2021-08-16 General Committee Meeting Agenda

GENERAL COMMITTEE MEETING AGENDA                                                            16 AUGUST 2021


1.    2020-21 OPERATIONAL PLAN UPDATE

Only the major initiatives are included in the Operational Plan with day to day “business as usual”
activities included in Branch Plans.

The Branch Plans are being used by Managers to manage day to day activities. They are an
effective tool for ensuring that all of the “business as usual” activities are undertaken and that any
minor projects are followed through. They are reported to Council by Directors on a quarterly basis
and those reports are on this round of Council meetings.

Details of each Operational Plan project is set out in Attachment 1 with an assessment of whether
the issue in completed, on track or behind schedule. Comments are also provided for the information
of Councillors about the status of each issue. It is important to note that this is “as at 30 June” i.e.
the end of the fourth quarter and in some instances, the multi-year actions have been advanced
further since that time.

There are 35 initiatives in the 2020/21 Operational Plan. The current status of those projects is:

 Status               Quarter 1              Quarter 2            Quarter 3            Quarter 4
                      (July – Sept 2020)     (Oct – Dec 2020)     (Jan – Mar 2021)     (Mar – June 2021)
 Not started          4                      3                    0                    0
 Behind Schedule      7                      6                    8                    9
 On Track             23                     25                   26                   9
 Completed            1                      1                    1                    17

Note - some of these initiatives are multi-year projects and have been identified as “on track” where
the initiative will be completed in the next financial year.
The table below highlights some specific Operational Plan issues that may be of interest to Council
with a particular emphasis on some projects that are behind schedule.

 Initiatives                               Comment
 Complete asset management plans           The pathways and boardwalks AMP has been completed and
 for pathways and boardwalks and for       adopted by Council. The remaining AMP for parks and playgrounds
 parks and playgrounds.                    has been delayed due to staff changes. It is expected to be
                                           completed in December 2021.
 Establish a place making team and         Internal governance arrangements were put in place in November
 commence a pilot project                  2020 but more work needs to be done for organisational readiness
                                           to make this a success. A workshop is planned with Councillors to
                                           progress further in the coming weeks.
 Design and construction of stage 3 of     Construction is now progressing well after the initial delays caused
 the Rufous Street project including the   by the previous contractor going into liquidation.
 construction of the new Peregian
 Beach Community House
 Finalising the design of the Peregian     Plans have now been drawn up and the Fire Tech funding of
 Digital Hub extension                     approximately $800k will support additional high-tech fitout. This
                                           project was delayed due to the delays in the Peregian Beach
                                           community house project (see above)
 Undertake an evaluation of Council’s      This has been delayed due to other priorities (including the latest
 response to the Covid19 pandemic          lockdown). The intent is to undertake a review of what went well,
 including its impact on Council           what can be learnt from our Covid response etc.


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