 400,000 889,228 889,228 292,089 149,315 32.85%
Public Transport Infrastructure
500001 500001 - Electric Bus Feasibility Study 0 4,366 4,366 9,212 1,[email protected]% Mr Adam Britton
500083 500083 - Noosa Bus Station Safer Streets Program 0 100,000 100,000 96,678 oo 96.68% Ms Joanna Ferris
500209 500209 - Electric Bus Charging Station and Installation 0 97,910 97,910 80,318 6,[email protected]% Mr Dallas Bickley
500211 500211 - Hastings St landscape timber structure renewal 0 41,874 41,874 44,239 09 105.65% Mr Brian Freeman
500528 500528 - Whole of Shire Bus Shelter Disabled Compliant Program: 2016 1,500,000 1,500,000 1,500,000 443,681 08 29.58% Mr Dallas Bickley
500554 500554 - Translink Bus Stops Walter Hay Drive 0 49,038 49,038 52,651 08 107.37% Mr Scott Morgan
Total Public Transport Infrastructure 1,500,000 1,793,188 1,793,188 726,779 7,040 40.53%
Sealed Roads Network
100741 100741 - Annual Sealed Road Renewal & Rehabilitation Program 0 0 42 08 0.00% Mr Allan Hull
100742 100742 - Sealed Road Pavement surveys and Investigations 39,064 39,064 989 15,[email protected]% Mr Bryan OConnor
500054 500054 - Whole of Shire - pavement surveys 19,687 19,687 12,796 09 65.00% Mr Bryan OConnor
500055 500055 - Whole of Shire - reseal and rehab 336,317 336,317 336,743 08 100.13% Mr Allan Hull
500062 500062 - Noosaville - Eumundi Noosa Road corridor 7,776 7,776 7,776 oo 100.00% Mr Ross Sanderson
500206 500206 - Tewantin Cooroy Noosa Rd Stages 2-6 Design Only 120,986 120,986 14,145 08 11.69% Mr Craig Eldridge
500530 500530 - Whole of Shire Reseal & Rehabilitation Program 2015/2016 4,750,000 5,792,363 5,792,363 3,191,896 1,030,[email protected]% Mr Cameron Shields
500531 500531 - Whole of Shire Pavement surveys and Investigations 2015/2016 60,000 60,000 60,000 12,238 09 20.40% Mr Bryan OConnor
500544 500544 - Cootharaba - Dr Pages Road & Kinmond Creek Rd - Construction 4,700,000 5,575,055 5,575,055 3,325,071 1,775,[email protected]% Mr Adam Britton
500619 500605 - Cooroy-Belli Ck Road Slip Repair 0 400,000 400,000 25,138 08 6.28% Mr Allan Hull
500631 500617 - Sunrise Beach - Ben Lexcen Drive Southern end Road Corridor 0 184,000 184,000 0 08 0.00% Mr Bryan OConnor
500632 500618 - Cooroy maple Street Driveway renewals 0 20,000 20,000 110 08 0.55% Mr Martin Sergas
500633 500619 - Black Mountain Rd Landslip 0 320,000 320,000 0 098 0.00% Mr Cameron Shields
Total Sealed Roads Network 9,510,000 12,875,248 12,875,248 6,926,942 2,821,264 53.80%
Sports Ground and Facilities
500108 500108 - Girraween Sports Complex Lighting 10,000 10,000 6,705 08 67.05% Ms Alison Hamblin
500545 500545 - Tewantin Noosa District Sports Complex - Internal roadway pl 30,000 30,000 30,000 3,169 098 10.56% of Mr Craig Eldridge
Total Sports Ground and Facilities 30,000 40,000 40,000 9,874 24.69%
Stormwater Drainage
100745 100745 - Gympie Terrace Pipe Rehabilitation - Investigation & Design 10,763 10,763 9,010 09 83.72% Mr Bryan OConnor
100746 100746 - Rifle Street Pomona - Flood Mitigation Planning and Design 0 0 250 7,[email protected]% Mr Adam Britton
500057 500057 - Gympie Terrace pipe rehabilitation 194,386 194,386 22,403 14,[email protected]% Mr Bryan OConnor
500058 500058 - Re-lining of Ben Lexcen stormwater 153,257 153,257 139,622 oo 91.10% Mr Bryan OConnor
500060 500060 - Whole of Shire - stormwater structures 47,580 47,580 22,201 08 46.66% Mr Allan Hull
500084 500084 - Whole of Shire - Flood mitigation stage 2,352,457 2,352,457 2,288,711 16,819 97.29% Mr Adam Britton
500202 500202 - Marcus Beach Tristania Dve Stormwater Pipe Renewal 0 0 21 08 0.00% Mr Bryan OConnor
500532 500532 - Whole of Shire CCTV Drainage program 2015/2016 50,000 50,000 50,000 512 31,[email protected]% Mr Bryan OConnor
500533 500533 - Whole of Shire Pipe re-lining/ rehabilitation program 2016 250,000 149,998 149,998 3,198 oo 2.13% Mr Bryan OConnor
Page 22 of 29Section 23
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 19 APRIL 2016
Page 23 of 29
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 19 APRIL 2016
% of Annual
Project Original Current Future Year To Date Remaining Budget Spent
Code Project Number - Description Budget Budget Budget Actual Commitments (Actuals) Project Manger
500534 500534 - Whole of Shire Stormwater Pit Structure renewal program 2016 200,000 199,998 199,998 129,050 On) 64.53% Mr Brian Freeman
500535 500535 - Whole of Shire Kerb & Channel Renewal Program 2015/2016 50,000 50,000 50,000 20 0% 0.04% Mr Brian Freeman
500634 500620 - Cootharaba Kinmond Creek Road Sandy Ck Amco Renewal - design 0 50,000 50,000 9,099 08 18.20% Mr Craig Eldridge
500635 500621 - Cootharaba Kinmond Creek Road Eastern Branch Amco Renewal - 0 50,000 50,000 7,544 On) 15.09% Mr Craig Eldridge
Total Stormwater Drainage 550,000 3,308,439 3,308,439 2,631,641 70,580 79.54%
Streetscapes and Road Corridors
500085 500085 - Peregian Beach - precinct planning 29,618 29,618 468 09 1.58% Mr Nicholas Wellwood
Total Streetscapes and Road Corridors 29,618 29,618 468 1.58%
Transport and Infrastructure Management
100751 100751 - Eenie Creek Road / Walter Hay Drive Intersection safety upgr 0 37,632 37,632 37,632 Oo 100.00% Nigel Walker
100752 100752 - Weyba Road Reef Street Intersection Improvements - PIP 0 104,480 104,480 32,749 4,[email protected]% Mr David Shing
500064 500064 - Sunrise Beach - Ben Lexcen Dr school 0 45,716 45,716 4,991 09 10.92% Mr Craig Eldridge
500536 500536 - Tewantin Cooroy Noosa Rd Traffic Management Construction - A 160,000 160,000 160,000 115,648 33,[email protected]% Mr Dallas Bickley
500546 500546 - Whole of Shire Forward Planning & Design Program - Construct 300,000 300,000 300,000 69,445 09 23.15% Mr Craig Eldridge
500547 500547 - Sunrise Beach Ben Lexcen Drive School Crossing Improvement-c 430,000 430,000 430,000 364,051 16,[email protected]% Mr David Shing
500548 500548 - Road directional signage (incl Noosa Entrance sign 50,000 50,000 50,000 12,511 On) 25.02% Mr Craig Eldridge
500552 500552 - Noosa Transport Strategy 150,000 225,000 225,000 91,270 60,[email protected]% Mr Scott Morgan
500553 500553 - Whole of Shire Street lighting program 2015/2016 15,000 15,000 15,000 2,802 09 18.68% om Mr Cameron Shields
500615 500601 - Noosaville Eenie Ck Pathway signage stage 2 0 120,000 120,000 0 08 0.00% Mr Scott Morgan
Total Transport and Infrastructure Management 1,105,000 1,487,828 1,487,828 731,099 114,593 49.14%
Waste Management
500066 500066 - Noosaville Landfill - bio basin 0 7,130 7,130 7,130 09 100.00% @ @ |m Mr Adam Britton
500067 500067 - Noosaville Landfill - sediment control 0 0 0 400 [email protected]% o Mr Adam Britton
#NIA 500112 - Noosaville Landfill - Dosing & Monitoring Equipment 0 120,000 120,000 0 09 0.00% i) @ o #N/A
500537 500537 - Noosaville Eumundi Rd Landfill Concrete Approaches to Weighb 200,000 200,001 200,001 151,413 On) 75.71% oS Mr Robert Walsh
500549 500549 - Noosaville Eumundi Rd Landfill Prepare Cell 2.2 80,000 80,000 80,000 20,262 11,[email protected]% i Mr Wayne Schafer
500550 500550 - Noosaville Eumundi Rd Landfill Relocate Concrete Processing 30,000 30,000 30,000 0 09 0.00% @ Mr Wayne Schafer
500611 500597 - Shade Sail Placement at Briteside 0 7,112 7,112 7,112 09 100.00% @ Mr lan Florence
Total Waste Management 310,000 444,243 444,243 186,317 11,619 41.94%
Grand Total 19,370,105 34,313,688 34,313,688 19,826,101 5,225,720 57.78%
Capital Works Program Remaining Capital
YTD Actual Expenditure $19,826,101 Expenditure
26.99%
Committed Expenditure $5,225,720
Remaining Capital Expenditure $9,261,867
Full Year Budgeted Expenditure $34,313,688 Committed
Expenditure
15.23%
YTD Actual
Expenditure
57.78%
Page 23 of 29Section 24
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 19 APRIL 2016
5 FINANCIAL PERFORMANCE REPORT - MARCH 2016
DOCUMENT INFORM AT ION
Author Manager Financial Services, Wayne Jensen
Corporate Services Department
Index ECM / Subject / 22.09 – Monthly Financial Performance Report
Attachments 1. Statement of Comprehensive Income
2. Statement of Financial Position
EXECUTIVE SUMMARY
Year to date financial performance to 31 March 2016 is generally in accordance with budget
forecasts. Actual financial performance for the year to date will be used as the basis for a final
revision of the forecast position to 30 June 2016, and will form the base for the 2016/17 budget
projections.
Financial Performance Summary to 31 March 2016
Current YTD Actual Variance Variance Status
YTD $m $m YTD
Budget %
$m
Recurrent Revenue $81.4 $82.8 $1.4 1.7% On track
Recurrent Expense $63.0 $60.6 $2.4 3.8% On track
Net Capital Revenue $4.9 $4.9 $0 1% On track
Capital Expenditure $25.1 $20.6 $4.4 17% Watch
Financial statements including Statement of Comprehensive Income and Statement of Financial
Position are included as attachments for information of Council.
Figure 1: Actual Performance Compared to YTD Budget
$90
$80
$70
$60
$50
$40
$30
$20
$10
$-
YTD Budget ($m) YTD Actual ($m)
Operating Revenue Operating Expenditure
Page 24 of 29
Section 25
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 19 APRIL 2016
RECOMMENDATION
That Council note the report by the Manager Financial Services to the Services & Organisation
Committee Meeting dated 19 April 2016 providing the March YTD monthly financial performance
report for the 2015/16 financial year.
REPORT
Recurrent Revenue (YTD Benchmark 75%)
Council has received 94% ($82.8 million) of its recurrent revenue budget of $88 million as at the
end of March 2016. Commentary on each recurrent revenue type is provided below:
Rates and Levies – $60.6m (100%) of the annual budget of $60.5m has been recorded.
General rates are marginally below forecast levels although waste collection charges
exceed budget.
Fees and Charges – Fees and charges earned ($4.7m) totals 92% of the revised full year
forecast. Planning, development, parking fees, land use permits, and property searches
fees continue to exceed current YTD estimates. Significant variances will be reviewed to
determine the need for possible changes to the year-end forecast.
Interest Received – Currently 6% above YTD forecast levels due to positive cash flow
timing issues. No adjustments to the year-end forecast have been proposed at this stage,
but will be monitored for possible amendment at the March quarter budget review in line
with anticipated cash flow requirements over the remaining months until 30 June.
Dividend and Tax – Dividends and the payment of tax equivalent from Unitywater are in
line with budget forecasts.
Other Revenue – holiday parks, rental income, learn to swim, and waste fees are
marginally above budget forecasts, with sale of recyclable materials (concrete and scrap
metal) currently below forecasts. Sale of quarry products for material used in the
construction of Dr Pages Road has contributed to this favourable variance, but this is
partially offset by an increase in operational costs. All variances will continue to be
monitored to determine whether further adjustments should be made as part of the next
budget review.
Grants and Subsidies – Receipts for operational grants are generally tracking in
accordance with adjustments to the revised budget forecast.
Figure 2: Recurrent Revenue Position by Type (Excluding Rates)
$9.0
$8.0
YTD Budget ($m)
$7.0
YTD Actual ($m)
$6.0
$5.0
$4.0
$3.0
$2.0
$1.0
$0.0
Other
Grants
Fees
Dividend
Tax
Interest
Page 25 of 29
Section 26
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 19 APRIL 2016
Recurrent Expenditure (YTD Benchmark 75%)
Operating expenditure is currently 70% of the full year budget forecast. Areas of significant
variance continue to be monitored for possible adjustment as part of the March quarter budget
review. Detailed commentary for significant items appears below.
Employee Costs – Actuals of $20m against the YTD budget of $20.2m and equates to 73% of
the full year budget. Whilst the total is within the budget, this is actually represented by a
range of minor variances across operational areas, including staff training, which will continue
to be monitored.
Materials and Services – $26m (65%) of the full year budget has been expended compared
to the YTD budget of $28m. Variances relate to under-expenditure against contract services,
maintenance, and special levies ($290k). Specifically, there is under-expenditure against
buildings and facilities maintenance ($164k), with works expected to be undertaken later in
the year; savings against fleet operations associated with lower fuel prices and savings to
lease and insurance costs ($311k); Waste operations are currently running under original
forecasts ($200k); and Civil Operations is currently running approximately $600k behind
forecast levels. All significant variances will be investigated as part of the March quarter
budget review.
Finance Costs – generally in accordance with budget.
Depreciation expenses are currently running in accordance with budget forecasts.
Other Expenses – generally in accordance with budget.
Figure 3: Recurrent Expenditure Position by Type
$30
$25 YTD Budget ($m)
$20 YTD Actual ($m)
$15
$10
$5
$0
Finance Costs
Materials
Depreciation
Employees
Other
Capital Revenue
YTD capital revenue of $4.9 million received includes cash contributions from developers ($2.2
million), together with $2.6 million received as grant funding towards capital projects.
Capital Works Program
Actual capital expenditure (excluding commitments) is $20.6 million against the current full-year
budget of $35.4 million. Committed expenditure totals a further $6 million bringing the total of
actual and committed funds to $26.6 million (75.3% of the total program). Detailed discussion of
progress in the delivery of the capital works program is provided through a separate report by the
Infrastructure Planning & Design Manager.
Page 26 of 29
Section 27
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 19 APRIL 2016
Cash Management and Investment Performance
Council funds are invested in accordance with the adopted Investment Policy. Total cash on
hand at the end of March was $70.6 million following significant payments to contractors for
delivery of major projects through the month of March. The cash balance includes constrained
funding for capital projects still under construction, plus unspent funds from special rates and
levies.
Council’s investment portfolio is balanced across a number of agencies, as shown in the graph
on the left. The graph on the right shows the current risk profile using industry credit ratings.
Bendigo
Suncorp 6%
9% A2
A1 6%
8%
Westpac
11% A1+
QTC (QTC)
49% 49%
A1+
NAB (Other)
20% 37%
CBA
5%
The actual interest revenue for the month was $177,789 with a weighted average yield of 3.03%
against the industry benchmark (Bloomberg AusBond Bank Bill Index) of 2.32%.
Previous Council Consideration
Nil
Finance & Risk
Monthly financial performance is monitored across all operational areas to ensure Council’s
forecast operating result is achieved and that forecast sustainability ratios are met.
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
All areas of Council are consulted as part of the regular monitoring of budget performance.
Departments/Sections Consulted:
x Chief Executive Officer x Community Services x Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
x Executive Office x Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 27 of 29
Section 28
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 19 APRIL 2016
Attachment 1
Page 28 of 29
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 19 APRIL 2016
Attachment 1
Noosa Council
Statement of Comprehensive Income
For the Year Ended 30 June 2016
As at 31-Mar-2016
Current Current
Budget Budget Actual Percentage
2016 YTD YTD Annual Budget
$ $ $ %
Revenue
Recurrent Revenue
Rates, levies and charges 60,463,174 60,463,174 60,600,626 100%
Fees and charges 5,062,480 4,368,788 4,661,829 92%
Dividend income 1,925,140 847,366 847 366 44%
Interest received 4,568,059 3,451,459 3,658,883 80%
Tax equivalents 1,088,812 815,674 815,674 75%
Sale of Goods and Major Services 7,418,019 5,702,843 6,105,801 82%
Sale of Contract & Recoverable Works 15,364 11,523 (8,218) -53%
Rental & Lease Income 1,173,953 902,486 904,336 77%
Other income 721,908 545,581 905 ,239 125%
Grants, subsidies, contributions and donations 5,592,339 4,292,645 4,326,586 77%
88,029,249 81,401,538 82,818,122 94%
Expenses
Recurrent Expenses
Employee benefits 27,657,354 20,189,709 20,054,197 73%
Materials and services 40,057,058 28,248 247 25,983,213 65%
Finance costs 2,686,315 1,995,986 2,008,089 75%
Depreciation and amortisation 16,630,163 12,472,622 12,489,864 75%
Other expenses 105,993 88,098 88,156 83%
87,136,882 62,994,661 60,623,519 70%
Operating Result 892,367 18,406,877 22,194,602
Capital Revenue
Capital contributions and donations 2,556,631 2,365,239 2,265,223 89%
Grants, subsidies, contributions and donations 4,760,113 2,554,506 2,607 ,276 55%
Other capital revenue - - -
Total Capital Revenue 7,316,744 4,919,745 4,872,499
Page 28 of 29Section 29
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 19 APRIL 2016
Attachment 2
Page 29 of 29
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 19 APRIL 2016
Attachment 2
Current Assets
Cash and cash equivalents 34,883,636 68,024,217 50,891,174
Trade and other receivables 8,096,896 7,932,055 5,794,388
Inventories 104,038 372,302 104,038
Other current assets 657,006 1,190,093 3,097,262
43,741,576 77,518,667 59,886,862
Non Current Assets held for sale - - -
Total Current Assets 43,741,576 77,518,667 59,886,862
Non Current Assets
Trade and other receivables 49,217,517 49,217,517 49,217,517
Other non current Assets - - -
Investments 60,978,225 60,978,425 60,978,225
Investment property 3,831,234 3,831,234 3,831,234
Property, plant and equipment 927,758,635 894,931,711 887,078,579
Intangible assets 2,978,146 2,592,711 2,701,457
Total Non Current Assets 1,044,763,757 1,011,551,597 1,003,807,012
Total Assets 1,088,505,333 1,089,070,264 1,063,693,873
Current Liabilities
Trade and other payables 4,370,989 9,958,824 8,100,894
Borrowings 2,854,619 (555,125) 2,633,065
Provisions 5,013,310 8,890,328 4,114,390
Other 380,497 (3,954,159) 1,082,497
Total Current Liabilities 12,619,415 14,339,868 15,930,845
Non Current Liabilities
Trade and other payables - - -
Borrowings 35,247,498 36,747,480 36,747,480
Provisions 8,210,644 8,239,918 8,194,924
Total Non Current Liabilities 43,458,142 44,987,398 44,942,404
Total Liabilities 56,077,557 59,327,266 60,873,249
Net Community Assets 1,032,427,776 1,029,742,998 1,002,820,624
Community Equity
Asset Revaluation Surplus 36,519,656 14,334,106 14,334,106
Retained Surplus / (Defeciency) - - -
Shire Capital 995,908,120 988,486,518 973,851,849
Current Year Net Earnings - 26,922,373 14,634,670
Total Community Equity 1,032,427,776 1,029,742,998 1,002,820,625
Page 29 of 29