2019-10-08 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                 8 OCTOBER 2019


Current Lions Park events are proposed to be categorised as follows:

Event                                 Current    Proposed       Notes
                                       Bond      Bond
Noosa Food and Wine Festival          $7,500     $50,000        Event has extensive site
(High Impact)                                                   infrastructure requirements and
                                                                vehicle / foot movements

Noosa Triathlon Festival (High        $5,000     $50,000        Event has extensive site
Impact)                                                         infrastructure requirements and
                                                                vehicle / foot movements

Runaway Noosa Marathon                $3,000     $5,000         Currently low impact but has
(Low Impact)                                     (based on      previously used the Lions Park site
                                                 current        more intensively
                                                 impact)

Noosa Car Show (Low Impact)           $3,000     $5,000         One day event which has capacity
                                                                to change locations due to
                                                                impending wet weather


4. Options for Payment of Temporary Event Bonds

Option 1: Cash Bond

This option allows the bond to be paid online or at Council’s Customer Service counter (current
practice); or

Option 2: Bank Guarantee

This option requires an unconditional undertaking to be given by a bank on behalf of the
customer and provides surety against damage to infrastructure. For example, Council’s
Development Assessment Branch requires this form of surety for all development applications.

5. Lions Park Reinstatement Principles

Council currently undertakes pre and post event condition inspections of the Lions Park to inform
its decision to return the bond to the event organiser. It is proposed the following principles will
apply to future Lions Park condition inspections in the interests of supporting evidence based
decision-making and transparency:

      Council and the event organiser to jointly undertake a formal pre and post event condition
        inspection process capturing photographic data and completing checklist information
        (formalising existing process);
      Reinstatement works will be undertaken by Council approved contractors procured via
        Council’s Invitation to Quote process complying with Council procurement policy
        requirements.
      Reinstatement works borne by the event organiser are not to include capital upgrades or
        improvements over and above pre event asset condition, i.e. works must be on a ‘like for
        like’ basis.
      Event organisers are not responsible for normal fair wear and tear of the community asset.

Previous Council Consideration
Nil.


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