2022-06-07 Services & Organisation Committee Minutes

SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                                              7 JUNE 2022


A.    Apply the exception to the requirement for entering into a medium-sized contractual
      arrangement or large sized contractual arrangement without first inviting written quotes or
      tenders under Section 235 (a) of the Local Government Regulation 2021 as there is only
      one supplier who is reasonably available to provide the service;
B.    Note while a written quote is not specifically required to engage Section 235 (a) of the
      Local Government Regulation 2012 a formal quotation process is preferred because it:
      1.     Enables an assessment of the quotation to be completed against nominated
             assessment criteria;
      2.     Provides the opportunity to determine and confirm value for money to Council and
             the community;
      3.     Supports the principles of transparent and evidence-based decision making;
C.    Issue a Request for Quotation for Lifeguard Services to Surf Lifesaving Queensland in
      accordance with Section 235 (a) of the Local Government Regulation 2012 given Surf
      Lifesaving Queensland is the only supplier identified by Council as reasonably able to
      provide the service;
D.    Agree to the quotation assessment criteria and weightings detailed in the report;
E.    Note the new Lifeguard Services Agreement term is proposed to be for an initial 1 x 5 year
      term and an additional 1 x 5 year option (current agreement terms) with the new
      agreement to commence 29 October 2022; and
F.    Agree to consider a further report at a future round of Council meetings detailing the
      assessment results of Surf Lifesaving Queensland’s Request for Quotation response.
                                                                      Carried unanimously.



3     2022 – 2023 COMMUNITY GRANTS PROGRAM – COMMUNITY PROJECT GRANTS
      (ROUND ONE) AND THREE-YEAR AGREEMENTS - OVERVIEW
Committee Recommendation
Moved:              Cr Wilkie
Seconded:           Cr Stewart
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 7 June 2022 regarding Round One 2022-23 Community
Project Grants and the Three-Year Alliance, Signature and Festive Season Agreements subject
to adoption of Council’s 2022/23 budget.
                                                                      Carried unanimously.




4     2022 – 2023 COMMUNITY PROGRAM FUNDING – COMMUNITY PROJECT GRANTS
      (ROUND ONE) - EVENTS
In accordance with Chapter 5B of the Local Government Act 2009, Cr Stewart provided the following
declaration to the meeting of a declarable conflict of interest in this matter:
I, Cr Stewart, inform the meeting that I have a declarable conflict of interest in this matter in relation to
the funding recommendation to Noosa Rugby Union Club Inc. My husband is a member and sponsor and
my son plays for this club. Although I have a declarable conflict of interest, I do not believe a reasonable
person could have a perception of bias because I believe I do not stand to receive a personal benefit or
loss in relation to this funding. Therefore, I will choose to remain in the meeting room. However, I will
respect the decision of the meeting on whether I can remain and participate in the decision.


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