2022-06-07 Services & Organisation Committee Minutes

Section 2

SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                           7 JUNE 2022



1.   ATTENDANCE & APOLOGIES


     COUNCILLORS
     Cr Joe Jurisevic (Chair)
     Cr Amelia Lorentson
     Cr Clare Stewart
     Cr Frank Wilkie

     Cr Tom Wegener (non-Committee Councillor)
     Cr Karen Finzel (non-committee Councillor)

     EXECUTIVE
     S Waters, Chief Executive Officer
     L Sengstock, Director Infrastructure Services
     T Grauf, Acting Director Corporate Services
     K Contini, Director Community Services

     APOLOGIES
     Nil.


     The meeting commenced at 1.30pm.


2.   CONFIRMATION OF MINUTES
     Committee Resolution
     Moved:   Cr Stewart
     Seconded: Cr Wilkie
     The Minutes of the Services & Organisation Committee Meeting held on 10 May 2022 be
     received and confirmed.
                                                                   Carried unanimously.




3.   PRESENTATIONS

     Nil.




4.   DEPUTATIONS

     Nil.




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Section 3

SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                                             7 JUNE 2022


5.    REPORTS FOR CONSIDERATION OF THE COMMITTEE




1     CONTRACT NO. T000067 – REGISTER OF PRE-QUALIFIED SUPPLIERS FOR
      PROVISION OF TRADE SERVICES
Committee Recommendation
Moved:              Cr Wilkie
Seconded:           Cr Lorentson
That Council note the report by the Buildings and Facilities Coordinator to the Services &
Organisation Committee Meeting dated 7 June 2022, and
A.    Award Contract No. T000067 for a Register of Pre-qualified Suppliers for the Provision of
      Trade Services for a period of two (2) years commencing on 23 June 2022 to the suppliers
      listed in Attachment 2 to the report.
B.    Subject to satisfactory performance of the suppliers, authorise the CEO to approve the
      option to extend the contract at the expiry of initial term for a further two (2) terms of up to
      two (2) years each ending on 22 June 2028.
                                                                              Carried unanimously.




2     REQUEST FOR QUOTATION FOR LIFEGUARD SERVICES - SURF LIFESAVING
      QUEENSLAND
In accordance with Chapter 5B of the Local Government Act 2009, Cr Lorentson provided the
following declaration to the meeting of a declarable conflict of interest in this matter:
I, Cr Lorentson, inform the meeting that I have a declarable conflict of interest in this matter as my
daughter, Giorgia Lorentson, is employed by Surf Life Saving Queensland (SLSQ) as a casual lifeguard. It
could be viewed that I have a have a conflict of interest, however I do not believe a reasonable person
could have a perception of bias as my daughter’s employment is of a casual nature and not exclusively
bound to SLSQ. Therefore, there is no benefit or loss specific to my daughter, from the outcome of this
application. Therefore, I will choose to remain in the meeting room. However, I will respect the decision
of the meeting on whether I can remain and participate in the decision.
Committee Resolution
Moved:          Cr Stewart
Seconded:       Cr Wilkie
That Council note the declarable conflict of interest by Cr Lorentson and determine that it is in the public
interest that Cr Lorentson participates and votes on this matter because Council believes that a
reasonable person would not have a perception of bias because Cr Lorentson nor her daughter stand to
receive a personal benefit or loss in relation to this matter, and therefore a reasonable person would trust
that the final decision is made in the public interest.
                                                                                     Carried unanimously.
Cr Lorentson did not vote on the above motion.
Committee Recommendation
Moved:              Cr Jurisevic
Seconded:           Cr Stewart
That Council note the report by the Property Manager to the Services & Organisation Committee
Meeting dated 7 June 2022 and:



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Section 4

SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                                              7 JUNE 2022


A.    Apply the exception to the requirement for entering into a medium-sized contractual
      arrangement or large sized contractual arrangement without first inviting written quotes or
      tenders under Section 235 (a) of the Local Government Regulation 2021 as there is only
      one supplier who is reasonably available to provide the service;
B.    Note while a written quote is not specifically required to engage Section 235 (a) of the
      Local Government Regulation 2012 a formal quotation process is preferred because it:
      1.     Enables an assessment of the quotation to be completed against nominated
             assessment criteria;
      2.     Provides the opportunity to determine and confirm value for money to Council and
             the community;
      3.     Supports the principles of transparent and evidence-based decision making;
C.    Issue a Request for Quotation for Lifeguard Services to Surf Lifesaving Queensland in
      accordance with Section 235 (a) of the Local Government Regulation 2012 given Surf
      Lifesaving Queensland is the only supplier identified by Council as reasonably able to
      provide the service;
D.    Agree to the quotation assessment criteria and weightings detailed in the report;
E.    Note the new Lifeguard Services Agreement term is proposed to be for an initial 1 x 5 year
      term and an additional 1 x 5 year option (current agreement terms) with the new
      agreement to commence 29 October 2022; and
F.    Agree to consider a further report at a future round of Council meetings detailing the
      assessment results of Surf Lifesaving Queensland’s Request for Quotation response.
                                                                      Carried unanimously.



3     2022 – 2023 COMMUNITY GRANTS PROGRAM – COMMUNITY PROJECT GRANTS
      (ROUND ONE) AND THREE-YEAR AGREEMENTS - OVERVIEW
Committee Recommendation
Moved:              Cr Wilkie
Seconded:           Cr Stewart
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 7 June 2022 regarding Round One 2022-23 Community
Project Grants and the Three-Year Alliance, Signature and Festive Season Agreements subject
to adoption of Council’s 2022/23 budget.
                                                                      Carried unanimously.




4     2022 – 2023 COMMUNITY PROGRAM FUNDING – COMMUNITY PROJECT GRANTS
      (ROUND ONE) - EVENTS
In accordance with Chapter 5B of the Local Government Act 2009, Cr Stewart provided the following
declaration to the meeting of a declarable conflict of interest in this matter:
I, Cr Stewart, inform the meeting that I have a declarable conflict of interest in this matter in relation to
the funding recommendation to Noosa Rugby Union Club Inc. My husband is a member and sponsor and
my son plays for this club. Although I have a declarable conflict of interest, I do not believe a reasonable
person could have a perception of bias because I believe I do not stand to receive a personal benefit or
loss in relation to this funding. Therefore, I will choose to remain in the meeting room. However, I will
respect the decision of the meeting on whether I can remain and participate in the decision.


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Section 5

SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                                           7 JUNE 2022


Committee Resolution
Moved:          Cr Wilkie
Seconded:       Cr Lorentson
That Council note the declarable conflict of interest by Cr Stewart and determine that it is in the public
interest that Cr Stewart participates and votes on this matter because Council believes that a reasonable
person would not have a perception of bias because Cr Stewart does not stand to receive a personal
benefit or loss in relation to this funding, and therefore a reasonable person would trust that the final
decision is made in the public interest.
                                                                                  Carried unanimously.
Cr Stewart did not vote on the above motion.
Committee Recommendation
Moved:             Cr Jurisevic
Seconded:          Cr Stewart
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 7 June 2022 and approve Round One 2022-23
Community Project Grants – Events provided in Attachment 1 to this report subject to adoption
of Council’s 2022/23 budget.
                                                                     Carried unanimously.




5     2022 – 2023 COMMUNITY PROGRAM FUNDING – COMMUNITY PROJECT GRANTS
      (ROUND ONE) - EQUIPMENT
Committee Recommendation
Moved:             Cr Lorentson
Seconded:          Cr Wilkie
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 7 June 2022 and approve Round One 2022-23
Community Project Grants – Equipment provided in Attachment 1 to this report subject to
adoption of Council’s 2022/23 budget.
                                                                Carried unanimously.




6     2022 – 2023 COMMUNITY PROGRAM FUNDING – COMMUNITY PROJECT GRANTS
      (ROUND ONE) - INFRASTRUCTURE
Committee Recommendation
Moved:             Cr Jurisevic
Seconded:          Cr Wilkie
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 7 June 2022 and approve Round One 2022-23
Community Project Grants – Infrastructure provided in Attachment 1 to this report subject to
adoption of Council’s 2022/23 budget.
                                                                    Carried unanimously.




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Section 6

SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                                              7 JUNE 2022


7     2022 – 2023 COMMUNITY PROGRAM FUNDING – COMMUNITY PROJECT GRANTS
      (ROUND ONE) – PROGRAM/PROJECTS
Committee Recommendation
Moved:              Cr Wilkie
Seconded:           Cr Stewart
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 7 June 2022 and approve Round One 2022-23
Community Project Grants – Program/ Projects provided in Attachment 1 to this report subject
to adoption of Council’s 2022/23 budget.
                                                                   Carried unanimously.




8     2022 – 2023 COMMUNITY GRANTS – THREE YEAR COMMUNITY ALLIANCE
      AGREEMENTS
In accordance with Chapter 5B of the Local Government Act 2009, Cr Wilkie provided the following
declaration to the meeting of a prescribed conflict of interest in this matter:
I, Cr Wilkie, inform the meeting that I have a prescribed conflict of interest in this matter as I am an
executive member (president) of the Noosa Arts Theatre, one of the recommended recipients of an
Alliance Grant. As a result of my conflict of interest, I will now leave the meeting room while the matter is
considered and voted on.
Cr Wilkie left the meeting.
Committee Recommendation
Moved:              Cr Lorentson
Seconded:           Cr Stewart
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 7 June 2022 and approve 22/23 Three Year Community
Alliance agreements as provided in Attachment 1 to this report subject to adoption of Council’s
2022/23 budget.
                                                                        Carried unanimously.
Cr Wilkie returned to the meeting.




9     2022 – 2023 COMMUNITY GRANT PROGRAM – THREE SIGNATURE COMMUNITY
      EVENTS GRANTS

In accordance with Chapter 5B of the Local Government Act 2009, Cr Stewart provided the following
declaration to the meeting of a declarable conflict of interest in this matter:
I, Cr Stewart, inform the meeting that I have a declarable conflict of interest in this matter in relation to
the funding recommendation to Noosa Rugby Union Club Inc. My husband is a member and sponsor and
my son plays for this club. Although I have a declarable conflict of interest, I do not believe a reasonable
person could have a perception of bias because I believe I do not stand to receive a personal benefit or
loss in relation to this funding. Therefore, I will choose to remain in the meeting room. However, I will
respect the decision of the meeting on whether I can remain and participate in the decision.
Committee Resolution
Moved:           Cr Wilkie
Seconded:        Cr Lorentson
That Council note the declarable conflict of interest by Cr Stewart and determine that it is in the public
interest that Cr Stewart participates and votes on this matter because Council believes that a reasonable

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Section 7

SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                                          7 JUNE 2022


person would not have a perception of bias because Cr Stewart does not stand to receive a personal
benefit or loss in relation to this funding, and therefore a reasonable person would trust that the final
decision is made in the public interest.
                                                                                Carried unanimously.
Cr Stewart did not vote on the above motion.
Committee Recommendation
Moved:              Cr Lorentson
Seconded:           Cr Stewart
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 7 June 2022 and approve the Three Year Signature
Community Events grants as provided in Attachment 1 to this report subject to adoption of
Council’s 2022/23 budget.
                                                                  Carried unanimously.




10    2022 – 2023 COMMUNITY GRANTS – THREE YEAR FESTIVE SEASON EVENT
      GRANTS (1 JULY 2022 – 30 JUNE 2025)
Committee Recommendation
Moved:              Cr Jurisevic
Seconded:           Cr Wilkie
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 7 June 2022 and approve Three Year Festive Season
Event grants provided in Attachment 1 to this report subject to adoption of Council’s 2022/23
budget.
                                                                       Carried unanimously.



11    REGIONAL ARTS DEVELOPMENT FUND (RADF) – GRANT RECOMMENDATIONS
      2021-22
In accordance with Chapter 5B of the Local Government Act 2009, Cr Wilkie provided the following
declaration to the meeting of a prescribed conflict of interest in this matter:
I, Cr Wilkie, inform the meeting that I have a prescribed conflict of interest in this matter as I am an
executive member (president) of the Noosa Arts Theatre, one of the recommended recipients of a RADF
Grant. As a result of my conflict of interest, I will now leave the meeting room while the matter is
considered and voted on.
Cr Wilkie left the meeting.
Committee Recommendation
Moved:              Cr Stewart
Seconded:           Cr Lorentson
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 7 June 2022 and approve the Regional Arts
Development Fund recommendations for Round 17 as outlined in Attachment 1 to the report.
                                                                  Carried unanimously.
Cr Wilkie returned to the meeting.




                                                                                           Page 7 of 8

Section 8

SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                               7 JUNE 2022


12   FURTHER REPORT - COUNCILLOR REPRESENTATION ON VARIOUS BOARDS,
     EXTERNAL ORGANISATIONS AND WORKING GROUPS 2022
Committee Recommendation
Moved:           Cr Lorentson
Seconded:        Cr Stewart
That Council note the report by the Chief Executive Officer to the Ordinary Meeting dated 19
May 2022 and the further report to the Services and Organisation Committee Meeting dated 7
June 2022 and make the following Councillor appointments (noting that these supersede any
prior appointments):
A.   Appoint Cr Stewart - Mayor as Chair and Cr Stockwell and Cr Wegener to the Climate
     Change Response Project Control Group; and
B.   Appoint Cr Wilkie as Chair, and Cr Finzel and Cr Lorentson to the Climate Change
     Response Plan Community Reference Group.
                                                                 Carried unanimously.




6.   REPORTS FOR NOTING BY THE COMMITTEE

     Nil.




7.   CLOSED SESSION

     Nil.



The meeting closed at 2.42pm.




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