2018-07-10 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                  10 JULY 2018



REPORTS FOR CONSIDERATION OF THE COMMITTEE
1    PROPOSED TENURE RENEWALS AND TENURE RENEWAL STATUS UPDATE -
     COMMUNITY ORGANISATIONS
Author           Property Officer, Hayley Jamieson
                 Corporate Services Department

Index            ECM/ 46.01 PROPERTY MANAGEMENT / Leases

Attachments      1.   Expired Community Tenure Agreements and Renewal Status
                 2.   Expired Community Tenure Agreements to 31 December 2019


EXECUTIVE SUMMARY
Not applicable

RECOMMENDATION
That Council note the report by the Property Officer to the Services & Organisation Committee
Meeting dated 10 July 2018; and
A.   Note the Expired Community Tenure Agreements and Renewal Status provided at
     Attachment 1 to the report;
B.   Authorise the CEO to enter into tenure renewal negotiations with all community
     organisations detailed in Attachment 2 to the report in accordance with the Community
     Purpose Land and Infrastructure Tenure Policy; and
C.   Apply the exception to the requirement for tendering of the leases under Section 236 (1) (b)
     (ii) of the Local Government Regulation 2012 as the leases are to community
     organisations.


REPORT
Council administers 89 community tenure arrangements across the Noosa Shire area for Council
owned or controlled land to various community organisations. Since the July 2017 update report
to Council, the number of tenure agreements has increased by 4, 12 tenure agreements have
been completed and there are currently 15 expired tenure agreements (see Attachment 1).

Of the 15 expired tenure agreements, 7 are annual permits which are updated every May. These
permits are currently with the respective groups for signing as noted in Attachment 1.

The remaining 8 tenure agreements are all in various stages of the renewal process. The
Property branch continues to work closely with the Community Development branch to renew
these agreements as efficiently as possible.

There are a further 4 community tenure agreements that will expire up to 31 December 2019
(refer to Attachment 2). These 4 tenure agreements will be renewed in accordance with the
Community Purpose Land and Infrastructure Tenure Policy which was endorsed by Council in
March 2015.

Under Section 236 (1) (b) (ii) of the Local Government Regulation 2012, Council is not required
to tender for the leasing of these properties as the purpose of the lease renewals are to
community organisations. The requirement of this exception is that a relevant Council resolution
is first obtained.

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