2021-02-04 Special Meeting Agenda

SPECIAL MEETING AGENDA                                                           4 FEBRUARY 2021


•     Grant-funding mandated schedule. The current Local Government and Grants Subsidies
      Program (LGGSP) requires construction completion by end-of-December 2021. Whilst this
      has been factored into the current construction schedule, the programme will be monitored
      to ensure compliance is maintained, with any potential requests for variation to the schedule
      identified well in advance.

Safety Risks;
•    Aspect Contractors will be appointed as the Principal Contractor and responsible for
     Workplace Health and Safety of the construction site. Prior to construction commencing,
     workplace health and safety and pedestrian and traffic management plans will be required
     to be submitted to Council for approval. Council will undertake regular audits on contractor
     compliance with these approved plans throughout construction.

Scope and Quality Risk;
•    The risk of meeting project objectives will be managed through Council staff reviews
     supported by specialist consultants who developed the performance specifications.
•    Quality requirements. Given the high quality expectations for much of the finished play-
     spaces and outdoor areas, a dedicated Council project officer will be assigned to monitor
     and direct the contractor specifically on issues of quality and compliance.
•    Public Art. The rationalisation of the delivery cost and scope of works that occurred during
     the ECI process resulted in reducing or removing a number of non-essential design elements
     that were included in the original scope of works. However, budget allocations for
     incorporating art into the site was defunded, which may not suit the vision for the site given
     the ‘iconic’ nature of the brief. Whilst the overall project design remains reasonably intact, it
     is hoped an alternative source of funding may reinstate many of these elements prior to
     construction completion, with artwork a priority if this occurs.

Resource Risk;
•   Aspect Contractors have nominated a highly capable team for this project limiting the
    resourcing risks to this project. The addition of external architectural and engineering
    consultants, mitigates the resourcing risk from Council.
•   Council are currently resourcing additional staff to the Infrastructure Planning, Design and
    Delivery section which will help ensure sufficient project management time and attention is
    given to the project in the 2020/21 and 2021/22 financial years.

Consultation
External Consultation - Community & Stakeholder
External Reference Group:
•    Cooroy Futures Group
•    Cooroy Area Resident’s Association

Internal Consultation
Chief Executive Officer, Community Services, Corporate Services, Environment & Sustainable
Development, and Infrastructure Services.




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