2019-04-15 General Committee Agenda

GENERAL COMMITTEE MEETING AGENDA                                                    15 APRIL 2019


The intent of this approach was to allow tenderers to demonstrate their understanding of the
site’s operational cost base, their expectations around earnings and to exhibit their business and
financial acumen for the initial three-year management period, and the option extension periods.
The tender documentation noted that there is no applicable rise and fall provision, with the
commission percentage to remain fixed for the duration of the contract.

The evaluation panel assessed the applications under probity and due diligence in accordance
with the assessment criteria and its obligations under this tender process. The evaluation panel
consisted of:
 Property Manager;
 Property Officer;
 Community Facilities Manager; and
 Commercial Analyst (external panel member).

Prospective tenderers were invited to attend an industry briefing and site inspection on Tuesday
26 February 2019 at the Boreen Point Campground. Attendees were provided the opportunity to
inspect the site, its facilities and the residence, in addition to asking questions and seeking
clarification from Council representatives.

3.    Submissions

The tender closed on 12 March 2019, with Council receiving five (5) conforming submissions as
follows:
1.    1Eight Pty Ltd;
2.    Australian Crawl Springfield Pty Ltd;
3.    The Trustee for Harvey-Jones Family Trust;
4.    The Trustee for Nevard Family Trust; and
5.    Greengate Investments Pty Ltd.

Crimmins Enterprises Pty Ltd are the current campground managers and they did not tender for
the new management services contract. Notably, none of the tender responses proposed
changes or revisions to the form of management agreement provided with the invitation to
tender.

4.    Evaluation

The evaluation criteria established as part of the invitation to tender included:
1.   Price
2.   Capability & Resourcing;
3.   Contract Experience & Capacity;
4.   Methodology;
5.   Quality;
6.   Health & Safety;
7.   Environment & Sustainability; and
8.   Contribution to Local Economy.

The schedules and supporting information provided by the tenderer were reviewed by the
evaluation panel and informed the scoring in each of the aforementioned evaluation criteria.




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