2019-10-08 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                     8 OCTOBER 2019


7                        TEMPORARY EVENT BONDS NOOSA HEADS LIONS PARK - PROPOSED FEES 2019
                         20 SCHEDULE OF FEES AND CHARGES
DOCUMENT INFORM AT ION




Author                           Property Manager, Clint Irwin
                                 Corporate Services Department

Index                            ECM/ 22.16 Bank Guarantees/Bonds 34.60 Temporary Events 34.75
                                 Events/Policies/Guidelines 46.15 Use of Council Land

Attachments                      Nil



EXECUTIVE SUMMARY
Council requires a bond for temporary events held in recreation parks where there is risk of
damage sustained as a result of the event. The dollar value of the bond is determined by the
Property Branch in accordance with the likelihood of damage from the event.

Current bond amounts applied by Council for temporary events in the Noosa Heads Lions Park
range from $3,000 to $7,500 and are generally sufficient to cover any minor damage and clean-
up costs arising from an event. In contrast, recent wet weather event damage sustained to the
Noosa Heads Lions Park has required reinstatement works of approximately $50,000.

Given the infrequency of wet weather event damage, event organisers do not consider the
financial cost of major reinstatement works into pre-event planning and pricing decisions. When
significant damage occurs and the reinstatement cost far exceeds the bond retained by Council,
Council must negotiate with an event organiser to fund major reinstatement works after the event
has finished. A bond will make that process much quicker and simpler.

This report recommends Council categorise temporary event bonds for events held in the Noosa
Heads Lions Park into three categories based on impact, with the bond amount increasing
accordingly. These categories are proposed to include low impact ($5,000), moderate impact
($20,000) and high impact ($50,000) and are proposed for inclusion in Council’s 2019/20
Schedule of Fees and Charges.

RECOMMENDATION
That Council note the report by the Property Manager to the Services & Organisation Committee
Meeting dated 8 October 2019 and agree to include the following additional temporary event
bond fees in Council’s 2019/20 Schedule of Fees and Charges for events held in Noosa Heads
Lions Park:

Temporary Event Bond Category - Noosa Heads Lions Park                          Amount
Temporary Event Bond Noosa Heads Lions Park – High Impact                       $50,000
Temporary Event Bond Noosa Heads Lions Park – Moderate Impact                   $20,000
Temporary Event Bond Noosa Heads Lions Park – Low Impact                        $5,000


REPORT
The purpose of this report is to seek Council’s approval to include additional temporary event
bond fees for events held in Noosa Heads Lions Park in Council’s 2019-20 Schedule of Fees and
Charges.




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