2021-02-04 Special Meeting Agenda

SPECIAL MEETING AGENDA                                                                4 FEBRUARY 2021


Ordinary Meeting Minutes, 15 August 2019, Item 9, Page 15
That Council note the report by the Project Officer to the General Committee Meeting dated 12
August 2019 and authorise staff to call for Expressions of Interest for the Design, Construction and
Maintenance of the Cooroy Hinterland Playground.
Special Meeting Minutes, 27 January 2021, Item 2, Page 2
That Council note the report by the Coordinator Planning to the Special Meeting dated 27 January
2021 regarding Application No. MCU20/0012 for a Development Permit for Material Change of Use
- Transport - Type 2 Car Park situated at 4-8 Lower Mill Road, Cooroy and MCU20/0013 for a
Development Permit for Material Change of Use – Open Space Type 1 Sport and Recreation
(Playground) at 1, 3 and 9 Maple Street, Cooroy and:
A.      Approve Applications MCU20/0012 and MCU20/0013 in accordance with the conditions
        contained in the Special Meeting Minutes dated 27 January 2021.
B.      Note the report is provided in accordance with Section 63(5) of the Planning Act 2016.
Finance
A BR2 budget of $739,554.00 excluding GST has been allocated for the 2020/21 financial year,
with the balance of funds to be allocated in 2021/22 under the 10-year Capital Works Program.
Note that this does not include funding for delivering the Maple Street car-parking and pedestrian
street improvements – this is funded as a separate project in the current capital works program
(refer discussion below).
 Item                           Cost ex GST         Comments
 Design + Construction            $3,761,256.59     Based on outcomes from Early Contractor Involvement
 Contract with Maintenance                          process
 provisions
 Contingency (10%)                $ 376,126.00      This level of contingency is appropriate for the type of
                                                    construction and covers unforeseen issues onsite and
                                                    during the delivery of the contract
 QLeave (0.575%)                  $     29,900.00   Based on full project estimated cost for playground
                                                    ($5.2M) – refer Council Report August 2019
                      TOTAL       $4,167,282.59

The contingency noted above is for the construction contract only and does not cover the potential
additional costs discussed in Section 5 above or in ‘Risks and Opportunities’ below.
Total project costs have continued to be refined since the last Update Report issued to Council in
August 2019. The latest estimate is as follows:
 ESTIMATE                                    Cost ex GST        Comments
 DCM Contract                                  $4,167,282.59    As above
 Maple Street Carpark and Raised               $ 517,647.00     Latest Estimate January 2021
 Crossing costs
 Costs to June 2020                            $ 637,000.00     Costs related to Planning, Design,
                                                                Approvals and Procurement in years
                                                                2015-2020
 Other identified remaining costs for          $ 656,976.45     Refer discussion below
 additional works
            TOTAL PROJECT ESTIMATE             $5,978,906.00
 Revenue LGGSP Grant-funding                   $2,788,770.60    To be expended by December 2021
               TOTAL COSTS COUNCIL             $3,190,135.40


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