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2015-09-21 General Committee Agenda
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AGENDA
General Committee
Meeting
Monday, 21 September 2015
commencing at 10am
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Frank Wilkie (Chair), Bob Abbot, Sandy Bolton,
Joe Jurisevic, Frank Pardon, Noel Playford, Tony Wellington
“Engagement with our community to protect and enhance our lifestyle”
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Section 2
GENERAL COMMITTEE MEETING AGENDA 21 SEPTEMBER 2015
TABLE OF CONTENTS
ITEM PAGE
ATTENDANCE & APOLOGIES -
PRESENTATIONS -
ITEMS REFERRED FROM INFRASTRUCTURE & SERVICES COMMITTEE -
4 THE J BUSINESS PLAN 2015 – 2018 REPORT
(Previously distributed in Infrastructure & Services Committee Agenda, Page 33)
Reason for referral: Cr Pardon disagrees with the recommendation
6 BUTTER FACTORY ARTS CENTRE MANAGEMENT
(Previously distributed in Infrastructure & Services Committee Agenda, Page 45)
Reason for referral: Cr Playford disagrees with the recommendation. Crs. Pardon
& Bolton requested a further report providing additional financial information.
(Further report provided at Item 1, Page 3)
ITEMS REFERRED FROM PLANNING & ORGANISATION COMMITTEE -
3 APPLICATION TO EXTEND THE RELEVANT PERIOD OF A DEVELOPMENT
PERMIT FOR VISITOR ACCOMMODATION TYPE 4 (21 GUEST LODGES) AT
30 BEACH ROAD, NOOSA NORTH SHORE - 132007.742.05 (07/0742)
(Previously distributed in Planning & Organisation Committee Agenda, Page 15)
Reason for referral: Requested by the Mayor
4 APPLICATION TO EXTEND THE RELEVANT PERIOD FOR VISITOR
ACCOMMODATION TYPE 4 (20 GUEST LODGES) AT 30 BEACH ROAD,
NOOSA NORTH SHORE - 132008.1779.01
(Previously distributed in Planning & Organisation Committee Agenda, Page 27)
Reason for referral: Requested by the Mayor
8 DEVELOPMENT APPLICATION FOR A MATERIAL CHANGE OF USE FOR A
MIXED USE SHOPPING CENTRE EXPANSION AND OPERATIONAL WORKS
AT 28 EENIE CREEK ROAD, NOOSAVILLE (MCU14/0106 & OPW15/0001)
(Previously distributed in Planning & Organisation Committee Agenda, Page 63)
Reason for referral: Significance of Issue
REPORTS DIRECT TO GENERAL COMMITTEE 3
1 BUTTER FACTORY ARTS CENTRE MANAGEMENT - FURTHER REPORT 3
CLOSED SESSION -
Page 2 of 9
Section 3
GENERAL COMMITTEE MEETING AGENDA 21 SEPTEMBER 2015
REPORTS DIRECT TO GENERAL COMMITTEE
1 BUTTER FACTORY ARTS CENTRE MANAGEMENT - FURTHER REPORT
DOCUMENT INFORM AT ION
Author Special Projects Officer, Emma O’Neill
Planning & Infrastructure Department
Index ECM/ Subject/ 72.04 Butter Factory Arts Centre
Attachments 1. 2014/15 Breakdown of BFAC operational costs
2. 2013/14 Breakdown of BFAC operational costs (6 months)
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Special Projects Officer to the Infrastructure and Services
Committee Meeting dated 15 September 2015 and the Further Report to the General Committee
Meeting dated 21 September 2015 and:
A. Adopt Option A (as set out in the Report to the Infrastructure and Services Committee
Meeting dated 15 September 2015) and authorise the CEO to enter into an agreement with
the Cooroy Lower Mill Board to operate the Butter Factory Arts Centre on a 12 month trial
basis, commencing 1 January 2016; and
B. Provide a 12 month operating subsidy of $120,279 to the Cooroy Lower Mill Board on the
basis that the Board provide six monthly acquittals.
REPORT
A report on the Butter Factory Arts Centre Management was presented to the Infrastructure and
Services Committee on the 15 September 2015. At this meeting, Councillors requested a further
report be presented to the General Committee on 21 September 2015 with additional information
detailing a breakdown of operational costs for the Butter Factory Arts Centre (BFAC) since
1 January 2014, an estimate of costs for the business planning process since the previous
Council decision in March 2015 and any details of the building condition.
Previous Council Consideration
Ordinary Meeting 12 March 2015
REVIEW OF THE OPERATIONS OF THE COOROY BUTTER FACTORY.
That Council note the report by the Director of Community Services to the Infrastructure &
Services Committee Meeting dated 3 March 2015 and agree to:
A. Adopt Option 3 as its preferred option;
B. Staff consulting with the Cooroy Lower Mill Board to develop a Business plan and budget to
present to Council in a future report; and
C. Continue to maintain the Butter Factory and Pottery Shed buildings.
Page 3 of 9
Section 4
GENERAL COMMITTEE MEETING AGENDA 21 SEPTEMBER 2015
Finance & Risk
1. Breakdown of operational costs for the BFAC since January 2014
A breakdown of operational costs for the BFAC since 1 January 2014 can be found in
Attachments 1 and 2. The breakdown has been provided based on financial years, however the
2013/14 financial year only represents the six months of operation since 1 January 2014.
The following table summarises the operating costs (actuals) for each financial year:
2014/15 FY 2013/14 FY (6 months)
Revenue -$8,973 -$5,163
Expenditure $117,550 $95,364
Employee Benefits $50,684 $62,977
Materials & Services $65,146 $31,583
Other Expenses $1,719 $804
Net Operating Cost to Council $108,576 $90,201
Depreciation & Amortization $19,082 $9,412
Corporate Overheads* $75,800 $37,900
Total Cost to Council $203,458 $137,513
* Limited information on corporate overheads for 2014/15 and 2013/14 financial years.
Corporate overheads from 2015/16 financial year budget have been used for more accurate
comparison as suggested and calculated by the finance team.
Note that employee benefits represent staff costed directly to the BFAC. For example, the full
time staff member ceased at the end of the 2013/14 financial year and was replaced by staff from
other areas such as the Community Development team. In this case employee costs for
Community Development staff have not been directly allocated to the BFAC.
As highlighted in the report to the Infrastructure and Services Committee on the 15 September
2015, limited programming has been undertaken at the BFAC for some time, particularly since 1
July 2014.
2. Estimate of costs since Council decision in March 2015
Estimated costs for staff time and all consultant fees since the Council decision at the Ordinary
Meeting on 12 March 2015 are shown in the following table:
Estimated cost
Staff time/ wages (Estimate) $5,975
Consultant fees (Actual) $1,688
Total $7,663
These costs cover a period of approximately five months. The original estimate to undertake the
business planning project was $8,000 over a period of approximately three months.
Page 4 of 9
Section 5
GENERAL COMMITTEE MEETING AGENDA 21 SEPTEMBER 2015
3. Building Condition
A full condition assessment was undertaken on 12 August 2015 by Council’s Building Inspector
(Paul Riley - who is currently on annual leave). The only significant issue identified was a roof
leak and quotes are currently being sourced to fix that leak (replacement of box gutter etc).
There were no other significant maintenance issues identified in the condition assessment and
no significant maintenance costs have been identified in the next 5 years.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Management Accountant
Manager, Libraries and Galleries
Departments/Sections Consulted:
x Community Services Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
x Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
Executive Office x Corporate Services
Community Engagement x Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 5 of 9
Section 6
GENERAL COMMITTEE MEETING AGENDA 21 SEPTEMBER 20151
ATTACHMENT
Page 6 of 9
ATTACHMENT 1
a NOOSA COUNCTI Financial Performance Report
m we S2 July 2014 to June 2015
Report run date; 15-
Sep-2015
$ +
Cost Centre: 2505 - Cooroy Butter Factory
REVENUE (5,000) (8,973)
Fees & Charges
41137 Misc Fees - Usage Fee (3,360) (1423)
42048 Other - Misc - Workshop Reg stration Fees Adults (250) (418)
42066 Other Misc - Work shop Registration Fees - Children Oo (189)
(3,610) (2,030)
Sale of Goods and Major Services / -
41103 Other - Sales - Bar & Kiosk Sales (750) (1,376)
41154 Venue Hire (640) (5.294)
: (1,390) (6,670)
Other Recurrent Income
42042 Other - Miscellaneous Revenue 0 0
42064 Other - Commission Exhibition Works 0 (273)
0 (273)
Emptoyee Benefits a aA
60002 Salary - Overtime 5,000 4,926
60005 Salary - Long Service Leave Paid 0 (77)
60006 Salary - Casual & Relief Saianes 42 566 10,067
60014 Superannuation 4,044 1,303
60015 Workers Compensation Premium 529 a)
60029 Salary - Penalty Rates 0 3,645
60201 Job Costing Expense 0 53,589
60202 Job Costing Expense Recovery 0 (23,297)
/ a 52,139 50,684
Materials & Services
61007 Matenals - General 2,854 1,011
61003 Materials - Construction 0 86
61004 Materials - Consumables S66 0
61120 Materials - Electrical 1,248 175
61121 Materials -Paint 358 0
61124 Materials - Cleaning 126 0
61183 Contract Services 0 1,403
61186 Contract Serv Cleaning Services 12,912 13,230
63001 Contract Services Building Exterior 0 853
63002 Contract Services Electrical Services 0 512
63007 Contract Services Plant & Equip Maintenance 275 0
63020 Contract Services Vandalism 0 173
63130 Contract Services Plumbing Services 0 444
: 63135 Contract Services Exhibitions 0 755
63139 Contract Services - B&F Maintenance 12,800 1,224
63612 Minor !T Purchases - under $5.000 — 2B 0
63613 Minor Equip/Fumiture-Under $5,000 316 0
63617 Electricity 0 5,701
63620 Fire Services - B&F Maintenance 1,375 2,445
BFAC Financials for Further Report to General Committe#age 1 of 2 15/09/2015 5:24 PM
Page 6 of 9Section 7
GENERAL COMMITTEE MEETING AGENDA 21 SEPTEMBER 2015
Page 7 of 9
ie NOOSA COUNCTII Financial Performance Report
m : St £ 3 July 2014 to June 2015
Report run date: 15-
Sep-2015
$ +
Description Budget Actual
: 63621 Security Services - B&F Maintenance 6.915 428
64000 Advertisir g 0 608
64004 Advertising - Promotions 4480 2.414
64006 State Government Bulk Water Charges 0 232
64008 Catering 2,041 1,921
64015 Consultancy Fees 15,000 10,420
; 64026 Contract Services - Fire Services 0 408
64040 Materials - LPG 1,020 0
64042 Performance Fees 0 165
64045 Printing 6,120 4.305
64047 Contract Services - Secunty Services 0 2,991
64050 Signage 4.420 0
64051 Software Purchases & Licences 80 0
64054 Stationery 75 7
64055 Subscriptions and Memberships 100 0
64085 Prizes 500 50
; 64086 Contributions and Donations 0 1
64089 Program Resources 1.925 1,321
64092 Travel Costs - NON EMPLOYEES 0 0
64093 ___ Marketing Design Costs 9,180 6.411
64094 Photography 4.250 1,200
64095 Equipment Hire 280 0
; 64100 Water and Sewerage Charges 0 4.252
89,643 65,146
Other Expenses
63622 Emergency Management Fire and Rescue Levy 0 460
64052 State Government Urban Fire Levy 0 0
0 460
Internal Charges
68007 internal Charge Waste Collection 0 0
: 68003 nternal Charge General Waste Disposal 0 19
68035 internal Charges - Holding Tanks 1,164 1.240
1,164 1,259
NET OPERATING COST TO COUNCIL 137,945 shim yd)
____Depreciation & Amortization,
__ 62001 ___— Depreciation Piant& Equipment QD
/ 620069 Depreciation Buildings 18.612 18.066
62010 Depreciation Other Structures 211 227
19,063 19,082
Corporate Overheads * 75,800 75,800
TOTAL COST TO COUNCIL 232,809 203,458
* Corporate overheads estimated based on 2015/16 financial year for cornparison purposes.
BFAC Financials for Further Report to General CommitteBage 2 of 2 15/09/2015 5:24 PM
Page 7 of 9Section 8
GENERAL COMMITTEE MEETING AGENDA 21 SEPTEMBER 20152
ATTACHMENT
Page 8 of 9
ATTACHMENT 2
a NOOSA COUNCTI Financial Performance Report
mm sf : 6 months - January to June 2014
Report run date: 15-
Sep-2015
$ b}
Current Actual
Description Budget YTD
Cost Centre: 2505 - Cooroy Butter Factory
REVENUE TT TRL)
Fees& Charges
41137 Misc Fees - Usage Fee 0 (1,050)
42048 Other - Misc - Workshop Registration Fees Adults 0 (202)
0 (1,251)
Sale of Goods and Major Services
44103 Other- Sales - Bar & Kiosk Sales 0 (745)
41154 Venue Hire (648) (3,167)
a (646) (3,912)
Employee Benefits
60001 Salary - Salaries & Wages 23,261 23,940
60002 Salary - Overtime 0 1,330
60003 Salary - Annual Leave Paid 2,515 2,915
60004 Salary - Sick Leave 517 826
60005 Salary - Lang Service Leave Paid 672 672
/ 60008 ‘Salary-Allowances —i«” 0 4%
60014 Superannuation 3,226 3,177
60022 Salary - TOIL Accrued a) 485
60047 ‘Salary - Public Holidays and Non Prod 1,034 0
60201 Job Costing Expense 0 37,617
60202 Job Costing Expense Recovery 0 (7,598)
31,225 62,977
Materials & Services
61001 Matenals - General 375 555
61004 Materials - Consumables 0 472
61124 Materials - Cleaning 0 3
61160 Fleet - Fuel Costs 0 0
61183 Contract Services 39,423 459
61186 Contract Serv Cleaning Services 3,136 7,775
63001 Contract Services Building Extenor 0 849
63002 Contract Services Electrical Services 0 241
63130 Contract Services Plumbing Services 0 391
63135. ‘Contract Services Exhibitions = 0 5.051
63139 Contract Services - B&F Maintenance 9,000 131
63241 COGS - Beverage 0 400
63502 Travel - Car Hire 0 439
63601 Electricity - Small Sites 0 1,549
63613 Minor Equip/Furniture-Under $5,000 1,750 0
63617 Electricity 0 939
63620 Fire Services - B&F Maintenance 687 195
: 63621 Security Services - B&F Maintenance 3,460 164
64000 Advertising 0 162
64002 Advertising - Events/Entertainment 0 1.623
64004 #&%Advertising-Promotions #8 © 200° 202
BFAC Financials for Further Report to General CommitteBage 1 of 2 15/09/2015 5:24 PM
Page 8 of 9Section 9
GENERAL COMMITTEE MEETING AGENDA 21 SEPTEMBER 2015
Page 9 of 9
=m NOOSA COUNCII Financial Performance Report
mm 3 6 months - January to June 2014
Report run date: 15-
Sep-2015
A BS
otters Ptr
Description Budget YTD
64006 State Government Bulk Water Charges 0 182
64006 Catering 0 1,558
64024 Entertainment & Hospitality 72 0
64042 Performance Fees 0 150
64045 Printing ee 50 2.104
64047 Contract Services - Security Services 0 1.083
64048 Sewerage Access Charges 0 610
__84054___ Stationery
64063 Water Access Charges 0 366
64064 Water Usage Standpipe Charges 0 77
64085 Prizes 3,000 0
64093 Marketing Design Costs 0 1,063
64094 Photography 0 B00
64100 Water and Sewerage Charges 0 169
61,183 31,583
Other Expenses
63622 Emergency Management Fire and Rescue Levy 0 222
0 222
__MnternalCharges - _
68035 Internal Charges - Holding Tanks 0 582
0 582
NET OPERATING COST TO COUNCIL 91,762 90,201
Depreciation & Amortization ==> ee a
62001 Depreciation Plant & Equipment 1,000 391
62008 Depreciat on Buildings 14.277 8.909
62010 Depre ciation Other Structures: 0 112
15,276 9,412
Corporate Overheads * 37,900 37,900
TOTAL COST TO COUNCIL 144,938 137,513
* Corporate overheads estimated based on 2015/16 financial year for companson purposes.
BFAC Financials for Further Report to General Committe@age 2 of 2 15/09/2015 5:24 PM
Page 9 of 9