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2019-05-13 General Committee Meeting Agenda
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AGENDA
General Committee
Meeting
Monday, 13 May 2019
commencing at 10am
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Frank Wilkie (Chair), Jess Glasgow, Ingrid Jackson,
Joe Jurisevic, Frank Pardon, Brian Stockwell, Tony Wellington
“Noosa Shire – different by nature”
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Section 2
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
TABLE OF CONTENTS
ITEM PAGE
ATTENDANCE & APOLOGIES -
PRESENTATIONS -
ITEMS REFERRED FROM PLANNING & ENVIRONMENT COMMITTEE 2
1 PROPOSED LOCAL LAW AMENDMENTS - ADVERTISING DEVICES
(Planning & Environment Committee Agenda, 7 May 2019, Item 2, Page 19)
Reason for referral – Significance of the issue
2 NOOSA SUSTAINABILITY INSTITUTE - STAGE 1 REPORT
(Planning & Environment Committee Agenda, 7 May 2019, Item 3, Page 35)
Reason for referral – Significance of the issue
ITEMS REFERRED FROM SERVICES & ORGANISATION COMMITTEE -
REPORTS DIRECT TO GENERAL COMMITTEE 3
3 MCU18 0165 REQUEST FOR NEGOTIATED DECISION NOTICE FOR MULTIPLE
HOUSING - TYPE 4 CONVENTIONAL (17 DWELLING UNITS) AT 25 KAURI
STREET COOROY 3
4 PLANNING & ENVIRONMENT COURT APPEAL NO 4339 OF 2018 -
DEVELOPMENT APPROVAL FOR OPERATIONAL WORKS (SIGNAGE)
OPW18/163 AT 140-142 EUMUNDI NOOSA ROAD, NOOSAVILLE 9
5 FINANCIAL PERFORMANCE REPORT - APRIL 2019 17
6 QUEENSLAND TREASURY CORPORATION REVIEW OF COUNCIL LIQUIDITY 27
CLOSED SESSION -
Page 2 of 32
Section 3
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
REPORTS DIRECT TO GENERAL COMMITTEE
3 MCU18 0165 REQUEST FOR NEGOTIATED DECISION NOTICE FOR MULTIPLE
HOUSING - TYPE 4 CONVENTIONAL (17 DWELLING UNITS) AT 25 KAURI STREET
COOROY
DOCUMENT INFORM AT ION
Author Coordinator Planning, Patrick Murphy
Environment and Sustainable Development
Index Application/ ECM / MCU18/0165
Attachments 1. Plan of Road Widening and Associated Works
APPLICATION DETAILS
Applicant Pace Planning Pty Ltd
Development Approval Material Change of Use - Multiple Housing - Type 4 Conventional
Representations Received On 23 March 2019
Number of Submissions Three (3) submissions were made to the original application
PROPERTY DETAILS
Property Address 25 Kauri Street, Cooroy
RP Description Lot 27 C 56016
Land Area 4741m²
Existing Use of Land Vacant land
STATUTORY DETAILS
SEQRP Designation Urban Footprint
Locality Cooroy and Lake Macdonald
Zone Attached Housing
Overlays Nil
Assessment Type Representations made to original approval
Page 3 of 32
Section 4
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
RECOMMENDATION
That Council note the report by the Coordinator Planning to the General Committee Meeting
dated 13 May 2019 regarding representations made to Development Approval No. MCU18/0165
for Multiple Housing - Type 4 Conventional situated at 25 Kauri St Cooroy and:
A. Agree to change conditions 21 and 29 as follows:
21. The full length of the Kauri Street and Olivine Street frontages of the development
site must be upgraded by providing kerb & channel, bitumen road widening,
stormwater structures and landscaping improvements to the footpath in accordance
with an Operational Works approval. The works must include but are not limited to
the following:
21.1. In regard to the Kauri Street frontage, the new kerb and channel must be
aligned so that it is offset 8 metres from the existing kerb and channel on the
western side of Kauri Street measured from the nominal face of the kerb. The
new works must be extended to the north of the subject site and be generally in
accordance with drawing number 2018068 – Dwg 04 of 24 titled External Works
Layout Plan dated March 2019 prepared by 360 Civil Consulting and join
smoothly with the existing formation.
21.2. In regard to the Olivine Street frontage the new kerb and channel must be
aligned at about 12m offset from and parallel to the property boundary and
must extend for the full frontage of the subject site. The works shall include
suitable tapers extending beyond the frontage of the subject site to smoothly
join to the existing pavement.
21.3. The works (Kauri Street, Olivine Street and the intersection) must include
suitable drainage structures and stormwater collection to ensure that runoff
from the road formation is collected, controlled and directed to ensure that the
roadway is safely trafficable and must be in compliance with the relevant
sections of the Queensland Urban Drainage Manual (QUDM).
21.4. As part of the application for operational works, the developer’s civil
engineering consultant shall investigate and report on the possible deficiencies
in the existing stormwater system, to the western end of Agate Street and
including inspection by closed circuit television (CCTV) of the existing
stormwater system. The developer is required to rectify any deficient
stormwater pipes or structures extending from the development frontage down
to and including the manhole downstream of the 600x1200 box culvert which
crosses Kauri Street.
21.5. The design and construction of all works shall be carried out in accordance with
Council’s Planning Scheme Policy PSP05 – Engineering Design Standards –
Roads, Drainage and Earthworks and the applicable engineering standards
current at the time of construction. The above condition is imposed pursuant to
s145 of the Planning Act 2016 being non-trunk infrastructure.
29. A CCTV inspection must be carried out by a Council approved CCTV contractor upon
satisfactory completion of construction works that are to become a Council asset. The
developer will be responsible for the full cost of CCTV inspection, including any
additional inspection necessary following defect identification and rectification.
B. Note the report is provided in accordance with Section 63(5) of the Planning Act 2016.
Page 4 of 32
Section 5
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
REPORT
1. BACKGROUND
The application was originally considered at the General Committee Meeting on 18 February
2019 where it was resolved to approve the application for 17 multiple dwelling units. The
applicant has subsequently suspended the appeal period and made representations on 25 March
2019 to the development approval conditions. The representations are detailed below and relate
to the extent of frontage works required and stormwater CCTV inspection. At the time the
application was publicly notified, three (3) properly made submissions were received. The
submitters were primarily concerned with the impact of the development on the environment,
traffic and amenity of the area.
2. ASSESSMENT
An assessment in relation to each of the submitted representations is provided below:
Condition 21.1
21. The full length of the Kauri Street and Olivine Street frontages of the development site must
be upgraded by providing kerb & channel, bitumen road widening, stormwater structures
and landscaping improvements to the footpath in accordance with an Operational Works
approval. The works must include but are not limited to the following:
21.1. In regard to the Kauri Street frontage, the new kerb and channel must be
aligned so that it is offset 8 metres from the existing kerb and channel on the
western side of Kauri Street measured from the nominal face of the kerb. The
new kerb and channel must be extended to the north, approximately, to the
prolongation of the common boundary of No 21 and 19A Kauri Street and join
smoothly with the existing kerb and channel.
Applicant’s representation
The applicant submits that the conditioned upgrades to Kauri St (road widening, kerb and
channel, stormwater and verge) in front of 21 Kauri St should not be a requirement of the 25
Kauri St development due to the works being located outside of the development site’s frontage.
The development will upgrade the Kauri St and Olivine St frontages on the development side for
the length of 25 Kauri St however the development should not be liable for upgrade works in front
of other properties. The proposed design along 25 Kauri St would be able to adequately achieve
a transition from the new kerb and channel back to the existing un-kerbed / swale drain
arrangement in front of 21 Kauri St.
The upgrade of the road in front of 21 Kauri St should remain the responsibility of any future
development at 21 Kauri St. The length of road upgrade that would be required in front of 21
Kauri St is approximately 50m which is a considerable cost impost if placed on the 25 Kauri St
development. The applicant submits that this is an unreasonable requirement to be placed on the
25 Kauri St development and hence are requesting that condition 21.1 be amended to read:
21.1 In regard to the Kauri Street frontage, the new kerb and channel must be aligned so
that it is offset 8 metres from the existing kerb and channel on the western side of
Kauri Street measured from the nominal face of the kerb. The new kerb and channel
must extend to the northern property boundary of 25 Kauri St and transition back to
the existing road cross section profile.
Assessment
The original condition required road widening works in Kauri Street to extend north beyond the
frontage of the subject site to connect to existing kerb and channelling. A headwall and culvert
inlet are located within a swale drain to the north of the subject site within close proximity of the
existing road verge. The extent of road widening required was due to road safety concerns
associated with the location of this infrastructure. The applicant through the negotiated decision
process has now provided engineering drawings which provide for works to the headwall and
Page 5 of 32
Section 6
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
culvert and for road widening to extend slightly north of this area. The following image details the
extent of road widening works in Kauri Street north of the subject site (the plan is also included in
Attachment 1).
Figure 1: New roadworks proposed in Kauri Street
The amended drawings have been reviewed and are considered to provide a satisfactory and
safe outcome and it is not reasonable for the applicant to provide kerb and channelling for the full
extent of the adjoining property. It is recommended that condition 21 be amended to read:
21. The full length of the Kauri Street and Olivine Street frontages of the development site must
be upgraded by providing kerb & channel, bitumen road widening, stormwater structures
and landscaping improvements to the footpath in accordance with an Operational Works
approval. The works must include but are not limited to the following:
21.1. In regard to the Kauri Street frontage, the new kerb and channel must be
aligned so that it is offset 8 metres from the existing kerb and channel on the
western side of Kauri Street measured from the nominal face of the kerb. The
new works must be extended to the north of the subject site and be generally in
accordance with drawing number 2018068 – Dwg 04 of 24 titled External Works
Layout Plan dated March 2019 prepared by 360 Civil Consulting and join
smoothly with the existing formation
Condition 29
29. A CCTV inspection must be carried out by a Council approved CCTV contractor upon
satisfactory completion of construction works. The developer will be responsible for the full
cost of CCTV inspection, including any additional inspection necessary following defect
identification and rectification.
Page 6 of 32
Section 7
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
Applicant’s representation
Council have previously only required CCTV reports on infrastructure that is to become a Council
asset. The applicant submits that the wording of the above condition could imply that
infrastructure located within the development site requires CCTV inspections. It is requested that
the condition be amended to read:
29. A CCTV inspection must be carried out by a Council approved CCTV contractor upon
satisfactory completion of construction works that are to become a Council asset. The
developer will be responsible for the full cost of CCTV inspection, including any additional
inspection necessary following defect identification and rectification.
Assessment
It is agreed that the re-wording of the condition as proposed by the applicant will provide an
outcome consistent with the intent of the condition for infrastructure to be inspected and rectified
of any defects prior to becoming a council asset. It is recommended that condition 29 be
amended to read:
29. A CCTV inspection must be carried out by a Council approved CCTV contractor upon
satisfactory completion of construction works that are to become a Council asset. The
developer will be responsible for the full cost of CCTV inspection, including any additional
inspection necessary following defect identification and rectification.
3. CONCLUSION & REASONS FOR DECISION
It is concluded that conditions 21 and 29 can be amended. The amended conditions address
officer’s concerns with safety associated with road widening works and provide assurance that
infrastructure which is to become a council asset will not contain defects.
Departments/Sections Consulted:
Chief Executive Officer Community Services Corporate Services
Executive Officer Community Development Financial Services
Executive Support Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services x Environment & Sustainable Development Infrastructure Services
Community Engagement Building & Plumbing Services Asset Management
Customer Service x Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 7 of 32
Section 8
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
Page 8 of 32
ATTACHMENT 1
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Page 8 of 32Section 9
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
4 PLANNING & ENVIRONMENT COURT APPEAL NO 4339 OF 2018 - DEVELOPMENT
APPROVAL FOR OPERATIONAL WORKS (SIGNAGE) OPW18/163 AT 140-142
EUMUNDI NOOSA ROAD, NOOSAVILLE
DOCUMENT INFORM AT ION
Author Manager Development Assessment, Kerri Coyle
Environment & Sustainable Development Department
Index ECM/ Application / OPW18/163 / Case/ Denmac Nominees Pty Ltd TTE
Attachments 1. Negotiated Decision Notice
2. Amended Conditions
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Manager Development Assessment to the General
Committee Meeting dated 13 May 2019 regarding Planning & Environment Court Appeal No.
4339 of 2018 and agree to settle the appeal generally in accordance with the amended
conditions set out in Attachment 2.
REPORT
A development application for signage for the Shell service station at 140-142 Eumundi Noosa
Road was approved by delegation on 4 September 2018 subject to conditions. The application
sought approval for the following signs:
1 x illuminated 5m high Pylon sign
4 x non-illuminated spreader signs measuring 1.6m x 1m each
1 x illuminated Shell logo measuring 1.2 x 1.2m
1 x Night Owl fascia sign – 4m x 0.6m
Illumination of the canopy with corporate colours
The approval included a number of conditions which sought to limit the extent of signage and the
number of illuminated signs. The applicant suspended the appeal period and made
representations on 11 October 2018 to the development approval conditions, 7, 10, 11 and 14.
The representations to conditions 7, 10, and 11 were not agreed to, with the representations to
condition 14 to change the illumination times of the approved signage agreed to reflect the
businesses trading hours. Attachment 1 is a copy of the Negotiated Decision Notice.
The applicant subsequently lodged an appeal against the decision seeking to delete conditions 7,
10 and 11 of the Negotiated Decision Notice. Conditions 7, 10 and 11 require the following:
7. The 4 spreader ‘Quality Fuels’ signs (non-illuminated) are not approved (as annotated on
the approved plans) and must be removed within 6 weeks from the date of this approval.
10. No illumination of the stripes is allowed on the canopy face.
11. No illumination of the ‘Shell’ fascia and Night Owl sign is allowed.
Page 9 of 32
Section 10
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
In accordance with the Planning & Environment Court’s directions, mediation was attended by
Council officers and the appellant with the court registrar on 4 April 2019. At the mediation an
agreement was generally reached over the disputed signage as set out below (with some minor
details refined thereafter):
Condition 7 – Spreader Signs
The 4 spreader quality fuel signs will be blanked out and will be white being the same
colour as the upright posts that they are attached to so as not to stand out. The appellant
requested that the spreader signs be permitted to remain as removing the spreader signs
would leave penetrations in the canopy supports exposed.
Condition 10 – Illumination of Canopy stripes
Council officers agreed to the deletion of condition 10 regarding the illumination of the
stripes on the canopy face. The current Advertising Devices Code only regulates
advertising devices and does not regulate branding colours or illuminated stripes on
buildings. Therefore there is no basis for this condition to be maintained.
Condition 11 – Illumination of Signs
Council officers agreed to allow for the illumination of one additional sign being either the
Shell facia or the Night Owl sign. The Advertising Devices Code permits one illuminated
sign per tenancy and therefore a total of 2 illuminated signs are permitted on site, with the
site having 2 tenancies.
It is therefore recommended that Council resolve to settle the appeal on this basis and as set out
in the amended conditions in Attachment 2.
Finance & Risk
Council’s solicitor for the matter advises in respect to the proposed settlement that “while this is
only a relatively small matter, it appears to be a satisfactory compromise and a good result for
the Council”.
Consultation
External Consultation - Community & Stakeholder
Wakefield Sykes - Solicitor
Internal Consultation
Nil
Departments/Sections Consulted:
Chief Executive Officer Community Services Corporate Services
Executive Officer Community Development Financial Services
Executive Support Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services x Environment & Sustainable Development Infrastructure Services
Community Engagement Building & Plumbing Services Asset Management
Customer Service x Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 10 of 32
Section 11
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
Attachment 1
Page 11 of 32
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
Attachment 1
jefe} NOOSA COUNCIL
Officer: Lisa Pienaar
Direct Telephone: 5329 6514
Our Reference: OPW18/0163 : JELDER
Your Reference: .
7 November 2018
Denmac Nominees Pty Ltd TTE
C/- Urbis Pty Ltd
Level 7, 123 Albert Street
BRISBANE QLD 4000
[email protected]
Dear Sir,
Negotiated Decision Notice
Planning Act 2016
| refer to your application and the representations you made in respect to the decision |
1 November 2018, Council decided your representations. This negotiated decision notic:
the decision notice approved on 3 September 2018.
Details of the negotiated decision are as follows:
1; APPLICATION DETAILS
Application No: OPW18/0163
Street address: 140-142 Eumundi Noosa Rd Noosaville Qld 4566
Real property description: Lot 2 RP 173876 No related Land
Planning Scheme: The Noosa Plan (8 June 2018)
2. DECISION DETAILS
Council on 3 September 2018, decided to issue the following type of approval:
e Development Permit for Operational Work - Signage
In relation to representations, Council on 1 November 2018 decided to:
A. Agree to amend conditions 14.
B. Refuse to change Condition 7, 10 & 11 for the following reasons:
1. Additional illumination from that already approved is considered excessive i
compatible with the visual amenity of the area (and major road network) and \
dominate the visual landscape as identified in the Advertising Devices Code
Plan.
2. Additional signs to those already approved will contribute to visual clutter
located on a major road) as identified in of the Advertising Devices Code in Nc
3. CURRENCY PERIOD OF APPROVAL
The currency period for this development approval is 4 years starting the day that this de:
approval takes effect.
NOOSA COUNCIL
ABN: ST 969214 121 PO Box 141 P. (07) 5329 6500 [email protected]'
TEWANTIN QLD 4565 F. (07) 5329 6501 mw noosa.ald.gov qid.gov
Pa
Page 11 of 32Section 12
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
Page 12 of 32
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
4. ASSESSMENT MANAGER CONDITIONS
PLANNING
When Conditions must be Complied With
1. Unless otherwise stated, all conditions of this Decision Notice must be complied with prior to
the use commencing, and then compliance maintained at all times while the use continues.
Approved Plans
2. Development undertaken in accordance with this approval must generally comply with the
approved plans of development. The approved plans are listed in the following table unless
otherwise amended by these conditions.
Plan No. Rev. | Plan/Document Name Date
11147-A800 A Site Signage Plan, drawn Cadway Projects (as | 09/12/2016
annotated by Council)
11147-A800 A Site Elevations, drawn Cadway Projects (as | 09/12/2016
annotated by Council)
Sheet | Coles Express Noosaville QLD 5m 26/07/2017
1 of 1
Rev 4
3. Development authorised by this approval must be undertaken generally in accordance with
the Approved Plans listed within this Decision Notice.
Nature and Extent of Approved Development
4. _ This approval authorises the following signs as defined by the planning scheme and shown
on the Approved Plans:
a. One freestanding, pylon sign identified as S1;
b. Two fascia signs — Night Owl and Shell logo (S7).
5. | The approved signs must not exceed the dimensions and sign areas as shown on the
Approved Plan (as annotated).
6. This approval authorises the following signs as defined by the planning scheme and shown
on the Approved Plans.
a. The Pylon sign must maintain a setback at least 1.50 metres from the front boundary
b. | amaximum height of 5 metres;
Cc: a maximum sign face area as shown on the approved plans.
7. The 4 spreader ‘Quality Fuels’ signs (non-illuminated) are not approved (as annotated on the
approved plans) and must be removed within 6 weeks from the date of this approval.
8. | The approved signs must be positioned wholly within the property boundaries of the subject
site, and must not be located within or across any easements.
9. The approved signs must not be used for the advertisement of goods and/or services not
sold or conducted on the site (ie. third party advertising).
Illumination
10. No illumination of the stripes is allowed on the canopy face.
11. No illumination of the ‘Shell’ fascia and Night Owl sign is allowed.
12. The approved illuminated pylon sign must not incorporate flashing lights nor involve
illumination by any means other than:
a. —_ an internal light source
Page 2 of 4
Page 12 of 32Section 13
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
Page 13 of 32
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
b. a down light, if externally lit.
13. Illumination resulting from direct, reflected or other incidental light emanating from the
approved signs must not exceed a luminance of 300 candelas per square metre.
14. Sign illumination must be switched off outside of approved services station and/or shop use
trading hours.
15. All conduits, wiring, switches or other electrical apparatus installed on an advertising device
must be concealed from general view.
Maintenance
16. The approved signs must be properly maintained by the owner of the property to ensure the
signs continue to comply with the Approved Plans and conditions of this Decision Notice.
os REFERRAL AGENCIES
Not applicable.
6. ADVISORY NOTES
Not applicable.
in PROPERTY NOTES
Not applicable.
8. VARIATION APPROVAL DETAILS
Not applicable.
9. FURTHER DEVELOPMENT PERMITS REQUIRED
Not applicable.
10. SUBMISSIONS
Not applicable.
11. RIGHTS OF APPEAL
You are entitled to appeal against this decision. A copy of the relevant appeal provisions from the
Planning Act 2016 is attached.
During the appeal period, you as the applicant may suspend your appeal period and make written
representations to Council about the conditions contained within the development approval. If
Council agrees or agrees in part with the representations, a negotiated decision notice will be
issued. Only one negotiated decision notice may be given.
12. OTHER DETAILS
If you wish to obtain more information about the decision, electronic copies are available on line at
[www.noosa.qid.gov.aujor at Council Offices.
Yours faithfully,
MN. aan
Lisa Pienaar
Development Planner
Enc: Appeal Rights
ce. Unitywater
Page 3 of 4
Page 13 of 32Section 14
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
Page 14 of 32
x ml NOOSA Appeal Rights
4 mM COU | C a6 PLANNING ACT 2016 & PLANNING REGULATION 2017
Chapter 6 Dispute resolution (3) The appellant or, for an appeal to a tribunal, the registrar must,
Part 4 Appeal rights within the service period, give a copy of the notice of appeal to —
229 Appeals to tribunal or P&E Court (a) the respondent for the appeal; and
(1) Schedule 1 of the Planning Act 2016 states — (b), Sach'co-responident forthe appeal-and
_ (c) foran appeal about a development application under schedule
(@); Matters that may be:appealed to 1, table 1, item 1 — each principal submitter for the
(i) either a tribunal or the P&E Court; or development application; and
(ii) only a tribunal; or (d) for and appeal about a change application under schedule 1,
(iii) only the P&E Court; and table 1, item 2 — each principal submitter for the change
application; and
(b) ‘The person- (e) each person who may elect to become a co-respondent for the
(i) who may appeal a matter (the appellant); and appeal, other than an eligible submitter who is not a principal
(ii) who is a respondent in an appeal of the matter; and submitter in'an‘appeel tinder: parapraph;(c) or (d);'and
(iii) who is a co-respondent in an appeal of the matter; and (f) for an appeal to the P&E Court — the chief executive; and
(iv) who may elect to be a co-respondent in an appeal of the (g) for an appeal to = aone, undee sone et = Bhy"cther
matter, person who the registrar considers appropriate.
(2) An appellant may start an appeal within the appeal period. (4) The service period is —
@) The apes! period is- it ee eee
(a) for an appeal by a building advisory agency — 10 business ae ‘ r
days after a decision notice for the decision is given to the (b) otherwise—10 business days after the appeal is started.
agency; or (5) A notice of appeal given to a person who may elect to be a co-
(b) for an appeal against a deemed refusal — at any time after the respondent must state’ the effect of subsection (6):
deemed refusal happens; or (6) A person elects to be a co-respondent by filing a notice of election,
(c) for an appeal against a decision of the Minister, under chapter ni ma poms. within AU biisinessitiaysvanierthesmotos:of
7, part 4, to register premises or to renew the registration of PP! 9 Pp
premises — 20 business days after a notice us published under 231 Other appeals
section 269(3)(a) or (4); or (1) Subject to this chapter, schedule 1 and the P&E Court Act, unless
(d) for an appeal against an infrastructure charges notice — 20 the Supreme Court decides a decision or other matter under this
business days after the infrastructure charges notice is given Act is affected by jurisdictional error, the decision or matter is non-
to the person; or appealable.
(e) for an appeal about a deemed approval of a development (2) The Judicial Review Act 1991, part 5 applies to the decision or
application for which a decision notice has not been given — matter to the extent it is affected by jurisdictional error.
30 business days after the applicant gives the deemed c
: 5 (3) A person who, but for subsection (1) could have made an
SpDIOVAL ngtioe to Ane esses eMent MANaGET.OF application under the Judicial Review Act 1991 in relation to the
(f) for any other appeal — 20 business days after a notice of the decision or matter, may apply under part 4 of that Act for a
decision for the matter, including an enforcement notice, is statement of reasons in relation to the decision or matter.
given to the person. . :
(4) In this section —
Note — decision includes-
ted Ree Court-Act tor, ine: courts /powsr.io extend: ie sppeat (a) conduct engaged in for the purpose of making a decision; and
(4) Each respondent and co-respondent for an appeal may be heard (b) other conduct that relates to the making of a decision; and
in the appeal. (c) the making of a decision or failure to make a decision; and
(5) If an appeal is only about a referral agency's response, the (d) a purported decision; and
—— eo sent apply to the tribunal or P&E Court to (e) adeemed refusal.
(6) To remove any doubt. It is declared that an appeal against an ens for a decision or matter, means the decision or
infrastructure charges notice must not be about-
(a) the adopted charge itself; or (a) is final and conclusive; and
() for a decision about an offset or refund- (b) may not be challenged, appealed against, reviewed, quashed,
set aside or called into question in any other way under the
(i) the establishment cost of trunk infrastructure identified in Judicial Review Act 1991 or otherwise, whether by the
aLGIP; or Supreme Court, another court, a tribunal or another entity; and
(ii) the cost of infrastructure decided using the method (c) is not subject to any declaratory, injunctive or other order of
included in the local government's charges resolution. the Supreme Court, another court, a tribunal or another entity
230 N on any ground.
jotice of appeal
(1) An appellant starts an appeal by lodging, with the registrar of the 282 Rules of the P&E Court
tribunal or P&E Court, a notice of appeal that- (1) A person who is appealing to the P&E Court must comply with the
(a) isin the approved form; and rules of the court that apply to the appeal.
(b) succinctly states the grounds of the appeal. (2) However, the P&E Court may hear and decide an appeal even if
. . | the person has not complied with the rules of the P&E Court
(2) The notice of appeal must be accompanied by the required fee.
Page 4 of 4
Page 14 of 32Section 15
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
Page 15 of 32
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
ATTACHMENT 2
1. ASSESSMENT MANAGER CONDITIONS
PLANNING
When Conditions must be Complied With
1. Unless otherwise stated, all conditions of this Decision Notice must be complied with prior to
the use commencing, and then compliance maintained at all times while the use continues.
Approved Plans
2. Development undertaken in accordance with this approval must generally comply with the
approved plans of development. The approved plans are listed in the following table unless
otherwise amended by these conditions.
Plan No. Rev. | Plan/Document Name Date
11147-A800 A Site Signage Plan, drawn Cadway Projects (as 09/12/2016
annotated by Council)
11147-A800 A Site Elevations, drawn Cadway Projects (as 09/12/2016
annotated by Council)
Sheet | Coles Express Noosaville QLD 5m 26/07/2017
1 of 1
Rev 4
3. Development authorised by this approval must be undertaken generally in accordance with
the Approved Plans listed within this Decision Notice.
Nature and Extent of Approved Development
4. _ This approval authorises the following signs as defined by the planning scheme and shown
on the Approved Plans:
a. One freestanding, pylon sign identified as S1;
b. — Two fascia signs — Night Owl and Shell logo (S7).
5. The approved signs must not exceed the dimensions and sign areas as shown on the
Approved Plan (as annotated).
6. — This approval authorises the following signs as defined by the planning scheme and shown
on the Approved Plans.
a. The Pylon sign must maintain a setback at least 1.50 metres from the front boundary
b. a maximum height of 5 metres;
Cc. a maximum sign face area as shown on the approved plans.
7. The 4 spreader ‘Quality Fuels’ signs (non-illuminated) are not approved (as annotated on the
approved plans) and must within 6 weeks from the date of this approval be removed or be
blanked out and finished in the same colour as the upright white posts they are attached to
so as to not stand out.
8. The approved signs must be positioned wholly within the property boundaries of the subject
site, and must not be located within or across any easements.
9. The approved signs must not be used for the advertisement of goods and/or services not
sold or conducted on the site (ie. third party advertising).
Illumination
10. Deleted.
Page 15 of 32Section 16
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
Page 16 of 32
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
11. No signage on site is permitted to be illuminated apart from the approved pylon sign and
either the ‘Shell’ fascia or the ‘Night Owl’ sign.
12. The approved illuminated pylon sign must not incorporate flashing lights nor involve
illumination by any means other than:
a. —_ an internal light source
b. a down light, if externally lit.
13. Illumination resulting from direct, reflected or other incidental light emanating from the
approved signs must not exceed a luminance of 300 candelas per square metre.
14. Sign illumination must be switched off outside of approved services station and/or shop use
trading hours.
15. All conduits, wiring, switches or other electrical apparatus installed on an advertising device
must be concealed from general view.
Maintenance
16. The approved signs must be properly maintained by the owner of the property to ensure the
signs continue to comply with the Approved Plans and conditions of this Decision Notice.
Page 16 of 32Section 17
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
5 FINANCIAL PERFORMANCE REPORT - APRIL 2019
DOCUMENT INFORM AT ION
Author Manager Financial Services, Trent Grauf
Corporate Services Department
Index ECM/ Subject/ 22.09 – Monthly Financial Performance Report
Attachments 1. Statement of Income and Expenditure (Profit & Loss and Capital)
2. Statement of Financial Position
3. Statement of Cash Flows
EXECUTIVE SUMMARY
Overall year to date operating financial performance as at April 2019 is positive, with operating
revenue continuing to track above budget and operating expenditure below budget. Capital
expenditure is tracking slightly below budget, with capital revenue above target. Budget figures
now incorporate all adjustments adopted as part of Budget Review 3 (BR3) during April 2019.
YTD Financial Performance Summary
Budget Actual Variance Variance Status
$m $m $m %
Operating Revenue $92.1 $93.0 $0.9 0.9% On Track
Operating Expense $76.4 $75.1 $1.3 1.7% On Track
Operating Position $15.7 $17.9 $2.2 14.0%
Capital Revenue $5.3 $7.1 $2.3 44.5% Above Budget
Capital Expenditure* $22.7 $21.5 $1.2 5.2% Below Budget
* Reflects constructed assets and intangibles only (excludes contributed)
Financial statements including Statement of Operating Profit & Loss, Summary of Capital
Financial Performance, Statement of Financial Position (balance sheet) and Statement of Cash
Flows are included as attachments for information of Council.
Figure 1: Actual Performance Compared to Budget
$100
YTD Budget ($m)
$90
YTD Actual ($m)
$80
$70
$60
$50
$40
$30
$20
$10
$-
Operating Revenue Operating Expenditure
Page 17 of 32
Section 18
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
RECOMMENDATION
That Council note the report by the Manager Financial Services to the General Committee
Meeting dated 13 May 2019 outlining April 2019 year to date financial performance against
budget.
REPORT
Operating Revenue (YTD Benchmark 83%)
Council has received 98% ($93.0 million) of its operating revenue budget ($95.1 million).
Commentary on each revenue category is provided below.
Category Summary Comments
Rates and $66.5 million (102%) of the Overall, rates and levies earned are slightly below
Levies annual budget of $65.2 YTD budget, with general rates $83k below
million has been earned budget and Tourism Levy $32k below budget
Fees and $5.9 million (93%) of the $6.3 Local laws fees $68k above YTD budget (95% or
Charges million annual budget has $1.2 million of $1.3 million budget earned)
been earned Development related fees $68k above YTD
budget (91% or $1.2 million of $1.4 million budget
earned) – offset by additional salary and
development appeal legal costs above YTD
budget
Building and plumbing application/ search fees
$50k above YTD budget (90% or $1.7 million of
$1.8 million budget earned)
Waste management temporary bin services $55k
above YTD budget (306% or $75k of $25k budget
earned)
Sale of Goods $8.1 million (87%) of the $9.3 Eumundi Road landfill disposal charges and
and Services million budget has been recyclable sales $146k above YTD budget (90%
received or $2.7 million of $3.0 million budget earned)
Holiday parks $60k above YTD budget (87% or
$2.7 million of $3.1 million budget earned)
Noosa Leisure Centre $46k above YTD budget
(92% or $493k of $536k budget earned)
Interest $4.4 million (95%) of the $4.6 Investment revenue $125k above YTD budget
Received million annual budget has (95% or $1.5 million of $1.6 million budget earned)
been earned Interest on overdue rates and charges $35k above
YTD budget (93% or $426k of $458k budget
earned)
Dividend and On track Nil
Tax
Other $2.2 million (98%) of the $2.2 Works Operations internal plant hire recoveries
Revenue million budget has been $360k above YTD budget (167% or $900k of
earned $540k budget earned) – offset by internal hire
charges
Waste Management internal recoveries for landfill
disposal $49k above YTD budget (329% or $66k
of $20k budget earned)
Operating $3.8 million (90%) of the $4.2 Operating grants are in line with budget
Grants, million budget has been expectations at this stage.
Subsidies received
Page 18 of 32
Section 19
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
Figure 2: Operating Revenue Position by Type (Excluding Rates)
$9.0
YTD Budget ($m)
$8.0
YTD Actual ($m)
$7.0
$6.0
$5.0
$4.0
$3.0
$2.0
$1.0
$0.0
Income
Charges
Other
Goods &
Grants
Dividend
Services
Sales of
Rental
Interest
Fees &
& Tax
Operating Expenditure (YTD Benchmark 83%)
Actual operating expenditure is currently 80% ($75.1 million) of full year budget ($93.7 million).
Detailed commentary for each expenditure category is provided below.
Category Summary Comments
Employee $25.4 million (79%) of the Under expenditure for permanent staff salaries and
Costs annual budget of $32.1 wages ($2.0 million) partially offset by casual staff,
million has been expended external labour hire ($865k), sick / other leave
($455k), allowances, overtime and penalty rates
($155k).
Staff training underspend of $45k YTD (noting that
a further $58k is committed to suppliers for future
training)
Materials and $31.6 million (75%) of the Waste management contract services $240k below
Services $42.3 million annual budget YTD budget (80% or $6.5 million of $8.1 million
has been expended. budget spent) – waste collection and landfill
operation
Waste education program $66k below YTD budget
(38% or $48k of $126k budget spent)
Fleet costs for fuel and tyres $134k below YTD
budget (63% or $416k of $660k budget spent)
Maintenance of Council buildings and amenities
$108k below YTD budget due to timing of
scheduled work (66% or $529k of $798k budget
spent)
Community Development grants $101k below
budget due to timing of grant allocations (83% or
$820k of $984k budget spent)
Parks and Gardens maintenance costs $93k below
YTD budget due to timing of mowing and arborist
works (82% or $3.5 million of $4.3 million budget
spent)
Page 19 of 32
Section 20
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
Category Summary Comments
Maintenance of Council leased properties $79k
below YTD budget (70% or $1.4 million of $2.1
million budget spent) – relating to the timing of
community building refurbishment works
Public Transport Levy consultancy and initiatives
spend $66k above YTD budget (81% or $617k of
$763k budget spent)
Environment Levy grants and contributions $60k
budget due to timing of grant program (28% or
$121k of $430k budget spent)
Environmental Health costs for vector control $56k
below YTD budget (40% or $51k of $128k budget
spent)
Cemetery operations $54k below YTD budget
(55% or $97k of $177k budget spent)
Development assessment legal appeals costs
$110k above YTD budget (102% or $896k of
$878k budget spent)
Finance Costs On track Nil
Depreciation On track Nil
Other On track Nil
Expenses
Figure 3: Operating Expenditure Position by Type
$35
YTD Budget ($m)
$30
YTD Actual ($m)
$25
$20
$15
$10
$5
$0
Finance Costs
Materials
Depreciation
Employees
Other
Capital Revenue
YTD capital revenue of $7.6 million received comprises cash contributions from developers ($1.8
million), capital grants ($2.7 million) and contributed assets ($3.1 million). Note that the timing of
capital grant receipts are generally dependent on the timing of grant conditions and also capital
delivery performance, and that the timing of the receipt of developer contributions (both cash and
contributed) is unpredictable.
Page 20 of 32
Section 21
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
Figure 4: Capital Revenue by Type
$3.5
YTD Budget ($m)
YTD Actual ($m)
$3.0
$2.5
$2.0
$1.5
$1.0
$0.5
$0.0
Contributions
Subsidies
Contributed
Grants /
Assets
Cash
Capital Expenditure Program
Actual capital expenditure (excluding commitments) is $21.3 million (YTD budget $22.7 million).
Detailed discussion of progress in the delivery of the capital works program is provided via a
separate report by the Infrastructure Services Department.
Figure 5: Capital Program Delivery Performance
$20.0
YTD Budget ($m)
$18.0
YTD Actual ($m)
$16.0
$14.0
$12.0
$10.0
$8.0
$6.0
$4.0
$2.0
$0.0
Capital works Other capital
Cash Management and Investment Performance
Total cash on hand at the end of April 2019 was $72.2 million. Included in this balance are funds
held in trust and for restricted purposes (e.g. unexpended levy and grant funds) and monies
committed for funding capital projects during the year. The cash balance will progressively
Page 21 of 32
Section 22
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
reduce over the next quarter, aligning to budget forecasts by year end, as operational and capital
expenditure outstrips expected revenue.
The pie charts following present the mix of cash held at April 2019 by agency (graph on the left)
and by credit risk rating (graph on the right). All funds have been invested in accordance with the
Investment Policy and in consideration of the principles of ethical investment, preservation of
capital, return on investment and counterparty thresholds.
Figure 6: Closing Cash Held by Agency and Credit Rating
Bendigo A3
Suncorp 6% (Bendigo)
A1 6%
3%
NAB (Suncorp)
8% 3%
A1 +
CBA (CBA + NAB +
12% Wpac)…
A1 +
QTC (QTC)
71% 71%
The following chart monitors the year-to-date trend on total cash and the agencies invested.
During April, $4 million was drawn down from deposit with QTC and was utilised to fund
operating and capital expenditure requirements. All other investments were stable as sufficient
working cash was available to fund Council’s requirements for the month.
Figure 7: Year to Date Trend of Cash Invested by Agency
90,000,000
80,000,000
70,000,000
60,000,000
50,000,000
40,000,000
30,000,000
20,000,000
10,000,000
-
May-18 Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19
Bendigo TD Westpac TD NAB TD Suncorp TD CBA TD QTC CBA Operating
Page 22 of 32
Section 23
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
Actual interest revenue for April was $164k with a weighted average yield of 2.7%, which reflects
a positive return compared to the industry benchmark (Bloomberg AusBond Bank Bill Index) of
2.0%.
Previous Council Consideration
Nil.
Finance
As above.
Risks & Opportunities
Council’s risk register includes a number of risks that could impact on ongoing financial
sustainability. Effective budget management and reporting is an important risk mitigation tool.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
All areas of Council are consulted as part of the regular monitoring of budget performance.
Departments/Sections Consulted:
x Chief Executive Officer x Community Services X Corporate Services
Executive Officer Director x Director
Executive Support Community Development x Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
x Executive Services x Environment & Sustainable Development x Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 23 of 32
Section 24
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
Attachment 1
Page 24 of 32
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
Attachment 1
Noosa Council
Statement of Income and Expenditure
For the Year Ended 30 June 2019
As at 30 April 2019
Current Current
Budget Budget Actual Variance Annual
2019 YTD YTD YTD Budget
($'000) ($'000) ($'000) ($'000) %
Profit and Loss Statement
Revenue
Recurrent Revenue
Rates, levies and charges 65,251 66,553 66,454 (98) 102%
Fees and charges 6,391 5,615 5,918 303 93%
Dividend income 1,600 669 669 - 42%
Interest received 4,642 4,257 4417 160 95%
Tax equivalents 1,450 1,409 1,409 - 97%
Sale of Goods and major services 9,316 7,786 8,085 300 87%
Sale of contract and recoverable works 23 - 3 3 14%
Rental & lease income 1,292 1,135 1,142 7 88%
Other income 924 772 1,031 259 112%
Grants, subsidies, contributions and donations 4,235 3,886 3,824 (62) 90%
95,123 92,082 92,953 871 98%
Expenses
Recurrent Expenses
Employee benefits 32,106 25,595 25,371 (224) 79%
Materials and services 42,290 32,710 31,575 (1,135) 75%
Finance costs 2,309 1,909 1,900 (9) 82%
Depreciation and amortisation 16,864 16,054 16,067 13 95%
Other expenses 154 140 172 32 112%
93,723 76,407 75,085 (1,322) 80%
Operating Result 1,400 15,675 17,867 2,193
Summary of Capital Revenue and Expenditure
Capital Revenue
Capital contributions and donations 4,043 2,839 4,915 2,076 122%
Grants, subsidies, contributions and donations 3,375 2,428 2,695 267 80%
Other capital revenue - - - -
Total Capital Revenue 7,419 5,267 7,610 2,343,
Capital Expenditure
Contributed assets 2,000 2,000 3,072 1,072 154%
Constructed assets 28,391 22,692 21,516 (1,175) 76%
Other capital expenses - - 734 734
Total Capital Expenditure 30,391 24,692 25,322 630
Page 24 of 32Section 25
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
Attachment 2
Page 25 of 32
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
Attachment 2
Noosa Council
Statement of Financial Position
For the Year Ended 30 June 2019
As at 30 April 2019
Current Actual Actual
Budget YTD Full Year
2019 2019 2018
($'000) ($'000) ($'000)
Current Assets
Cash and cash equivalents 53,496 72,233 64,193
Trade and other receivables 8,795 7,532 6,979
Inventories 330 227 225
Other current assets 490 4,079 4,115
63,111 84,071 75,512
Non Current Assets held for sale - - -
Total Current Assets 63,111 84,071 75,512
Non Current Assets
Trade and other receivables 54,025 49,218 49,218
Other non current Assets - - -
Investments 73,332 60,978 60,978
Investment property 4,405 4,167 4,167
Property, plant and equipment 895,127 873,549 866,604
Intangible assets 7,027 5,563 5,048
Total Non Current Assets 1,033,916 993,474 986,014
Total Assets 1,097,027 1,077,545 1,061,526
Current Liabilities
Trade and other payables 4,747 8,213 11,679
Borrowings 3,621 315 3,969
Provisions 4,061 3,029 4,648
Other 665 591 697
Total Current Liabilities 13,094 12,148 20,993
Non Current Liabilities
Trade and other payables - - -
Borrowings 31,674 32,171 32,171
Provisions 10,686 9,858 9,738
Total Non Current Liabilities 42,360 42,029 41,909
Total Liabilities 55,454 54,177 62,902
Net Community Assets 1,041,573 1,023,368 998,624
Community Equity
Asset Revaluation Surplus 58,039 41,740 41,740
Retained Surplus / (Defeciency) - - -
Shire Capital 983,534 956,885 961,335
Current Year Net Earnings : 24,744 (4,450)
Total Community Equity 1,041,573 1,023,368 998,624
Page 25 of 32Section 26
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
Attachment 3
Page 26 of 32
Attachment 3
Noosa Council
Statement of Cash Flows
For the Year Ended 30 June 2019
As at 30 April 2019
Current Budget Actual Actual
2019 2019 2018
($'000) ($'000) ($'000)
Cash flows from operating activities
Cash Flows from Operating Activities
Receipts from Customers 81,990 85,154 87,075
Payments to Suppliers and Employees (81,752) (66,163) (77,033)
238 18,991 10,042
Receipts:
Investment and Interest Revenue Received 4,641 4,417 4,701
Rental Income 1,293 1,142 1,301
Non Capital Grants and Contributions 4,286 3,824 6,052
Income Tax Equivalent Received 1,200 1,409 3,067
Income from Equity Investments 1,850 669 30
Payments:
Borrowing Costs - - -
Interest Expense (355) (265) (131)
Net Cash Inflow/(Outflow) from Operating Activities 13,152 30,187 25,062
Cash Flows from Investing Activities
Receipts:
Proceeds of Sale of Property, Plant and Equipment (32) - 154
Grants, Subsidies, Contributions and Donations 5,419 7,610 6,369
Payments:
Payments of Property, Plant and Equipment (26,026) (23,552) (26,981)
Payments for Intangible Assets (2,365) (916) (1,874)
Net Cash Inflow/(Outflow) from Investing Activities (23,004) (16,858) (22,332)
Cash Flows from Financing Activities
Receipts:
Proceeds from Borrowings 2,475 - 1,165
Payments:
Repayment of Borrowings (3,320) (5,289) (5,165)
Net Cash Inflow/(Outflow) from Financing Activities (845) (5,289) (4,000)
Net Increase/(Decrease) in Cash and Cash Equivalents held (10,697) 8,040 (1,270)
Cash and Cash Equivalents at the beginning of the reporting period 64,193 64,193 65,463
Cash and Cash Equivalents at the end of the reporting period 53,496 72,233 64,193
Page 26 of 32Section 27
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
6 QUEENSLAND TREASURY CORPORATION REVIEW OF COUNCIL LIQUIDITY
DOCUMENT INFORM AT ION
Author Manager Financial Services, Trent Grauf
Corporate Services Department
Index ECM/ Subject/ 22.08 – Loans & Queensland Treasury Corporation
Attachments Nil
EXECUTIVE SUMMARY
An independent review of Council’s financial liquidity was undertaken by Queensland Treasury
Corporation (QTC) to determine the optimal level of cash Council should hold to ensure efficient
use of funds. The review identified that Council is currently holding surplus cash at bank above
optimal levels. This surplus cash currently equates to approximately $20 million, and reduces to
approximately $10 million over the next decade.
It is proposed that $10 million of cash be utilised to reduce current debt levels, with the remaining
$10 million held at bank for future investment opportunities or emergent needs. A reduction in
debt will provide net savings to Council’s operating position in future years and generate capacity
within the operating surplus for growth.
RECOMMENDATION
That Council note the report by the Manager Financial Services to the General Committee
Meeting dated 13 May 2019 regarding liquidity review outcomes, and authorise the CEO to apply
to QTC to undertake a $10 million debt repayment by 30 June 2019.
REPORT
QTC Liquidity Review
Liquidity is a key element of effective cash flow management for Council. It involves a balance
between the requirement for sufficient funds to meet short to medium term operations and capital
project delivery, versus the opportunity cost of holding excess cash as a buffer for future
opportunities. Holding too much cash (buffer) comes at a cost as it may be better applied
elsewhere and can affect profitability. Conversely, it is important to recognise holding too little
cash can affect Council’s financial sustainability.
Given Council’s sound financial position over recent years, reflected by operating surpluses,
steady cash reserves and low debt levels, Council is now in a position where it can rely on
historical performance and forecasts to reassess its approach to liquidity. Queensland Treasury
Corporation (QTC) were engaged to undertake a liquidity review, with the scope of the review to
assess Council’s 10 year financial plan forecast, determine baseline cash requirements over the
next 10 years and identify whether there is any surplus cash (above baseline requirements) that
could be better utilised.
Assessment of Cash
Council’s total cash cycle fluctuates on a bi-annual basis by approximately $26 million. This cash
cycle increases as rates are paid in February and August and then declines as cash from rates
are used to fund operating and capital expenditure. At the last peak in February 2019, total cash
on hand was $84 million. This has steadily increased from the February 2016 peak of $81 million
(maximum of $91 million in February 2018). Council’s 10 year financial plan forecasts cash
balances to remain at a peak levels between $80 - $90 million over the next decade.
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Section 28
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
The QTC review segregated Council’s cash balance into four categories:
1. Short Term Surplus (Cash Cycle): Working capital from rates and other operating revenue
used to fund operations, capital expenditure and servicing debt.
2. Cash Cover: Additional cash set aside to ensure financial sustainability of Council and the
ability to pay outgoings in the event of unexpected circumstances. Regulatory benchmarks
set a minimum of 3 months, with a conservative maximum of 6 months.
3. Externally Restricted: Unexpended levies, grants, developer contributions or loans.
4. Long Term Surplus: Additional cash held (in addition to the above) that is not forecast to
fund operating or capital requirements over the next decade.
The graph below summarises Council’s forecast cash balance over the next decade separated
by the above categories.
Figure 1: Forecast Cash Balances – by Liquidity Category
The above analysis reveals that, even after allowing for cash cycles from capital and operating
programs, setting aside restricted cash and a 3 month cash cover buffer, Council currently has
surplus cash of approximately $20 million. Over the next decade, this surplus will reduce to
approximately $10 million.
Council is currently investing all cash held in accordance with the Investment Policy and in
consideration of the principles of ethical investment, preservation of capital, return on investment
and counterparty thresholds. For the 2019 year to date, Council has been achieving a return of
2.6% on average for cash invested.
Assessment of Debt
The book value of Council’s existing loan borrowings is approximately $35 million (market value
$38 million). All loans are raised through QTC at a fixed interest rate for a 20 year term. As
shown in the figure below, the majority of Council’s debt relates to borrowings transferred as part
of de-amalgamation at a fixed interest rate of 6.29%.
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Section 29
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
Figure 2: Existing Loans
Book Expected Loan Current Loan
Account Market Value Balance
Rate Term (years) Repayment
Noosa North Shore Campground 252,432 248,185 3.47% 19.23 8,810
Rufous Street Development 1,825,949 1,815,447 3.31% 18.23 66,002
Noosa SC Capital Work Prog 15/16 1,227,735 1,243,852 3.04% 17.23 46,098
Shire Planning Scheme - Project 802,694 794,201 3.12% 11.22 41,246
Shire Planning Scheme -Climate C 98,490 97,448 3.12% 11.22 5,061
Noosa Planning Scheme 2016-17 716,846 717,895 2.82% 10.22 39,639
Noosa SC Capital Work 14/15Waste 619,169 594,589 3.73% 8.22 40,887
Noosa SC Debt Account 30,972,277 27,317,473 6.29% 7.22 2,280,568
Noosa SC Capital Work Prog 13/14 1,657,853 1,569,890 4.19% 7.22 122,072
As these existing loans are repaid over the next decade, a further $15 million of new borrowings
are forecast for major capital projects. As at April 2019, the interest rate for new QTC borrowings
was 2.7% for a 20 year term (or 2.3% for 10 years). The finance costs for any new loans is much
lower than that of Council’s existing loans.
Figure 3: Forecast New Loans
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$0
2019 2020 2021 2022 2023 2024 2025
Recommended Approach
The options for applying this surplus cash are summarised in the table below. It should be noted
that Council cannot apply cash reserves to fund operating initiatives given it would likely result in
an operating deficit and breach Council’s Financial Sustainability Policy.
Figure 4: Options for Applying Surplus Cash
Option Advantage Disadvantage
Continue to retain surplus cash Buffer for emergent activities Ineffective allocation of cash
for emergent events and major and projects (in addition to if is surplus cash is not
projects / initiatives not yet cash cover and as an utilised in the future
identified alternative to loans)
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Section 30
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
Option Advantage Disadvantage
Early repayment of existing loan Interest saved on loans Interest on cash at bank
borrowings which is fixed at 6.29% foregone at 2.7%
Upfront early repayment
adjustments of $1.36 million
required by 30 June
(difference between book
and market value of loans)
Defer new borrowings and use Marginal – borrowing rate of 2.7% currently equal to cash
cash instead investment yield being achieved of 2.7%
The recommended approach is a combination of the above, involving the allocation of half the
current surplus cash to fund an early repayment of $10 million of existing loan borrowings by 30
June 2019. The remaining $10 million existing surplus cash is proposed to be retained as cash,
allowing for annual reassessment of cash and borrowing needs as part of future budget
processes.
The $10 million repayment of existing borrowings involves:
An upfront payment of $1.36 million in the 2018/19 year. The current 2018/19 operating
surplus (BR3) forecasts an operating surplus of $1.4 million and indicates there is sufficient
funds to accommodate this payment and still retain a surplus in line with Council’s Financial
Sustainability Policy.
A reduction in both finance costs and interest revenue in future years for the seven remaining
years on the loan term will generate an additional net saving for the operating budget. For the
2019/20 year this equates to approximately $270k.
The net total benefit over the next 10 years is approximately $315k.
The following table and graph presents the net impact to the operating surplus each financial
year.
Figure 5: Impact to Operating Budget from a $10 million Early Loan Repayment
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Section 31
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
Credit Rating and Capacity to Secure Borrowings in the Future
A Credit Review was also undertaken by QTC in February 2019. The aim of the credit review
was to evaluate Council’s financial position and ongoing viability, as well as capacity for loan
borrowings. Council’s credit rating has again been rated as Sound, with a Neutral outlook. QTC
identified that the Sound rating reflects Council's robust historical and forecast financial
performance, supported by its high Council control revenue, relatively low debt balance, strong
cash position, operating surpluses and a sound debt servicing capacity.
This outcome supports Council’s requirement to undertake new loan borrowings in future years
where required.
Working Capital Facility
QTC have also identified that Council is also eligible to apply for an overdraft working capital
facility should a need arise in the future. The overdraft facility, set at competitive marginal interest
rates in line with investment rates, is an alternative financial instrument to consider for accessing
short term cash if there is any risk of using up surplus or the prescribed 3 month cash cover
during a period of unexpectedly high spend or other crisis.
An analysis undertaken by both QTC and Council staff indicates that there is presently no need
for Council to access this facility.
Previous Council Consideration
Nil.
Finance
In line with the Financial Sustainability Policy, Council will still maintain an operating surplus for
the 2018/19 year and improved surpluses in future years. All of Council’s financial sustainability
ratios will remain within the required benchmark ranges.
Risks & Opportunities
The realisation of net savings in interest from the early repayment of loans is subject to market
fluctuations in interest rates.
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Section 32
GENERAL COMMITTEE MEETING AGENDA 13 MAY 2019
Forecast cash surpluses are also reliant on the accuracy of the long term financial plan, and in
particular the capital works program. Any significant increase in capital works spend beyond
current forecast levels will in turn consume the cash surplus. Therefore the allocation of this
surplus cash needs to be considered in line with intended frequency, size and scale of any
potential future signature capital projects (noting that capital expenditure forecasts in the 10 year
financial plan are consistent with recent levels).
Should additional cash be required in the future to fund unexpected shortfalls or major capital
projects, Council has the capacity to activate new debt instruments such as loan borrowings or a
working capital facility. The cost of debt on these facilities is lower than that of existing
borrowings.
Consultation
External Consultation - Community & Stakeholder
Queensland Treasury Corporation have been consulted extensively during this review to provide
independent advice on Council’s cash and debt requirements.
Internal Consultation
The Executive Team has reviewed and endorsed this proposal.
Departments/Sections Consulted:
X Chief Executive Officer Community Services X Corporate Services
Executive Officer Director x Director
Executive Support Community Development x Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
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