2019-08-06 S&O Agenda - Item 6 - Attachment 2 - Draft New Standing Orders for Noosa Council

36. Deputations
36.1 A deputation wishing to attend and address a Committee meeting shall apply in writing to the
     CEO not less than seven (7) business days before the meeting.
36.2 The CEO, on receiving an application for a deputation shall notify the Chairperson who shall
     determine whether the deputation may be heard. The CEO shall inform the deputation of the
     determination in writing. Where it has been determined the deputation will be heard, a
     convenient time shall be arranged for that purpose, and an appropriate time period allowed.
36.3 Where it has been determined that a deputation be heard, the deputation and topic of the
     presentation must be included in the public agenda for the meeting.
36.4 For deputations comprising three or more persons, only three persons shall be at liberty to
     address the Committee unless the Councillors at the meeting determine otherwise by
     resolution. A deputation shall be given adequate opportunity to explain the purpose of the
     deputation, generally no longer than 15 minutes unless decided otherwise by the meeting.
36.5 The Chairperson may terminate an address by a person in a deputation at any time where:
      a)    the Chairperson is satisfied that the purpose of the deputation has been sufficiently
            explained to the Councillors at the meeting
      b)    the time period allowed for a deputation has expired, or
      c)    the person uses insulting or offensive language or is derogatory towards Councillors or
            staff members.
      d)    a member of the deputation other than the appointed speakers interjects or attempts to
            address the Council.


37. Non-member Participation in meeting
37.1 The Chairperson may allow a non-member to participate in the discussion of a particular item
     of business before the Committee on conditions decided by the Committee.


38. Procedures for Making Determinations at Standing Committee
    Meetings
38.1 Decision making at Council’s General Committee meetings is to be conducted in accordance
     with sections 20 - 31 of these Standing Orders.
38.2 In the conduct of all other Standing Committee meetings of Council, the Chairperson has the
     discretion to allow general discussion on a matter prior to consensus being reached and a
     formal motion being moved and seconded. Should no consensus be reached by the Standing
     Committee, the matter before the Standing Committee is to be referred to the General
     Committee for determination.




Standing Orders for Council Meetings                                                       Page 18