2014-03-31 General Committee Agenda

GENERAL COMMITTEE MEETING REPORT                                                                           31 MARCH 2014


DEFINITIONS
Accountably
“Public entities should be accountable for their performance and be able to give complete and
accurate accounts of how they have used public funds, including funds passed on to others for
particular purposes. They should also have suitable governance and management arrangements
in place to oversee funding arrangements.”1
Acquittal
The process by which a recipient demonstrates in writing to the funding body that it has
expended the funds in accordance with the terms and conditions of the funding agreement on
completion of the activity or project.
The acquittal process, when conducted correctly, demonstrates that these monies were being
used efficiently, effectively or that the community is getting value for money for services.
Auspice
Auspice means that an organisation takes responsibility for ensuring the funds are used as
specified in the grant allocation. An auspicing organisation will be responsible for:
   the receipt, banking and administration of all moneys
   project monitoring and completion
   ensuring the applicant acquits the funding on time
   sign off on the acquittal form.

Business
For the purpose of this policy, business is defined as an organisation or enterprising entity
engaged in commercial, industrial or professional activities for profit.

Community
For the purpose of this policy, community refers to a group of people living within the Noosa
Shire local government boundaries.

Conflict of Interest
A conflict of interest is a conflict between:
   an officer’s or Councillor’s personal interests (including personal interests arising from their
    relationships or club memberships, for example); and
   the public interest;
that might lead to a decision that is contrary to the public interest. 2

Donations
A voluntary gift of product, service or cash without expectation of return.

Grant
Funds provided to a recipient through a formal program for a specified purpose, directed at
achieving goals and objectives consistent with Council policy, where the recipient is selected on
merit against a set of criteria. Funding is subject to entering a written agreement with Council
that outlines accountability requirements.

1
  Auditor General Report to Parliament No. 7 for 2008, Administration of Grants and Funding to Community Organisations by Local
Government in Queensland, Page 10
2
  Local Government Act 2009, s173, p. 154


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