2021-03-09 Services & Organisation Committee Meeting Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                   9 MARCH 2021


5    REPORTS FOR CONSIDERATION OF THE COMMITTEE


1    PLAQUES AND MEMORIALS POLICY AND GUIDELINE

Author           Jane Harding, Heritage Coordinator
                 Community Services Department

Index            ECM/Subject/4.30 - Memorials including Plaques, Ashes

Attachments      1.    Council Policy: Plaques and Memorials
                 2.    Policy Guideline: Plaques and Memorials



EXECUTIVE SUMMARY
Council regularly receives requests from community members to install new plaques and memorials
in Council owned or managed public spaces to honour or acknowledge community members, groups
or events. Council does not have a formally adopted framework to govern the decision-making
process for these requests or the ongoing maintenance of plaques and memorials. This has resulted
in inefficient handling of requests and inequitable decision-making.

In 2019, Council officers developed an Operational Procedure to provide a framework for decision-
making. This procedure outlined criteria for requests for installation of plaques and established an
internal process for considering requests. This procedure has been trialled and proved effective in
streamlining processes and providing equitable responses that are in the best interests of the
community.

This report proposes adopting a Council policy for Plaques and Memorials and supporting Guideline
(See Attachments 1 and 2) to establish an efficient and equitable framework for the management of
plaques and memorials that is endorsed and implemented by the whole of Council.

RECOMMENDATION
That Council note the report by the Heritage Coordinator to the Services & Organisation Committee
Meeting dated 9 March 2021 and:
A.   Adopt the Plaques and Memorials Policy provided at Attachment 1 to this report;
B.   Approve the Plaques and Memorials Policy Guideline provided at Attachment 2 to this report;
C.   Pursuant to sections 97, 98 and 262(3)(c) of the Local Government Act 2009, adopt the new
     proposed Plaques and Memorials fees for the 2020/21 financial year as detailed in Section 5
     of this report, and amend Schedule of Fees & Charges to include the Plaques and Memorials
     Fee – standard: $1,413.50 and Plaques and Memorials Fee – non-standard: Price on
     Application; and
D.   Request the CEO to undertake a review of the Noosa Council Naming of Roads, Parks,
     Community Infrastructure and Street Numbering Policy.



REPORT
The purpose of this report is to present a proposed Noosa Council Policy - Plaques and Memorials
and Noosa Council Policy Guideline – Plaques and Memorials for Council’s consideration.



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