2019-10-08 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                   8 OCTOBER 2019


3.    Approaches to Utilise Building
Council has received a number of approaches from community and environment groups seeking
space in the premises or for overall tenure of the building. It is critical that the future use of this
facility aligns with the existing stakeholders of the Sports Complex and the vision provided in the
Noosa District Sports Complex Master Plan (currently being drafted).
Based on interest received, staff believe an opportunity exists to reinvigorate the facility, attract
external capital investment and provide improved community outcomes, in line with Council’s
Community Purpose Land and Infrastructure Tenure Policy. The proposed model of tenure for
the site is:
    Trustee Lease over the facility to a new community group;
    Tenure with Provision for other users to enter into formal hire agreements with the Trustee
      Lessee.

4.    Expression of Interest Process
An EOI process is proposed to identify a suitable community group to lease the facility. The EOI
is proposed on the following basis:
    Lease to be offered to incorporated not-for-profit community groups only;
    Lease offered for a term of 10 years with the potential to negotiate up to 20 years upon
      significant capital investment in the facility in accordance with the Community Purpose
      Land and Infrastructure Tenure Policy;
    A capital works plan for the facility for the term of the lease is required with evidence of
      secured and potential funding;
    An Indicative lease commencement date 1 January 2020;
    Annual rent prescribed at 1 Unit in accordance with Council’s fees and charges (currently
      equating to $309.50);
    Community use must align with the gazetted reserve purpose (Reserve for Recreation) and
      align with the recommendations of the Draft Noosa District Sports Master Plan;
    Trustee Lessee to be responsible for facility maintenance and all operational costs.
The assessment criteria proposed are:
    Space utilisation and activation planning – 20%
    Contribution to local community (community involvement and community benefit) – 25%
    Resources, capacity and affiliations – 30%
    Capital investment and facility improvements – 25%
The EOI process is proposed to commence in November 2019 and will be listed on Council’s
website, advertised in the Noosa News and posted via VendorPanel (Council’s e-tender portal).
Additionally, the EOI will be advertised in Council’s Community Connect e-newsletter sent out to
not for profit organisations. The results of the EOI process will be reported to a future Council
meeting.

Previous Council Consideration
Nil

Finance
The tenure model proposes “peppercorn” rent for the not-for-profit groups, with the proposed
Trustee Lessee to be responsible for maintenance and operational costs for the facility.

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