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2015-11-10 Infrastructure & Services Committee Agenda
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AGENDA
Infrastructure & Services
Committee Meeting
Tuesday, 10 November 2015
commencing at 9.00am
Committee Room, 9 Pelican Street, Tewantin
Committee: Crs Sandy Bolton (Chair), Bob Abbot, Frank Pardon, Noel Playford
“Engagement with our community to protect and enhance our lifestyle”
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Section 2
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 10 NOVEMBER 2015
TABLE OF CONTENTS
ITEM PAGE
ATTENDANCE & APOLOGIES -
PRESENTATIONS -
PLANNING & INFRASTRUCTURE DEPARTMENT REPORTS 3
1 PLANNING & INFRASTRUCTURE DEPARTMENT UPDATE - 1ST QUARTER
2015/16 3
Civil Operations 10
2 REGISTER OF PREQUALIFIED SUPPLIERS FOR SUPPLY OF QUARRY,
ASPHALT AND BITUMINOUS MATERIALS 10
3 REGISTER OF PREQUALIFIED SUPPLIERS FOR SUPPLY AND DELIVERY OF
PRE MIX CONCRETE 14
4 ASSET MANAGEMENT CAPABILITY AUDIT 18
5 CAPITAL PROGRAM DELIVERY STATUS - NOVEMBER 2015 22
Infrastructure Planning & Design 30
6 GIFT OF FUNDING FOR NEW GARDEN AND SEATING - NOOSAVILLE LIONS
PARK 30
COMMUNITY SERVICES DEPARTMENT REPORTS 35
7 COMMUNITY SERVICES DEPARTMENT UPDATE - 1ST QUARTER 2015/16 35
Community Facilities 44
8 NOOSA AQUATIC CENTRE - UPDATE REPORT 30 SEPTEMBER 2015 44
9 THE J AND BICENTENNIAL COMMUNITY CENTRE - UPDATE REPORT TO 30
SEPTEMBER 2015 49
10 NOOSA LEISURE CENTRE - UPDATE TO 30 SEPTEMBER 2015 55
11 NOOSA COMMUNITY SUPPORT- UPDATE REPORT TO 30 SEPTEMBER 2015 60
Libraries & Galleries 67
12 LIBRARIES & GALLERIES - UPDATE REPORT TO 30 SEPTEMBER 2015 67
Waste & Environmental Health 76
13 TENDER DEVELOPMENT FOR NEW WASTE MANAGEMENT CONTRACT
COMMENCING 2017 76
14 FOOD APPROVAL LICENCE FEES FOR NOT FOR PROFIT ORGANISATIONS 83
15 PROPOSED INTENSIVE WILD DOG TRAPPING PROGRAM 85
CLOSED SESSION -
Page 2 of 88
Section 3
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 10 NOVEMBER 2015
PLANNING & INFRASTRUCTURE DEPARTMENT REPORTS
(Infrastructure Services only)
1 PLANNING & INFRASTRUCTURE DEPARTMENT UPDATE - 1ST QUARTER 2015/16
OCUMENT INFORM AT ION
Author Director, Planning & Infrastructure, Martin Drydale
Planning and Infrastructure Department
Index Subject/Branch Management/Internal Departmental Meetings/Planning &
Infrastructure
Attachments Nil.
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Director, Planning and Infrastructure to the Infrastructure and
Services Committee Meeting dated 10 November 2015 providing an update on operations of the
Planning and Infrastructure Department for the period 1 July 2015 to 31 October 2015.
REPORT
The Planning and Infrastructure Department consists of the following Branches and teams:
Planning & Environment
Strategic Land Use Planning
Infrastructure Planning & Design (including Asset Management Planning)
Civil Operations
Building & Plumbing Services
Disaster Management
This following table provides an update on the activities undertaken in the Planning and
Infrastructure Department during the period July to October 2015.
Information is also provided on activities that are currently being worked on and provides an
indication of future activities to be undertaken.
Page 3 of 88
Section 4
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 10 NOVEMBER 2015
PLANNING & INFRASTRUCTURE SERVICES DEPARTMENT
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
Planning & Noosa Koala Conservation Policy Application for Weyba Creek Bank Implementation of Service Review
Environment endorsed by Council in July 2015 Stabilisation project recommendations
Hosted property visit for Voluntary Drafting of Land Conservation Plan Implementation of Pest Management
Conservation Area members in July Continue to support the Community Plan actions
2015 Jury for Noosa River Management topic Develop Environment Profile web pages
Identification of suitable site for Koala Development of LGIP (i.e. update PIP) Development of more detailed trading
Habitat offset relating to Settlers Cove consistent with state Statutory activity reports for Council
financial settlement Guidelines Development of internal guideline for
Completed review of Operational Works Finalisation of assessment of use of Infringement Notices and
conditions development application and compliance procedures
Attended Healthy Waterways Report negotiation of Infrastructure Agreement Development of Management Plan for
Card Launch 2015 for Poultry Farm at Ridgewood Heritage Park
Coordinated installation of a skip at Your Say Noosa consultation of draft
Noosa Coast Guard for river clean-ups Flying Fox Management Plan for
Trial runs completed with Maya the Wallace Park
koala detection dog of several sites Audit of public stormwater detention
Delivery of Green Army Project for basins commenced
bushland reserves and Noosa River Kin Kin quarry compliance action
Mouth with Green Army assisting 20 Review of current water quality testing
Bushland Care Groups for Noosa’s waterways
Submission to draft Planning Bills Desktop audit of environmental
lodged with Department of covenants registered on title as a result
Infrastructure Local Government & of a Development Approval
Planning.
First meetings held of Community Jury
for Noosa River Management topic
Page 4 of 88
Section 5
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 10 NOVEMBER 2015
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
Strategic Land Use Consultation on planning scheme Report to council on submissions Housing Needs Analysis
Planning amendments completed on 2 October received from planning scheme Ongoing SEQ Regional Plan watching
with 60 submissions received. community consultation brief
Commissioned consultant for Noosa Finalisation of Sustainability Principles Scope priorities for climate change
River hydrodynamic flood model. and report to Council planning ahead of release of State’s
Commissioned consultant for Finalisation of Business Distribution and grant funding for climate change
Biodiversity Plan Land Needs study and report to council adaptation.
Workshop with councillors on Agriculture and Agricultural Lands Determine population and dwelling
Sustainability Principles and KPIs. Study to be sent out for peer review projections to 2036
Report to Council on planning Finalise Flood Management Strategy
legislation implications Assistance with Social Plan
Assistance with Local Economic Plan
Asset Management Adoption of high level asset Further implementation of mobility Further development of work order
Planning management plans. capability across other asset classes management system to improve asset
Implementation of park inspections and business areas management outcomes
within the asset system. Ongoing development of reporting The development of a storm-water
Further development of the asset capabilities within the T1 asset system. asset renewal and pipe relining
system to enable time-sheeting via work Undertake a capability audit to assist program.
order functionality. with the gap analysis and define The implementation of regular condition
Development of capital delivery priorities in accordance with ISO 55001. assessments on our infrastructure
reporting tools from the asset system. Development of a 5 year capital within our asset system.
program for the 2016/17 budget.
Page 5 of 88
Section 6
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 10 NOVEMBER 2015
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
Infrastructure Daintree Estate Flood Mitigation Construction of Dr Pages Road Design of bridge rehabilitation for
Planning & Design Infrastructure – hydraulic modelling, Munna Point Bridge Rehabilitation Sheraton, Doonella, and Witta Bridges.
State Land allocation, design and Rifle Street, Pomona Flood Mitigation Hilton Terrace and Ernest Street
construction. Infrastructure (Goodchap St) intersection survey,
Relocation of Tait House Design support for Dr Pages Road planning and design
William Street geotechnical contract construction Poinciana Avenue intersection survey,
investigation Survey and design of PTAIP 2015/16 – planning and design
Design and tender for Dr Pages Rd bus stop disability compliance upgrade Development of new coastal and rural
complete program bus shelter prototypes
Ben Lexcen Drive civil design complete Survey, design, consultation and Road directional signage review
Draft design for Lake Weyba Dr bus documentation of Park Road Boardwalk Standard Drawings review
turnaround complete Survey, design and documentation of Planning for PTAIP 2016/17 bus stop
Package 1 of bus stop upgrade Cooroy Noosa Road Stages 2-6 disability compliance upgrade
programme designed for tender Survey, design and documentation of programme
William Street revetment wall Planning for 2016/17 capital works
Survey, design and documentation of programme
Ben Lexcen Drive school crossing
improvements
Survey, design and documentation of
Reef Street and Weyba Road
intersection improvements
Survey, design and documentation of
Diyan Street electric bus charging
station
Weyba Road & Creek Street bus
turnaround area
Forward Planning Design Programme
Revised pricing of coastal bus shelter
Page 6 of 88
Section 7
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 10 NOVEMBER 2015
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
Civil Operations Graduation of nine Green Army Delivery of the 2015/16 Road Reseal & Delivery of 2015/16 Renewal
participants & application submitted for Rehabilitation Programme Programmes including: Gravel Road,
next round Producing gravel material at Ringtail Re-sheeting Road Surfacing &
Award contract for delivery of 2015/16 Quarry for the Dr Pages Rd project Rehabilitation, Stormwater Pit
Road Reseal & Rehabilitation Continue development of guidelines Replacement
Programme and procedures for assessing requests Commence preparation of the 16/17
Conducted blasting of approximately for tree removal and good practice for Budget
17,000m3 of rock at Ringtail Quarry delivery of landscaping works Review the strategic direction and
Appointment of Works Coordinator New tender/panel arrangements for associated structural arrangements
expiring materials and services within the Civil Works and Maintenance
contracts section
Progressing applications for Work for
the Dole projects within Parks & Natural
Areas
Tender for landslip repair works on
Cooroy-Belli Ck Road.
Building & Plumbing Met legislative time frames for Plumbing Security contracts – monitoring, Capital works programme
Services approvals. physical security and fobs access o Amenities block Noosa Heads Surf
Met response timeframe for plumbing systems. Club building
information request. (legislative Condition reporting of Council buildings, o Streetlighting
requirement 10 days) The introduction of changes to plumbing o Noosaville Depot Fire Panels
Met response timeframe Referral & drainage legislation and swimming Contracts for cleaning of Council’s
Agency Building. (legislative pool legislation. main building and Pomona and
requirement 10 days) Workplace Health & Safety Noosaville Depots.
Begun the introduction in the requirements of Council buildings and
development of security systems for structures
Council buildings (fobs, access Delivery of tag and testing and RCD
systems, review of security monitoring testing requirements to staff responsible
contract) for Council buildings.
Page 7 of 88
Section 8
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 10 NOVEMBER 2015
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
Disaster Management Review of two way radios including Request for funding for additional Lessons learned from annual exercise
assessment of need to move to digital security patrols for SES facilities made ‘Firestorm’
technology. No change to existing set in BR2 Development of Pomona Disaster
up required Expression of Interest for Stronger Management Plan
Review of SES facilities completed and Communities Grant funding Review of remaining sub-plans
minor maintenance work carried out unsuccessful Australian Inter-Service Incident
Brief for Pomona Disaster Management Preparations for annual exercise Management System (AIIMS) training
Plan prepared and Request for Quote ‘Firestorm’ for Civil Operations staff
sent out Initial discussions with Gympie Regional SES Memorandum of Agreement
Get Ready Funding received and Council on potential shared
programme of activity designed arrangements
Emergency Alert polygons prepared Update meetings held with Kin Kin and
and forwarded to State government Cooran Community sub-Groups
emergency portal Inaugural meeting of Pomona
Completion of Daintree Estate flood Community sub-Group held
mitigation works Completion of Rifle St, Pomona flood
Emergency Waste Storage; Wildfire; mitigation works
Severe Wind and Water Inundation; and Evacuation; and Public Information &
HAZMAT Sub-Plans endorsed by Warnings Sub-Plan reviews
LDMG
Page 8 of 88
Section 9
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 10 NOVEMBER 2015
Previous Council Consideration
Nil.
Finance & Risk
All the activities identified are covered under the approved budget for the Planning and
Infrastructure Department.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Nil.
Departments/Sections Consulted:
Chief Executive Officer Community Services Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health x Revenue Services
Executive Office x Planning & Infrastructure
Community Engagement x Building & Plumbing Services
Customer Service x Civil Operations
Economic Development x Infrastructure Planning & Design
Governance x Planning & Environment
Human Resources x Strategic Land Use Planning
Sustainability
Page 9 of 88
Section 10
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 10 NOVEMBER 2015
Civil Operations
2 REGISTER OF PREQUALIFIED SUPPLIERS FOR SUPPLY OF QUARRY, ASPHALT
AND BITUMINOUS MATERIALS
DOCUMENT INFORM AT ION
Author Civil Operations Manager, Allan Hull
Planning & Infrastructure
Index ECM / Project & Contract / 1516T009 Register of Pre-Qualified Suppliers
for Supply of Quarry, Asphalt and Bituminous Materials
ECM / Subject / Roads Construction / Contracting
Attachments 1. Final Evaluation Worksheet
EXECUTIVE SUMMARY
Not Applicable
RECOMMENDATION
That Council note the report by the Civil Operations Manager to the Infrastructure & Services
Committee Meeting dated 10 November 2015 and:
A. Approve the establishment of a register of prequalified suppliers (RPQS) for a period of 3
years commencing 20 November 2015 for the supply of quarry, asphalt and bituminous
materials which includes the following suppliers:
1. Downer EDI Works Pty Ltd t/as Works Infrastructure
2. Kenilworth River Sand
3. Tropic Asphalts Pty Ltd t/as Tropic Asphalts; and
B. Subject to satisfactory performance by the suppliers, authorise the CEO to approve options
to extend the RPQS at the expiry of the first 3 year term and annually thereafter, for a
further term of 12 months, up to a maximum of 3 x twelve month extensions ending 19
November 2021.
REPORT
Council’s annual expenditure on the supply of quarry, asphalt and bituminous materials exceeds
$300,000 and warrants the establishment of a register of prequalified suppliers (RPQS). The
RPQS will ensure that compliance with the Local Government Act 2009 and Local Government
Regulation 2012 is maintained.
Council invited tenders for the establishment of the RPQS for the Supply of Quarry, Asphalt and
Bituminous Materials in the Sunshine Coast Daily on 15 August 2015. The term of this
Arrangement is for an initial period of three (3) years with options to extend for a further three
terms of twelve months each.
The tender documents were downloaded 19 times and a total of 4 responses were received.
Submissions were evaluated by a panel of Council staff in accordance with the advertised
evaluation criteria as follows:
Insurance and Licensing
Capability, Resources and Capacity
Quality
Safety
Environment and Sustainability
Contribution to Local Economy
Page 10 of 88
Section 11
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 10 NOVEMBER 2015
Tenderers were able to bid for all or part of the required services and the following table identifies
which products of the contract each supplier tendered to supply:
Fill Unspecified Specified Drainage
Supplier Asphalt Emulsions
Products Gravel Gravel Aggregate
Downer EDI X X X X
Genrosa Truck and Plant Hire X X X
Kenilworth River Sand X X X X
Tropic Asphalts X X X X
Tendered
Not Tendered X
The following products were not offered by any of the tenderers: Bitumen, Crusher Dust, Sand,
Other Aggregate and Cement Treated Base.
This RPQS requested pricing for the full range of Department of Main Roads specified gravels,
however prices were received only for the lowest specified material (Type 2.5 used in lower
pavement layers).
The supply of asphalt and emulsion covered under this arrangement is intended for Council’s
road patching operations only. Asphalt supply for works to be delivered under the recently
awarded contract for roads resurfacing is covered within that contract. The estimated quantity of
asphalt under this arrangement based on the amount used in 2014/15 is approximately 530
tonnes.
Both Downer EDI and Tropic Asphalts supply quality product and it is considered beneficial that
both suppliers be included in the RPQS, although only Tropic Asphalts supply the particular
emulsion that Council currently uses.
During the current year, it is not envisaged that any significant quantities of unspecified gravel will
be required other than material required for maintenance of unsealed roads. It is estimated that
approximately 20,000t of this material will be required. Council has been sourcing this product
under expired Contract 1415T00S from Kenilworth River Sand so this requirement can be met
within this RPQA Kenilworth River Sand’s pricing has increased by approximately 1.3% in line
with CPI.
Genrosa Truck and Plant Hire’s submission scored the lowest in the evaluation. In addition, the
quarry is located at Coondoo within the Gympie Regional Council area. Therefore haulage
distance is a factor, particularly given that Council has its own quarry product which can supply
the product offered by Genrosa Truck and Plant Hire. Consequently, this is the reason that it is
recommended that Genrosa Truck and Plant Hire not be included on the RPQS.
Due to a reduced response rate for the full range of material, it is recommended that this RPQS
will be reopened to the market after 12 months offering the opportunity for additional suppliers to
apply and be added to the RPQS listing.
Page 11 of 88
Section 12
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 10 NOVEMBER 2015
Previous Council Consideration
Council Meeting 25 September 2014, Item 8, Page 5
That Council note the report by the Manager Civil Operations to the Infrastructure & Services
Committee Meeting dated 16 September 2014 and resolve to establish a Supplier Arrangement
for the Supply of Quarry, Asphalt and Bituminous Materials (Contract 1415T002) commencing 1
October 2014 for a period of 9 (nine) months expiring 30 June 2015, with the Suppliers listed in
Attachment 1 and schedule of rates subject to rise and fall.
Finance & Risk
Provision has been made within the Civil Operations budget and the Gravel Road Resheeting
programme for the product to be supplied under this RPQS.
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Departments/Sections Consulted:
Chief Executive Officer Community Services Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries x Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health x Revenue Services
Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service x Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 12 of 88
Section 13
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 10 NOVEMBER 2015
Page 13 of 88
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 10 NOVEMBER 2015
Attachment | Final Evatuaton Worksheet
Final Evaluation
Weighted Attribute Evaluation Spreadsheet
ene —__ [as
No.|NAME OF TENDERER Rates Submitted [+—_+—__}+_+_+__+_#_ +_ _
1 [DownerEDIWorks(A) CdS eo — # “ * ¢ . 2 8 ce
3 |Reniworth River Sand Ph Ua ey |. #7 The ratings
4 [Tropic Asphalts Pty Ltd(0)__————SSCSCSCSCS SCS SF +0 (zero) = Unacceptable ~ a fal for that cnteria and extreme risk
© | grrr Se * 20 (twenty) = Very Poor ~ the content of the submission for that criteria is of 2 low standard and high risk
0 eee eee * 40 (forty) = Poor — the content of the submission for that criteria is unimpressive and poses a moderate risk
ee + 60 (sixty) = Good — the content of the submission for that criteria 's mertable and wil need to be monitored i awarded
Be * 80 (eighty) = Very Good — the content of the submission for that criteria is of a high standard and advantageous
9p * 100 (one-hundred) = Exceptonal - the content of the submission for that critera is fiawiess / outstanding and most advantageous
by Te Once aill the data 1s entered the resutant scores based on the pnce and non pnce elements are automatically calculated for you
OT
912 ee
6
16
NON-CONFORMING TENDERS Number of Tenders Evaluated = [4 ]
Po Bo not evaluate |
1 2 3 4
pescnrnon | wocwrmos | sa] See [oust] Set [oo] SS | oer] SE
wegring weighing wegnhtng
— — km UE 6hUuES 6
ee en
sey: ee: ee; ee:
contibutiontoLocateconomy | se | 48 | 2+ | se | 20 | a | 2: [ORR] 2 |
Total Technical Score 100% Pg 709
Normalised Technical Score (Tn) [too
PART B - Price element aa | Planttive(@) | sandPyuidic) | prewia iD) —_|
Total Fees (Pc) 1 $1 , 7 1
: a |
Price Score 100 100 100 100
Normalised Price Score (Pn) 100 100 100 100
|Weighted Price Score (Pw)
elements
OTHER DETAILS
Assesment panel member 1 Allan Hull
Assesment panel member 2 Cameron Shields
Assesment panel member 3 Jono Mcintyre
Assesment panel member 4 David Shing
Assesment panel member 4 Brian Freeman The Contract Administrator confirms the above weightings
QBSA LICENCE CHECKED (if applicable) Contract Administrator's signature:
Copy of Evaluation Workbook - Allan Hull_V2 Page 1 28/10/2015
Page 13 of 88Section 14
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
3 REGISTER OF PREQUALIFIED SUPPLIERS FOR SUPPLY AND DELIVERY OF PRE
MIX CONCRETE
DOCUMENT INFORM AT ION
Author Civil Operations Manager, Allan Hull
Planning & Infrastructure
Index ECM / Project & Contract / 1516T013 Register of Pre-Qualified Suppliers
for Supply and Delivery of Premix Concrete
ECM / Subject / Contracting / Roads Construction
Attachments 1. Zone areas for Supply and Delivery of Pre-mix Concrete
2. Final Evaluation Worksheet
EXECUTIVE SUMMARY
Not Applicable
RECOMMENDATION
That Council note the report by the Civil Operations Manager to the Infrastructure & Services
Committee Meeting dated 10 November 2015 and:
A. Approve the establishment of a register of prequalified suppliers (RPQS) for a period of 3 years
commencing 20 November 2015 for the supply and delivery of premix concrete which includes
the following suppliers:
1. Boral Resources (QLD) Pty Ltd t/as Boral Construction Materials & Cement for Part A and
Part B; and
2. Noosa Minimix for Part B; and
B. Subject to satisfactory performance by the suppliers, authorise the CEO to approve options to
extend the RPQS at the expiry of the first 3 year term and annually thereafter, for a further term
of 12 months, up to a maximum of 3 x twelve month extensions ending 19 November 2021.
REPORT
Council’s annual expenditure on the supply and delivery of premix concrete is approximately
$100,000 and over the period of the Arrangement will exceed $200,000 and warrants the
establishment of a register of prequalified suppliers (RPQS). The RPQS will ensure that compliance
with the Local Government Act 2009 and Local Government Regulation 2012 is maintained.
Council invited tenders for establishment of the RPQS for the Supply and Delivery of Premix Concrete
via LG Tender Box, and advertised the tender in the Sunshine Coast Daily on 15 August 2015 and the
Noosa News on 18 August 2015. The term of this Arrangement is for an initial period of three (3)
years with options to extend for a further three terms of twelve months each.
The tender documents were downloaded 8 times and a total of 2 responses were received.
Submissions were evaluated by a panel under probity in accordance with the following evaluation
criteria:
Price Environment and Sustainability
Track Record / Experience Capability and Contribution to Local Economy
Capacity
Health & Safey
Council’s capital works programmes, and varying demand due to maintenance activities, will comprise
the volume of product required under this arrangement to be established in two parts:
a) Part A – Capital Works Projects (including major maintenance) with a minimum of 3m 3 per
delivery.
b) Part B – Maintenance and operational works with a minimum of 0.4m3 per delivery.
Page 14 of 88
Section 15
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
In addition, pricing was sought covering two (2) separate zones with Zone 1 covering the coastal
suburbs and Zone 2 being hinterland areas. Suburbs covered in the respective zones are detailed in
Attachment 1.
The following table identifies which combination of Part and Zone of the contract each supplier
tendered to supply:
Part A Part A Part B Part B
Supplier
Zone 1 Zone 2 Zone 1 Zone 2
Boral
Noosa Minimix X X
Tendered
Not Tendered X
Only one supplier, Boral, has tendered prices for Part A. At the expiry of the Sunshine Coast Council
RPQS and pending establishment of this RPQS Council received quotes for concrete supplies for the
interim period. These quotes were used to compare with the tendered price from Boral for Part A.
This comparison indicates that Boral’s prices are approximately 8% higher for Zone 1 and
approximately 21% higher for Zone 2 in comparison to the lowest quotes received by Council. Given
Council’s current Capital Works Programme, it is unlikely that any significant quantities of concrete
will be required under Part A for Council’s internal projects. Should any significant quantity be
required, the current quotes may be extended to 12 February 2016. This will provide alternative
suppliers to Council for this period if required.
Noosa Minimix has only tendered for Part B as the nature of their business is the delivery of small
volumes of premix concrete. Although Noosa Minimix source the concrete from the Boral plant, they
have still tendered the lowest pricing for quantities under 1.2m3. On some sites it is an advantage to
use the small trucks and can save traffic control costs.
Due to a reduced response rate, it is recommended that this RPQS will be reopened to the market
prior to the end of the 2015/16 financial year and readvertised for the opportunity of additional
suppliers to apply and be added to the RPQS listing.
Previous Council Consideration
Nil
Finance & Risk
Nil
Consultation
External Consultation - Community & Stakeholder - Nil
Internal Consultation - Departments/Sections Consulted:
Chief Executive Officer Community Services x Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries x Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health x Revenue Services
Executive Office x Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service x Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 15 of 88
Section 16
ATTACHMENT 1
Page 16 of 88
Zone areas for Supply and Delivery of Pre-mix Concrete ATTACHMENT 1
ZONE 1 suburbs ZONE 2 suburbs
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Page 16 of 88Section 17
Page 17 of 88
Final Evaluation
Attachment 2 Evaluaton Spreadsheet
Weighted Attribute Evaluation Spreadsheet
[eeravieened Iie Fi 546TO13.
iContract No: t 516T013 |
aoe i
|Contract Title IRPQS for Supply and De ry of P: ix Conere
L Ik J
No. [NAME OF TENDERER Schedule of Rates| {|__| —__ —__-__{_}_+_
1 [Boral Concrete Noosa(A) ST Ssecacital a & # & " as: @ Sha
2 [Noosa Minimix(B) tS
Bo gee ere a ener ttgee_a fpnnnennnsnnaton The ratings:
4 (NB. Price jor or L | +0 (zero) = Unacceptable ~ a fail for that criterias and extreme rek
5 opening. Due fo Schedule of Rates and aninabiltyto | + 20 (twenty) = Very Poor — the content of the submission for that criteria is of a ow standard and high risk
6 |i Nc n Ts + 40 (forty) = Poor — the content of the submission for that criteria is unimpressive and poses a moderate risk
7 | fe —_ a: ] * 60 (sixty) = Good — the content of the submission for that criteria is meritabie and will need to be monitored #f awarded
a] I ] + 80 (eighty) = Very Good — the content of the submission for that crtena is of a high standard and advantageous
9] ini + 100 (one-hundred) = Exceptional — the content of the submission for that criteria is firwiess / outstanding and most advantageous
i
11; if Once ail the data is entered the resutant scores based on the price and non price elements are automaticaly calculated for you
1. i asi: ]
13{ L |
4) = i |
16 ee re et =) J
NON-CONFORMING TENDERS Number of Tenders Evaluated = [ 2 |
SSS
PO Do not evaluate
41 2
— Boral Concrete
Resukant Resultant
Score (out Score (out
of 100) 9 | 100) ,
Total Technical Score Pp 8
Normalised Technical Score (Tn) | CO |
PART B - Price element ao ee een AN _| Noosa Minimix (B)
panes es
Average Fees (Pav) $......0....-- $1
Price Score 100 100
Normalised Price Score (Pn) 100 100
Weighted Price Score (Pw
Total Score of price and non price
jelements
OTHER DETAILS
Assesment panel member 1 Brian Freeman
Assesment panel member 2 John McCarron
Assesment panel member 3 Alan Hull
Assesment panel member 4 The Contract Administrator confirms the above weightings
QBSA LICENCE CHECKED ((f applicable) Contract Administrator's signature: ee
Evaluation Workbook. xisx Page 1 30/10/2015
Page 17 of 88Section 18
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
4 ASSET MANAGEMENT CAPABILITY AUDIT
OCUMENT INFORM AT ION
Author Asset Planning Coordinator, Bryan O’Connor
Planning & Infrastructure Department
Index ECM / Subject / Asset Management Team Meetings
Attachments Nil
EXECUTIVE SUMMARY
The purpose of this report is to recommend undertaking an asset management capability audit in
order to identify the gaps and potential improvements in the current asset management activities,
and seek approval for funding to carry out the audit.
Council recently adopted high level Asset Management Plans (AMPs) for its major asset classes.
The AMPs identified a number of potential improvements in the overall management and
knowledge base of Council’s assets. A capability audit will benchmark Noosa Council against
other councils and public sector organisations to identify any potential enhancements,
improvements and shortfalls in the asset management framework. In addition, the capability audit
will identify areas of improvement, identify resource requirements and prioritise deliverables
within set timeframes.
RECOMMENDATION
That Council note the report by the Asset Planning Coordinator to the Infrastructure & Services
Committee Meeting dated 10 November 2015 and;
A. Agree to undertake an independent Asset Management Capability Audit; and
B. Refer an additional budget allocation of $128,000 to be included in the Budget review
process (BR3) to undertake the asset management capability audit.
REPORT
Asset management should not be seen as just a professional discipline, it is a culture that
promotes collaboration and good decision making on asset issues throughout an organisation.
Currently, there are many good asset management practices being undertaken within Noosa
Council, however these practices and activities are not consistent across asset classes. There
are still many gaps within the organisation that need to be addressed to have confidence in the
overall asset management framework, including condition information and ICT systems
improvements. .
There are six key capabilities to successful growth and maturity for asset management, these
being:
1. Asset knowledge
2. Asset management practices
3. Organisational maturity
4. Planning processes
5. Management plans
6. Information systems
Page 18 of 88
Section 19
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
These six capabilities are the foundations and building blocks to progressing and achieving good
decision making and successful asset outcomes for Noosa Council. It is important to identify and
develop a strategy around any shortfalls that exist within these six capabilities, as each capability
relies on the other to produce good organisational asset management.
In order to identify and implement improvements around these capabilities it will be important to
ensure there is an understanding of how the organisation is currently performing. This will identify
what can be done better to achieve good asset management consistently, collaboratively and
confidently across the organisation. It is proposed that this can be achieved through an
independent asset management capability audit to clearly define the current level of performance
and what must be done to improve on any shortfalls.
1. Asset Management – Background
Noosa Council has been very active in asset management over the past decade. However, it has
predominately focussed on the road infrastructure and GIS (spatial data) systems. Throughout
this period there have been significant improvements with technology, new corporate systems,
changes in legislation and new international standards to support asset management practices
and as a result, asset management responsibilities have significantly broadened.
The Australian Local Government Association commissioned the National Financial Sustainability
Study, ALGA Report (PwC, 2006) which identified that 35% of councils across Australia were
financially unsustainable, and that there was a $2.16 billion funding gap to clear delayed asset
renewals. The ALGA report identified a number of issues and weaknesses that greatly impact the
financial sustainability of councils and these included:
Valuation and depreciation;
Poor asset management practices;
Inconsistence application of standards and accounting approach;
Data deficiencies;
Lack of understanding of level of service and cost; and
Knowledge of whole of life costs.
To maintain Council’s current financial sustainability rating, it will be imperative to continually
improve the asset management framework. As a relatively new organisation these issues are
very real threats and although they can vary in severity from low to high risks, it will be important
that a strategic and collaborative approach is developed for managing them into the future.
As a result of the National Financial Sustainability Study, a national asset management
framework was developed and recommended that:
Councils should have a strategic approach to managing assets;
Community engagement is essential to providing infrastructure services in a financially
sustainable manner; and
Councils are encouraged to define level of services, establish quality and cost standards
for services to be delivered and regularly review the services in consultation with the
community to determine the financial impact of a reduction, maintenance or increase in
service levels.
Council currently has some very good asset management practices embedded in some areas
within the organisation. Since 1 January 2014, Council has:
adopted an asset management policy;
developed a number of high level road maps for the implementation of the asset systems
and the next generation asset management plans; and
developed a strong asset renewal focus within the capital works programme.
Page 19 of 88
Section 20
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
However there are many more elements to asset management yet to be addressed and,
conducting an asset management capability audit will be the first step in addressing these issues
collaboratively and with a whole of Council approach.
2. Capability Audit – Objectives
The intention of the audit is to determine the steps towards embedding an asset management
culture across the organisation. This will achieve a systematic, common and shared approach to
asset management improvement that will achieve and go beyond ISO55000 compliance with the
option of potential certification should Council wish to consider in the near future.
The main objectives of the capability audit will be to:
conduct a high-level gap analysis on the asset management practices being applied by
Council; and
provide guidance on the asset management improvement journey ahead for the Council as
a whole.
The outcome of this audit will be to:
determine the status of existing asset management practices within the Council and the
level of maturity;
assess how well Council is currently aligned with the requirements of ISO55000.
understand the asset management knowledge and competency of key staff through a
document review and interviews; and
develop a detailed Roadmap, which will include an Asset Management Improvement
Program for achieving excellence in asset management towards ISO55000 certification
and beyond.
3. Capability Audit – Request for Consultancy
A request to quotation (RTQ) has been issued through the vendor panel procurement process
requesting a suitable consultancy that is a leader in the asset management field, in order to
identify suitable consultants and get some indication of the costs involved. It is important that a
suitable supplier is engaged that has the relevant high level skills, knowledge and experience to
undertake the asset management capability audit to ensure that a detailed road map can be
developed that complements the organisations objectives.
Previous Council Consideration
Ordinary Meeting 23 October 2015, Item 2, Page 4
That Council note the report by the Infrastructure Planning & Design Manager and the Asset
Planning Coordinator to the Infrastructure & Services Committee Meeting dated 13 October 2015
and:
A. Adopt the following Asset Management Plans subject to minor wording amendments as
discussed at the meeting:
1. Bridges Asset Management Plan;
2. Building & Facilities Asset Management Plan;
3. Foreshore Asset Management Plan;
4. Parks, Playgrounds & Reserves Asset Management Plan;
5. Pathways & Boardwalks Asset Management Plan;
6. Roads & Carparks Asset Management Plan;
7. Stormwater Asset Management Plan; and
8. Waste Infrastructure Asset Management Plan.
B. Request the CEO to provide a report to a future Council meeting on furthering the
advancement of Council’s Asset Management Framework and Plans.
Page 20 of 88
Section 21
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
Finance & Risk
Additional budget allocation of $128,000 is required to fund the audit. It is proposed that these
funds could be made available through the next budget review (BR3) process.
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Consultation was initiated through the development of the high level asset management plans
with the following Departments/Sections Consulted:
x Chief Executive Officer x Community Services x Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office x Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 21 of 88
Section 22
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
5 CAPITAL PROGRAM DELIVERY STATUS - NOVEMBER 2015
DOCUMENT INFORM AT ION
Author Asset Planning Coordinator, Bryan O’Connor
Planning & Infrastructure Department
Index ECM/Subject/2015-2016 Annual Capital Works Programme
Attachments 1. Capital Projects Delivery Status, 31 October 2015
EXECUTIVE SUMMARY
The project delivery status report is presented regularly to the Infrastructure and Services
Committee. The report highlights projects that have been either completed or nearing completion
and a general overview of projects being delivered.
This report also provides a capital project delivery spreadsheet (Attachment 1) that provides a
general overview of the projects status and general performance as the projects are being
delivered. The capital delivery project dashboard has been incorporated into this attached
spreadsheet to demonstrate an individual project’s status and overall delivery status.
RECOMMENDATION
That Council note the report by the Asset Planning Coordinator to the Infrastructure & Services
Committee Meeting dated 10 November 2015 providing an update on the status of the projects
being delivered in the 2015/16 Capital Works Programme.
REPORT
The purpose of this report is to inform the Infrastructure & Services Committee of the overall
status of the Capital Works Programme projects. The report also provides an opportunity to
highlight and discuss projects within the Programme and also confirm the completion of projects
as they are being delivered throughout the 2015/2016 financial year.
1. Current Projects
The major focus for project delivery and design staff in the first quarter has been with the
planning and design of Dr Pages Road upgrade. This project has utilised the majority of design
and project resources within Council. However, with the tender recently awarded, the project is
now focussed on the construction of the upgraded road with an estimated completion date of
early April 2016. The design team are now focused on delivering the remainder of the
Programme.
The project delivery approach for 2015/16 is to have the majority of projects well underway
and/or construction nearing completion within the second and third quarters of the financial year.
The final quarter will be utilised for finalisation of the current Programme and planning for the
next financial year’s capital Programme. There are currently 117 active projects in the 2015/16
capital Programme with a value of $27.4m (not including Emergent Works reserve) as of 30
October 2015.
Page 22 of 88
Section 23
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
In addition to Dr Pages Road project there are a number of projects that have been delivered or
are nearing completion and these include:
Tewantin Splash Park, Playground renewal
Tewantin Daintree Estate Flood mitigation
Sunrise Beach Ben Lexcen stormwater pipe re-lining
Noosaville Tait - Duke Cottage relocation
Tewantin Doonella Street Jetty refurbishment
Noosa Heads Ravenswood Park, Public Jetty rehabilitation
Sunshine Beach NAC – 50m pool hydraulics report
Noosaville Eumundi Rd Landfill Concrete approaches to weighbridge
Tewantin – Splash Park Playground Renewal
Works nearing completion
Tewantin, Daintree Estate - Flood Mitigation Works
Final landscaping works Completed works
Page 23 of 88
Section 24
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
2. Projects Underway
There are a number of projects that have also recently commenced or are well underway:
Noosaville Munna Point Bridge rehabilitation
Pomona Rifle Street Flood Mitigation
Whole of Shire Road Pavement Reseal & Rehab Programme
Whole of Shire Bus Stop renewal Programme
Cootharaba Dr Pages Rd & Kinmond Creek Rd Upgrade
Sunrise Beach Ben Lexcen Drive School Crossing Improvements
3. Summary
The Capital Programme maintained momentum from the 2014/15 financial year into the 2015/16
Programme. There will continue to be an increase in the delivery and completion of projects for
the capital programme with the majority of projects currently scheduled to be completed prior to
the end of June 2016. The recent increase in construction activities will continue through the
month of November with Dr Pages Road, the commencement of the whole of shire reseal and
rehabilitation programme, Pomona Rifle Street flood mitigation and Munna Point bridge
rehabilitation all underway.
The current expenditure for the Capital Programme remains on target. The table and graph
below highlights the overall expenditure for the 2015/16 programme as at 30 October 2015.
YTD Actual Expenditure $3,605,740
Committed Expenditure $8,581,567
Remaining Capital Expenditure $15,242,006
Full Year Budgeted Expenditure
(does not include whole of shire emergent works Programme) $27,429,313
Current capital works Programme expenditure as of 30/10/2015
YTD Actual
Expenditure
13.15%
Committed
Expenditure
31.29%
Remaining Capital
Expenditure
55.57%
The current year to date expenditure including actuals and commitments totals $12.1m which is
44% of the total year to date budget. This is in line with expectations of the current forecasted
expenditure profile.
Page 24 of 88
Section 25
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
Previous Council Consideration
The capital works Programme has previously been distributed to Councillors (document titled
“Capital Works Programme 2015/2016”).
Finance & Risk
Nil
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Project delivery staff within the Planning and Infrastructure Department were consulted in the
preparation of this report.
Departments/Sections Consulted:
Chief Executive Officer Community Services x Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health x Revenue Services
Executive Office x Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 25 of 88
Section 26
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
Attachment 1
Att
Page 26 of 88
Section 27
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
Page 27 of 88
500022 - Tewantin Council Office - roof rehab 0 30,000 0 09 00%8OOW@
500517 - Noosaville Depot Fire protection system and panel renewal 17,000 17,000 51 09 03%9 O9@O9@
Total Corporate Buildings 17,000 47,000 51 0 0.11%
500026 - Weyba Creek - bank erosion restoration 0 8,990 0 09 0.0% 9 OO@
500540 - Noosa Heads Weyba Creek Bank Erosion rehab and access 100,000 100,000 731 50,196 @ 072% 0000
Total Environmental Assets, Bushland, Tracks and Trails 100,000 108,990 2,501 50,196 2.30%
500027 - Whole of Shire - replace council fleet 0 454,466 254,913 08 56.00% 9 OO@
500518 - Plant and fleet replacement program 2015-2016 1,854,000 1,854,000 160,697 29,7719 86% OOWS@
Total Fleet - Plant Replacement 1,854,000 2,308,466 415,610 29,771 18.00%
500519 - Whole of Shire Gravel Resheeting - Annual Program 2015/16 350,000 350,000 115,954 41,[email protected]% 9 O@O@ in
Total Gravel Road Network 350,000 350,000 115,954 41,123 33.13%
500030 - Noosa River Holiday Pk- Internal refurb 0 13,281 2,085 09 1569% 9 OOO
500113 - Cooroy RV Stopover 0 32,949 18,752 or) 56.91% 9 9 @ OM
Total Holiday Parks 0 46,230 20,837 0 45.07%
500075 - Whole of Shire - Tech One HR module 0 105,990 6,571 6,860 @ 62%¥O O00
500520 - Replacement of off-support and off-lease computers at Noosa 34,600 34,600 34,060 09 98.44% 0 OO@
500541 - Whole of Shire Mobile Mapping Stage 2 - Hardware & Configura 80,000 80,000 18,914 5,723 @ 2364%O O00
500542 - Implementation of Cl Anywhere Functionality for TechnologyOn 80,000 80,000 0 46,605 @ 00% O89 OOO
Total Information Technology 194,600 300,590 59,545 59,188 19.81%
500212 - Tewantin Splash Park Playground Renewal 0 130,000 65,323 47,[email protected]%9 O9O@
500521 - Peregian Beach Skate park Shade Sail renewal 80,000 80,000 4,223 63,[email protected]% 9 OOO
500522 - Sunshine Beach Skate park renewal - Design 36,000 36,000 58 09 0146%OOO9@
500523 - Whole of Shire Park shelter - Renewal Park shelters 2015/16 45,000 45,000 40,461 08 3.91% OOO@
500524 - Whole of Shire Playground refurbishments 2015/2016 100,000 100,000 1,621 85,750 @ 162%™O0 0090
500525 - Whole of Shire Park Furniture Renewal 2015/2016 50,000 50,000 31,883 14,[email protected]% 80090
500551 - Noosa Hinterland Priority Playground - Planning & Design 50,000 50,000 0 08 00% 8 OOW29@
Total Parks & Playgrounds 361,000 491,000 143,569 211,315 29.24%
Page 27 of 88Section 28
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
Page 28 of 88
100737 - Gibson Road (Eumindi Noosa Rd to Thomas St) - On road cycle 0 15,000 13,767 oo 91.78% @ @QO@
500043 - Noosa Heads - Park Road boardwalk design 0 156,865 4,967 08 31% @@9O@
500099 - Eenie Creek Pathway Stage 1 Signage 0 19,003 2,893 098 15.22% 900090
500103 - Cooroy Noosa Road Corridor Improvement 0 88,554 31,080 11,016 @ 3510%9 9 O@
500526 - Noosa Heads Park Road, Boardwalk Design and consultation 200,000 200,000 22,949 26,158 @ 114% @@9O9
500527 - Noosa Heads Sheraton Boardwalk rehabilitation 63,000 63,000 25,242 08 40.07% @9@OO@
Total Pathways & Enabling Facilities 263,000 542,422 106,038 37,174 19.55%
500080 - Standards Review - Standard Drawings 0 13,791 1,744 oo 126% 9 @@Q9O a
500081 - Whole of Shire Traffic Study 0 41,201 0 13,200 @ 00% @O@@
500106 - Noosa River Flood Mitigation Strategy 0 39,184 5,684 26,384 @ 1451%9 O8O@Q
500107 - Noosa River Hydraulic Model 0 290,052 6,407 90,875 @ 22%90 09090
500543 - Whole of Shire Planning Scheme Development Projects 2016 400,000 400,000 1,479 09g 03%O9 OQOQ
Total Planning Scheme 400,000 784,228 19,392 135,459 2.47%
500001 - Electric Bus Feasibility Study 0 4,366 0 08 0.00% (x)
500050 - Noosa Junction Transit Centre - improve 0 40,000 0 09 00%8 O9@O@
500083 - Noosa Bus Station Safer Streets Program 0 50,291 13,103 18,338 @ 2600%O8 O9OO@
500209 - Electric Bus Charging Station and Installation 0 77,910 71,958 21,689 O 923% @ O09 GO @
500528 - Whole of Shire Bus Shelter Disabled Compliant Program: 2016 1,500,000 1,500,000 71,177 oo 473% @@9080
Total Public Transport Infrastructure 1,500,000 1,672,567 225,231 40,027 13.47%
100742 - Sealed Road Pavement surveys and Investigations 0 39,064 989 15,000 @ 25%@0 0900
500054 - Whole of Shire - pavement surveys 0 19,687 12,796 5,[email protected]% @ @QO@
500055 - Whole of Shire - reseal and rehab 0 1,378,679 93,633 239,627 @ 67%OOBO98
500118 - Dr Pages - Kinmond Creek Rd Initial Planning & Design 0 75,055 94,022 08 125.2% @9@O@O8@Q
500206 - Tewantin Cooroy Noosa Rd Stages 2-6 Design Only 0 120,986 6,555 09 542%90 099090
500530 - Whole of Shire Reseal & Rehabilitation Program 2015/2016 4,750,000 4,750,000 528 909 @ 001%O BOB
500531 - Whole of Shire Pavement surveys and Investigations 2015/2016 60,000 60,000 506 7,905 @ 034% @OOQWO
500544 - Cootharaba - Dr Pages Road & Kinmond Creek Rd - Construction 4,700,000 4,700,000 138,110 4,791,824 @ 294%#@ @QGO@
Total Sealed Roads Network 9,510,000 11,143,471 354,915 5,060,936 3.18%
500108 - Girraween Sports Complex Lighting 0 10,000 0 4,527 @ 00% 9 OO @
500545 - Tewantin Noosa District Sports Complex - Internal roadway pl 30,000 30,000 0 09 00% @OO Oy
Total Sports Ground and Facilities 30,000 40,000 0 4,527 0.00%
100745 - Gympie Terrace Pipe Rehabilitation - Investigation & Design 0 10,763 3,370 5,640 @ 3131%% @ @ @ @
500057 - Gympie Terrace pipe rehabilitation 0 194,386 662 3,500 @ 034%8 8898
500058 - Re-lining of Ben Lexcen stormwater 0 28,257 137,042 08 484.9% @ @ BO
Page 28 of 88Section 29
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
Page 29 of 88
Es
%ofAnnual - 9 J 2
Original Current Year To Date Remaining Budget Spent = a 2 x o
Project Budget Budget Actual Commitments (Acuals) 2 6 6 © &
500060 - Whole of Shire - stormwater structures 0 47,581 12,545 0g 2637% @ @@@Q
500084 - Whole of Shire - Flood mitigation stage 0 2,097,747 1,092,067 160,045 @ 520%@ @O@
500532 - Whole of Shire CCTV Drainage program 2015/2016 50,000 50,000 0 0o 00%@ OOO
500533 - Whole of Shire Pipe re-lining/ rehabilitation program 2016 250,000 250,000 303 09 01%9 0090
500534 - Whole of Shire Stormwater Pit Structure renewal program 2016 200,000 200,000 0 oo 00%9 O@O@Q
500535 - Whole of Shire Kerb & Channel Renewal Program 2015/2016 50,000 50,000 0 oo 00%O9@ OO@Q
Total Stormwater Drainage 550,000 2,928,733 1,246,146 169,185 42.55%
Streetscapes and Road Corridors
500085 - Peregian Beach - precinct planning 0 29,618 468 0o 158% @ @ @ @
Total Streetscapes and Road Corridors 0 29,618 468 0 1.58%
Transport and Infrastructure Management
100752 - Weyba Road Reef Street Intersection Improvements - PIP 0 104,480 13,940 19,030 @ 133% @ @O@
500064 - Sunrise Beach - Ben Lexcen Dr school 0 45,716 61 0g 013%9 @O@Q
500536 - Tewantin Cooroy Noosa Rd Traffic Management Construction - A 160,000 160,000 427 09 027% 0209090
500546 - Whole of Shire Forward Planning & Design Program - Construct 300,000 300,000 3,356 6,160 @ 112% @@0908@0
500547 - Sunrise Beach Ben Lexcen Drive School Crossing Improvement-c 430,000 430,000 6,189 35,350 @ 14470 00890
500548 - Road directional signage (incl Noosa Entrance sign 50,000 50,000 0 0g 00% @ DOWD
500552 - Noosa Transport Strategy 150,000 150,000 8,251 3,500 @ 55%9 @O9Q
500553 - Whole of Shire Street lighting program 2015/2016 15,000 15,000 0 08 00% 8 O00 OR
Total Transport and Infrastructure Management 1,105,000 1,255,195 70,291 64,040 5.60%
Waste Management
500112 - Noosaville Landfill - Dosing & Monitoring Equipment 0 120,000 0 08 00% 9 O@O@Q
500537 - Noosaville Eumundi Rd Landfill Concrete Approaches to Weighb 200,000 200,000 141,027 10,[email protected]%O O@O@Q
500549 - Noosaville Eumundi Rd Landfill Prepare Cell 2.2 80,000 80,000 1,516 09 199%%9@ @ @ @
500550 - Noosaville Eumundi Rd Landfill Relocate Concrete Processing 30,000 30,000 0 09 00%8 O@O@
Total Waste Management 310,000 430,000 149,973 11,693 34.88%
Grand Total 19,370,105 27,429,313 3,605,740 8,581,567 13.15%
Emergent Works Funding
500529 - Whole of Shire Other Emergent Works Program 2015-2016 3,933,895 3,933,895 [email protected]%
Page 29 of 88Section 30
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
Infrastructure Planning & Design
6 GIFT OF FUNDING FOR NEW GARDEN AND SEATING - NOOSAVILLE LIONS PARK
DOCUMENT INFORM AT ION
Author Project Officer, Beth Potter
Planning & Infrastructure Department
Index ECM/ Parks / Asset Management & Funding / Capital Works
Attachments 1. Concept Plan
2. Photos of location and existing landscaping
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Project Officer to the Infrastructure & Services Committee
Meeting dated 10 November 2015 and
A. Accept the offer of funding from the Thomas Foundation for the construction of, and five
years maintenance costs for, a new garden and seating in the Noosaville Lions Park;
B. Thank Mr David Thomas for this generous gift by way of a small plaque attached to one of
the new bench seats, with wording to be agreed to by Mr Thomas and Director Planning &
Infrastructure;
C. Note the concept plan in Attachment 1 and agree in principle to the garden design with final
design details to be authorised by the Director Planning & Infrastructure for the gardens,
associated infrastructure and seating which are to be in accordance with the Noosa Design
Principles and specifically the design pallete already in place in the Gympie Terrace
foreshore area; and
D. Delegate authority to the Chief Executive Officer to enter into a funding agreement with the
Thomas Foundation for costs associated with the construction of the new gardens and
associated infrastructure, and maintenance costs for five years.
REPORT
Council has been offered a gift of funding for the construction and consequential maintenance for
a period of five years for a new garden and ancillary infrastructure at Noosaville Lions Park,
adjacent to the Pirate Playground. This offer has been made through the Thomas Foundation in
memory of Barbara Thomas who recently passed away.
1. Details of the gift offered
Mr David Thomas, Chairman of the Thomas Foundation, has offered funding for the construction
of a new garden and seating area in the Noosaville Lions Park. A concept plan for the area is
provided at Attachment 1. The area in question currently has some garden beds, however the
area under consideration did not form part of the foreshore landscaping carried out in the early
2000’s. Photographs of the area as it currently exists are also provided at Attachment 2.
The gift of funding also includes the cost of maintenance for the new gardens, seating and all
associated infrastructure for a period of five years.
Page 30 of 88
Section 31
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
2. Contribution of the Thomas family to the Noosa community
David and Barbara Thomas have lived in Noosa since 1998 and, through the Thomas
Foundation, have been philanthropic supporters of many activities in Noosa, including:
Funding the development of the concept for an auditorium and theatre as part of a larger
Noosa conference centre in the late 1990’s (subsequently not adopted);
Providing funding for a full-time manager for six months to develop the inaugural Noosa
Longweekend festival in 2002;
Jointly funding a science workshop in 2014 to determine the potential for remediation
options of the Noosa River;
Jointly funding projects in 2015 to establish the extent of naturally occurring oyster spat in
the Noosa river and the potential to re-establish oyster reefs; and
Jointly funding a baseline study of the bio-diversity of Noosa River fish species in 2015.
3. Benefits to Council
The site for the garden and landscaping was chosen after discussions between Parks & Natural
Areas staff with Mr Thomas. This site has not been landscaped to the same standard as other
areas of the Gympie Terrace foreshore, and the new garden and seating will provide an attractive
new sitting area adjacent to Pirate Playground, further enhancing Council’s premier playground
facility.
In addition to offering to fund the cost of the new gardens, infrastructure and seating, the Thomas
Foundation has offered to fully fund the cost of five years of maintenance.
Previous Council Consideration
Nil
Finance & Risk
Additional costs to parks renewal and maintenance budget after the term of funding expires.
Consultation
External Consultation - Community & Stakeholder
Mr David Thomas, Thomas Foundation
Internal Consultation
Parks Team Leader
Director Corporate services
Departments/Sections Consulted:
Chief Executive Officer Community Services x Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office x Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 31 of 88
Section 32
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
ATTACHMENT 1.
Page 32 of 88
Section 33
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
ATTACHMENT 2.
Yacht
Club
Pirate
Playground
Existing landscaping
Page 33 of 88
Section 34
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
Existing landscaping
Page 34 of 88
Section 35
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
COMMUNITY SERVICES DEPARTMENT REPORTS
7 COMMUNITY SERVICES DEPARTMENT UPDATE - 1ST QUARTER 2015/16
DOCUMENT INFORM AT ION
Author Director Community Services, Alan (Fox) Rogers
Community Services Department
Index ECM/Subject/Branch Management/Community Services Section
Attachments Nil
EXECUTIVE SUMMARY
Not applicable
RECOMMENDATION
That Council note the report by the Director Community Services to the Infrastructure & Services
Committee Meeting dated 10 November 2015 providing an update on the operations of the
Community Services Department for the period to 30 September 2015.
REPORT
The Community Services Department consists of the following sections and teams:
Community Development, and Community Grants
Community Facilities (including Noosa Community Care, The J, The Bicentennial Centre,
The Noosa Aquatic Centre, and The Noosa Leisure Centre);
Disaster Management and Public Order;
Libraries and Galleries; and
Waste, Environmental Health and Cemeteries.
Page 35 of 88
Section 36
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
COMMUNITY SERVICES DEPARTMENT
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
Waste Management Completed the Annual Bulk Rubbish Complete the Annual Bulk Rubbish Preparing for the 2016/17 Budget.
Collection in the Coastal Areas on 5th collection in the Hinterland by 17th Preparing for the disposal of waste
September 2015 with strong community October. into cell 2.2 at the landfill early in
support for the initial mattress collection Interviewing large waste contracting 2016.
service companies as a preliminary step to Calling the tender for the next Waste
Final report and recommendations developing the Waste Management Management Contract approx. May
received from Community Jury on Contract. 2016.
reduction of organic waste to landfill. Developing the tender for the next Waste Developing a Waste and Recycling
Community Jury Recommendations Management Contract Management Plan as required under
referred to Councillor Workshop 28th Finalizing the REMP for the landfill in the Waste Reduction and Recycling
September 2015 for decisions on consultation with DEHP. Act 2011
implementation of recommendations. Completion of 14/15 CAPEX project Reviewing the Asset management
Completed the Capital Project Concreting carryover for water monitoring at landfill plan for Waste Management
the approaches to the Eumundi Rd dependant DEHP finalizing the REMP. Development of a bin register in T1
Weighbridge under budget. Advertise the availability of crushed system to record services and
Advertising the availability of mulch at concrete in the media to assist in moving collection days in preparation for the
landfill in media - highly successful in the large stockpile of crushed material. next waste contract
moving large surplus of stockpiled Developing the next phase of the waste
material. education and information program
Developed a draft REMP as the first local
government in Queensland to use this
approach for complying with the Landfill
Environmental Approval issued by DEHP.
Environmental Health Issued invoices for renewal of annual Report on fees and charges for “Not for Preparing of the 2016/17 draft budget
license for over 500 premises, (Food, Profit” organisations selling food, Filling the Environmental Health
ERA’s, Caravan Parks, Skin Penetration proposing no fee. coordinator’s position
etc.) Implementation of Asbestos control Register with SPER all environmental
Continued public health water monitoring responsibilities under public Health Act health penalty infringement offenses
program for recreational waters – Noosa Preparing to support “Asbestos (Codes) and record in T1
River and Beaches. Awareness Month November” drawing infringement module.
Developed a temporary food stall fast public attention to risks associated with
track licence kit. asbestos.
Addressing the current high number of
customer requests.
Undertake the ongoing annual inspection
program for licensed premises
Page 36 of 88
Section 37
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
Pest Management Completed the first Quarter Pest Survey Engagement of contractor(s) to assist in Preparing of the 2016/17 draft budget
program approved by Council ending 30 pest control given the extended leave on Fox control in Girraween area north
September 2015 work cover of a staff member due to a shore and Teewah – fumigation and
Public advertising of the second Pest serious car accident. Baiting and trapping trapping.
Survey program October – December program for wild dogs and foxes within
2015. the region.
Roadside spraying program ongoing Investigating the use of sniffer dogs (with
Finalised contract with Main Roads for SCC) to locate fox dens for fumigation.
roadside spraying. Managing fireweed on the Eumundi Rd
landfill.
Complete stage 2 of the Pest Survey
Implementing the Main Roads roadside
spraying contract
Cemeteries New tip tray utility acquired to replace the Transferring burial records from paper Preparation of 2016/17 draft budget
ageing 3 tonne truck for use in based system to electronic system. Reviewing the offer of a free niche
cemeteries activities. Finalizing the acquisition of a water tank wall by Gregson and Weight including
9 Burials and interment of ashes for 12 at Pomona cemetery for use by the public costs to council for installation and
sites performed during the period without (watering plants and flowers, cleaning location in Tewantin Cemetery
incident. plaques) – no reticulated supply Review the WH&S requirements for
Public recognition on facebook by a available. safely undertaking burials
family for the quality of service provided Review the current procedure for applying
by council burying ashes. for a headstone.
Local Laws All staff undertook time and motion Reduction of incidents of Dog Attacks Completion of Service Review
studies and process reviews to inform Completion of annual dog registration Working with Community
service review notifications development regarding dog
More community friendly new look Continued Responsible Pet Ownership ownership at Johns Landing
Uniform for operational staff. Drive
Reduction in illegal camping activity Re-introduce Proactive Patrols
Introduction of new Barking Dog Process Implementation of new infringement
system
Page 37 of 88
Section 38
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
Noosa Community Centre refurbishment works completed. Updating and rebranding policies and Transfer HAS database to TRACCS
Support Temporary relocation to Noosa Pirates procedures database.
Rugby League Club during works was a Clean-up of Windows Explorer drives Scan and save electronically
big success for all parties. and folders and subsequent migration of paperwork/client records and to
Business Development Team Leader files to refined N drive. archive hard copies.
appointed and has now commenced. Continued roll-out of rebranding across Continue to monitor upcoming
Completed changeover to My Aged Care various mediums. changes to funding models and once
referral system as part of Consumer Construction of a workshop to be used more is known, plan for changes
Directed Care by clients who struggle to connect with accordingly.
Staff participation in Community Facilities the more traditional indoor respite centre Development of long-term asset
(CF) strategic planning day. activities. Funding to come from the management plan.
centre’s reserve account.
Noosa Leisure Centre July - Noosa Long Weekend Festival – Redesign of reception desk to allow for Noosa ‘Contendor of the Codes’ –
performances by: enhanced customer service and more amateur boxing event at NLC on 21
Opera Australia - presenting ‘The efficient operations. November. Charity event raising
Magic Flute’. Over 700 people Continued planning and preparation for funds for local sporting clubs and
attended this evening performance. use of centre as a disaster evacuation Sunshine Butterflies.
NLWF Orchestra – with over centre. Construction of redesigned reception
500 people attending. Conduct survey of group fitness desk as part of the capital works
Excellent response from both patrons participants and use feedback to enhance program.
and NLWF organisers for both the program in time for summer. Development of long-term asset
events. Clean-up of Windows Explorer drives management plan.
Kids play room (formerly used for Jump and folders and subsequent migration of
Bunch Classes) –now used for casual files to refined N drive.
play sessions – with steady and Australasian Ladies Badminton
encouraging numbers attending each Championships – 18 to 24 October. 74
week. teams (350 ladies) competing from
Staff participation in CF strategic planning Australia and New Zealand.
day.
Page 38 of 88
Section 39
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
Noosa Aquatic Centre 25m pool capital works completed and Completion of NAC service review Refinement of contractors’ quality
pool reopened. Evaluate current staffing structure and assurance program to provide for
Hosted two squads (70 athletes + mix and develop proposal for enhanced outcomes for all parties.
coaches/managers) from Sydney on improvements as part of the service Complete capital works projects.
week-long training camps. review. Transfer NAC operations from Temp
Lessee sought and appointed by Draft capital works scopes for heat pump folder.
Education Queensland to operate #3 and maintenance of Program Pool. Christmas holiday program planning
Pomona School Pool. Both works scheduled for second half of Implementation of service review
Staff participation in CF strategic planning 2015/16. recommendations.
day. Clean-up of Windows Explorer drives Development of long-term asset
and folders and subsequent migration of management plan.
files to refined N drive.
The J & The J The J The J
Bicentennial Noosa Long Week Festival very well Consolidating knowledge and processes Councillor workshop on usage of The
Community Centre attended and achieved record ticket following recent staff changes. J scheduled for 13 November.
(BCC) sales. Ongoing implementation of service review Finalise entrepreneurial program for
Inaugural combined Noosa outcomes. second half of 2015/16.
Chorale/Noosa Heads Jazz Club event Finalise scope/design/costs to add either Look to further develop concept of
well received by all parties. an additional 45 or 60 seats in upper conference partnership with RACV
Inaugural Noosa Jazz Party at The J also mezzanine section to increase theatre Noosa.
well received by all parties. seating capacity to either 383 or 398. Investigate opportunities for
Numerous ticketed events have achieved Preparing for workshop with Councillors weddings, functions and MICE type
record sales figures including school regarding the J Business Plan events at The J
holiday activities, Sydney Comedy and Clean-up of Windows Explorer drives Development of long-term asset
Manhattan Short Film Festival and folders and subsequent migration of management plan.
Staff participation in CF strategic planning files to refined N drive. BCC
day. BCC Maintain relationships with key users
BCC Finalise negotiations with potential and explore potential for further
Noosa Gymnastics reported significant permanent tenant in the demountable growth of current arrangements.
increase in membership since moving building
into the BCC
Ongoing maintenance of regular hirers
and permanent tenants
Page 39 of 88
Section 40
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
Butter Factory Options report on future of Butter Factory Develop transition plan to transfer Complete transition of operations to
presented to Council in September. operations to Cooroy Lower Mill Board Cooroy Lower Mill Board by
Recommendation adopted to transfer of Establish Memorandum of 1January 2016
management to Cooroy Lower Mill Board Understanding to govern 12 month trial
for 12 month trial Relocate Council equipment and
Exhibition plan to Dec 31st 2015 finalised. resources
Undertake maintenance activities prior to
transfer
Regional Gallery Delivery of exhibitions: Preparing for opening of Noosa Art Review options for delivery of
From Sense to Sensuality and Wax and Award entry phase Floating Land 2017
Wabi Sabi. Finalising exhibition schedule for 2016 Investigate options for storage
Delivered Floating Land 2015 program Participation in review program as part of Delivery of Noosa Art Award program
including: National Standards for Australian Development of audience
o a seven-week retrospective Museums and Galleries engagement plan
exhibition at the Noosa Regional Develop Summer School Holiday
Gallery program
o workshops and public programming
at Noosa Regional Gallery
o nine sculptural works to be installed
along the foreshores of Tewantin and
Boreen Point
o a long weekend of artworks and
activities at Boreen Point
o a forum at the J on the future of
Floating Land
Delivery of September School Holiday
program
Friends of the Gallery 30th anniversary
celebration
Page 40 of 88
Section 41
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
Libraries Awarded Spinal Injury Australia's Commission consultant to undertake Complete Phase Two of Library
Inclusive Community Champions Award phase two of Library Services review Services review
for outstanding public facility Prepare cleaning contract specifications Commence Libraries Strategic Plan
Robot’s for Everyone program and documents for tender process process once phase two of Service
commenced – first two robotic Gutter replacement for Noosaville Library Review is complete
demonstrations booked out within 48 Rooftop drain replacement for Cooroy Commission comprehensive condition
hours, further demonstrations and training Library assessment for Mobile Library trailer
workshops underway Train an additional employee to obtain a Review outcome of building condition
Awarded a State Library kit of Ozobot HC licence to be able to drive and assessments to inform 2016/17
small robots operate the Mobile Library budget
Operating of Cooroy Library Café Recruit adult learners for the Dollars Preparation of 2016/17 draft budget
transferred to United Synergies - launch Making Sense grant-funded program. Partnering with Cooroy community
held on 1st October Finalise Noosa’s War Front grant-funded and agency stakeholders to develop a
Recruitment for Casual Librarian and project – exhibition launch in November local youth strategy.
Library Assistant vacancies completed – Develop Summer School Holiday
over 220 applications received – 4 staff program
appointed and undergoing training Develop new Ozobot robotics program
iPads installed allowing access in Implement next phase of First Five
branches to online magazines through Forever program
Zinio Deliver ongoing program of evening
First Five Forever early literacy program literary events at Cooroy and Noosaville
(previously Best Start) funded through libraries– Fiona McIntosh, Peter Watt and
State Library of Queensland, underway Ian Ingram
with reference group established and 10 Contribute online content for the State
visits to local early childcare centres to Library Q Anzac 100 Historypin grant to
promote early literacy and preparation for present WWI stories of the Noosa
school community
Transferred Mill Place Boiler House
works responsibility to Planning &
Infrastructure
Page 41 of 88
Section 42
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
Community Draft Social Strategy endorsed by Community consultation of Draft Social Finalise Social Strategy for adoption
Development Council Strategy. by Council
4th edition of Not for Profit e-newsletter Assessment of RADF and Projects Develop an implementation plan for
released to not for profit community Grants the key initiatives in the Social
groups in September 2015 Relocation of Tait Duke Cottage on 19th Strategy
Employment of a new Sport and October (delayed due to wet weather) Continue to work with the State
Recreation Development Officer (due to Negotiation of lease for Tait-Duke Government (Department of National
the resignation of Wendy Guthrie). Cottage, identify funding and partnership Parks, Sport and Racing) to deliver
Cooran Lighting project completed opportunities with community events in Noosa as part of the
RADF and Projects round closed using stakeholders. Building Active Communities
new Smartygrants on line software Negotiate expired leases on community program
Festive Season Grants endorsed for halls, centres and sports complexes Develop and deliver a skills
15/16 Continue payment coordination and development workshop for the
Outcome Report to Arts Qld for 2014-15 acquittals/compliance for last Community creative sector in partnership with the
RADF funding submitted Grants and RADF rounds Noosa Regional Gallery
Developed internal Policy and processes Partnership with Tourism Noosa to Develop and deliver skills
to optimise external grant opportunities produce promotional material for development workshops for the
Facilitated the establishment of a Noosa attracting sports events to the Shire community halls and centres
Shire Youth Network based in Cooroy Assessment of September 2015 RADF Review of community operational
Day of Action against Domestic Violence and Projects rounds grants
held with strong leadership support from Develop guidelines for the
a variety of agencies and participation establishment of community gardens
from community members in partnership with Parks and Natural
Implementation of Dept. Communities Areas and Governance
Grant for Community Drought Support
($40k).
Endorsement of Council grants
acquisition policy by the Leadership
Team
Coordinated the assessment of
submissions for artwork on Peregian
Beach reservoir against alignment to the
Noosa Design Principles in partnership
with Galleries, Infrastructure Services
and Unity Water.
Page 42 of 88
Section 43
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
Previous Council Consideration
Ordinary Meeting 30 July 2015
Community Services Department Update – 4th Quarter 2014/15
That Council note the report by the Director Community Services to the Infrastructure & Services
Committee Meeting dated 21 July 2015 providing an update on the operations of the Community
Services Department for the period 1 April 2015 to 30 June 2015.
Finance & Risk
The quarterly financial statements indicate that the Department’s budget position is favourable
with revenue slightly above budget forecast of $8.5million by $150,000 and expenditure below
the budget forecast of $7.3 million by $248,000.
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Nil
Departments/Sections Consulted:
Chief Executive Officer x Community Services x Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health x Revenue Services
Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 43 of 88
Section 44
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
Community Facilities
8 NOOSA AQUATIC CENTRE - UPDATE REPORT 30 SEPTEMBER 2015
DOCUMENT INFORM AT ION
Author Noosa Aquatic Centre Coordinator, Stephen James
Community Services
Index ECM/ Subject/ 72.02 Noosa Aquatic Centre
Attachments Nil
EXECUTIVE SUMMARY
Not applicable
RECOMMENDATION
That Council note the report by the Noosa Aquatic Centre Coordinator to the Infrastructure &
Services Committee Meeting dated 10 November 2015 providing an update on the activities of
the Noosa Aquatic Centre to 30 September 2015.
REPORT
The purpose of this report is to advise Council of the Noosa Aquatic Centre (NAC) activities for
the period 1 July 2015 to 30 September 2015.
The NAC comprises a 50m Olympic-sized pool, 25m pool, warm down pool/learn to swim pool,
toddlers’ wading pool, fitness studio, change rooms and amenities operations. The NAC also
oversees the maintenance of the Sunshine Beach Skate Park.
The NAC provides a broad range of aquatic and leisure programs including recreational
swimming, learn to swim programs, elite squad training, aqua aerobics and water polo, as well as
circuit classes and general gym usage in the fitness studio.
1. FINANCE
The objective of all services within the Community Facilities Branch is to balance the demands of
access, equity and community service obligations with sound financial management and
improving revenue through innovative and entrepreneurial approaches, while at the same time
seeking to minimise operational costs.
The NAC First Quarter 2015/16
Actual YTD Budget YTD Variance (YTD)
Total Revenue $320,809 $287,601 $33,208
Total Expenditure $485,705 $497,155 $11,450
Net Operating Surplus/Deficit -$164,896 -$209,554 $44,658
Depreciation* $39,478 $39,478 $0
Internal Charges* $76,899 $77,421 $522
* Please note depreciation and internal charges are included in total expenditure.
Page 44 of 88
Section 45
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
NAC First Quarter 2015/16
$600,000
$500,000
$400,000
$300,000
$200,000 Actual YTD
$100,000 Budget YTD
$0
Total Revenue Total Expenditure Net Operating
-$100,000 Surplus/Deficit
-$200,000
-$300,000
The NAC reports a net operating surplus of $44,658 for the first quarter of the year; revenue was
$33,208 in excess of the budget target, and expenses were $11,450 under budget projections.
While this initially appears to be a strong result, revenue benefited from a delay to the capital
works planned for the program pool. This resulted in $43K learn to swim revenue being
generated in September, against an expected income budget of $0. Capital works relating to the
program pool will now occur in April 2016 after the peak summer demand subsides. Budget
phasing adjustments will be made to ensure more accurate YTD reporting from this point
forward.
General admission revenue was below budget expectations by $20,555. This was predominately
due to the closure of the 25m pool for the month of July. This project was rolled over from the
2014/15 capital works program after bad weather delayed the contractor’s commencement date
to late July 2015. Patrons who usually frequented the 25m pool opted not to use the 50m pool, as
they find the 50m pool too cool for them during the winter months. Therefore, overall patron
numbers decreased whilst these works took place. This affected casual admission numbers and
consequently revenue dropped below the expected budget of $53,207, to an actual figure of
$37,699. On a positive note, patron numbers immediately resumed to expected levels once the
works were complete.
The gym produced a positive net result of $23,669, slightly higher than budget, however current
membership numbers are at 154, which is 15% less than last year’s figure of 182 members. A
recent marketing campaign targeted squad participants to encourage them to utilise the gym as
their swimming frequency decreased over the winter months. Whilst the campaign attracted 7
new members, it did not meet the anticipated target of 20 new members. The NAC is currently
undergoing a service review which will include all aspects of gym operations and will also
consider the need to address the issue of ageing equipment.
Group fitness revenue was heavily impacted by the closure of the 25m pool as nine of the eleven
weekly classes take place in this pool. Quarterly attendance figures decreased approximately
20% from 2,391 in 2014/2015 to 1,946 in 2015/2016. Despite this, the program has returned a
net profit of $1,276 and remains popular with patrons.
Page 45 of 88
Section 46
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
Retail operations sales saw a slower than expected start to the year at $6,068 below the forecast
budget of $32,550. Sales suffered with less people walking through the door than expected.
Careful management of retail operations for the remainder of the year will aim to ensure that the
budgeted net return of $77K is achieved. Speedo products continue to prove very popular and
the NAC will continue to trial and review new retail opportunities throughout 2015/16 to maximise
the Centre’s financial performance.
Employee benefits finished the quarter $22k overspent. This came as a result of casual budget
phasing not reflecting the three pay periods in August. After allowing for the phasing issues,
employee benefits costs are tracking in line with expectations. Revised phasing has been
submitted to ensure more accurate YTD reporting from this point forward.
Water charges sit at $9k under budgeted expenditure but are expected to correct to budgeted
levels once current tariff reform matters are resolved. Plant and equipment maintenance also sits
at around $9k under budget but will draw closer to expected levels as spending occurs over
coming months and current budget phasing is adjusted.
2. CUSTOMERS
The NAC attendance figure of 41,572 for Quarter 1 is below that of previous years, mainly due to
the temporary closure of the 25m pool. This trend is not expected to continue as bookings and
attendance numbers for October have returned to usual figures.
Quarter 1 attendances at the NAC
45000
40000
35000
30000
Attendances
25000
42687 41572
20000
15000
10000
5000
0
Q1 14/15 Q1 15/16
The NAC continues to have limited capacity during most weekday afternoons due to the
increased popularity of water polo. While lanes remain open to the public, these are generally
limited to two lap lanes during the peak times of 3.30 – 5pm.
Page 46 of 88
Section 47
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
3. STAFFING
Over 90% of staff at the NAC are employed on a casual basis. During quarter 1 staff numbers
were at their lowest levels for the year. Essential ongoing fixed labour costs associated with
operating the facility such as reception, pool attendants and administration tracked in line with
anticipated levels.
A service review is currently underway and will include assessing the feasibility of creating a
number of permanent key positions; these roles are currently undertaken by casual staff.
4. SYSTEMS, PROCESSES AND OTHER MATTERS
Thursday night swim squads were re-introduced in August to meet demand from the region’s
Surf Lifesaving Clubs. This has proven to be very popular with 20 participants regularly taking
part. This has also alleviated some of the pressure on the availability of water space during the
daytime.
Two indoor circuit classes commenced on 9 July 2015 in the gym, however did not prove to be
popular and were terminated after a 6 week trial period.
A review of the payment structure for the Junior Squad program has been undertaken. As a
result the existing ‘two payment’ system has been replaced by a single payment which is paid at
the NAC reception. This allows for increased control over the payments made by participants,
accuracy in statistics and increases the likelihood of participant retention between the Learn to
Swim and Squad programs.
5. FUTURE DIRECTION
The program pool has two capital works projects scheduled to take place in Quarters 3 and 4 of
2015/16:
The heat pump will be replaced in Quarter 3.
The pool walls and floor require re-grouting and damaged tiles need to be replaced. These
works will occur in Quarter 4.
Developing a comprehensive long-term asset management plan for the facility has been
highlighted as a priority and this will begin to take shape over coming months.
A service review of the NAC is currently underway, and is expected to be completed prior to
Christmas.
The NAC will continue operations during the Christmas and New Year period, closing only for
Christmas Day.
Previous Council Consideration
Noosa Aquatic Centre - full year report to 30 June 2015. Presented to the Infrastructure &
Services Committee meeting on 21 July 2015.
Finance & Risk
Refer to Section 1 of this report.
Consultation
Nil
Page 47 of 88
Section 48
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Management Accountant, Corporate Services
Departments/Sections Consulted:
Chief Executive Officer x Community Services x Corporate Services
Executive Officer to the Mayor & CEO Community Facilities x Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health x Revenue Services
Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 48 of 88
Section 49
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
9 THE J AND BICENTENNIAL COMMUNITY CENTRE - UPDATE REPORT TO 30
SEPTEMBER 2015
DOCUMENT INFORM AT ION
Author The J Coordinator, Scott Braby
Community Services
Index ECM/ Subject/ 72.01 The J
Attachments Nil
EXECUTIVE SUMMARY
Not Applicable.
RECOMMENDATION
That Council note the report by The J Coordinator to the Infrastructure & Services Committee
Meeting dated 10 November 2015 providing an update on the activities of the The J and
Bicentennial Community Centre to 30 September 2015.
REPORT
The purpose of this report is to advise Council of The J and Bicentennial Community Centre’s
(BCC) activities from 1 July 2015 to 30 September 2015.
The J continues to operate as a versatile, multi-use community venue. It hosts a wide range of
activities, performances and live entertainment. It is also home to current tenants the University
of the Sunshine Coast (and TAFE) and Noosa Community Radio.
The J is the venue of choice for a number of community groups including Noosa Chorale, Noosa
Heads Jazz Club, Noosa Music Society, Independent Retirees Association, Hillsong Church, and
numerous school groups who conduct a range of youth activities, performances, awards and
presentation ceremonies.
The J is a unique facility that includes a 330 seat theatre with a new optional inclusion of 45
additional seats in the upper mezzanine section. It also offers a combination of flexible meeting
spaces, conference rooms and facilities for hire which are complemented by covered outdoor
areas and stylish open foyers.
The Bicentennial Community Centre (BCC) includes the Main Hall, Annexe and Demountable
buildings. The BCC is used by individual community members and organisations for a variety of
community, sporting and cultural activities including educational classes, meetings, rehearsals,
workshops, presentations and social events. The BCC Main Hall is the permanent home of the
Noosa Gymnastics Club. The adjacent demountable building hosts a permanent user, the Little
Seeds Theatre Group, and negotiations are underway for Noosa Montessori School to undertake
a long-term lease in the building.
1. FINANCE
The objective of all services within the Community Facilities Branch is to balance the demands of
access, equity and community service obligations with sound financial management, and
improving revenue through innovative and entrepreneurial approaches, whilst minimising
operational costs.
Page 49 of 88
Section 50
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
The J First Quarter 2015/16
Actual YTD Budget YTD Variance (YTD)
Total Revenue $143,499 $146,340 -$2,841
Total Expenditure $299,637 $300,448 $811
Net Operating Surplus/Deficit -$156,138 -$154,108 -$2,030
Depreciation* $68,628 $68,628 $0
Internal Charges* $51,901 $50,460 -$1,441
* Please note depreciation and internal charges are included in total expenditure.
The J First Quarter 2015/16
$400,000
$300,000
$200,000
Actual
$100,000
Budget
$0
Total Revenue Total Expenditure Net Operating
Surplus/Deficit
($100,000)
($200,000)
As a whole, The J’s financial performance is relatively on track for the first quarter of the year,
with the net cost to Council being $2,030 greater than budgeted.
Revenue performed solidly with employee cost recoveries the only account to show a negative
variance of any significance. This account ended the quarter $5,500 behind budget. Upon review
the budget showed to be heavily skewed to the first quarter (46% of annual revenue was
budgeted for in quarter 1) and will be adjusted to more realistic levels to ensure more accurate
YTD reporting from this point forward.
Employee benefits were $15,338 overspent for the quarter with a majority of the cost attributed to
casual employees. While revenue budgets for the quarter represented 31% of annual targets
(due to the large number of significant events in quarter 1), employee benefits budgets only
represented 24% of the annual cost. This mismatch explains the overspend which will fall back in
line over coming months.
A number of expenditure accounts saw minor savings during the quarter however it is expected
that a majority of these will even out throughout the year.
Page 50 of 88
Section 51
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
BCC First Quarter 2015/16
Actual YTD Budget YTD Variance (YTD)
Total Revenue $26,712 $25,431 $1,281
Total Expenditure $26,022 $36,195 $10,173
Net Operating Surplus/Deficit $690 -$10,764 $11,454
Depreciation* $12,459 $12,459 $0
Internal Charges* $4,017 $4,066 $49
* Please note depreciation and internal charges are included in total expenditure.
BCC First Quarter 2015/16
$40,000
$30,000
$20,000
Actual
$10,000
Budget
$0
Total Revenue Total Expenditure Net Operating
Surplus/Deficit
($10,000)
($20,000)
BCC revenue is currently slightly ahead of budget while expenditure is $10,433 less than
budgeted levels. The major expenditure variance occurred in building and facility maintenance
which was $9,161 underspent. Whilst minor maintenance has been carried out, no major
maintenance issues have been highlighted to date. Budget profiling will be updated to allow for
this.
2. CUSTOMERS
The J
Users of and events accommodated at The J in the first quarter of the year include:
Youth/children/schools performances, presentations and activities
St Andrews Anglican College
Peregian Community College
Noosa Professional Dance Academy
Sunshine Coast Youth Theatre
Coast Academy of Song & Dance
Hillsong Youth Group
Snow White & The Seven Cool Dudes
Blue Light Disco
Jumpin at The J (School Holiday program)
Kidzone Disco (School Holiday program)
Open Ended Mic nights U18 (monthly event).
Page 51 of 88
Section 52
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
Community groups
Noosa Chorale
Noosa Heads Jazz Club
Noosa Music Society
Noosa Chamber of Commerce
Red Cross Society
NSC Internal Bookings
Qld Govt. Dept Sport & Racing
Hillsong Church
Regular Hirers
Alliance Francaise
Milestones Employment
Lungmax
Independent Retirees Association
GlutenFreak (Kitchen)
Renee’s Cookies (Kitchen)
Special events
Noosa Long Weekend Festival
Australian Citizenship Ceremonies
Other Events
Sydney Comedy Festival
Richard Clapton
Open Ended Mic night (18+ monthly event)
Manhattan Short Film Festival
Attendance figures at The J for quarter 1 2015/16 were significantly higher (up 26%) than the
same period in 2014/15. This came as a result of strong NLWF attendance, new events
conducted by the Noosa Jazz Club and Noosa Chorale and some large schools events which
weren’t hosted in 2014/15.
Please note attendance figures include people attending the site for venue hire, bookings and
performances. The figures exclude Xbox/Lounge use, University of the Sunshine Coast, TAFE,
radio station attendance and general public use.
Page 52 of 88
Section 53
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
BCC
The Main Hall is permanently leased to the Noosa Gymnastics Club who have advised that their
membership has increased from approximately 500 to 650 children and youth since moving to
the BCC. There are a consistent number of regular and new hirers within the BCC including:
Little Seeds Theatre Company
Noosa Folk Dancers
Zumba
Kids Fitness
Yoga
Meditation
Kings House Church
GANG Ministries
Hillsong Youth Group
3. STAFFING
The J staff also oversee the BCC, with total staffing levels to cover both facilities remaining at 4.7
FTE. This includes 3 full-time staff and 1.7 FTE casual staff engaged as required. The J staff are
required to perform a range of duties, hence they are multi-skilled and flexible in their working
arrangements. The team has experienced ongoing change recently, due to the Venue Support
Officer resigning from their position, and ceasing employment on 31 August 2015; this position is
currently being backfilled by an existing casual employee, as a temporary measure.
4. SYSTEMS, PROCESSES AND OTHER MATTERS
Regular reviews and updating of operational systems and processes is ongoing and will continue
to align with the Service Review outcomes.
5. FUTURE DIRECTION
A draft business plan has been developed as an outcome of the recent service review.
Discussions regarding the business plan have highlighted the necessity for a Council workshop
to be held on 13 November. The workshop is an opportunity for Councillors to see more detail on
current usage of The J and to provide input into the future priorities of the centre.
Developing a comprehensive long-term asset management plan for the facilities has been
highlighted as a priority and this will begin to take shape over coming months.
The J will have a brief shutdown over the Christmas and New Year period. The last day of normal
operation will be Wednesday 23 December, with a reopening date of Monday 4 January.
Previous Council Consideration
The J and Bicentennial Community Centre - full year report to 30 June 2015. Presented to the
Infrastructure & Services Committee meeting on 21 July 2015.
Finance & Risk
Refer to Section 1 of this report.
Consultation
Nil
Page 53 of 88
Section 54
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Management Accountant, Corporate Services
Departments/Sections Consulted:
Chief Executive Officer x Community Services x Corporate Services
Executive Officer to the Mayor & CEO Community Facilities x Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health x Revenue Services
Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 54 of 88
Section 55
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
10 NOOSA LEISURE CENTRE - UPDATE TO 30 SEPTEMBER 2015
DOCUMENT INFORM AT ION
Author Noosa Leisure Centre Coordinator, Cathy Simon
Community Services
Index ECM/ Subject/ 72.03 Noosa Leisure Centre
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Noosa Leisure Centre Coordinator to the Infrastructure &
Services Committee Meeting dated 10 November 2015 providing an update on the activities of
the Noosa Leisure Centre to 30 September 2015.
REPORT
The purpose of this report is to advise Councillors of the Noosa Leisure Centre’s (NLC) activities
for the period 1 July 2015 to 30 September 2015.
The NLC caters for badminton, futsal (Indoor Soccer), netball, basketball, volleyball, kids’ play
room (formerly the Jump Bunch Room), group fitness classes, indoor rock climbing, corporate
training including Council programs and school sessions, special events and venue hire. Meeting
and conference rooms are available for meetings/training, TAFE classes, etc. The indoor rock
climbing and yoga classes are managed by external contractors.
1. FINANCE
The objective of all services within the Community Facilities Branch is to balance the demands of
access, equity and community service obligations with sound financial management, and
improving revenue through innovative and entrepreneurial approaches, whilst minimising
operational costs.
NLC First Quarter 2015/16
Actual YTD Budget YTD Variance (YTD)
Total Revenue $114,810 $119,382 -$4,572
Total Expenditure $254,588 $244,036 -$10,552
Net Operating Surplus/Deficit -$139,778 -$124,654 -$15,124
Depreciation* $35,414 $35,414 $0
Internal Charges* $39,374 $38,884 -$490
* Please note depreciation and internal charges are included in total expenditure.
Page 55 of 88
Section 56
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
NLC First Quarter 2015/16
$300,000
$250,000
$200,000
$150,000
$100,000
$50,000 Actual YTD
$0 Budget YTD
($50,000) Total Revenue Total Expenditure Net Operating
Surplus/Deficit
($100,000)
($150,000)
($200,000)
The NLC has four major operating streams:
program operations
group fitness program
café/retail operations
general operations.
The revenue shortfall of $4,572 was largely due to a change in programming following the
original development of the budget. With the Jump Bunch program no longer running, associated
revenue falls short by $8,571, however revenue of $4,569 was generated by using the Jump
Bunch room as a kids’ play room instead. The remaining Jump Bunch shortfall of $4,000 was
offset by casual and relief salary labour savings as no instructor costs were incurred.
Management will continue to market the Jump Bunch room for casual use, including children’s
parties, and if revenue remains less than forecast at the end of the second quarter, will seek an
adjustment in BR3.
Venue hire and special events revenue missed projections by a combined $4,921. $1,238 of this
can be attributed to a cancelled roller derby event with the remainder coming as a result of
budget profiling being a little out. Therefore we are confident of recovering a majority of this
shortfall over coming months.
The Group Fitness Program has had a favourable start to the year, generating a net profit of
$2,652. This is encouraging when compared to the same period last year, which incurred a loss
of $3,444. Group fitness attendance numbers for this quarter have increased by 11% compared
to the same period last year.
The café also made a strong start to the year, finishing the quarter $5,741 ahead of its budgeted
position. A majority of the positive variance came as a result of revenue exceeding budget by
$4,081 due to high centre attendance numbers.
Page 56 of 88
Section 57
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
Employee benefits finished the quarter $11,563 underspent however a majority of the savings
were offset in related areas, including the aforementioned Jump Bunch shortfall of $4,000, a
$6,258 overspend in contract cleaning services due to shifting cleaning responsibilities to
contractors following the departure of an employee and a $1,513 overspend in fitness instruction
contract services while employee instructors were on leave.
Other expenditure variances were seen in the following areas:
Contract Services – Electrical: $2,260 overspent due to lighting works associated with the
large Noosa Long Weekend Festival (NLWF) events. This will fall back in line with budget
as the year progresses.
Equipment Hire: $2,125 over budget due to unforeseen equipment requirements for the
NLWF events.
Levy & Licence Fees: $3,456 over budget projections. This is due to a recent change in the
billing cycle for APRA fees which resulted in NLC incurring the full 2014/15 expenses in
September 2015, while at the same time paying the first quarter’s expense for 2015/16.
2. CUSTOMERS
NLC has recorded higher attendance numbers in this quarter compared to the same period in
2014. A total of 22,838 visits occurred, compared to 18,269 in 2014.
Quarter 1 attendances at the NLC
25000
20000
15000
22,838
10000 18,269
5000
0
Q1 2014/15 Q1 2015/16
The increase in attendances is predominantly due to high numbers at major events in this period,
which included:
NLWF’s opening performance by Opera Australia presenting “The Magic Flute”. Over 750
people attended this event, with NLC proud to be the first ever Sunshine Coast venue to
host an Opera Australia performance.
NLWF Orchestra’s anniversary performance. Over 500 people attended this combined
performance by Noosa Orchestra, Noosa Chorale and the Brisbane Symphony Orchestra.
Hillsong Church group while The J was unavailable due to NLWF events.
Page 57 of 88
Section 58
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
Above: Photos taken during the NLWF events.
3. STAFFING
The NLC has one full-time member of staff (NLC Coordinator) and approximately 15 casual staff.
Staff are required to be flexible in their working arrangements and while they are predominantly
allocated to a particular work area, they also support other areas within the centre when required.
There have been no staffing changes or issues of note during this quarter.
4. SYSTEMS, PROCESSES AND OTHER MATTERS
The Centre is one of Council’s nominated Emergency Evacuation Centres. Planning and
preparation for such use has been undertaken in preparation for the upcoming storm
season.
A survey of group fitness participants is currently being developed and is intended to
provide feedback that will lead to program enhancements prior to summer.
5. FUTURE DIRECTION
The Australasian Ladies Badminton Championships took place between 18 - 24 October
2015. 74 teams (350 ladies) from all over Australia and New Zealand competed in the
week-long event.
The Noosa ‘Contender of the Codes’, an amateur boxing event, will be held at the Centre
on 21 November 2015. This charity event will raise funds for local sporting clubs and the
Sunshine Butterflies.
Plans for improvements to the Centre’s reception area as part of Council’s capital works
program are under development. The works will allow for enhanced customer service,
more efficient operations and improved centre aesthetics.
Developing a comprehensive long-term asset management plan for the facility has been
highlighted as a priority and this will begin to take shape over coming months.
The Centre will have a brief shutdown over the Christmas and New Year period. The last
day of normal operation will be Wednesday 23 December, with a reopening date of
Monday 4 January.
Previous Council Consideration
Noosa Leisure Centre - full year report to 30 June 2015. Presented to the Infrastructure &
Services Committee meeting on 21 July 2015.
Page 58 of 88
Section 59
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
Finance & Risk
Refer to Section 1 of this report.
Consultation
Nil
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Management Accountant, Corporate Services
Departments/Sections Consulted:
Chief Executive Officer x Community Services x Corporate Services
Executive Officer to the Mayor & CEO Community Facilities x Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health x Revenue Services
Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 59 of 88
Section 60
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
11 NOOSA COMMUNITY SUPPORT- UPDATE REPORT TO 30 SEPTEMBER 2015
DOCUMENT INFORM AT ION
Author Noosa Community Support Coordinator, Greg Tucker
Community Services
Index ECM/ Subject/ 1.05 Community Support Management
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Noosa Community Support Coordinator to the Infrastructure
& Services Committee Meeting dated 10 November 2015 providing an update on the activities of
Noosa Community Support to 30 September 2015.
REPORT
The purpose of this report is to advise Council of the Noosa Community Support (NCS) activities
for the period 1 July 2015 to 30 September 2015.
The services provided utilising HACC (Federal and State) funding are as follows:
domestic assistance
social support
allied health care
personal care
centre-based day care
in-home respite care
case management
counselling /support, information & advocacy
transport
home maintenance
home modifications.
The services provided utilising HAS (State) funding are as follows:
information and referrals regarding home safety and security
home maintenance
home modifications.
1. FINANCE
The objective of all services within the Community Facilities Branch is to balance the demands of
access, equity and community service obligations with sound financial management, and
improving revenue through innovative and entrepreneurial approaches, whilst minimising
operational costs.
NCS operates under funding agreements with both the State and Federal Governments.
Page 60 of 88
Section 61
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
NCS First Quarter 2015/16
Actual YTD Budget YTD Variance (YTD)
Total Revenue $857,433 $824,990 $32,443
Total Expenditure $628,042 $679,171 $51,129
Net Operating Surplus/Deficit $229,391 $145,819 $83,572
Depreciation* $12,203 $12,203 $0
Internal Charges* $117,099 $116,027 -$1,072
* Please note depreciation and internal charges are included in total expenditure.
The budget position sees NCS operating within the funding grants for the first quarter of 2015/16.
The main contributor to revenue exceeding budget was an unexpected grant of $20k to assist
with the transition to the My Aged Care platform. Other revenue variances came as a result of
CPI adjustments to funding agreements in holdover.
Employee benefits were underspent by $18,743 for the quarter, largely due to a delay in filling
the role of NCS Team Leader Business Development. Savings of approximately $15k were seen
in contract services accounts, coming as a result of the transition to My Aged Care which
significantly slowed the rate of incoming referrals for a period. This subsequently had a flow on
effect to services delivered by contractors to clients.
An underspend of $18,419 occurred against the rebranding project account due to delays in the
rebranding roll out. The delays were caused by complications in changing the Centre’s name.
This has been resolved by the decision to change the name to Noosa Community Support rather
than Noosa Community Care thereby avoiding any confusion with Blue Care’s “community care”
division.
2. CUSTOMERS
NCS Summary Outputs
1 July 2015 to 30 Sept 2015
Services
Service Provided
Allied health care 147
Case management 12
Centre-based day care 2338
Counselling/support info & advocacy-client 129
Domestic assistance 1001
Home maintenance 8460
Home modification 101
Personal care 187
Respite care 143
Social support 532
Transport 4045
These 11 services deliver 19,268 hours of service to Noosa Community Support clients.
Page 61 of 88
Section 62
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
Noosa Home Assist Summary Outputs
1 July 2015 to 30 September 2015
Services
Service Provided
Information & Referral
Information & Referral 226
Home Maintenance
Critical Health & Safety resolved 267
Improved physical access 57
Standard Maintenance Inspections 60
These services deliver 884 hours of service to clients through Noosa Home Assist Secure.
3. STAFFING
Linda Wylie was appointed as the NCS Team Leader Business Development and commenced in
her role on 24 August. Linda has worked for the Anglican diocese for the last 9 years and brings
a wealth of knowledge and experience to the team. Linda will support the team to enhance
business systems and ensure that NCS is compliant with all relevant policies and procedures, as
determined by the relevant funding bodies.
4. SYSTEMS, PROCESSES AND OTHER MATTERS
As referenced earlier, Council approved the name change from Noosa Community Care to
Noosa Community Support in July 2015. This change was sought to alleviate any confusion to
clients caused by Blue Care also using the term “Noosa Community Care” within the Noosa
Shire.
The NCS centre refurbishment was completed in September and has been declared an
overwhelming success by staff and clients alike. The clients enjoyed their temporary relocation to
the Noosa Pirates Rugby League Club during the works and were delighted with the lighter and
brighter surrounds upon their return. The photos below show the significant improvements made
to the centre.
Page 62 of 88
Section 63
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
NCS reception area before the refurbishment:
NCS reception area after the refurbishment:
NCS activities room before the refurbishment:
Page 63 of 88
Section 64
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
NCS activities room after the refurbishment:
NCS kitchen before the refurbishment:
Page 64 of 88
Section 65
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
NCS kitchen after the refurbishment:
Page 65 of 88
Section 66
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
5. FUTURE DIRECTION
Continue to progress with the roll out of new NCS branding.
Review client fees and charges in line with recently published Commonwealth Home
Support Client Contribution Framework.
Proceed with the construction of a client workshop, pending approval of the BR2 capital
works submission. The proposed workshop would operate in a similar manner to the
current successful Horticultural Therapy program and would add an additional activity
choice for those who struggle to engage with more typical indoor respite centre activities
and will ensure maximum opportunities for client engagement.
Obtain quotes for the rendering of the Centre façade and repainting of the original
timberwork. This work will complete the update of the Centre.
Amalgamate the HASlink database from Home Assist to Community Support’s TRACCS
database to ensure quality improvement and minimise duplication within NCS systems.
Funding for over 65 clients via the federal government’s Commonwealth Home Support
Programme will commence on 1 November. This funding will extend through to 30 June
2018 and will allow NCS to continue the provision of current services.
NCS will have a brief shutdown over the Christmas and New Year period. The last day of
normal operation will be Thursday 24 December, with a reopening date of Monday 4
January.
Previous Council Consideration
Noosa Community Care - full year report to 30 June 2015. Presented to the Infrastructure &
Services Committee meeting on 21 July 2015.
Finance & Risk
Refer Section 1 of this report Finance.
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Departments/Sections Consulted:
Chief Executive Officer x Community Services x Corporate Services
Executive Officer to the Mayor & CEO Community Facilities x Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 66 of 88
Section 67
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
Libraries & Galleries
12 LIBRARIES & GALLERIES - UPDATE REPORT TO 30 SEPTEMBER 2015
DOCUMENT INFORM AT ION
Author Libraries & Galleries Manager, Kerri Contini
Community Services Department
Index ECM/ Subject/ Libraries/ Library Management
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Libraries & Galleries Manager to the Infrastructure and
Services Committee Meeting dated 10 November 2015 providing an update on the activities of
the Libraries & Galleries branch to 30 September 2015.
REPORT
The purpose of this report is to advise Council of the operational activities of the Libraries &
Galleries branch over the last quarter and planned activities and initiatives for the next four
months.
1. Background
The Libraries & Galleries branch consists of three operational units: Library Operations, Library
Collections and Services and Galleries; as well as the Libraries & Galleries Management unit.
Library Operations is responsible for Cooroy and Noosaville branch libraries and the Mobile
Library including staffing, facility maintenance, in-branch customer services. Library Collections
and Services is responsible for digital library services, collections, heritage, young people’s
services, programs, partnerships and marketing. Galleries is responsible for Noosa Regional
Gallery, Cooroy Butter Factory, exhibitions, programming, public art and the corporate art
collection.
In addition, the Libraries and Galleries teams work with other areas of Council to support their
delivery of programs and services e.g. Community Development and Community Facilities.
Libraries
1. Finance
Management of library services aims to responsibly balance community expectations and needs
with available resources. Council delivers library services from general ratepayer funds and an
annual grant from the State Library of Queensland. Services are further subsidised through
additional grants, sponsorship and contributions by volunteers and partnership agencies.
Page 67 of 88
Section 68
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
Statement of Income and 2015/16 2015/16
Expenses Current YTD 2015/16 % YTD
Budget Budget YTD Current Variance
Actuals Budget
Total Revenue 268,415 67,104 26,622 9.9% (40,482)
Total Expenditure 4,499,531 1,069,686 1,077,177 23.9% (7,491)
Operating Surplus / (Deficit) (4,231,116) (1,002,583) (1,050,555) (47,973)
Expenditure Summary
Employee Benefits 1,929,844 466,808 516,083 26.7% (49,275)
Materials & Services 917,421 189,266 146,891 16.0% 42,375
Other Expenses 717 359 356 49.6% 3
Depreciation & Amortization 274,631 68,658 68,658 25.0% 0
Internal Charges 1,376,917 344,596 345,190 25.1% (594)
Total 4,499,531 1,069,686 1,077,177 (7,491)
Library Services
1,500,000
1,000,000
500,000
0
Total Revenue Total Expenditure Operating Surplus /
(500,000)
(Deficit)
(1,000,000)
(1,500,000)
2015/16 2015/16
YTD YTD
Budget Actuals
With three months of the 2015/16 financial year complete, the Libraries team budget is $7,491
below the estimated budget position with revenue 15.1% below projections and expenditure 1.1%
less than estimated.
Anticipated revenue is below expected targets as the quarterly payment for the collections grant
was not received by the end of the September as per usual. However general revenue in
Libraries is $8,181 (83%) above estimated targets through increased fee-based programming to
subsidise costs and a focus on recovering charges for lost and damaged library items.
The overspend in employee benefits is primarily due to:
Two staff taking parental leave;
Back pay relating to the recent pay increase; and
Establishment positions being filled until the completion of phase two of the service review.
The underspend in expenditure is primarily due to:
Grant funding having been received but not yet expended;
Orders placed in collections but items not yet received; and
Building and facilities maintenance work commenced but not completed.
Page 68 of 88
Section 69
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
2015/16 Library Capital Works Projects
Cooroy Library - Roof drainage repair and On track
replacement
Replacement of off-support and off-lease Substantially complete
computers at Noosa and Cooroy Libraries
2015/16 Library Initiatives
Libraries Strategy On hold pending outcome of phase two of Service
Review
Re-barcoding Noosa Library Service Yet to commence
collections
Historical Council Minute Book Digitization Digitization phase substantially complete, next
Stage 2 phase – loading images online
Cooroy Lower Mill Site Interpretive Panel Project commenced – currently in research phase
Heritage photographic digitization Project commenced – volunteers collating images
to be scanned
Heritage walk brochures Project commenced – currently in design phase
2. Customers
Overall Libraries usage is slightly down on the same period last year with 92,668 people visiting
Library facilities in the Jul-Sep 2015 quarter compared to 95,808 people in the Jul-Sep 2014
quarter. The reduction in visitor numbers can primarily be attributed to the shift to online library
usage and the impacts of the reduced collection size.
Door Counts
Facility 1st Quarter 14/15 1st Quarter 15/16 Change
Noosaville Library 55,979 54,703 -2.28%
Cooroy Library 31,173 29,704 -4.71%
Mobile Library 8,656 8,261 -4.56%
Grand Total 95,808 92,668 -3.28%
60,000
50,000
40,000
30,000
20,000
10,000
-
Noosaville Library Cooroy Library Mobile Library
1st Quarter 14/15 55,979 31,173 8,656
1st Quarter 15/16 54,703 29,704 8,261
Page 69 of 88
Section 70
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
Overall library membership has decreased slightly with 33,526 people being library members as
at 30 Sept 2015 compared to 36,556 at 30 Sept 2014.
Library Loans
1st Quarter 1st Quarter
Facility 14/15 15/16 Change
Noosaville Library 111,800 105,032 -6.05%
Cooroy Library 43,371 39,049 -9.97%
Mobile Library 13,277 10,851 -18.27%
Grand Total 168,448 154,932 -8.02%
The Library collection currently holds 96,386 items which is a growth of 3.2% over the past six
months as the collections’ staff address the gaps brought about through de-amalgamation.
Lending of physical library items continues to decline with an overall reduction of 13,536 items
being lent in the Jul - Sep 2015 quarter compared to the same quarter in 2014. The reduction is
primarily due to the instability of the mobile library service, a shift to online e-resource usage and
the impact of the downsized collection which occurred following the separation of the Noosa
collection from Sunshine Coast. The impact of the downsized collection can be seen in the
increase in requests for items not held by Noosa Library Service which has resulted in a 37%
increase in inter-library loan requests to other Council library services.
The reduction in physical loans is somewhat balanced by the increased usage of online content
including e-books and online information databases. For example loans of e-book content
continue to grow with 4,251 items lent in the Jul-Sep 2015 quarter through our main platforms.
Collections’ staff are continuing to address the demand for e-content and have now introduced
an e-video platform “Beamafilm” which streams documentaries and independent films.
Attendance at workshops and events remains high with 3,779 people attending a library program
in the Jul–Sep 2015 quarter. The program aims to meet community and corporate priorities and
supports the intellectual, educational and creative development across the region.
The launch of the Nao “Robots for Everyone” program has been especially popular with
additional demonstrations and coding workshops scheduled to meet demand. Library staff were
also successful in winning a kit of small “Ozobot” robots which enable primary school children to
undertake coding development through the use of colours.
Space constraint issues within Noosaville Library continue to generate user conflict as evidenced
by ongoing complaints direct to staff and through the media. The conflict is triggered through
having inadequate space for different user groups eg children and people studying; and noise
issues which are exacerbated by the building design. At this stage there are no quiet spaces
within the library and staff are investigating options to improve this.
3. People
The current fulltime staffing equivalence for Libraries is 23.94 permanent establishment staff plus
an FTE of 1.4 in casual staffing. In addition they are supported by the two staff in Libraries &
Galleries management.
Phase two of the Libraries’ Service Review will consider the staffing aspect of libraries. In the
meantime temporary arrangements are in place to fill key positions.
As part of Libraries succession planning, an existing staff member has been selected to
commence training to obtain a Heavy Combination license to drive the mobile library. This will
ensure that we have adequate trained staff to maintain service delivery.
Volunteers are an important part of libraries’ service delivery and there are currently 227 active
volunteers working within Noosaville and Cooroy Libraries, undertaking a broad range of duties.
Page 70 of 88
Section 71
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
4. Systems & Processes
Following ongoing mechanical breakdowns, the generator on the Mobile Library has been
replaced. A full condition assessment of the Mobile Library trailer will occur in January 2016 to
determine its structural status and ongoing maintenance and repair costs.
There are continued issues with customers returning Noosa Council library items to Sunshine
Coast Council Libraries due to misleading barcodes. While the 2015 budget provided funding for
barcode replacement materials, there was no funding provided for staffing therefore the project
has not yet been progressed however alternate staffing options are being investigated.
5. Achievements
Recent achievements of the Libraries team include:
Launch of the “Robots for Everyone” project with the Nao humanoid robot;
Winning the regional 2015 Inclusive Community Champion Award for the category:
Outstanding Public Facility or Program;
Successful transfer of Library Espresso café to United Synergies; and
Achieving over 1,000 followers on Instagram in just six months operation.
6. Upcoming Priorities
The upcoming priorities of the Libraries teams include:
Finalising Noosa’s War Front project and launch exhibition
Completing of phase two of the Libraries’ Service Review
Commissioning a condition assessment for Mobile Library trailer
Commencing the tender process for cleaning contracts
Galleries
1. Finance
Management of gallery services aims to responsibly balance community expectations and needs
with available resources. Council delivers gallery services from general ratepayer funds. Services
are further subsidised through revenue, grants, sponsorship and significant contributions by
volunteers.
Statement of Income and 2015/16 2015/16
Expenses Current YTD 2015/16 % YTD
Budget Budget YTD Current Variance
Actuals Budget
Total Revenue 54,705 13,676 17,982 32.9% 4,305
Total Expenditure 1,078,015 269,822 250,588 23.2% 19,234
Operating Surplus / (Deficit) (1,023,310) (256,145) (232,606) 23,539
Expenditure Summary
Employee Benefits 408,264 99,104 97,917 24.0% 1,188
Materials & Services 284,152 73,874 55,947 19.7% 17,927
Other Expenses 939 355 238 25.3% 117
Depreciation & Amortization 19,501 4,875 4,875 25.0% 0
Internal Charges 365,159 91,613 91,611 25.1% 2
Total 1,078,015 269,822 250,588 19,234
Page 71 of 88
Section 72
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
Art Gallery and Butter Factory
400,000
200,000
0
Total Revenue Total Expenditure Operating Surplus /
(200,000) (Deficit)
(400,000)
2015/16 2015/16
YTD YTD
Budget Actuals
With three months of the 2015/16 financial year complete, the Galleries’ team budget is $23,539
below the estimated budget position with revenue 7.9% ahead of projections and expenditure
1.8% less than estimated.
Expenditure is generally on target, with the underspend primarily due to the majority of Floating
Land payments being made in October following the close of the event.
General revenue in Galleries is $4,305 above estimated targets through increased commission
on sale of exhibited artworks and strong attendance at workshops.
The Gallery has received a $10,000 donation from the estate of the late Lyn McCrea to establish
the Lyn McCrea Memorial Drawing Prize. The funding will be used to develop the award and to
provide prize money over five years. The winning work will be acquired into the privately held
McCrea Collection.
Galleries do not have any capital works projects to complete in 2015/16.
2015/16 Gallery Initiatives
Floating Land 2015: Reflect & Re-imagine Substantially complete
Cooroy Butter Factory - transition to community Project commenced – due for
management completion January 2016
Floating Land 2015 was held between 27 August–18 October with the theme being Reflect and
Re-imagine. This year’s event consisted of four main elements – a seven week retrospective
exhibition at the Noosa Regional Gallery showcasing iconic imagery from previous Floating Land
events, nine commissioned artworks installed in the environment in Tewantin and at Lake
Cootharaba, a long weekend of activities, exhibitions and events at Lake Cootharaba coordinated
by the Boreen Point community and a Forum at the J which explored the theme of art and the
environment and examined where to for the next Floating Land.
The retrospective exhibition attracted 6,702 visitors to the Gallery and over 120 people attended
the Forum, however the highlight was the activities at Boreen Point with an estimated 2,500
people attending the events and activities at the Lake.
Staff have commenced the transition of the Cooroy Butter Factory to a community management
model under the Cooroy Lower Mill Board. The transition will be complete by the end of 2015
with the Mill Board then operating the Butter Factory from 1 January 2016 for a twelve month
trial.
Page 72 of 88
Section 73
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
2. Customers
Gallery1 attendance has been strong with a 13% increase in the July–Sep 2015 period compared
to the same quarter last year. The popularity of the Floating Land retrospective exhibition has
been a major factor in this increase.
Gallery Attendance
14,000
12,000
10,000
8,000
6,000
4,000
2,000
-
Noosa Regional Gallery
1st Quarter 14/15 10,456
1st Quarter 15/16 11,908
The Gallery held 8 exhibitions over the three months to 30 September including two touring
exhibitions. These exhibitions have been of a very high standard with Wax and Wabi Sabi and
the Floating Land Retrospective receiving very favourable feedback. The 2014 Biosphere Art
Prize Residency held in conjunction with Floating Land contributed to an increased focus on
younger people during this period.
Event and workshop participation remains high with 1,787 people attending 52 programs during
the Jul–Sep 2015 quarter. Of particular note were the high numbers of school attendees
throughout the Floating Land exhibition.
3. People
The current fulltime staffing equivalence for Galleries is 3.4 permanent establishment staff plus
an FTE of 2.3 in casual staffing. In addition they are supported by the two staff in Libraries &
Galleries management.
The Gallery has a current vacancy in the Gallery Programs Officer role. Two casual gallery
assistants have been appointed. They bring considerable exhibition and programming skills
which will assist resourcing shortages and improve the Gallery’s ability to undertake marketing
and audience development.
Three prominent local artists have passed away in recent months: Emma Freeman, Lyn McCrea
and Shirley Strano. The gallery has enjoyed a long relationship with each and gallery staff have
paid a respectful tribute to each artist.
1 Attendance figures are only for the Noosa Regional Gallery as the door counters at the Cooroy Butter
Factory have been faulty.
Page 73 of 88
Section 74
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
4. Systems & Processes
Museums & Galleries Queensland (M&G QLD) is coordinating a program to support the ongoing
development of galleries and museums towards best practice. Central to this is reviewing
operations against the National Standards for Australian Museums and Galleries v1.4 2014 to
identify strengths and weaknesses and help staff and volunteers plan for improved practices. The
standards look at facilities, collections and operations. Noosa is participating in the review
program to obtain some objective assessment of the gallery’s state of operations and obtain
advice on how we can better plan for the future.
The new Gallery website has been launched which provides a more comprehensive range of
information on exhibitions and programs.
5. Achievements
Recent achievements of the Galleries team include:
Launch of the new Noosa Regional Gallery website;
Delivery of the Floating Land 2015 exhibitions and events;
Completion of the 2016 exhibitions schedule which includes several significant exhibitions:
Noosa Festival of Surfing 25 year Jubilee, the inaugural Lyn McCrea Memorial Drawing
Prize and The Making of Midnight Oil; and
Celebrating the Friends of the Gallery 30th anniversary.
6. Upcoming Priorities
The upcoming priorities of the Galleries team include:
Transition of the Butter Factory from Council operation to community operation under the
Cooroy Lower Mill Board;
Opening the entry phase for the 2016 Noosa Art Award;
Preparation for the 2015 summer holiday program;
Investigating options to resolving storage and staff accommodation issues; and
Investigating options for the delivery of Floating Land 2017.
Previous Council Consideration
Ordinary Meeting 2 July 2015, Item 6, Page 4
That Council note the report by the Libraries & Galleries Manager to the Infrastructure and
Services Committee Meeting dated 23 June 2015 providing an update on the activities of the
Libraries & Galleries branch to 31 May 2015.
Finance & Risk
Refer to Finance sections in main body of report.
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Management Accountant, Finance Branch
Page 74 of 88
Section 75
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
Departments/Sections Consulted:
Chief Executive Officer x Community Services x Corporate Services
Executive Officer to the Mayor & CEO Community Facilities x Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health x Revenue Services
Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 75 of 88
Section 76
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
Waste & Environmental Health
13 TENDER DEVELOPMENT FOR NEW WASTE MANAGEMENT CONTRACT
COMMENCING 2017
DOCUMENT INFORM AT ION
Author Manager Waste and Environmental Health, Wayne Schafer
Community Services Department
Index ECM/Subject/Waste Management/Contract – Resource Recovery
Attachments 1. Essential Decisions Required for Drafting the Waste Contract
Tender
EXECUTIVE SUMMARY
This report seeks to confirm by Council resolution the discussions held at the Councillors’ Waste
Workshop held on 28 September 2015.
RECOMMENDATION
That Council note the report by the Manager Waste and Environmental Health Branch to the
Infrastructure & Services Committee Meeting dated 10 November 2015 and:
A. Agree to extend Separable Portions A, B and C of the existing waste Management
Contract held by Cleanaway for a further period of one year to expire on 30 August 2017;
B. Resolve that the next Waste Management Contract be called for a period of 7 years with
options for Council to extend the contract for a further 3 x 1 year extensions at Council’s
discretion;
C. Agree to the preparation of the tender for the next Waste Management Contract to include
the servicing criteria and areas to be serviced as detailed in Attachment 1 to the Report,
with further consideration to be given to extending the Garden Waste service to Rural
Residential areas; and
D. Note that staff will commence drafting a Waste Reduction and Recycling Plan as required
under the Waste Reduction and Recycling Act 2011 to incorporate the existing and
proposed future waste management initiatives for managing waste, recycling and waste
reduction.
REPORT
1. Background
The Waste Management Contract is the largest contract let by Council. It is a very significant
contract given its high public profile involving the provision of waste collection services to the
front property alignment to nearly every occupied property within the shire, on a weekly or more
frequent basis.
The contract involves significant risks in the management of the Eumundi Road landfill and
Resource Recovery Facility in accordance with best practice environmental standards. It also
seeks to maximize the recovery of reusable material and minimizing the quantity of waste sent to
landfill.
Page 76 of 88
Section 77
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
2. Current Contract expiring 30 August 2016
As there is an extensive lead time required for tendering, awarding and mobilising a new waste
management contract the Council must call a tender for the new contract no later than May 2016.
The current contract expires 30 August 2016. There remains a one year option for extension of
the contract to 30 August 2017. This extension requires endorsement by Council.
The development of the tender documentation is a considerable undertaking. To ensure that the
contract includes services that have been endorsed by Council, it is essential that appropriate
decisions are made prior to draft the tender documentation.
3. Inclusion of Current services in new contract
It is proposed to include the current services within the next contract. These primarily include:
Separable Portion A – Collection Services
Phasing out the small number of 140 litre bins
Providing general waste services in 240 litre bins and bulk bins
Providing recycling services in 240 litre and 1100 litre bulk bins
Providing street litter bin (public place) waste and recycling services
Servicing Rural Transfer Station and Eumundi Rd Transfer Station Bins
Separable Portion B – Operation of Eumundi Road Landfill
Operation of Eumundi Rd landfill
Compacting and covering Waste
Site Maintenance
Separable Portion C – Operation of Eumundi Road Resource Recovery Facility
Recovery of Metals
Concrete Recycling
Green Waste Mulching
Waste Oil Recycling
Cardboard Recycling
Hazardous Chemicals Recycling
Tyre Recycling
Battery Recycling
Fluro tube recycling
E Waste Recycling
Timber recycling
It is also proposed allow for an expansion of the range of recyclable materials where markets are
available and the feasibility of recycling those products meets the triple bottom line evaluation.
4. Waste Audit
Waste Management Staff are currently conducting a waste audit of waste, recycling and garden
waste bins which will be completed soon. The audit report is still under preparation at the time of
writing this report to Council. Some surprising observations have been made from the data
available to date:
Page 77 of 88
Section 78
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
Waste Bins
The volume of Food waste in the residual waste bins was exceptionally low at about 4% of
the waste bin and nowhere near the anticipated 16% that was expected. This finding is
significant with regard to the need for and timing of the introduction of a Food
Organics/Garden Organics (FOGO) service.
The volume of green waste in urban bins was lower than expected – possibly due to dry
weather.
The volume of garden waste in rural waste bins is higher by about 4% than in urban areas.
Therefore the assumption that residents in the rural areas compost their green waste is not
supported by the audit. As a result of this finding the extension of the mandated garden
waste service to rural residential properties in close proximity to town areas should be
considered by Council based on the recent audit. This would not significantly increase the
cost of the service but would divert more garden waste than the urban servicing only the
urban areas. Staff will undertake further auditing of rural residential properties close to
townships to verify the initial garden waste audit data and the audit report will be presented
to Council for further consideration.
Contamination
Waste bins contained a high level of recyclables approximating 20%.
Recycling bins had a very low level of contamination. (Plastic bags being the most
prevalent contaminate).
Garden Waste Bins had an exceptionally low level of contamination.
5. Council workshop – Community Jury Recommendations - 28th September 2015
At a Council Workshop on 28 September 2015, Councillors discussed in detail the services to be
tendered, residents who might receive the services and the timing for their implementation.
These discussions are now formally presented to Council for endorsement.
Of significance during the discussions were the Community Jury recommendations for the
introduction of a Garden Waste (GO) Service and a future Food Organics/Garden Organics
(FOGO) collection service.
It was proposed to implement the GO service for new residential dwellings from 1 July 2016
through inclusion of this requirement in the 2016/17 Budget.
To call for tender prices for a mandated GO service to residential premises from October
2017 in the new waste management contract, for consideration by Council once tender prices
are received.
The workshop did not endorse including a FOGO service in the new contract at this time
given the substantial impact this service would have on the community. While there was
support for the benefits of the service the timing of implementation of the service was
deferred to a future date to be determined.
There should be provision to review this service during the term of the next contact, and
conditions can be included in the contract to enable Council to negotiate inclusion of this
service as a contract variation should condition change.
Attachment 1 to this report details the service criteria for inclusion in the next waste tender as
discussed and recommended by Councillors at the Council workshop 28 September 2015.
Page 78 of 88
Section 79
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
6. Waste Reduction and Recycling Plan
The Waste Reduction and Recycling Act 2011 place an obligation on all local governments to
develop one or more Waste Reduction and Recycling Plans (strategies) for managing waste
within the local government area. One of the obligations is to consult widely with the community
in the preparation of the plan. Given the Community Jury community consultation process which
has been undertaken, and was widely publicised, Council is now able to commence drafting the
plan. The proposals adopted by Council from this report will also feature in the Plan.
Previous Council Consideration
Ordinary Meeting 27 August 2015
That Council note the report by the Manager Waste and Environmental Health to the General
Committee dated 24 August 2015 and Attachment 1, “Noosa Community Jury’s Verdict –
Findings and Recommendations on the Best Way to Minimise Organic Waste to Landfill”, and:
A. Thank the Community Jury members for participating in the Community Jury Process, for
their dedication and time attending meetings, researching material and finalising their
Report and Recommendations to Council;
B. Agree in principle to the introduction of a mandated Garden Organics Waste Collection
Service to urban areas of Noosa Shire and refer the proposal to a Council workshop to
determine details of who would receive the service, how the service would be implemented
and timing for its introduction;
C. Agree in principle to the introduction of a future Food and Garden Organic waste collection
service to sections of the Noosa Community and refer the proposal to a Council Workshop
to consider who would receive the service, how it would be implemented and timing for its
introduction;
D. Agree in principle to a ban on single use non-biodegradable plastic bags in Noosa and
refer the proposal to a Council Workshop to determine how this might be implemented; and
E. Agree with the Jury recommendations regarding the need for a comprehensive community
education and information campaign to accompany the introduction of any significant
changes to the waste collection services currently provided by Council.
These issues were discussed at a Councillors Workshop 28 September 2015 and the outcomes
of those discussions are referred to in this report.
Finance & Risk
The provision of a mandated garden waste service is a new addition to the general waste
contract and although prices have been estimated, they need to be tested in the open tendering
environment to ensure they meet the Community Jury expectation of service delivery for $50 per
annum.
The proposal is for the tenderers to separately price each bin size for collection such as waste,
recycling and garden waste for assessment of tenders by Council as is normal practice in waste
contract tendering.
Page 79 of 88
Section 80
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
Consultation
External Consultation - Community & Stakeholder
A Community Jury was engaged to consider the issue of how to reduce organic waste to landfill.
After a substantial period of gathering information and researching the subject the Jury proposed
a series of recommendations to Council for consideration. These recommendations were referred
to the Councillor’s Workshop 28 September 2015.
Internal Consultation
Consultation with CEO and Director of Corporate Services
Councillor Workshop 28 September 2015.
Departments/Sections Consulted:
x Chief Executive Officer Community Services x Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health x Revenue Services
Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 80 of 88
Section 81
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
ATTACHMENT 1
Essential Decisions required for drafting the Waste Contract
Tender. (Includes Council decisions on Community Jury
Recommendations).
Council Workshop
Decision 28/9/2015
Serviced Area Mandated Garden Waste Service
Rural Towns Serviced:
Cooroy, Pomona, Boreen Point, Cooran Yes
Kin Kin No
Areas such as urban Lake Cooroibah Yes
North Shore No
Rural Residential Areas and Rural Areas No
Should we introduce a local law that prevents GO in the general waste bin No local law –
for unserviced areas – i.e. they must compost garden waste, self-haul to Encourage
landfill or use a gardening service to deliver segregated garden waste to Composting
landfill.
Serviced Residential Properties and Minimum Service Levels
Single Residential premises in Urban areas 1 x 240litre Yes
Duplex – 1 x 240 litre shared Yes
Residential Units – share 1 x 240 litre per 4 units Or 60 litre capacity/unit in Yes
bulk bins fortnightly
Mixed Residential/Commercial combined developments - Optional Yes
Increased Service frequency and less bins for larger developments coastal Yes
areas (Bulk bins, wheelie bins)
Phase out 140 litre wheelie bins in new contract - 240 Yes
Commercial and Industrial Premises
Optional GO service for Commercial and Industrial Premises in Serviced Yes
Areas
Bulk GO bins 1100 litre low noise for larger unit developments No
Exemptions from GO Service
Incapacitated Service Policy – Include GO Collected on property if Doctors No Exemption
Certificate provided of occupiers incapacity
Hastings Street Residential Premises – (Access issues) Yes – No GO service
Resident claims to compost garden waste and wants exemption No Exemption
Charging Policy
Single 3 bin waste charge for single dwellings in serviced area Yes
Single 2 bin charge (waste and Recycling) for rural, commercial and Yes
industrial properties.
Collection Fleet
New vehicles required at start of Contract Yes
Collection Vehicle for GO to have Stainless Steel Body for Corrosion Yes
Smaller vehicle available for servicing confined streets in urban areas Yes
Council to approve the paint scheme on the collection vehicles to impress Yes
the need to reduce organic waste to landfill.
Council pays for the cost of new wheelie bins and their delivery (Use carbon Yes
tax Revenue)
Contractor pays for the supply and cost of BULK GO bins No Bulk Bins
Contractor pays for the maintenance of all bins during the contract Yes
Council owns all bins at the end of the contract Yes
Page 81 of 88
Section 82
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
Council Workshop
Decision 28/9/2015
GO Service Commencement Date – Mandated Service
Accept the Community Jury recommendation - new domestic dwellings be Yes
serviced when completed – i.e. service in 2015/16 for current $65 charge.
Information and Advertising required for policy on new home owners homes Yes
Contractor to deliver bins. Yes
Council to order manufacture of bins and delivery to contractors depot Yes
Contractor to deliver GO bins to all single domestic residences and multiple Yes
dwelling units in the first month of the contract (September 2017) and
commence servicing 1st October 2017.
Council to supply a service schedule for the address and number of bins for Yes
delivery by the Contractor.
Service frequency fortnightly – Opposite week to recycling Yes
Processing of Collected Garden Waste
Collection Contractor delivers all Garden Waste to Eumundi Rd for Yes
processing
Collected garden waste is initially segregated from other waste in case of Yes
high contamination
If high contamination – mulched and used as cover on landfill or for Yes
sediment control
If low contamination - added to the self-hauled volume and mulched with Yes
other material
Food Organics
Defer the introduction of Food Organics in the GO Bin Yes
Reconsider Food Organics in the future if circumstances change i.e. waste Yes
levy.
Education Program
Provide a comprehensive Education and follow up program to accompany Yes
the Garden Waste Service
Plastic Bags – single use non-biodegradable
Agree to support a ban on single use non biodegradable plastic bags Yes
If State Government does not implement quickly then council implement a Yes
ban for the Noosa Shire
Page 82 of 88
Section 83
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
14 FOOD APPROVAL LICENCE FEES FOR NOT FOR PROFIT ORGANISATIONS
DOCUMENT INFORM AT ION
Author Manager Waste and Environmental Health, Wayne Schafer
Community Services Department
Index ECM/Subject/Licences/Health Licences
Attachments Nil
EXECUTIVE SUMMARY
Not Applicable.
RECOMMENDATION
That Council note the report by the Manager Waste and Environmental Health to the
Infrastructure & Services Committee Meeting dated 10 November 2015 and amend the fees and
charges register for food premise approvals and temporary or annual licensing to provide an
exemption from fees for not for profit organisations operating as a charitable organisation or
undertaking minor food selling operations.
REPORT
The Noosa Rotary Club recently contacted the Council with a request that “Not for Profit”
organisations such as the Rotary Club should not be required to pay for a Temporary Food
Licence in conjunction with the provision of a food stall at events such as the recent Noosa
Classic Car/Hill Climb event held in October. In response to this request, this report has been
prepared on the fees paid by Not for Profit organisations operating food establishments or
temporary food stalls.
1. Background Information
a. Council donates hundreds of thousands of dollars to not for profit organisations each year
to support the good causes that these organisations represent.
b. “Not for profit” organisations often operate permanent food premises or temporary food
stalls to generate revenue to pay for their operational costs and to provide revenue to
support their charitable cause.
c. The Food Act 2006 places an obligation upon council to ensure that the sale of food does
not pose a risk to the public. This is achieved by reviewing applications for food selling
operations, licensing temporary or permanent food premises and inspecting the premises
while they are operating to ensure that safe food is being sold.
d. The Food Act provides for exemption from the requirement to obtain a food licence for
some not for profit organisations, based on the type of food prepared, its risk to the public
and the frequency of sales in a year.
e. Irrespective of whether fees are charged or a licence is issued, every person or business
selling food is obligated under a duty of care to provide safe food. Often the mechanism for
ensuring this is through the interaction with Environmental Health Staff when applying for
approval.
2. What is a Not for Profit Organisation
There is sometimes confusion about the definition of a not for profit organisation. Some unknown
organisations claim to be a not for profit or a charitable organisation. Where the organisation is
unknown to staff, the only mechanism to make the determination is to request the organisation to
provide a certificate from the ATO endorsing they are a charitable organisation.
Page 83 of 88
Section 84
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
Some of our major clubs may appear to be a charitable organisation but they clearly are a highly
successful business generating large financial profits such as the RSL, Surf Lifesaving Clubs, or
Sporting clubs selling alcohol and sit down meals at local sporting events. These premises
should not be exempted from payment of fees.
PROPOSAL
There is a conflict between Council financially supporting not for profit organisations during the
year and then charging them for food approvals or licence fees. It is proposed that given the
relatively small amount of revenue generated from these food licence fees, Council amend its
fees and charges to remove the requirement to charge fees to not for profit organisations for food
licences and plan approval fees where the organisation is clearly operating as a charity or raising
funds for a sporting organisation through minor food selling operations.
The fee exemption should not apply to RSL Clubs, community or sporting organisations raising
funds through the sale of alcohol, sit down meals, or generating revenue through poker
machines.
Current Exemptions from licence fees
The Food Act exempts the following food activities from obtaining a licence.
NFP organisations selling low risk food (i.e. sausage sizzles)
Previous Council Consideration
Fees and Charges were considered in the 2015/16 budget development which endorsed the
current charges.
Finance & Risk
Nine (9) food licenses were issued thorough Environmental Health Section to Not for Profit
Organisations in 2014/15 which generated approx. $2,300 per annum in fees. If Council agrees
to waive the fees for these premises in the future the impact on the Environmental Health Budget
will not be significant.
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Nil
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Officer to the Mayor & CEO Community Facilities Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
Page 84 of 88
Section 85
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
15 PROPOSED INTENSIVE WILD DOG TRAPPING PROGRAM
DOCUMENT INFORM AT ION
Author Manager Waste and Environmental Health, Wayne Schafer
Community Services Department
Index ECM/Environmental Management/Pest Management
Attachments Nil
EXECUTIVE SUMMARY
Not Applicable
RECOMMENDATION
That Council note the report by the Manager of Waste and Environmental Health to the
Infrastructure & Services Committee Meeting dated 10 November 2015 and
A. Agree to conduct a trial of an intensive wild dog and fox trapping program over a period of
3 months using external contractors at an estimated cost of $39,000; and
B. Approve the additional funding of $39,000 through the next quarterly budget review
process.
REPORT
1. Background
The number of foxes in the Noosa Shire is on the increase. Foxes have being observed adjacent
to and in urban areas in much higher numbers than previously, particularly at Teewah. Council’s
Pest Management Staff are having difficulty maintaining control over wild dogs and foxes and
other feral animals within the region. This has resulted from the following:
Council’s principal Pest Control Officer who manages wild dogs, foxes and other feral
animals is currently incapacitated due to an unfortunate motor vehicle accident. He has
been off work since 20 July 2015 and it is unlikely he will be fit to return to work for at least
3 months.
Fox numbers have been steadily increasing despite successful controls being undertaken
when the principal pest control officer was operational.
Wild dogs are a constant problem requiring ongoing pest number reduction.
National Parks border many of our coastal areas and NPWS have been reluctant to control
foxes on their land. These pests are infesting urban land.
Sixteen (16) soft foothold traps were put out at Teewah on Council owned land on 20
October which resulted in only 2 foxes being trapped.
Trapping and baiting in National Parks would be much more effective.
Previously, customer requests relating to feral animals went directly to the principal pest control
officer and were not formally recorded. It is assumed that many enquiries were sent directly
rather than via Council’s customer request system. For the current year to date Council has
formally recorded:
108 complaints about wild animals (dogs, foxes, birds, pigs, deer) on public land.
57 complaints about feral animals on private land.
Page 85 of 88
Section 86
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
2. Capacity of Existing Staff Resources
The pest management unit consists of 3 employees who undertake vector control, pest plant
control and pest animal control. Each staff member specialises in one of these areas with some
sharing of activities.
Dog trapping and feral animal control was a fulltime activity undertaken by the principal
pest control officer.
The Vector Control Officer is fully engaged in mosquito control from now until the end of the
financial year.
The Pest Plant Control Officer is focused on pest plant control and main roads vegetation
spraying contracts. He has limited experience in controlling wild dogs and foxes. He is
undertaking very limited wild dog control functions given his other priorities.
A temporary staff member has been engaged to assist in both pest plant and feral animal
control activities. Whilst his knowledge of the rural area is not as thorough (and therefore
less efficient) as the incumbent principal officer his engagement is essential to handle the
number of public enquiries previously handled and initial investigations associated with
feral animals. This officer will continue to be employed until the principal pest control officer
returns. He will also assist with a 1080 baiting program in the more remote areas of the
shire.
3. Proposal
A temporary change in service levels is proposed to support wild dog and fox trapping using
contract dog catchers, given the absence of the principal pest control officer and the resulting
productivity loss. If dog numbers are allowed to increase for a year, wild dogs will be much more
difficult to control in future years.
The estimated cost of an intensive trial trapping program using external contractors is $650 per
day. Considering the extent of areas to be controlled it is suggested that a trial program be
established for a period of 3 months. While this is not a substantial program, allowing less than 1
week trapping in every known problem area, it is anticipated it will achieve some reduction in pest
numbers.
Based upon the known problem areas and from past involvement with rural landholders the
following areas would be targeted.
Region Locations
Rural Black Mountain
Federal
Ridgewood
Cooroy
Cooroy Mountain
Kin Kin
Pinbarren
Cooran
Como
Lake MacDonald
Ringtail Creek
Cootharaba
Coastal Noosa
North Shore
Teewah Beach
Noosaville
Noosa Heads
National Parks An approach is being made to National Parks seeking approval to trap within their
areas to improve the effectiveness of the proposed program and encouraging
National Parks to conduct their own control program
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INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
The effectiveness of the temporary service level change will be assessed during and at the end
of the program by evidence of the number of dogs trapped.
4. Control Methods and Effectiveness
In terms of effectiveness of controlling wild dogs the follow comments are made:
Baiting is the most effective control method using either 1080 or strychnine. 1080 will be
used by Council staff in the more remote areas where these baits have previously been
used. (Note – Gympie Regional Council reportedly distribute about 2.5 tonne of 1080
baited meat per year, but have also engaged contract dog catchers to trap dogs to assist in
dog control).
The next most effective method is foot trapping, preferably using soft jaw traps. This is the
proposed control method to be employed by contract dog control contractors referred to in
this report.
The least effective method is cage trapping due to the need to pre-feed animals to prevent
cage shyness and obtain effective use of cages. They can be useful close to urban areas
where there is a risk of foot trapping domestic dogs.
5. Research
Gympie Regional Council are part-way through setting up a similar program to that proposed in
this report. They have established a preferred supplier arrangement and have four different
contract trapping businesses on their panel (8 tendered initially and four were short listed). Their
prices range from $440/day to $650/day which includes the supply of all trapping gear and a
vehicle etc.
Gympie Regional Council advise that Noosa Council can make use of their contract documents
and engage their preferred suppliers in accordance with inter-local government procurement
requirements. This would be relatively easy through minor amendments to their contract. Council
would need to ensure the contractors are approved by Weapons Licensing to destroy feral
trapped animals within our Shire.
Our pest management staff are also communicating with the Sunshine Coast Council (SCRC)
who are currently using sniffer dogs to seek out fox dens to facilitate fumigation of dens and
destruction of foxes and their pups. It is proposed to undertake some trials in Noosa using the
dogs to determine the effectiveness of sniffer dogs in our area. If successful the proposal is to
consider a budget request in 2016/17 to engage SCRC staff to undertake some work for Noosa.
6. Constraints
Gympie Regional Council has experienced delays in starting their program due to the restrictions
on firearms use in areas closer to town. They have requested that all of their contractors have an
additional “999 condition” added to their personal firearms licences that approves them to use
firearms on public land and also on smaller acreage blocks that are identified as non-rural under
their town planning scheme.
To facilitate this process they have provided a detailed letter to each of the contractors outlining
the requirements of the work for submission to Weapons Licencing. They are currently still
waiting on approvals from weapons licencing that were submitted several months ago. Similar
delays with Weapons Licensing could be expected if Noosa Council proceeds with an external
trapping program.
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Section 88
INFRASTRUCTURE & SERVICES COMMITTEE MEETING REPORT 10 NOVEMBER 2015
Previous Council Consideration
Council adopted a Pest Management Plan 2015 at its Ordinary Meeting on 7 May 2015.
Finance & Risk
A temporary staff member has already been engaged to assist with pest management activities,
which will consume the majority of savings arising from the absence of the principal pest control
officer. The proposal to engage wild dog control contractors is a temporary increase in service
level compared to current levels, primarily due to the temporary loss of the highly skilled
employee undertaking this role, and needed to address the resultant wild dog increase.
Funds will be required to be sourced in the next budget review should Council elect to proceed
with the proposal. Proposed costs for a trapping program to be conducted over 3 months (12
weeks) are approximately $39,000 (i.e. a worst case scenario of $650 per day for a single
contractor working 5 days per week for 12 weeks).
The budget review process will be used to find funding for the program to the extent practicable
(i.e. savings within the branch and across the department if required). The engagement of the
proposed contractors who will provide some of their own equipment may result in savings in the
materials and services budget for pest management. Accurately estimating any savings at this
time is difficult, however this will provide a potential funding source for some of the additional
funds required.
Potential risks are as follows:
Contractor could accidentally catch urban straying dogs.
Dogs becoming trap shy due to unskilled operators making the job of future control more
difficult.
Consultation
External Consultation - Community & Stakeholder
Gympie Regional Council was contacted by staff to determine how they were progressing with
their wild dog program.
Staff have also been dealing with the Sunshine Coast Council with a view to trialling sniffer dogs
to detect the location of fox dens which can then be fumigated to destroy foxes and their pups.
Internal Consultation
Pest management staff assisted in the preparation of this report.
Director Corporate Services
Departments/Sections Consulted:
Chief Executive Officer x Community Services X Corporate Services
Executive Officer to the Mayor & CEO Community Facilities x Financial Services
Executive Support Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
x Waste & Environmental Health Revenue Services
Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Infrastructure Planning & Design
Governance Planning & Environment
Human Resources Strategic Land Use Planning
Sustainability
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