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2019-12-16 Special Meeting Agenda
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AGENDA
Special Meeting
Monday, 16 December 2019
commencing at 3.30pm
Council Chambers, 9 Pelican Street, Tewantin
Crs Tony Wellington (Chair), Jess Glasgow, Ingrid Jackson, Joe Jurisevic,
Frank Pardon, Brian Stockwell, Frank Wilkie
“Noosa Shire – different by nature”
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Section 2
SPECIAL MEETING AGENDA 16 DECEMBER 2019
TABLE OF CONTENTS
ITEM PAGE
ATTENDANCE & APOLOGIES -
REPORTS 3
1 1920T013 STORMWATER INFRASTRUCTURE CCTV INSPECTIONS – TENDER
AWARD 3
2 1920T037 – CONSTRUCTION OF BLACK MOUNTAIN ROAD, BLACK MOUNTAIN
CORRIDOR UPGRADE – TENDER AWARD 7
3 1920T048 – GYMPIE TERRACE STORMWATER AND CORRIDOR RENEWAL,
NOOSAVILLE – TENDER AWARD 12
4 1920T072 – OREALLA CRESCENT, SUNRISE BEACH BRIDGE REPLACEMENT –
TENDER AWARD 18
MEETING CLOSURE -
Page 2 of 25
Section 3
SPECIAL MEETING AGENDA 16 DECEMBER 2019
REPORTS
1 1920T013 STORMWATER INFRASTRUCTURE CCTV INSPECTIONS – TENDER
AWARD
Document i nformati on
Author Technical Officer Capital Planning, Alex Neville
Infrastructure Services Department
Index ECM/ Projects (T1) / Whole of Shire–Stormwater CCTV–CAP.WORK –
50059
ECM / Subject / Contracting / Contracts / Projects
Attachments 1. 1920T013 – Evaluation Workbook
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Technical Officer - Capital Planning to the Special Meeting
dated 16 December 2019 and:
A. Award Tender 1920T013 Stormwater Infrastructure CCTV Inspections to Pipe Management
Australia Pty Ltd under a Schedule of Rates contract; and
B. Authorise the CEO to approve three (3) optional extension periods of up to twelve (12)
months each.
REPORT
This report considers the provision of stormwater CCTV inspection services for the accurate
condition assessment of Council’s stormwater assets.
Tender Process
The invitation of public tenders for Stormwater Infrastructure CCTV Inspections was advertised on
VendorPanel Public Tenders 4 October 2019, in the Sunshine Coast Daily on 5 October 2019 and
the Noosa News on 8 October 2019. The tender closed on 5 November 2019. Fourteen (14)
conforming, two (2) alternatives and one (1) non-conforming tender submissions were received,
from contractors listed below in alphabetical order:
Aussie Hydrovac Services Pty Ltd (Conforming & Alternative)
Drain Medics
Drain Tech Australia
Dynamic Hydro Excavations Pty Ltd
Environmental Services Group Pty Ltd
FlowPro Pty Ltd (Conforming & Alternative)
Interflow Pty Limited
Lambert Locations Pty Ltd
Pipe Management Australia Pty Ltd
Pipe Vision Australia Pty Ltd
Page 3 of 25
Section 4
SPECIAL MEETING AGENDA 16 DECEMBER 2019
Proterra Group Pty Ltd
Relining Solutions Pty Ltd
Smith Brothers Plumbing/Pipeline Technology Services
These tenders were assessed by the assessment panel in accordance with the following
procurement probity plan evaluation criteria:
Capability & Resourcing
Contract Experience & Capacity
Methodology
Quality
Health & Safety
Environment & Sustainability
Contribution to Local Economy
Price
The evaluation methodology considered both non-price elements (70% of the score) and a price
component (30% of the score).
As the contract is a schedule of rates, pricing was assessed by the application of a relevant
operational scenario to complete network assessment for both “rapid” and “detailed” assessment
scenarios; and innovation and efficiencies were assessed favourably. The outcome demonstrated
a number of strong submissions, and as such, a best and final offer was sought of these
contractors.
Pipe Management Australia Pty Ltd demonstrated a clear ability to meet both the price and non-
price elements, also specifying that they are not required to utilise the services of a sub-contractor
to undertake inspection works. Although the company does not have a head office in the immediate
Noosa region, they are in the process of securing a satellite depot on the Sunshine Coast, also
stating that the procurement of goods and labour will be purchased from the Noosa Shire area as
required.
As a result, Pipe Management Australia Pty Ltd is recommended as most advantageous to Council
for contract 1920T013 Stormwater Infrastructure CCTV Inspections, demonstrating value for
money, expertise and innovation.
Previous Council Consideration
Ordinary Meeting Minutes, 16 August 2018, Further Report
That Council note the report by the Technical Officer – Asset Management to the General
Committee Meeting dated 13 August 2018 and the further report by the Director Infrastructure
Services to the Ordinary Meeting dated 16 August 2018 and:
A. Defer consideration of the matter to a future Council meeting; and
B. Agree to the appointment of an independent evaluation panel to conduct an internal
administrative review of the tender evaluation.
Following the Council resolution on 16 August 2018, an independent review by Findex (Aust) Pty
Ltd was conducted and recommended that the panel reconvene and conduct a fresh evaluation of
the original submissions, with procurement to oversee the process and provide a recommendation
to Council.
Page 4 of 25
Section 5
SPECIAL MEETING AGENDA 16 DECEMBER 2019
Upon implementing Findex’s recommendation, it was identified that the respondents would all
benefit from detailed data that had become available during the tender close/review period. As
such, tender 1718T146 was withdrawn and this new tender released to the open market with this
new information (data) informing a revised specification. All respondents were notified of the
withdrawal and provided a courtesy notification upon release of this new tender.
Finance
The contract will be a Schedule of Rates.
The contract has an initial twenty-four (24) month term with the option to extend up to three (3)
periods of up to twelve (12) months each, at Council’s sole discretion.
Risks & Opportunities
Pipe Management Australia Pty Ltd have demonstrated their competency in providing the skills to
carry out stormwater CCTV inspections in a safe and effective manner, with the provision of all
mandatory qualifications and in conjunction with a very thorough methodology to reduce Work
Health and Safety risks during works.
Pipe Management Australia Pty Ltd have not previously been awarded a contract with Noosa
Council; however, their provided work history illustrates the company has carried out and delivered
similar work for multiple local government authorities. Referee checks from Brisbane City Council
and Paroo Shire Council stated their professionalism and confirmed that their previous work was
of a high standard. Additionally, Pipe Management Australia Pty Ltd is familiar with Council’s
reporting and inspection standards due to the company’s recent works for other local government
organisations.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
This tender process was conducted in conjunction with Council’s Procurement Team, and
evaluated by officers within the Infrastructure Services Department.
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Officer Director Director
Executive Support Community Development Financial Services
Community Facilities ICT
Libraries & Galleries X Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development X Infrastructure Services
Director Director X Director
Community Engagement Building & Plumbing Services X Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning X Infrastructure Planning,
Design and Delivery
Page 5 of 25
Section 6
SPECIAL MEETING AGENDA 16 DECEMBER 2019
ATTACHMENT 1
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
Lambert Locations Pty Ltd Drain Tech Australia Pty Pipe Management Aussie Hydro-Vac Services Aussie Hydro-Vac Services FlowPro Pty Ltd - Environmental Services Pipe Vision Australia Pty Pipeline Technology Dynamic Hydro
PART A - Non price elements Interflow Pty Limited Dain Medics FlowPro Pty Ltd Relining Solutions Pty Ltd ProTerra Group Pty Ltd
t/as 1300B4UDIG Ltd Australia Pty Ltd - ALTERNATIVE Pty Ltd ALTERNATIVE Group Pty Ltd Ltd Services Excavations Pty Ltd
Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant Resultant
Evaluation Criteria Weighting (%) Score score x Score score x Score score x Score score x Score score x Score score x Score score x Score score x Score score x Score score x Score score x Score score x Score score x Score score x Score score x
weighting weighting weighting weighting weighting weighting weighting weighting weighting weighting weighting weighting weighting weighting weighting
Capability & Resourcing 15% 55 8.25 75.5 11.33 79.5 11.93 77 11.55 78.5 11.78 77 11.55 76.5 11.48 74 11.10 76.5 11.48 77.5 11.63 75 11.25 85 12.75 72 10.80 56 8.40 76 11.40
Contract Experience & Capacity 15% 40.2 6.03 77 11.55 80.8 12.12 80.8 12.12 82.6 12.39 80.8 12.12 75.2 11.28 68.2 10.23 75.2 11.28 81 12.15 75 11.25 85 12.75 74.2 11.13 55 8.25 75 11.25
Methodology 15% 41 6.15 78.5 11.78 80 12.00 81.5 12.23 79 11.85 80.5 12.08 71.5 10.73 70 10.50 71.5 10.73 80 12.00 69.5 10.43 88 13.20 61 9.15 54 8.10 64 9.60
Quality 10% 57 5.70 85 8.50 80.5 8.05 82 8.20 86 8.60 82 8.20 56 5.60 50.5 5.05 56 5.60 83.5 8.35 57 5.70 86.5 8.65 48 4.80 60.5 6.05 56.5 5.65
Health & Safety 5% 67 3.35 82.5 4.13 81 4.05 85 4.25 85.5 4.28 82.5 4.13 55 2.75 60 3.00 55 2.75 82 4.10 59 2.95 81 4.05 60 3.00 59.5 2.98 56.5 2.83
Environment & Sustainability 5% 84 4.20 89 4.45 87 4.35 87 4.35 87 4.35 87 4.35 50 2.50 50 2.50 50 2.50 87 4.35 50 2.50 90 4.50 50 2.50 85 4.25 53 2.65
Contribution to Local Economy 5% 49.05 2.45 56 2.80 58.6 2.93 56.25 2.81 53.1 2.66 56.25 2.81 69.9 3.50 67.45 3.37 69.9 3.50 45.9 2.30 53.3 2.67 53.9 2.70 53.4 2.67 40.85 2.04 68.75 3.44
Total Technical Score 70% 36.13 54.53 55.43 55.51 55.90 55.23 47.83 45.75 47.83 54.87 46.74 58.60 44.05 40.07 46.81
Normalised Technical Score (Tn) 43.17 65.14 66.21 66.31 66.77 65.98 57.13 54.66 57.13 65.55 55.84 70.00 52.62 47.87 55.92
Lambert Locations Pty Ltd Drain Tech Australia Pty Pipe Management Aussie Hydro-Vac Services Aussie Hydro-Vac Services FlowPro Pty Ltd - Environmental Services Pipe Vision Australia Pty Pipeline Technology Dynamic Hydro
PART B - Price element Interflow Pty Limited Dain Medics FlowPro Pty Ltd Relining Solutions Pty Ltd ProTerra Group Pty Ltd
t/as 1300B4UDIG Ltd Australia Pty Ltd - ALTERNATIVE Pty Ltd ALTERNATIVE Group Pty Ltd Ltd Services Excavations Pty Ltd
Total Fees (Pc) 30% $405,000 $434,060 $453,600 $518,738 $533,500 $567,818 $762,500 $960,960 $1,000,000 $1,046,332 $1,140,000 $1,228,950 $1,241,565 $1,251,000 $2,885,200
Average Fees (Pav) $......................... $961,948
Price Score 158 155 153 146 145 141 121 100 96 91 81 72 71 70 -100
Normalised Price Score (Pn) 100 98 97 93 92 89 76 63 61 58 52 46 45 44 1
Weighted Price Score (Pw) 30.00 29.43 29.04 27.75 27.46 26.78 22.94 19.02 18.25 17.33 15.48 13.73 13.48 13.29 0.30
Total Score of price and non price elements 73.17 94.56 95.25 94.07 94.24 92.77 80.07 73.68 75.38 82.88 71.32 83.73 66.10 61.16 56.22
Assessment Panel Position Title
Contract Administrator & Assesment Panel Member 1 Asset Planning Manager, Infrastructure Services
Assesment Panel Member 2 Technical Officer - Capital Planning, Infrastructure Services
Assesment Panel Member 3 Designer - Capital Works, Infrastructure Services
Assesment Panel Member 4 Workplace Health and Safety Advisor, Executive Services
Page 6 of 25
Section 7
SPECIAL MEETING AGENDA 16 DECEMBER 2019
2 1920T037 – CONSTRUCTION OF BLACK MOUNTAIN ROAD, BLACK MOUNTAIN
CORRIDOR UPGRADE – TENDER AWARD
Document i nformati on
Author Project Manager, Mark Poynter
Infrastructure Services Department
Index ECM \Projects(T1) \Black Mountain Road Priority Sections – CAP.WORK -
500840
ECM \Subject \Contracting \Contracts \ Projects
ECM \ Projects and Contracts \ 1920T037 Construction of Black Mountain
Road Corridor Upgrade \ Council Reports
Attachments Nil
EXECUTIVE SUMMARY
This report provides a recommendation for the contract award of the preferred contractor for
1920T037 Construction of the Black Mountain Road, Black Mountain Corridor Upgrade.
RECOMMENDATION
That Council note the report by Project Manager to the Special Meeting dated 16 December 2019
and award Portion A, C & D of tender 1920T037 – Black Mountain Road Corridor Upgrade to
Bellwether Pty Ltd for the value of $1,230,934; and approve the total project budget of $1,425,152.
REPORT
The proposed contract is for the construction of road widening, renewal of pavement and other
safety improvements (namely signage) on Black Mountain Road, starting Stanfield Lane and
continuing approximately 3.2km west. This section of road has been identified as a priority via road
safety audits and the reseal program.
1. Design
The design for these works has been undertaken by both the Council’s internal design team and
external consultants, with reviews to seek the most economical outcome. The aim of the project is
to improve road safety within the budget by maintaining the existing road pavement while
undertaking minor alignment modifications and installing additional signage.
2. Project Scope
The project and contract has been broken into the following scope portions:
Page 7 of 25
Section 8
SPECIAL MEETING AGENDA 16 DECEMBER 2019
Portion A (purple)
Reseal of existing surface and installation of additional safety signage.
Portion B (orange outline)
Land slip repair previously completed by Council. Not part of this contract.
Portion C (red outline)
Widening of existing pavement, pavement rehabilitation, improved drainage and installation of
additional safety signage.
Portion D (blue outline)
Re-profiling of the vertical alignment to improve sight lines (visibility), widening of existing
pavement, pavement rehabilitation, reinstatement of resident driveways, improved drainage
and installation of additional safety signage.
This project was originally designed in portions/stages which have been combined into a single
contract to achieve economies of scale and attract qualified contractors to participate in the tender
process.
3. Tender Process
Due to the value of the works being greater than $200,000 the works have been tendered in
accordance with the Local Government Act 2009. The Invitation to tender 1920T037 was released
via VendorPanel Public Tenders on 28 October 2019. The tender was advertised in the Noosa
News (29 October 2019) and closed on 19 November 2019.
4. Tender Assessment
An initial review was undertaken to identify any non-conforming tender responses. A number of
responses were considered to be non-confirming and were eliminated on the basis that they were
marketing material and not true submissions. No late tender responses were received. As a result,
a total of four responses were accepted and progressed to the evaluation process, which are listed
in alphabetical order:
Bellwether Contractors Pty Ltd
Carruthers Contracting
Page 8 of 25
Section 9
SPECIAL MEETING AGENDA 16 DECEMBER 2019
Hazell Brothers
Koppens Developments Pty Ltd
Each member of the evaluation team undertook an independent review and analysis of the
respondent’s technical submissions and rated them according to established criteria. The
evaluation team then met to review and discuss each team member’s evaluation and agree scoring
for each respondents criteria, ultimately informing the evaluation outcome.
5. Access during construction
The project will cause disruption to traffic requiring one-way alternate traffic management to allow
works to proceed safely. Specific requirements have been placed on the contractor to ensure
access to residences is maintained and any delays to motorists minimised.
6. Program
The contract works are proposed to commence onsite late January 2020 with the works taking
approximately five months, weather permitting.
Previous Council Consideration
Nil.
Page 9 of 25
Section 10
SPECIAL MEETING AGENDA 16 DECEMBER 2019
Finance
Council has allocated a total of $1,318,214 in the current (FY2019/20) budget. The below table
identifies the estimated project costs.
Item Cost (excl. GST)
Costs to date (November 2019) $19,659
Tendered Contract Value (ex. GST) $1,230,934
Staff and other project costs $45,000
SUB TOTAL $1,295,593
Contingency $129,559
TOTAL BUDGET $1,425,152
A budget review submission will be required at BR3 to reflect the $106,938 shortfall in the current
approved budget, should the full contingency amount be required.
Risks & Opportunities
RISKS MITIGATION
Finance
Council request for scope increases. This will be mitigated through the Capital Works Project
Control Group and Capital Works Executive management and
limitation of client requested scope variations.
Geotechnical conditions give rise for Previous site conditions have been considered and significant
contractor claiming variation costs. latent conditions are not expected.
Clashes with underground services give There are no major underground services expected within the
rise for contractor claiming variation area of work. The contractor is required to identify and protect
costs. those that are discovered.
Contingency amount being insufficient This risk may be mitigated through the adoption of further
value engineering to occur during the construction phase
process.
Program
There is the potential that the project is The contractor is required to include “wet weather” allowances
delayed due to wet weather into their schedule.
Construction takes longer due to site In the event of delays the contractor is able to mobilise
being more constrained than allowed. additional equipment to bring the program on track.
Resource risk The contractor is utilising local subcontractors and is confident
in their ability to resource effectively from the local market.
Safety
This is a medium risk project due to Prior to construction commencing, work place health and
proximity to rural traffic environment. safety and traffic management plans will be required to be
submitted to Council for review. Regular audits on contractor
compliance with these approved plans will be undertaken by
Council throughout construction.
Environmental Harm
There is risk that the works impact on The works are in the existing road corridor which is typically
existing vegetation. clear of mature trees.
Risk of sedimentation/run-off. Contractors are required to have an environment management
plan which will be reviewed and approved by Council prior to
commencement.
Page 10 of 25
Section 11
SPECIAL MEETING AGENDA 16 DECEMBER 2019
RISKS MITIGATION
Scope and Quality
Risk of not meeting project objectives To be managed through Council staff ensuring the original
design and specifications are met.
Public Disruption and Council
Reputation
Noise from plant and equipment may be This will be minimised where ever possible.
a cause of disruption to local residents.
Vibration Contractors will be required to meet established specifications
regarding vibration works.
Amenity of the site reduced by Contractor is required to keep work areas clear and tidy.
construction process and not acceptable
for the location.
Consultation
External Consultation - Community & Stakeholder
Local residents will be informed via letter drop of the timing and impact of the construction activities
and be provided ongoing updates as the project progresses.
Internal Consultation
Chief Executive Officer Community Services X Corporate Services
Executive Officer Director X Director
Executive Support Community Development Financial Services
Community Facilities ICT
Libraries & Galleries X Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services X Environment & Sustainable Development X Infrastructure Services
Director Director X Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development X Civil Operations
People and Culture X Environmental Services Disaster Management
Strategic Land Use Planning X Infrastructure Planning,
Design and Delivery
Page 11 of 25
Section 12
SPECIAL MEETING AGENDA 16 DECEMBER 2019
3 1920T048 – GYMPIE TERRACE STORMWATER AND CORRIDOR RENEWAL,
NOOSAVILLE – TENDER AWARD
Document i nformati on
Author Project Coordinator, Scott Anderson
Infrastructure Services Department
Index ECM \Projects (T1) \ Noosaville Gympie Terrace Stormwater Ren –
CAP.WORK - 500920
ECM \Subject \Contracting \Contracts\Projects
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Project Coordinator to the Special Meeting dated 16 December
2019 and award portion 1 to 5 of Tender 1920T048 - Gympie Terrace Stormwater and Corridor
Renewal, Noosaville to Hall Contracting Pty Ltd for the value of $1,728,406 (ex GST); and approve
the total project budget of $2,052,896.
REPORT
Recent asset inspections have identified deteriorating stormwater culverts (and associated
infrastructure) at a number of sites along Gympie Terrace between Robert and Edward Street,
Noosaville. The proposed contract is for the renewal of these identified stormwater culverts. Work
under this contract also includes the road corridor renewal between Cloudsley Street and Albert
Street providing dedicated on-road cycle lanes, pedestrian crossing improvements and asphalt
overlay.
The program of works is proposed to commence onsite in early February 2020 with all works to be
finalised in June 2020, weather permitting.
1. Design
The work can be categorised into the three broad work activities of stormwater renewal, road
corridor renewal and necessary water main relocation works. The design of each of these elements
has been through multiple iterations in order to provide effective and economical design outcomes.
To stagger the works, five separable portions have been applied to the contract. These separable
portions have been described within Section 2 - Project Scope.
2. Project Scope
The following scope portions apply to this project:
Portion 1 (Albert Street & Regatta Noosa Sites)
Reconstruction of existing reinforced concrete box culverts (RCBC) as indicated by Figure 1 at
the Albert Street intersection and area fronting ‘Regatta Noosa’.
Portion includes necessary minor water main lowering works.
Page 12 of 25
Section 13
SPECIAL MEETING AGENDA 16 DECEMBER 2019
Portion 2 (Thomas Street Site)
Reconstruction of existing reinforced concrete RCBCs at the Thomas Street intersection, as
indicated in Figure 1 below.
Portion includes new pedestrian refuge and crossing opportunity at the western roundabout
approach and associated works.
Portion 3 (The Cockleshell Site)
Reconstruction of existing reinforced concrete RCBCs at The Cockleshell intersection as
indicated in Figure 1.
Portion includes pedestrian crossing improvements to the existing raised pedestrian crossing
to the east of The Cockleshell intersection and associated works.
Portion 4 (Robert Street Site)
Reconstruction of existing reinforced concrete RCBCs at the Robert Street intersection as
indicated by Figure 1.
Portion includes new raised pedestrian crossing to the east of Robert Street, improvements to
the existing pedestrian crossing to the west of Robert Street and associated works and
necessary water main lowering works.
Portion 5 (Corridor Renewal)
Profiling and asphalt resurfacing of road corridor between Cloudsley Street and Albert Street
as indicated by Figure 2, provision of on-street bicycle lanes and minor line marking and on-
street parking alterations.
Figure 1 - Stormwater Renewal Sites
Figure 2 - Corridor Renewal Extent of Works
Page 13 of 25
Section 14
SPECIAL MEETING AGENDA 16 DECEMBER 2019
3. Tender Process
Due to the value of the works being greater than $200,000, the works have been tendered in
accordance with the Local Government Act 2009. The Invitation to Tender for 1920T048 was
released via VendorPanel on 14 October 2019. The tender was advertised in the Noosa News (15
October 2019) and the Sunshine Coast Daily (19 October 2019) publications, and closed on 12
November 2019. Four (4) conforming and two (2) non-conforming tender submissions were
received from contractors.
The four conforming responses received, are listed below in alphabetical order:
Exceed Concrete Pty Ltd
GCE Contractors Pty Ltd
Hall Contracting Pty Ltd
Koppens Developments Pty Ltd
4. Tender Assessment
A tender assessment meeting was held on 14 November 2019 by a panel of five members and
overseen by an internal Procurement and Contracts Advisor. This panel evaluated the conforming
tender submissions based on set evaluation criteria.
Table 1 - Tender Assessment Summary
The tender assessment processes has identified Hall Contracting Pty Ltd as the preferred
contractor.
Page 14 of 25
Section 15
SPECIAL MEETING AGENDA 16 DECEMBER 2019
5. Access during construction
The Gympie Terrace project will cause disruption to traffic and pedestrian movements on and
around Gympie Terrace during the life of the project. Specific requirements have been placed on
the contractor to communicate with, and ensure access to businesses and residences is
maintained throughout the project.
Through traffic will be maintained for the duration of work, however motorists will be encouraged
to use alternate routes as delays are expected. Night works are proposed for critical elements of
the road crossing work to further minimise traffic flow and access restrictions. This night work will
be structured such that impacts to adjacent land uses is minimised.
The contractor must also consider the impact of work to community events and take appropriate
action to mitigate any impact. To assist this, the contractor will be provided with a copy of the event
calendar.
6. Program
The preferred contractor has nominated a construction period of 4 months commencing in
February 2020 subject to favourable conditions during construction. It is proposed that night work
be undertaken for critical road crossing work to provide an accelerated works program.
7. Previous Council Consideration
Nil.
8. Finance
A combined budget allocation of $1,964,000 has been provided in the 2019/2020 budget.
This combined work allocation is comprised of $1,200,000 Council funding for stormwater renewal,
$632,000 Council funding and $132,000 State Government funding for corridor renewal works.
The below table identifies the estimated project costs and total budget.
Item Cost (excl. GST)
Costs to date (November 2019) $47,149.18
Tendered Contract Value (ex. GST) $1,728,405.83
Consultant and staff costs $95,000
SUB TOTAL $1,870,555.01
CONTINGENCY $182,340.58
TOTAL BUDGET $2,052,895.59
A budget review submission will be required at BR3 to address a shortcoming of $88,896 if the full
value of contingency is required.
Page 15 of 25
Section 16
SPECIAL MEETING AGENDA 16 DECEMBER 2019
9. Risks & Opportunities
RISKS MITIGATION
Finance
Council request for scope increases. This is to be mitigated through the Capital Works Project
Control Group and Capital Works Executive management
and limitation of client requested scope variations.
Scope changes once construction Council acceptance of scope as awarded with intention of
commences and project becomes publically not increasing scope.
visible.
Geotechnical conditions give rise for Previous geotechnical investigations have been
contractor claiming variation costs. considered and allowance for adverse latent conditions is
included in the contingency.
Contractor claims for variations based on As above, this has been mitigated through the lump sum
costs for environmental impact mitigation procurement method.
exceeds allowances.
Clashes with underground services give rise All known underground services have been located, and
for contractor claiming variation costs. necessary relocation included in scope of works. Scope
has been limited to placement of new infrastructure within
existing infrastructure envelopes.
Contingency amount being insufficient This risk may be mitigated through the adoption of further
value engineering to occur during the construction phase
process.
Program
There is the potential that the project is The contractor is required to include “wet weather”
delayed due to wet weather allowances into their schedule.
Construction takes longer due to site being In the event of delays the contractor is able to mobilise
more constrained than allowed. additional equipment at no additional cost to bring program
on track.
Resource risk Hall Contracting have nominated a capable team and
combining two work fronts at one time reduces the
resourcing risks to this project. The appointment of an
internal superintendent mitigates the resourcing risk for
Council.
Safety
This is a high risk project due to proximity to Prior to construction commencing, work place health and
traffic and pedestrians. safety and pedestrian and traffic management plans will be
required to be submitted to Council for review. Regular
audits on contractor compliance with these approved plans
will be undertaken by Council throughout construction.
Environmental Harm
There is risk that the works do impact on Council has engaged an independent arborist to ensure
existing mature vegetation. that mature trees are protected and the construction
methodology to ensure impacts are minimised
Risk of spills from materials. Contractors are required to have an environment
management plan which will be reviewed and approved by
Council prior to commencement.
Sediment and erosion control Contractor is required to prepare and implement a certified
Erosion and Sediment Control Plan. Works methodology
will be applied that minimises the duration/extent of
exposed areas.
Scope and Quality
Risk of not meeting project objectives To be managed through Council staff ensuring the original
design and specifications are met.
Page 16 of 25
Section 17
SPECIAL MEETING AGENDA 16 DECEMBER 2019
RISKS MITIGATION
Public Disruption and Council
Reputation
Noise from plant and equipment may be a This will be minimised where ever possible.
cause of disruption to local businesses and
residents.
Vibration Contractors will be required to meet established
specifications regarding vibration works. Sourcing of
dilapidation reports for adjacent properties.
Amenity of the site reduced by construction Propose to appropriately screen construction fencing and
process and not acceptable for the location. work areas.
Disturbance to adjacent land uses To be migrated through engagement and communication
(commercial and residential) with stakeholders in accordance with prepared
communication plan. Works methodology conducive to an
accelerated works program to minimise duration of
disturbance.
Consultation
External Consultation - Community & Stakeholder
Local residents have and will continue to be informed via letter drop, door-knocking and electronic
communication of the timing and impact of the construction activities.
Internal Consultation
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Officer Director Director
Executive Support Community Development X Financial Services
Community Facilities ICT
Libraries & Galleries X Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development X Infrastructure Services
Director Director X Director
Community Engagement Building & Plumbing Services X Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development X Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning X Infrastructure Planning,
Design and Delivery
Page 17 of 25
Section 18
SPECIAL MEETING AGENDA 16 DECEMBER 2019
4 1920T072 – OREALLA CRESCENT, SUNRISE BEACH BRIDGE REPLACEMENT –
TENDER AWARD
Document i nformati on
Author Project Coordinator, Dennis Luinstra
Infrastructure Services Department
Index ECM\ Projects (T1)\ Orealla Crescent Bridge Replacement
ECM\ Subject\ Funding/Grants Donations\Roads (State & Federal Funding
Schemes/Programs)
ECM\ Subject\ Contracting\ Road Construction
Attachments 1. Tender evaluation summary
2. Preliminary design sketch
EXECUTIVE SUMMARY
This report provides a recommendation for the contract award of the preferred contractor for
1920T072 Orealla Crescent, Sunrise Beach bridge replacement.
RECOMMENDATION
That Council note the report by the Project Coordinator to the Special Meeting dated 16 December
2019 and award tender 1920T072 for the Design and Construction of the Orealla Crescent Bridge
replacement situated in Sunrise Beach to SGQ Pty Ltd for a value of $2,619,227 and approve the
total project budget of $3,716,432.
REPORT
The proposed contract is for the replacement of the Orealla Crescent Bridge situated on the David
Low Way at Sunrise Beach.
1. Project Scope
The design and construction of a new bridge will allow for two traffic lanes, on road cycle lanes and
a separated/off-road shared pathway. The contractor is to minimise impacts to Orealla Crescent
with the existing bridge height clearance maintained. The bridge will meet current design
specifications and standards with a target design life of 100 years. Project proposals have included
some allowances for improvements to bridge aesthetics and landscaping.
2. Tender Process
In late 2018, a previous tender was called to remediate the bridge and therefore extend technical
life by 50 years. This tender was not awarded as it did not provide value for money for Council,
only providing a limited warranty on the cathodic protection system and repairs, with a project cost
of around two thirds that of fully replacing the bridge. Remediation also did not provide
improvements such as meeting current design specifications, a separated shared footpath,
improved aesthetics and a 100 years design life.
Due to the value of the works being greater than $200,000 the works have been tendered in
accordance with the Local Government Act 2009. The tender process was broken down into 2
phases, being;
Phase 1 - 1920E050 - Expression of Interest - Orealla Crescent Bridge replacement
Phase 2 - 1920T072 - Closed tender – Orealla Crescent Bridge Replacement, Sunrise
Beach.
Page 18 of 25
Section 19
SPECIAL MEETING AGENDA 16 DECEMBER 2019
Phase 1
The expression of interest was released via Vendor Panel on 2 September 2019 and closed 24
September 2019. Five (5) conforming and one (1) non-conforming responses were received.
Phase 2
The Invitation to (closed) tender was released via Vendor Panel on 22 October 2019 and closed
on 20 November 2019. Four (4) conforming and one (1) alternate tenders were received.
3. Tender Assessment
The tender evaluation panel undertook an assessment of the tender submissions in the closed
tender from the following respondents (listed in alphabetical order);
ARK Construction Group Pty Ltd
Davbridge Properties Pty Ltd T/A Davbridge Constructions
CRAGCORP Pty Ltd T/A Queensland Bridge & Civil
SGQ Pty Ltd (conforming bid)
SGQ Pty Ltd (conforming alternate bid)
Each evaluation panel member undertook an independent review and analysis of the respondent’s
technical submission and rated them according to established criteria. The evaluation panel then
met to review and discuss each panel member’s evaluation and agree scoring for each
respondents criteria, ultimately informing the evaluation outcome.
A summary of the scoring (combined price and non-price elements) as agreed by the evaluation
panel is provided in the table below. For further details including pricing refer to attachment 1.
Respondent Total
ARK Construction Group 83.85
Davbridge Constructions 93.57
Queensland Bridge & Civil 71.61
SGQ Pty Ltd 95.71
SGQ Pty Ltd (alternate bid) 100.00
The tender evaluation panel finalised tender evaluations and considered the tender (alternate bid)
of SGQ Pty Ltd to be the most advantageous to Council and presenting the best value for money.
This tender submission is favourable on the following basis:
They were able to demonstrate previous experience with successful construction of several
similar projects in the recent past;
The proposed methodology responded to the requirement to minimise the impact to motorists
by reducing the duration of the closure of David Low Way.
SGQ’s alternate bid provides a cost saving compared to SGQ’s conforming tender due to the
use of modified precast deck units which will provide improved inspection access during the
future maintenance of the structure.
Further, SGQ’s alternate proposes an advanced foundation system, which should deliver a
shorter construction duration. This will ultimately reduce the impact and nuisance to residents
by shortening the duration of the detour by a few days and reduce the amount and/or duration
of heavy machinery required on site during the construction phase.
They demonstrated a considered methodology and bridge design, offering high quality and
minimising Work Health and Safety risks;
Page 19 of 25
Section 20
SPECIAL MEETING AGENDA 16 DECEMBER 2019
They demonstrated that they have the necessary resources to meet Council’s contractual
timeframes for practical completion;
The project team is located within the Noosa Shire and greater Sunshine Coast and has local
experience with bridge design and construction.
The tender evaluation panel considers this alternate tender submission to be the most
advantageous to Council and presents the best total score of combined price and non-price
elements.
4. Access during construction
The project will cause some disruption to traffic and pedestrian movements on and around David
Low Way and Orealla Crescent. Very specific requirements have been developed and set through
the tender phase by Council in consultation with experienced traffic consultants. The contractor
must ensure access to businesses and residences is maintained throughout the works. Motorists
will be encouraged to use alternate routes via Facebook and mobile message boards at major
intersections to prevent potential lengthy delays through the detour route.
5. Program
SGQ propose to design and construct the project (pending adverse weather) in approximately six
months. The design process is planned to commence in January 2020. Site establishment and
construction will commence in May 2020 with expected completion in late July 2020.
This aggressive timeframe is required to comply with the Federal Grant funding requirements
applicable to this project.
In the design phase, Council’s project team will work with the contractor to determine the
aesthetics, such as curved bridge railings, patterns on the vertical abutment wall and will look for
opportunities to improve the current amenity.
6. Previous Council Consideration
Ordinary Meeting Minutes, 15 August 2019, Item 7, Page 18
That Council note the report by the Project Officer to the General Committee Meeting dated 12
August 2019 and authorise staff to call for Expressions of Interest for the Design and Construction
of the Orealla Crescent Bridge, Sunrise Beach.
7. Finance
Council has provisionally allocated a total of $1,754,514 for the project, comprising $754,514 in
this current 2019/20 financial year and $1,000,000 in the 2020/21 financial year.
The Federal Government through its Bridge Renewal Program will contribute 50% of the project
cost up to a maximum of $3,180,840. UnityWater is covering expenses related to temporary
relocation and reinstatement of their water main asset due to the planned renewal aligning with the
bridge replacement timing.
Page 20 of 25
Section 21
SPECIAL MEETING AGENDA 16 DECEMBER 2019
The below table identifies the estimated project costs.
Item Cost (excl. GST)
Costs Year to Date (November 2019) $97,800
Tendered Contract Value $2,619,227
Consultants, superintendent and staff costs $170,000
Provision for relocation of services (Telstra) $210,000
Subtotal $3,097,027
Contingency $619,405
Total project cost $3,716,432
A budget submission will be provided for the $1,961,918 shortfall across BR3 (2020) and the 2021
capital works program to reflect the expected project cash flows as provided by the successful
tenderer.
8. Risks & Opportunities
RISKS MITIGATION
Finance
Council request for scope increases. This is to be mitigated through the Capital Works Project Control
Group and Capital Works Executive meetings and limitation of
client requested scope variations.
Scope changes once construction Council acceptance of scope as awarded with intention of not
commences and project becomes increasing scope.
publically visible.
Geotechnical conditions give rise for A preliminary Geotechnical investigation has been completed
contractor claiming variation costs. by Council and the report provided as part of the tender
documentation.
The contractor has confirmed they have allowed for
comprehensive geotechnical investigations during the design
phase.
There is a risk that soil conditions may not allow for the
proposed foundation method and the contractor will need to
revert to the specified pile solution. This risk sits with the
Contractor but the project team has considered it as part of its
contingency allowance.
Contractor claims for variations based This has been mitigated through the lump sum procurement
on changes required for design. method with further mitigation through post tender clarifications
tying the contractor firmly into the agreed scope of works.
Clashes with public utility providers give Prior tender phase, Council staff had extensive collaboration
rise for contractor claiming variation with utility providers UnityWater and Telstra to lock in the scope
costs. and work method. The contractor is aware of the requirements.
The contractor will coordinate activities around these
relocations. While Telstra will invoice Council directly for the
relocation works, UnityWater will pay for the renewal of the
water main attached to the bridge as the asset was already
identified as end of life.
Contingency amount being insufficient. This risk may be mitigated through the adoption of further value
engineering to occur during the design and construction phase
process as well through appointment of experienced contractor
and contract supervision of an internal experienced
Superintendent.
Page 21 of 25
Section 22
SPECIAL MEETING AGENDA 16 DECEMBER 2019
RISKS MITIGATION
Program
There is the potential that the project is Construction during the typically dry season aims to mitigate
delayed due to wet weather. this. Expected wet weather days are included in the tenderers
timeline.
Resource risk. The contractor has nominated a capable team to undertake
construction.
Construction takes longer than allowed The contractor is well resourced and has the available
for. resources to deliver this project successfully in conjunction with
current works on hand. The use of precast materials such as
concrete abutment panels and deck units reduce the risk of
construction delays.
Safety
Site safety The contractor has extensive experience with similar works and
would be appointed as the Principal Contractor responsible for
all Workplace Health and Safety of the site.
Prior to construction commencing, a safety in design report,
work place health and safety and final traffic management plans
will be required to be submitted to Council for review.
Regular audits on contractor compliance with these approved
plans will be undertaken by Council and WH&S teams
throughout construction.
High-risk work using machinery and The contractor is accredited to AS 4801 (Occupational Health
hoisting involved. & Safety Management Systems) and the contractor has
demonstrated their capability through the tender process.
The contractor is experienced having successfully completed
several similar type bridge projects within the past years.
Environmental Harm
There is risk that the works impact on The contractor is responsible for the development and
the environment implementation of strategies to minimise impact such as noise,
dust and vibration.
The superintendent and Council staff will closely monitor the
design and construction phase to ensure impacts are
minimised.
Scope and Quality
Risk of not meeting project objectives. To be managed through reviews performed by experienced
Superintendent and Council staff, supported by a specialist
consultant.
Public Disruption and Council
Reputation
Traffic disruption due total road closure An external consultant has prepared a traffic management
at the site location. impact feasibility report including recommendations to minimise
the impact to motorists. These recommendations have been
translated to specific requirements for contractor.
A detour will be required through local roads. Enabling works,
temporary speed limits and additional signage will be installed
to improve safety. These works are to be addressed by the
contractor in preparing traffic management plans.
Council has engaged an experienced communication /
community engagement consultant who will closely work with
Council’s Communications and Infrastructure departments, as
well with the contractor to inform affected residents and
businesses in advance and to act as the point of contact during
construction.
Page 22 of 25
Section 23
SPECIAL MEETING AGENDA 16 DECEMBER 2019
RISKS MITIGATION
Noise from plant and equipment may be This will be minimised wherever possible by working during
a cause of disruption to local residents. normal working hours.
Vibration during piling and demolition The piling method has been chosen to minimise vibration. A
noise and vibration mitigation plan will be in implemented to
minimise nuisance.
Consultation
External Consultation – Community & Stakeholder
Telstra
Unity Water
Internal Consultation
Departments/Sections Consulted:
Chief Executive Officer X Community Services X Corporate Services
Executive Officer Director Director
Executive Support Community Development X Financial Services
Community Facilities ICT
Libraries & Galleries X Procurement & Fleet
Local Laws Property
X Waste & Environmental Health Revenue Services
X Executive Services X Environment & Sustainable Development X Infrastructure Services
Director Director X Director
X Community Engagement Building & Plumbing Services X Asset Management
X Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture X Environmental Services Disaster Management
Strategic Land Use Planning X Infrastructure Planning,
Design and Delivery
Page 23 of 25
Section 24
ATTACHMENT 1
Page 24 of 25
. . . . . ATTACHMENT 1
NOOSA SHIRE COUNCIL Weighted Attribute Evaluation Spreadsheet - Final Evaluation
conte
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ALTERNATIVE Constructions
Resultant Resultant Resultant Resultant Resultant
Evaluation Criteria Weighting (%) score x score x score x score x score x
weighti weighting weighting weighting weighti
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ALTERNATIVE Constructions
Total Fees (Pc) 30% $2,619,227 $2,959,674 $2,985,310 $2,986,080 $4,110,714
Average Fees (Pav) $..cccccccccesseessesesee $3,132,201
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Weighted Price Score (Pw)
Page 24 of 25Section 25
ATTACHMENT 2
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