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2022-04-12 Services & Organisation Committee Meeting Agenda
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AGENDA
Services & Organisation
Committee Meeting
Tuesday, 12 April 2022
commencing at 1.30pm
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Joe Jurisevic (Chair), Amelia Lorentson, Clare Stewart, Frank Wilkie
“Noosa Shire – different by nature”
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Section 2
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
TABLE OF CONTENTS
ITEM PAGE
1. ATTENDANCE & APOLOGIES 3
2. CONFIRMATION OF MINUTES 3
3. PRESENTATIONS 3
4. DEPUTATIONS 3
5. REPORTS FOR CONSIDERATION OF THE COMMITTEE 4
1 CONTRACT NO. T000064 – COOROY BELLI CREEK ROAD BRIDGE
REPLACEMENT 4
2 REGISTER OF PRE-QUALIFIED SUPPLIERS OF BUSINESS AND
MARKETING SERVICES 12
3 T00043 – ICT MANAGED SERVICES – TENDER AWARD 27
4 NOOSA SHIRE COUNCIL SPECIALISED SUPPLIER LIST 35
5 NOOSA RIVER HOLIDAY PARK – PROPOSED INTERIM MANAGEMENT
AGREEMENT EXTENSION 38
6. REPORTS FOR NOTING FOR THE COMMITTEE 40
7. CLOSED SESSION 40
Page 2 of 40
Section 3
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
1. ATTENDANCE & APOLOGIES
2. CONFIRMATION OF MINUTES
The Minutes of the Services & Organisation Committee Meeting held on 8 March 2022 be
received and confirmed.
3. PRESENTATIONS
Nil.
4. DEPUTATIONS
Nil.
Page 3 of 40
Section 4
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
5. REPORTS FOR CONSIDERATION OF THE COMMITTEE
1 CONTRACT NO. T000064 – COOROY BELLI CREEK ROAD BRIDGE REPLACEMENT
Author Project Manager, Dennis Luinstra
Infrastructure Services Department
Index ECM/ Project and Contract / T000064 – Cooroy Belli Creek Road Bridge
Replacement – Tender Award / Council Reports
Attachments 1. Weighted Attribute Evaluation Spreadsheet
2. Design Drawing
EXECUTIVE SUMMARY
This report provides a recommendation for the contract award of the preferred contractor for
Contract No. T000064 for Cooroy Belli Creek Road Bridge Replacement.
This is a lump sum price contract that will include all materials and services required for the
construction of the bridge.
Due to the increased material pricing and tight construction market factors, the tender
submissions came in over budget compared to the original cost estimate which was developed
prior to the submission of the grant application in 2020. The funding strategy to mitigate
increased costs will include realignment of the existing funding agreement and a request for
additional funding.
Rescheduling the Lawnville Road Bridge replacement project into a future year of the 10-year
capital works program and redirecting a part of the current allocated budget from this bridge
project into the Cooroy Belli Creek Road Bridge budget will resolve the budget shortfall.
In accordance with Local Government Legislation and Council Procurement Policy, an
Invitation to Tender was initiated and which attracted nine (9) tender responses. Seven (7) of
these responses were conforming and two (2) were regarded as non-conforming.
The tender evaluation panel completed the evaluation process and considered the tender
submission from Ark Construction Group Pty Ltd (Ark) the most advantageous to Council,
representing value for money. The Ark tender submission demonstrated compliance with the
requirements of the invitation to tender. Ark has the suitable experience, capability, and
resourcing to complete the works.
The anticipated construction completion date is late September 2022.
RECOMMENDATION
That Council note the report by the Project Manager to the Services & Organisation Committee
Meeting dated 12 April 2022 and
A. Award Contract No. T000064 Cooroy Belli Creek Road Bridge Replacement to Ark
Construction Group Pty Ltd for the lump sum price of $1,011,420.09 (excl. GST); and
B. Approve the total project budget of $1,393,530 which includes project management,
superintendent costs and other project allowances to be allocated between the 2021/22 and
2022/23 budgets for the construction spanning across both financial years.
Page 4 of 40
Section 5
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
REPORT
The Cooroy Belli Creek Road bridge, situated in Cooroy is identified in Council’s asset register as
being constructed in 1929, the oldest bridge maintained by Council, and has undergone various
repair works.
The proposed contract is for the replacement of this ageing dual lane timber bridge along the Cooroy
Belli Creek Road in a similar alignment with a new, wider concrete bridge. This new bridge will meet
current design specifications and standards with a targeted design life of 100 years.
1. Tender Process
In accordance with Chapter 6, Part 3, of the Local Government Regulation and Council’s
Procurement Policy, Council invited written tenders for the Cooroy Belli Creek Road Bridge
Replacement. The invitation to tender was issued as a lump sum construction-only contract.
Council invited written tenders via the Council VendorPanel e-portal on 22 January 2022 and
included an advertisement within the Noosa Today publication on 28 January 2022, with responses
closing on 18 February 2022.
In accordance with Local Government Legislation and Council Procurement Policy, an Invitation to
Tender was initiated which attracted nine (9) tender responses. Seven (7) of these responses were
conforming and two (2) were regarded as non-conforming.
2. Tender Assessment
The tender evaluation panel undertook an assessment of the following conforming tender
submissions, listed in alphabetical order:
Ark Construction Group Pty Ltd
Bellwether Contractors Pty Ltd
CPM Group Pty Ltd t/as CPM Civil
Davbridge Properties Pty Ltd T/A Davbridge Constructions
HEH Civil Pty Ltd
Pentacon Pty Ltd
SGQ Pty Ltd t/as SGQ
All seven conforming tenders progressed to a full weighted evaluation using the following criteria
and weightings:
Criteria Weightings
Capability, Resourcing and Management Systems 20%
Financial Capability 10%
Methodology 25%
Environment & Sustainability 5%
Contribution to Local Economy 5%
Price 35%
The tender evaluation panel assessed the construction tenders and considered the submission by
Ark Construction Group Pty Ltd (Ark) the most advantageous based on their tender demonstrating
the following:
Full compliance with the tender requirements.
A good understanding of the construction risks.
Demonstrated high level of previous experience, capability, and resourcing to carry out the
construction.
Provided a detailed construction methodology and programme which aligns to the contract
specifications.
Certified Environmental Management system (ISO 14001:2015).
Page 5 of 40
Section 6
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
Compliant with Council’s sustainability initiative to supply the old reusable bridge timber to
Council for reuse in future projects.
Certified Quality Management system (ISO 9001:2015).
Certified Workplace Health and Safety system (ISO 45001:2018).
Prequalified contractor with the Department of Transport and Main Roads in roadworks Level
R2, bridgeworks Level B3.
Scored highest for both price criteria and combined price and non-price criteria.
Refer to Attachment 1 - Weighted Attribute Evaluation Spreadsheet for a summary of the evaluation.
3. Access during construction
The project will cause some disruption to traffic at the bridge site. As the bridge will be fully closed
during construction, a detour will be implemented along Lawnville Road in Black Mountain and
through the township of Cooroy.
In the lead up to the bridge closure, residents will be informed of the traffic changes using Facebook,
project newsletters and variable message boards which are to be installed on both bridge
approaches prior to the bridge closure and detour implementation.
4. Program
Ark Construction Group Pty Ltd is adhering to the contract specifications, which is based on the grant
funding milestone date requirements which Council and the Federal Government have agreed upon.
Anticipated construction start date: mid to end May 2022
Anticipated construction end date: mid to end September 2022
Ark to start pre-ordering materials with long lead times as soon as possible after contract
award.
Previous Council Consideration
Nil.
Finance
The current allocated budget to the Cooroy Belli Creek Road Bridge replacement project is
insufficient to cater for the tender award due to unforeseen market price increases since the initial
budget was set at the grant funding application stage. Key reasons are:
Saturated market - pricing is consistent with the current market, with limited specialist bridge
contractors available but significant demand for bridge and similar civil construction work
currently occurring, being driven in part by grant programs such as the Bridge Replacement
Program
Continuing increase of construction material market pricing.
The result is a tendered cost above original budget estimates which were prepared and submitted
with the bridge grant application nearly two years ago.
Staff developed a budget strategy with the aim to resolve the budget insufficiency which looked at
extending asset lifespan of other bridge projects which are currently co-funded by the Federal
Bridges Renewal Program.
Rescheduling the Lawnville Road Bridge replacement project into a future year of the 10-year capital
works program and redirecting a part of the current allocated budget from this bridge project into the
Cooroy Belli Creek Road Bridge budget will resolve the budget shortfall.
With additional grant funding, based on current market pricing expectations it is expected both
projects could still be successfully delivered without additional Council contribution on top of the
current budget provided Council is successful in securing the additional Bridge Renewal Program
funding as set out in the revised funding strategy tables below.
Page 6 of 40
Section 7
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
Therefore, staff will:
- Submit a request for an increase in grant funding for the Cooroy Belli Creek Road Bridge on a
50-50 basis for the budget shortfall.
- Withdraw the Lawnville Road Bridge project grant funding from the Bridge Renewal Program,
round 5.
- Reapply for grant funding for the Lawnville Road Bridge project under the Bridge Renewal
Program, round 6:
i. with a revised cost estimate.
ii. reschedule the Lawnville Road Bridge Replacement project in the capital works program if
successful. The revised funding strategy is summarised and detailed in the tables below:
Cooroy Belli Creek Road Bridge replacement, project cost
Item Cost (excl. GST)
Costs Year to Date (March 2022) $163,000
Tendered Contract Value $1,011,420
Consultants, staff and superintendent costs, levies, and project allowance $219,110
Total project cost $1,393,530
Cooroy Belli Creek Road Bridge replacement, funding strategy
Funding source Cost (excl. GST)
Currently approved grant contribution $450,000
Currently approved Council contribution $450,000
Subtotal – currently approved $900,000
Additional grant increase (request to Federal Bridges Renewal Team) or reallocate $246,765
part of the grant contribution from Lawnville Road Bridge
Additional Council contribution increase (either cash reserves or utilising part of the $246,765
existing Council contribution from Lawnville Road Bridge project)
Subtotal – additional $493,530
Total project funding amount, matching required project budget $1,393,530
If Council is unsuccessful in obtaining the additional grant increase, a larger part of the existing
Council contribution for Lawnville Road Bridge project funding will be utilised to cover the shortfall.
Risks & Opportunities
Finance Risks Mitigation
Council request for scope This is to be mitigated through the Capital Works Project Control Group and
increases. Capital Works Executive meetings and limitation of client requested scope
variations.
Scope changes once Council acceptance of scope as awarded with intention of not increasing
construction commences scope.
and project becomes
publicly visible.
Geotechnical conditions A detailed Geotechnical investigation report has been completed and the
give rise for contractor report provided as part of the tender documentation. Any required variations
claiming variation costs. in depth will be worked out by variation rates that have already been locked in
with the contractor as part of the contract specifications. A budget
contingency allows for this risk.
Page 7 of 40
Section 8
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
Finance Risks Mitigation
Subgrade material found The contract specifications specify clearly how and until what extent the
to be unsuitable for reuse existing subgrade material needs to be processed to reuse these materials.
purposes within the In case a certain amount is not found suitable, locked in rates are in place. A
projects. budget contingency allows for this risk.
Clashes with public utility The contractor is aware of nearby underground Telstra / NBN cables. It’s the
provider Telstra / NBN contractor’s responsibility to initiate a Dial Before You Dig procedure and
give rise for contractor prevent any impact to the Telstra / NBN network. The Contractor is
claiming variation costs. responsible for any cost of repairs if these services get damaged during
construction.
Contingency amount This risk is mitigated through Council's highly experienced project team and
being insufficient. the appointment of an experienced contractor and contract supervision by an
experienced Superintendent. Any delay risks forthcoming of the current
pandemic is not included in the contingency amount. If the contingency
amount is insufficient to cover the cost, this is to be mitigated though the
budget approval process.
Program Risks Mitigation
There is the potential that The contractor allowed for wet weather delay days in its program based on
the project is delayed due past weather data from the 2021 calendar year. If additional wet weather
to wet weather. delay days are required, the experienced superintendent will follow the
process which is embedded in the contract specifications. Moreover, the
contractor’s timeline shows an earlier completion date then prescribed in the
tender specifications, which gives additional room to mitigate an unforeseen
construction delay.
Resource risk. The contractor has nominated a capable and experienced project team to
undertake construction.
Construction takes longer The contractor is well resourced and has the available resources to deliver
than allowed for. this project successfully in conjunction with current works on hand. The use
of pre-cast concrete deck units reduces the risk of construction delays.
Lead time of materials Many associated risks are mitigated by ordering the materials as soon as
pushing the program out. possible after the tender award. It has been identified that the pre-cast
concrete deck units may have lead time issues, mainly due to high demand.
The contractor is aware and will manage this risk and work closely together
with Council's project team to minimise residual timing risk.
The contractor confirmed that if this risk occurs, there will be no cost variation
to Council, if we award the tender on 22 April 2022.
Staff capacity of Council’s Procurement team is sufficient to meet this
deadline.
Safety Risks Mitigation
Site safety The contractor has extensive experience with similar works and would be
appointed as the Principal Contractor, being responsible for all Workplace
Health and Safety of the site.
Prior to construction commencing, workplace health and safety and
construction management plans will be required to be submitted to Council
for review.
Regular audits on contractor compliance with these approved plans will be
undertaken by Council and WH&S teams throughout the construction.
High-risk work using The contractor is accredited to AS 45001 (Occupational Health & Safety
machinery and hoisting Management) and the contractor has demonstrated their capability through
involved. the tender process.
The contractor is experienced having successfully completed several similar
types of bridge replacement projects within the past years, moreover the
contractor was principal contractor for the Cooroy, Mary River Road Bridge
replacement project, which was completed in early 2019.
Page 8 of 40
Section 9
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
Environmental Harm Mitigation
Risks
Works impact on the The contractor is responsible for the development and implementation of
environment strategies to minimise impacts such as noise, dust, vibration, sediment, and
erosion. Species management plans are in place and are approved by the
Queensland Government to manage species such as Tusked Frogs,
Cascade Treefrogs, Giant Barred Frogs and Scrub Turpentine.
Tree removal has been brought back to the minimum required. The
superintendent and Council’s project team together with a Council appointed
arborist consultant will closely monitor the construction to ensure all impacts
are minimised.
Scope and Quality Mitigation
Risks
Risk of not meeting To be managed through reviews performed by an experienced Project
project objectives Manager, Superintendent, and other project team members, supported by a
specialist consultant.
Public Disruption Risks Mitigation
Traffic disruption due to See the 'access during construction' section in this report.
total road closure at the
site location
Communication issues Council’s internal experienced Infrastructure Communications and
Consultation Officer is appointed to the project.
Noise from plants and This will be minimised by working during normal working hours where
equipment may be a possible.
cause of disruption to
residents
Vibration during piling and Due to soil investigation outcomes, a bored pile solution with steel liners has
demolition been specified which uses a combination of vibration, oscillation & rotational
method. The vibration produces by the machine is very low in comparison the
usual pile driving.
After contract award, a risk assessment will be performed to determine if
additional vibration monitoring is required. Pricing for this monitoring has
already been locked in with contractor in post-tender close clarifications. The
project budget contingency is sufficient to cover this cost.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Support Director X Director
Community Development X Financial Services
Community Facilities Fleet
Libraries & Galleries ICT
Local Laws X Procurement
Waste & Environmental Health Property
Revenue Services
Executive Services Environment & Sustainable Development X Infrastructure Services
Director Director X Director
Community Engagement Building & Plumbing Services X Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture (Work Environmental Services Disaster Management
Health & Safety)
Strategic Land Use Planning X Infrastructure Planning,
Design and Delivery
Page 9 of 40
Section 10
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
Attachment 1
Page 10 of 40
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
Fs Craton Attachment 1
NOOSA SHIRE COUNCIL Weighted Attribute Evaluation Spreadsheet - Final Evaluation (V_14-Dec-2021)
a
Conforming and Alternate Tenders Only 1 2 3 4 5 6 7 s 3 0 a 2
Australian Business Number (ABN) 80 112 054372 57 254 250 047 39153 135 310 23 0€3 240 002 47 126 513 168 92 156 524 131 18 1465 943 706
- Davonicge Properties
las per R 4 Sy ‘ils ABN Se Se “wus eon Sa Pty Ltd t/as oon HEH Civil Pty Ltd Pentacon Pty Ltc SGQ Pty Ltc t/as GQ.
Name of Tenderer wether be . a .
Date of Submission (as per VendorPanel} 18-Feb-22 18-Feb-22 18-Feb-22 18-Feb-22 18-Feb-22 18-Feb-22 18-Feb-22
Business Registered Address (Gty/State Only) Coolum Beach, QLD Brispane, QLD Ipswich, QLD Ormeau, QLD Cairns, QLD Matton, QLD Warema, QLD
|Tendered Price (Excl GST) $ 1,011,420.09 | $ 1,140,693.70 | $ 1,380,051.44 | $ 1,292,860.04 | $ 1,644,574.53 | $ 1,365,857.72 | $ 1,527,366.00 | $ - $ - $ - $ - $ -
Ark Construction Beinwetner CPM Group Pty Lid | Davbrdge Properties ;
PART A - Non price elements Pty ita Ptytes fas Cua Civit Pty Ltd tfes HEH Givil Pty Lt Pentocon Ptyltd © SGQ Pty Ltdt/as S6Q
Evaluation Criteria Weighting (%) Welgitted Score Weighted Scone Welgitted Score Weighted Score Weighted Scone Wielghtied Score Weighted Score, Weighted Score Weighted Score Welgitted Score ‘Weighted Score Weighted Score
Capability, Resourang and
ment 20% 16.75 13.70 16.70 16.30 12.10 15.30 1.95 0.00 0.00 0.00 0.00 0.00
Financial Capability 10% 7.18 751 680 9.05 as 7.10 74s 0.00 0.00 0.00 0.00 0.00
Methodology 25% 19.50 16.00 v.23 1944 14.13 17.31 2150 0.00 0.00 0.00 000 0.00
Environment & Sustainability eT 3.38 400 213 3.38 aE 3.75 433 0.00 000 0.0 000 0.00
Contribution to Local Economy s% 20 220 140 141 220 240 3.00 0.00 0.00 0.00 0.00 0.00
Total Technical Score 65% 49.10 43.41 44.28 4958 40.49 45.86 52.02 0.00 0.00 0.00 0.00 0.00
Normalised Technical Score (Tn) 6136 5424 55.33 6195 50.59 5731 65.00
~ Ark Construction Beiwetner CPM Group Pty Ltd Davbndge Properties :
PART B - Price element on as is FESS ae HEH Givil Pty Ltd Pentocon Ptyltd © SGQ Pty Ltdt/as S6Q
PART B - Price element (Based on Average) .
Total Fees (Pc) 35% $1,011,420.09 $1,140,693.70 $1,390,05144 $1,292,860.04 $1,644,574.53 $1,365,857.72 $1,527,366.00
Price Score 124 115 7 103 7 ss 36 0 ° o o 0
Normalised Price Score (Pn) 100 92 7 83 62 73 6 0 °o o o o
| Weighted Price Score (Pw) 35.00 32.28 27.24 29.08 21.68 27.58 248.15
Total Score of price and non price elements 96.36 86.52 8257 9103 RW 8485 89.15
Ranking
‘The Assessment Panel confirms the above scores and weighting: of this evaluation and confirms the evaluation has been conducted in accordance with the Procurement Pian
Evaluation Pane! Chair & Assesrnent Panel Member 1 Project Manager DL x p |
Assesment Panel Member 2 Project Manager Bc x Ae |
Assesment Panel Member 3 Workplace Health & Safety Officer pe % s ge |
Assesment Panel Member 4 Graduate Engineer 40 x GagpucOuciam |
Assenmant Panel Member 5 Environment Officer / Project Officer - Carbon Reduction osjan §=©Wave Purrcwe
Page 10 of 40Section 11
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
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on | | [| b [eeeSection 12
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
2 REGISTER OF PRE-QUALIFIED SUPPLIERS OF BUSINESS AND MARKETING
SERVICES
Author Project Officer, Vicky Kottaras
Environment and Sustainable Development
Index ECM/ Project and Contract/ T000046 Register of Pre-qualified Suppliers of
Business and Marketing Services
Attachments 1. Evaluation Workbook Summary – Separable Portion 1
2. Evaluation Workbook Summary – Separable Portion 2
3. Recommended Suppliers
EXECUTIVE SUMMARY
The report provides a tender evaluation summary and recommendation for the tender award for
business and marketing services in two (2) separable portions, Marketing and Communication
Services; and Business Consultants.
In accordance with Council procurement policy and procedure, an Invitation To Tender (ITT) was
initiated, and attracted over 100 responses, with the compliant responses considered for further
assessment.
With such a positive response to this tender from the market, including locally, a revised evaluation
strategy was sought to (1) enable a continued streamlined assessment of the responses in
accordance with legislation, and (2) provide a facility (i.e. Register of Pre-qualified Suppliers (ROPS))
that could potentially be utilised by not only Noosa Shire Council, but neighbouring Councils within
Queensland.
Following assessment by the selected panels for each separable portion, it is proposed to award the
panel arrangement contract for one (1) year plus three (3) further periods of twelve (12) months
subject to performance review.
The evaluation panel completed both separable portion evaluations and consider the respondents
at Attachment 3 to be suitable for awarding to the panel arrangement.
RECOMMENDATION
That Council note the report by the Project Officer to the Services & Organisation Committee Meeting
dated 12 April 2022 and
A. Select the recommended respondents (provided in Attachment 3) to be Pre-qualified Suppliers
for Council’s Register of Pre-qualified Suppliers of Business and Marketing Services, identified
as arrangement T000046, for an initial term of twelve (12) months;
B. Approve the CEO to delegate the authority to extend the panel arrangement for three (3) further
periods of twelve (12) months each, at the sole discretion of Council and subject to the
performance of the suppliers under the panel; and
C. Delegate authority to the CEO to enter into arrangements with other local governments in
Queensland, on such terms as the CEO deems appropriate, to allow for those other local
governments to enter into contractual arrangements with the suppliers appointed by Council
to the Register of Pre-qualified Suppliers of Business and Marketing Services, as if those other
local governments had themselves selected the suppliers to be a pre-qualified suppliers of
business and marketing services.
Page 12 of 40
Section 13
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
REPORT
1. Background
The Business and Marketing Services Panel aims to streamline the procurement process for a range
of services frequently engaged by the Economic Development branch, including the Peregian Digital
Hub.
Marketing and Consultancy Services are a significant expenditure across Economic Development
and other Council branches and are required regularly across a variety of projects. The need is
often urgent, highly specialised, and requires continuity of supplier relationships.
The ITT was created to reach and capture a wide range of services that is capable of servicing
departments across Council, meet these needs of particular departments whilst ensuring
procurement principles have been maintained.
The aim was to create a panel of providers that can be procured efficiently, and with assurance that
providers have been evaluated in accordance with a defined and consistent criteria.
2. Procurement Process
In accordance with Part 3 of the Local Government Regulations and Council Procurement Policy,
Council invited written tenders for the establishment of a panel arrangement for business and
marketing services for an initial contract term of one (1) year, plus three (3) extra terms of up to
twelve (12) months at Council’s sole discretion.
The ITT was issued under two (2) Separable Portions and corresponding categories of service as
follows:
Separable Portion Service Categories
1 – Marketing and Communication Services Marketing and Public Relations (PR)
Digital Strategy and Marketing
Website Design and Development
Graphic Design
Content Creation
Event Management
2 – Business Consultants Economic Consulting
Business Facilitation
Investment Advisory Services
Grant Writing
Program Development and Implementation
The ITT was released via VendorPanel 15 September 2021, and closed 15 October 2021 with the
following responses received to each separable portion:
Separable Portion 1 – Sixty-five (65) conforming submissions; and
Separable Portion 2 – Thirty-eight (38) conforming submissions.
The tender was initially issued with the aim of utilising the following evaluation criteria/strategy:
Criteria Weighting
Price 25%
Capability and Resourcing 25%
Experience and Capacity 25%
Methodology 15%
Quality Assurance 5%
Contribution to Local Economy 5%
Page 13 of 40
Section 14
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
However, due to the positive response to this tender from the market, the Procurement Team, in
consultation with legal, sought a revised evaluation strategy to (1) enable a continued streamlined
assessment of the responses in accordance with legislation, and (2) provide a facility (ROPS) that
could potentially be utilised by not only Noosa Shire Council, but Councils within Queensland, as
follows:
3. Sound Contracting Principles
In selecting a respondent, Council will have regard to the sound contracting principles described in
section 104 of the Local Government Act 2009 (Qld) as follows:
Principle How regard will be had to it
Value for money Council will conduct an open tender process which provides for a Schedule
of Rates which will be fixed for the duration of the term with the option to
revise after the panel. Council may use these Rates to assess value for
money before engaging a Supplier.
Open and effective Council will conduct an open tender process and has not included terms
competition which would unnecessarily restrict competition.
The development of Council will assess local industry participation as an evaluation criterion.
competitive local
business and industry
Environmental protection The terms of the contract require the successful respondent to comply with
all law, which includes law relating to the protection of the environment.
Ethical behaviour and fair Council will adhere to the Probity Requirements set out in this Procurement
dealing Probity Plan.
Criteria Criteria assessment question
Technical, Financial and Is there any evidence in the response that suggest the respondent does not
Managerial Capability have the necessary technical, financial and managerial capability?
Capability and Is there any evidence in the response to suggest that the respondent does
Resourcing not have the necessary capability and resourcing to necessary to perform
contracts on time and in accordance with agreed requirements?
Experience and Capacity Is there any evidence in the response to suggest that the respondent does
not have the necessary experience and capacity to perform contracts on time
and in accordance with agreed requirements?
Methodology Is there any evidence in the response to suggest that the respondent does
not use an appropriate and proven methodology that will enable the
respondent to perform contracts on time and in accordance with agreed
requirements?
Quality Assurance Is there any evidence in the response to suggest that the respondent does
not utilize quality assurance methods to ensure that the respondent can
perform contracts on time and in accordance with the agreed requirements?
Contribution to Local Is there any evidence in the response to suggest that the respondent in
Economy performing the contract, would not contribute to the local Noosa economy?
Price Is there any evidence in the response to suggest that the respondent, if
engaged to perform the contract, would not provide value for money?
As a result of the evaluation process, the panel recommends the respondents at Attachment 3 for
award to the panel arrangement, in accordance with each Separable Portion and category of service.
Previous Council Consideration
Nil.
Page 14 of 40
Section 15
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
Finance
The use of suppliers on this panel arrangement will be funded in accordance with the Council
branch’s allocated project budget.
Risks & Opportunities
Establishment of a panel arrangement reduces the risks associated with engaging these services,
ensuring that approved suppliers have the appropriate insurances and assessment of core criteria
is undertaken as part of the tender process. The panel arrangement also is an effective way to
reduce the workload on both Council and contractors to undertake work in a timely manner, while
still ensuring compliance with Council’s Procurement Policy.
The development of a panel management plan will provide internal staff guidance in relation to the
selection of contractors from the panel and assessment of contractor performance.
The recommended panel of suppliers provides an opportunity for Council to share the resulting
arrangement with other Councils to procure these services.
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Support Director Director
Community Development Financial Services
Community Facilities Fleet
Libraries & Galleries ICT
Local Laws X Procurement
Waste & Environmental Health Property
Revenue Services
X Executive Services X Environment & Sustainable Development Infrastructure Services
Director Director Director
X Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance X Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
X Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 15 of 40
Section 16
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
Page 16 of 40
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
NOOSA SHIRE COUNCIL Weighted Attribute Evaluation Spreadsheet - Final Evaluation
ee ATTACHMENT 1 - EVALUATION WORKBOOK SUMMARY - SEPARABLE PORTION 1
a
NO
Pe ay
PAR “yf R Fir
IR
ARKE TING
iG
Technical, Financial and Managerial Capability Capability and Resourcing Experience and Capacity Contribution to Local Economy
Is there any evidence in the response to suggest that Is there any evidence in the response to suggest that |s there any evidence in the response to suggest that
Is there any evidence in the response that suggest the the respondent does not have the necessary \s there any evidence in the response to suggest that the respondent does not use an appropriate and the respondent does not utilize quality assurance Is there any evidence in the response to suggest is there any evidence in the response to suggest
NAME OF TENDERER respondent does not have the necessary technical, capability and resourcing to necessary to perform the tenderer does not have the necessary experience proven methodology that will enable the respondent methods to ensure that the respondent can perform that the respondent in performing the contract, that the respondent, if engaged to perform the COMMENTS
(Conforming Tenders Only} financial and managerial capability? contracts on time and in accordance with agreed and capacity to perform contracts on time and in to perform contracts on time and in accordance with contracts on time and in accordance with the agreed would not contribute to the local Noosa economy? contract, would not provide value for money?
accordance with agreed requirements?
requirements? agreed requirements? requirements?
pf pf (2) Tender saught experience in the naminated category af work and did not specifiy that government
experience was mandatary. This daes nat preclude the supplier fram selectian ta the panel.
Praocloud Marketing Pty Ltd t/as 4Business Goup No; however, no Government specific experience No; however, Brisbane based (2) Whilst supplier's company sits outside the Naasa Shire region, this does not preclude the supplier fram
selection ta the panel. Wark may be conducted (predaminantly} via desktap with resulting cantract
lautcomes ta benefit and cantribute ta the local Nagsa ecanamy. Geographic location will be considered at
ime af inviting the supplier ta quate and the specific praject's requirements,
Access Public Relations Unit Trust SS ea ES) Whilst supplier's company sits autside the Noosa Shire region, this daes nat preclude the supplier fram
selection ta the panel. Wark may be conducted (predaminantly} via desktop with resulting contract
ss Jautcames ta benefit and cantribute ta the lacal Naasa ecanamy. Geographic lacation will be considered at
time af invi 1g the supplierta quote and the specific project's requirements.
sframcmmnnnnvnnminmnen PW Pt tt
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Whilst supplier's company sits autside the Noosa Shire region, this daes nat preclude the supplier fram
ENGINE Asia Pacifity Pty Ltd selection to the panel. Wark may be conducted (predominantly) via desktap with resulting contract
Jautcames ta benefit and cantribute ta the lacal Naasa ecanamy. Geagraphic lacatian will be considered at
time of inviting the supplier ta quate and the specific praject's requirements.
21 Enigma Communication Pty Ltd SSS | SS SSS SS SS SSS SS Ss = SSS
eee SEE DE SSE DNASE HM BE DHHS Hs
22
23 a AE —— ee
24 GTI Tourism Pty Ltd A ee ee Whilst supplier's company sits autside the Noasa Shire region, this daes nat preclude the supplier fram
selection ta the panel, Wark may be conducted (predomina ntly} via desktop with resulting contract
Jautcames ta benefit and cantribute ta the local Noasa econamy. Geographic lacation will be considered at
time af inviting the supplier ta quate and the specific praject's requirements.
eri SS ae ae Et eee
25
26 bee ee eee ee EE ea eee
|Whilst supplier's campany sits autside the Naasa Shire region, this daes nat preclude the supplier fram
27 Harvist Road Creative Design selection ta the panel. Wark may be conducted (predaminantly} via desktop with resulting contract
Jautcames ta benefit and cantribute ta the lacal Noosa economy. Geographic location will be considered at
time of inviting the supplierta quote and the specific project's requirements.
wcrc | 0
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Page 16 of 40Section 17
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
Page 17 of 40
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
32 comment a a a |
pe |e |e |e fe =
Whilst supplier's company sits outside the Nagsa Shire regign, this does not preclude the supplier fram
selection tothe panel. Work may be conducted (predominantly) via desktop with resulting contract
33 Lonergan Research Pty Ltd YES. ba Joutcomes ta benefit and contribute to the local Noosa economy. Geagraphic lacation will be considered at
time of inviting the supplierta quate and the specific praject's requirements,
fearon ee ee eS ee ee eee eee
34
35 sewed RR a ee | eae eae eed
36 a
St a —
Whilst supplier's company sits autside the Naass Shire region, this does not preclude the supplier fram
37 Multiple Studio Pty Ltd ATF the Multiple Studia Trust id ff wri a selection ta the panel. Wark may be conducted (predaminantly} via desktap with resulting cantract
jautcames ta ben: ind contribute ta the lacal Noasa economy. Geographic location will be considered at
time af inviting the supplierta quate and the spe: ic project's requirements.
Pent TTT Ps) ea eee aaa Ses
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45 Plural Creative Pty Ltd t, s Plural Agency SS SSS SSS EE SS EE OES SS SSS
46 Reborn Group Pry Ltd EE EE Ee ee ee
feet RT | ee eee eee
47
48 Sabio Agency Pty Ltd EE Ee ee a aS Whilst supplier's company sits outside the Nagsa Shire region, this does nat preclude the supplier fram
=
selection ta the panel. Wark may be conducted (predaminantly} via desktop with resulting cantract
4g Scruffy Dog Studio W vl e0 lc Jautcomes ta benefit and contribute ta the lacal Noasa ecanamy. Geagraphic lacation and the time
iw
difference between Noasa Council and Western Australia will be considered at time af inviting the supplier
[ta quate and the specific project's requirements.
fearaohee S| | eee
50
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LE ee Eee a
Whilst supplier's company sits outside the Naasa Shire regian, this does not preclude the supplier fram
53 The Animals Group Pty Ltd ff rib selection ta the panel. Wark may be conducted (predaminantly} via desktop with resulting cantract
jautcames ta ben: nd cantribute ta the local Noasa econamy. Geographic lacation will be considered at
time af inviting the supplierta quote and the specific project's requirements.
54 The Creative Collective Group pm tw eS tT
Peete ee a a a aa aaa aaa
55
56 The Trustee for Connelly Project Resources Se ee ee ee eee ees
Group Trust T/A CPR Group
eraneenccsesesvocat: | (
57
58 The Trustee for the Marshall Services Trust t/as se eee ee ee ee eee
We Create Content
59 Tobumo Pty Ltd (Iris Research) pos foe | es | | C&L mey bas pal te Whilst supplier's company sits autside the Nagsa Shire region, this daes nat preclude the supplier fram
d ribut ” selection ta the panel. Wark may be conducted (predaminantly} via desktap with resulting cantract
Joutcames ta benefit and cantribute ta the lacal Noasa ecanamy. Geographic lacatian will be cansidered at
time af inviting the supplierta quate and the specific project's requirements.
=e
=z
Whilst supplier's company sits autside the Nagss Shire region, this does nat preclude the supplier fram
61 ach wi rik ihuric selection ta the panel. Wark may be conducted (predaminantly} via desktap with resulting cantract
ha: cont u Jautcomes ta benefit and contribute ta the lacal Noosa ecanamy. Geagraphic location will be considered at
as
time af inviting the supplierta quate and the specific project's requirements.
a:
63 a
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Evaluation Panel Chair confirms the - 7 as f os
above evaluation a CA 2 = 2
L xs
a
Project Officer, Economic Development
Page 17 of 40Section 18
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
Page 18 of 40
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
Page 19 of 40
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
ATTACHMENT 3
Recommended Suppliers — Separable Portion 1 — Marketing & Communication Services
Marketing & = : :
Respondent Public Relations ri ee eo ee Graphic Design Content Creation M ao t
(PR) arketing evelopmen anagemen
Procloud Marketing Pty Ltd t/as 4Business y v v v v Y
Group
The Trustee for Connelly Project Resources Wi
Group Trust T/A CPR Group
Page 19 of 40Section 20
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
Page 20 of 40
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
CS A
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Page 20 of 40Section 21
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
Page 21 of 40
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
Marketing & — . .
Respondent Public Relations Bhs Soe esceer a Graphic Design Content Creation M Event t
(PR) arketing evelopmen anagemen
power Cd
a
Multiple Studio Pty Ltd ATF the Multiple a e SF v
Studio Trust
Navus AG (Partnering with JPL Media v
(Australia))
wom TCC CC
Page 21 of 40Section 22
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
Page 22 of 40
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
a
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Page 22 of 40Section 23
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
Page 23 of 40
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
Marketing & ae ; ;
Respondent Public Relations ae ae Graphic Design | Content Creation |, oar ont
(PR)
icmenywencoramay = | PE
Nick Pty Ltd trading as Wonderkarma
jwrarereys TEE
TOTAL SUPPLIERS TO EACH
CATEGORY:
Page 23 of 40Section 24
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
Page 24 of 40
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
Recommended Suppliers — Separable Portion 2 — Marketing & Communication Services
: : Program
Respondent aes Business Facilitation ee Grant Writing Development &
g Implementation
Cebcle Pty Ltd ATF Assent Communications o
Trust tfas Assent Communications
Endless Sunsets Pty Ltd (CPEM Consulting v vi
Group)
The Trustee for Connelly Project Resources ~ ff ie
Group Trust T/A CPR Group
Page 24 of 40Section 25
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
Page 25 of 40
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
Economic Investment Advisory Presta
Respondent Gorsultin Business Facilitation Services Grant Writing Development &
g Implementation
Down to Business (Qld) ty Ltd, ATF Down to
Business Marketing Unit Trust, T/A dtb! v v v
Advertising
The Trustee for the Webster Corporate Trust Vv yy
(Local Roaming)
Gallienne Consutling Pty Ltd (Organisation e v
Dynamics)
Ltd
Page 25 of 40Section 26
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
Page 26 of 40
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
esvontt Consulting Seine rcanon | gator | mms Implementation
; j Program
Economic : see Investment Advisory ae :
Respondent Business Facilitation : Grant Writing Development &
a
The Creative Collective Group ATF The
Creative Collective Unit Trust T/A The v
Creative Collective
TOTAL SUPPLIERS TO EACH
Page 26 of 40Section 27
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
3 T00043 – ICT MANAGED SERVICES – TENDER AWARD
Author ICT Manager, Justin Thomas
Corporate Services Department
Index ECM/Subject\Contracting\Tenders
Attachments 1. Tender Evaluation Matrix
EXECUTIVE SUMMARY
This report provides a recommendation for the tender award to the preferred contractors for ICT
Managed Services in four (4) separable portions.
The separable portions include Managed Network Services, Managed Unified Communications
Services, Managed Telephony and Service and Managed Azure Services.
In accordance with Council procurement policy and procedure, an Invitation To Tender (ITT) was
initiated and attracted fifteen (15) responses, with the conforming responses considered for further
assessment.
RECOMMENDATION
That Council note the report by the ICT Manager to the Services and Organisation Committee
Meeting dated 12 April 2022 and
A. Award Contract T000043 Provision of Telecommunications and Cloud Managed Services to
the following Contractors for an initial term of three (3) years:
1. Separable Portion 1 – Managed Network Services to Nexon Asia Pacific Pty Ltd (Nexon);
2. Separable Portion 2 – Managed Unified Communications Services to Optus Networks
Pty Ltd (Optus);
3. Separable Portion 3 – Managed Telephony and Services to Optus Networks Pty Ltd
(Optus);
4. Separable Portion 4 – Managed Azure Services to Codify Pty Ltd (Codify).
B. Approve the CEO to delegate the authority to extend the Contract for up to three further periods
of twelve (12) months each, subject to the performance of the suppliers under the Contract.
REPORT
5. Background
Council uses managed ICT services to:
provide reliable, secure, modern, and expertly supported infrastructure in purpose-built data
centres;
have agile ICT infrastructure able to respond quickly to Council requirements; and
avoid expensive technical expert positions at Council (including system architects, network
engineers, server engineers, and database administrators).
A specification for these currently contracted services was developed and reviewed by security
consultancy RIoT Solutions for cyber security requirements and amended. The specification was
then reviewed by a consultant Peak Services to ensure the specification was contemporary and
sufficiently generic to attract market interest.
6. Procurement Process
In accordance with Part 3 of the Local Government Regulations and Council Procurement Policy,
Page 27 of 40
Section 28
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
Council invited written tenders for the ICT managed services for an initial contract term of three (3)
years, plus three (3) extra terms of up to twelve (12) months at Council’s sole discretion.
An Invitation to Tender (ITT) was issued in four separable portions to encourage responses by
companies with specific expertise. Fifteen (15) submissions were received with some respondents
providing responses on multiple portions. The ITT was released via VendorPanel 14 October 2021
and closed 25 November 2021 with the following number of submissions received to each separable
portion:
Separable Portion Number of submissions
Separable Portion 1 – Managed Network Services 11
Separable Portion 2 – Managed Unified Communications Services 9
Separable Portion 3 – Managed Telephony and Services 5
Separable Portion 4 – Managed Azure Services 11
7. Tender Assessment
The tenders were evaluated using the following price and non-price criteria:
Criteria Weighting
Functional requirements 25%
Contract experience and capacity 20%
Methodology 10%
Contribution to local economy 5%
Price 40%
Council engaged an external procurement consultant from Peak Services to oversee the tender
process and probity; and to provide an independent evaluation of the responses, scoring
independently from two (2) Council evaluators.
The final stage of the tender assessment required the shortlisted responses to undertake a financial
capacity assessment provided by an external financial expert. The financial capacity assessment
found all preferred contractors had capacity to deliver the requisite services.
As a result of the full tender criteria and additional financial capacity assessment processes, the
evaluation panel recommend the following respondents as most advantageous to Council, and be
awarded to each separable portion as follows:
Separable Portion 1 – Managed Network Services to Nexon;
Separable Portion 2 – Managed Unified Communications Services to Optus;
Separable Portion 3 – Managed Telephony and Services to Optus;
Separable Portion 4 – Managed Azure Services to Codify.
8. Separable Portion 1 – Managed Network Services
This portion of the Contract provides telecommunication services linking Council offices, internet
access for staff and the public at community facilities including libraries, and management of the
network devices linking offices. This portion will upgrade the internet speed of most sites.
Nexon’s submission is most favourable to Separable Portion 1 – Managed Network Services based
on their response demonstrating:
The highest total score of price and non-price elements;
Provision of these services to Council since December 2013, delivering reliable managed
network services with effective Australian based support and mature incident handling
processes using expert technicians.
Nexon is a low-risk choice with extensive experience providing these services to organisations
and is the lowest change risk being the incumbent provider.
Page 28 of 40
Section 29
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
9. Separable Portion 2 – Managed Unified Communications Services.
This portion of the Contract provides the telecommunications infrastructure to allow Council to make
telephone calls, teleconferencing, video conferencing and instant messaging.
Optus’s submission is most favourable to Separable Portion 2 – Managed Unified Communications
Services based on their response demonstrating:
Overall highest total score of price and non-price elements;
Optus provides enterprise capabilities including online portals, extensive Australian based
support services and a highly available design using data centres in both Melbourne and
Sydney.
Optus is a low-risk choice with experience providing similar services to other organisations
including Redlands City Council.
10. Separable Portion 3 – Managed Telephony and Services
This portion of the Contract provides mobile phone and associated services. Council has mobile
phone services with Telstra (224 services) and Optus (168 services). Mobile services are used for
mobile phones and systems including lift phones, monitoring septic tank and leachate systems, fire
alarm panels, security alarms, solar power system monitoring, surveillance cameras, backup
telecommunication links for Council offices, and tablet or laptop computers.
Optus’s submission is most favourable to Separable Portion 3 – Managed Telephony and Services
based on their response demonstrating:
Overall highest total score of price and non-price elements;
Optus has been the provider of mobile services to Council since 2018 with a fast and reliable
network, quick provisioning of new services, responsive service including during the COVID-
19 pandemic, easy to use online portals and proactive account management; and
Optus is a low-risk choice with extensive experience providing these services to Council and
government agencies including Redlands City Council and the City of Gold Coast.
Responses included proposals using Telstra, Optus and Vodaphone mobile networks. The networks
have their own coverage issues. There is a gap in mobile phone coverage at Kin Kin township for
Optus and Vodaphone where Telstra have coverage. The ICT branch experience is Optus provides
more reliable coverage and faster speeds in parts of the shire including at the Tewantin office, Noosa
North Shore Holiday Park, and Pomona waste transfer station. A Council mobile phone will use any
available mobile network for 000 emergency calls. Council does not have to use a mobile provider
exclusively and services could be selected to suit needs (for example, mobile services provided by
Council to the State Emergency Services remaining on Telstra), but Optus would be the default
provider with a goal of migrating mobile services to Optus.
11. Separable Portion 4 – Managed Azure Services.
This portion of the Contract provides management of cloud computer processing and storage
infrastructure. This cloud infrastructure enables Council officers to logon to Council computers, store
electronic documents and run software applications used by the Aquatic Centre, The J, Leisure
Centre, Libraries and Noosa Community Care.
Codify’s submission is most favourable to Separate Port 4 – Managed Azure Services based on their
response demonstrating:
Overall highest total score of price and non-price elements;
Exemplary provision of these services to Council since 2019 including suggesting changes to
reduce costs, providing expert urgent out of hours assistance, proactively improving Council’s
cyber security and proactive account management; and
Codify is a low-risk choice with extensive experience providing these services to Council and
government agencies including the Queensland Department of Justice and Attorney-General.
Page 29 of 40
Section 30
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
Previous Council Consideration
Nil.
Finance
The current adopted budget for the Managed ICT Services is $470,350 for 2021-22FY. Moving all
mobile services from Telstra to Optus would reduce the cost of the existing mobile services by
approximately $32,000 per year.
Risks & Opportunities
Risks Mitigation
Technology The preferred contractors are providing leading technologies including Microsoft
obsolescence Teams (that is the mandated primary platform for intra and inter departmental
collaboration in the Queensland Government), NBN and 5G mobile networks to
enable digital initiatives at Council.
Supplier failure All preferred contractors have passed a financial assessment.
Deficient All preferred contractors are known to the Council, highly skilled and have supplied
performance high quality and reliable services to Council.
Cyber attack Security requirements were in the specification and reviewed by RIoT Solutions.
Security certifications and capabilities were assessed in the evaluation.
Implementation This risk was assessed when examining methodology and contract experience and
risks capacity criteria.
Pandemic risk All preferred contractors provided reliable and high-quality services during the
COVID-19 pandemic including Sydney and Melbourne lock downs.
Consultation
External Consultation - Community & Stakeholder
Senior Procurement Consultant, Peak Services.
Director, Principal Consultant, AEC Group Pty Ltd.
Technical Consultant, RIoT Solutions.
Internal Consultation
The initial specification was reviewed by the Library Services Technician.
Departments/Sections Consulted:
Chief Executive Officer X Community Services X Corporate Services
Executive Support Director X Director
Community Development Financial Services
Community Facilities Fleet
X Libraries & Galleries X ICT
Local Laws X Procurement
Waste & Environmental Health Property
Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 30 of 40
Section 31
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
Page 31 of 40
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
NOOSA SHIRE COUNCIL __ Weighted Attribute Evaluation Spreadsheet - Final Evaluation Attachment 1 page 1
a
a
INAME OF TENDERER PRICE
(Conforming Tenders Only) (excl of GST)
2 SEPARABLE PORTION 1
2
3
4
5
6
7
8
3
10
ua
| nak =tongticements. | t Aussie Sroattond | 2.suearacne | s.ewtas | 7.tegonTetecom |B.topicotsAuctrie| recnoiogrne | pacrcervis | Pyisd | 11D | coporaten timid | tad
. . . 9. NEW ERA 10. NEXON ASIA 11. Optus Networks | 12. OUTCOMEX PTY 14_ Telstra 15. TPG Network Pty
nnn ee eee a eae eee ea eae
Resutant
femcsomatnegirements |x| | me | is | am | m | vo | | 2 | es | os | @ | om | wo | om | os [un] wm | vm! ao | un | @ | sm
fomtemason | = | = [= [«=|=|a=| = [am[e|[en| = [em] [w=[ [um] » [ww | @ [ow] » | oe
mevedeosy | tm | oto |e | so | | rm | | so | ow | so [| oe | oo | om | me [ro | i | sm | om | eo | os | sm
fenwituonteteaitconemy | sx | ae | om | ww | os | se | zoo | | am | 2 | om | ¢ | ow | » | rs | 2 | 20 | mo | om | ao | om | » | rs
omits | mem |e ese || rests tses ws |e | so | ar
| eaet=Prcastomens | Aeeictronttond | 2.nearacne | cewras | 7.tegionetecom |f.topintsAmomse| mecwworosyne | pacrcereimp. | Pmind | 11D | Coporaon tinted | tad
7 : . 3. NEW ERA 10. NEXON ASIA 11. Optus Networks | 12. OUTCOMEX PTY 14_ Telstra 15. TPG Network Pty
otal Fees (Pc) $349,390 $695,020 $452,797 $901,020 $881,734 $490,457
erage Fees (Pav) $—-———--
“<= Pose Pm em
pind ic Scr Po Pome | ew ee ew |e |
eighted Price Score (Pw)
| erent | ates how
|__ Contract Administrator & Assessment PanelMembert | ICT Manager| end weighting: of this evaluation A
The Contract Administrator confirms the above scores .
[| __AssessmentPanelMember3 | eT OFficer | Contract Administrator's signature: | Jie Manager
Page 31 of 40Section 32
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
Page 32 of 40
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
NOOSA SHIRE COUNCIL _— Weighted Attribute Evaluation Spreadsheet - Final Evaluation Attachment 1 page 2
NAME OF TENDERER PRICE
(Conforming Tenders Only) (excl of GST)
1 SEPARABLE PORTION 2
2
3
4
5
6
7
8
9
| PART A-Momprceetements. | ttenrace | cena | @.topiatsAusroto | recrwovocy ne | pacricery iio | pyud | tm | Computers| tad
- . 9. NEW ERA 10. NEXON ASIA 11. Optus Networks | 12. QOUTCOMEX PTY 13. Queensland 15. TPG Network Pty
pemcercm | emer | | ee ee ee a ee el el Sl
Resultant Resukant
foamnitennes fe | ee] [mm fas [ so | [we] fas] e fom] s [ox] as | sol os [um
pightin, pightiny Bightiny eightiny Bightiny eightiny eightin, eightiny eightiny
fomncremcecns | a f= |x=| fem [as|an| =|] |u|» |[xm| « [am] @ [ae] @ | ue
metnodoioey | mm | ee | sx | se | seo | o | sao | ss | so | ee | sx | @ | eo | a | co | x | 30 | @ | sx
fone | = |» fe [elem | =f] «fem{»|s| ef] = [e] ele] fo
Se Sa
| rat -triceetemens | ttearace | a.cena | .topitsausrato | recrwovocy ne | pacricere im | pyid | tm | computes | ted
a . 9. NEW ERA 10. NEXON ASIA 11. Optus Networks | 12, QUTCOMEX PTY 13. Queensland 15. TPG Network Pty
Total Fees (Pc) 40% $272,051 $289,110 $171,398 $383,537 $194,845 $397,629 $304,089
Average Fees (Pav) S.cccssscsssssensrsssreee $263,700
rin Soe Po te es
ee a i
_
|__Contract Administrator & Assessment PanelMember1 | ICT Manager and weightings of this evaluation yr
| Assessment PanelMember3— | ICT Officer ICT Manager
Page 32 of 40Section 33
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
Page 33 of 40
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
Attachment 1 page 3
NOOSA SHIRE COUNCIL _— Weighted Attribute Evaluation Spreadsheet - Final Evaluation
NAME OF TENDERER PRICE
(Conforming Tenders Only) (excl of GST)
1 SEPARABLE PORTION 3
2[eentTaG 55 33,136
3
4
5
[BASEDONMINIMUMSGBPLAN
[aes iia | care |
pao eS SS eS ee EE
Resultant Resultant Resultant Resultant Resultant
foc | a | fam | [vw |» [ow] @ |e] « | oe]
faonemcnonw | =» | ~ |e |» |u=[ = |=] = [am] » | aml
metodo | me | ow | seo | | rm | me | rm | se | seo | i | x |
[amaownacoom | = |= f=|~[=[~l»|=>=[» [=|
emtvectncascoe | om | ms | toss | rss | es
[eateries | testes | cerns | OR | copentontinted | tae |
Total Fees (Pc) 40% $217,958 $295,222 $152,482
Average Fees (Pav) S..cccssssesssssssseseees $288,583
rie Sore Ee ee
va er [Ts [ [> | « | «= |
Weighted Price Score (Pw)
[ AssessmentPanel Position Title
ICT Manager
ICT Officer
The Contract Administrator confirms the above scores Ai how
and weightings of this evaluation yr
Contract Administrator's signature:
Page 33 of 40Section 34
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
Page 34 of 40
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
Attachment 1 page 4
NOOSA SHIRE COUNCIL Weighted Attribute Evaluation Spreadsheet - Final Evaluation
NAME OF TENDERER PRICE
(Conforming Tenders Only) {excl of GST)
7 SEPARABLE PORTION 4
2
3
4
5
6
7
8
9
10
Resutant Resultant = Resutant Resuent Resultant
tnt | mnemewn |ome | fm [ce || [el = [se] = [el = |e] = [sel = |e = |e
cones | ss fe [oe fos [ae] = [os|e[oo| = |o=[osfoe| » [om] = [aw | » [ow | o | ae
SS = en Se St Sh a = = =
comectenpeiencescapecty | aes | | suo | oo | sem | 2 | som | os | um | o | | os | | os | x | os | rm | o | sam | ors | 220 |
metidoiocy fm |e | ca | | a | oe | soo | se | so | oe | sa | se | seo | se | sao | se | suo | oe | ca | ce | co |
tiontotocateconomy || ae | os | ae | 2 | 2 | so | se | 20 | | a | © | 2 | | om | @ | 2m | i | sm | oo | ss |
ference | mm |e |e Tos || res | cette] ees |e
[eae Sa acorn | seed [came | SDOan [TORRSR [HONORE [ Rees [TS [EY
otal Fees (Pc) 40% $213,120 $180,000 $260,460 $261,945 $499,526 $351,555
erage Fees (PAV) Ssanesnnmssemesnee $320,583
prc score Pome Tm le
hentia nina ro a i es
Assessment Panel Position Title ini r L nn
I “Simmer | Ved |e |
panes
| ssessmentPanelMembers | ic Officer, | Contract Administrator's signature: | wc Manager
Page 34 of 40Section 35
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
4 NOOSA SHIRE COUNCIL SPECIALISED SUPPLIER LIST
Author Procurement and Contracts Advisor, Leigh Mooney
Corporate Services Department
Index ECM/ Subject/ Purchasing and Supply Matters
Attachments Nil
EXECUTIVE SUMMARY
The procurement of all Council’s goods and services must be carried out in compliance with the
Local Government Act 2009 (‘the Act’) and the Local Government Regulation 2012 (‘the Regulation’).
The Regulation provides for the procurement of medium-sized and large-sized contracts, and also
allows for exceptions to these requirements under certain circumstances such as the approval of a
supplier being deemed a specialised provider.
This report seeks the inclusion of both SEEK Limited and LinkedIn Corporation to Council’s current
Specialised Supplier List for online recruitment platform services.
RECOMMENDATION
That Council note the report by the Procurement & Contracts Advisor to the Services & Organisation
Committee Meeting dated 12 April 2022 and add SEEK Limited and LinkedIn Corporation to the
current Specialised Supplier list for the remaining term of the list’s validity period, being to 21 October
2022.
REPORT
The Regulation provides for different methodologies to establish medium and large sized contracts.
Medium sized contracts, defined as being of contract value greater than $15,000 and less than
$200,000 (exclusive of GST), require three (3) written quotations to be invited.
Large sized contracts defined as being of contract value greater than $200,000 (exclusive of GST);
require written tenders by public invitation.
The Regulation (Section 235) allows exceptions to these requirements under certain circumstances,
including where the suppliers are sole or specialised providers of a good or service:
A local government may enter into a medium-sized contractual arrangement or large-
sized contractual arrangement without first inviting written quotes or tenders if—
(a) the local government resolves it is satisfied that there is only 1 supplier who is
reasonably available; or
(b) the local government resolves that, because of the specialised or confidential nature
of the services that are sought, it would be impractical or disadvantageous for the local
government to invite quotes or tenders.
An immediate need has been identified by Council’s People & Culture branch to seek the inclusion
of both SEEK and LinkedIn, to the Specialised Supplier list previously adopted 21 October 2021, for
specialised online recruitment platform services (refer Table 1) for the remaining term of the list’s
validity period.
Page 35 of 40
Section 36
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
Table 1.
Specialised 72. 73.
Supplier List No.
Department Executive Services Executive Services
Branch People & Culture People & Culture
Supplier Legal SEEK Limited LinkedIn Corporation
Entity Name
Business Name SEEK LinkedIn (Australia)
Commodity/Service Provision of an online Job Board Provision of a business solutions online
Supplied recruitment platform for advertising platform for both marketing and
Council’s employment opportunities. recruitment services.
Reason For SEEK is a high volume solution within LinkedIn is a global social media
inclusion Council’s multi-recruitment channel platform subscribed to by professionals
approach and is aimed at potential all over the world. LinkedIn recruitment is
candidates who are actively looking aimed at potential candidates who are
for a specific role. SEEK is the either actively looking for a specific role
number-one job board in Australia but more particular, passive candidates
and has been a solid source of who are not seeking a specific role but
candidates for many organisations are open to exploring new positions as
including Council. they appear. LinkedIn offers the ability to
run key stories posted by Council that
demonstrate Council’s positive
community, environmental (etc.) work
and roles; providing valuable advertising
and compelling reasons for professionals
to submit their CV via a simple ‘one-
touch’ approach.
A resolution to add these suppliers to the current Specialised Supplier list will allow Council to engage
with these specialised suppliers in a more timely manner than if inviting quotes or tenders.
Previous Council Consideration
Ordinary Meeting Minutes, 21 October 2021, Item 5, Page 11
That Council note the report by the Procurement & Contracts Advisor to the Services & Organisation
Committee Meeting dated 12 October 2021 and
A. Adopt the Sole Supplier list provided at Attachment 1 to the report for the next twelve (12)
months; and
B. Adopt the Specialised Supplier list provided at 2 to the report for the next twelve (12) months.
Finance
Historically, Council has budgeted approximately $50,000 (excl. GST) per annum to these services.
Risks & Opportunities
Due to low unemployment and a ‘raging war for talent’, the traditional sources of candidates (e.g.
Job Boards) are not providing as many suitable job seekers. As such, there is real risk to Council
associated with not broadening the talent pipeline via the addition of these specialised suppliers for
the engagement of the quality candidates in a timely manner.
Due to the unprecedented ‘war for talent’, additional budget may require consideration to ensure
Council’s ability to attract suitable talent.
Page 36 of 40
Section 37
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
The ongoing availability of the Specialised Supplier list by resolution, amended/updated annually,
reduces Council’s risk of breaching regulations relating to the establishment of medium and large
sized contracts.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Departments/Sections Consulted:
Chief Executive Officer Community Services x Corporate Services
Executive Support Director x Director
Community Development Financial Services
Community Facilities Fleet
Libraries & Galleries ICT
Local Laws x Procurement
Waste & Environmental Health Property
Revenue Services
x Executive Services Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
x People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 37 of 40
Section 38
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
5 NOOSA RIVER HOLIDAY PARK – PROPOSED INTERIM MANAGEMENT AGREEMENT
EXTENSION
Author Property Advisor – Commercial Property, Robyn Mercer
Corporate Services Department
Index ECM/ Subject: 8.18 Noosa River Holiday Park Administration
Attachments Nil
EXECUTIVE SUMMARY
This report is seeking approval for a proposed interim management agreement at Noosa River
Holiday Park from 1 May 2022 to 16 October 2022 to allow sufficient time to finalise a comprehensive
review of Council’s park management and operating approach to inform a tender process for the
provision of management services later this year.
RECOMMENDATION
That Council note the report by the Property Advisor – Commercial Property to the Services &
Organisation Committee Meeting dated 12 April 2022 and authorise the CEO to enter into an
extension to the current interim management agreement with Anvera Pty Ltd trading as Dineen
Tourism Management commencing 1 May 2022 to 16 October 2022.
REPORT
The current managers of the Noosa River Holiday Park, Anvera Pty Ltd trading as Dineen Tourism
Management Park Pty Ltd have been satisfactorily managing the Noosa River Holiday Park since 1
June 2017 under the current management agreement tenure. The current management agreement
is due to expire on 30 April 2022, including the 1 year option period and an extension to the option
period.
Council’s Property Branch is undertaking a detailed and strategic review of management and
operating models, which includes post-Covid-19 industry change and caravan and camping trends.
The review is expected to conclude at the end of the 2021/2022 financial year. This report is seeking
an extension of the existing management agreement to 16 October 2022 to allow business continuity
while the strategic review is underway in advance of a tender process for management services
which will commence after the cessation of the 2022 June/July school holiday period.
Accordingly, this report seeks Council approval to extend the current management agreement for a
further period 5 and half months commencing 1 May 2022. The incumbent has satisfactorily
discharged its obligations in relation to the current agreement to date. The proposed timeframe
allows Council sufficient time to undertake the review to inform a new tender process for the provision
of management services. The current manager has agreed to the proposed extension period.
Previous Council Consideration
Ordinary Meeting Minutes, 19 November 2020, Item 2, Page 8
That Council note the report by the Property Advisor Commercial Property to the Services &
Organisation Committee Meeting dated 10 November 2020 and authorise the CEO to enter into an
interim management agreement for the Noosa River Holiday Park for 11 months commencing 1
June 2021.
Ordinary Meeting Minutes, 20 April 2017, Item 5, Page 6
That Council note the report by the Property Officer to the Services & Organisation Committee
Meeting dated 11 April 2017 and:
Page 38 of 40
Section 39
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
A. Award contract 1516T078 to Anvera Pty Ltd trading as Dineen Tourism Management for the
Noosa River Holiday Park Management Services for an initial three (3) year period
commencing 1 June 2017; and
B. Authorise the Chief Executive Officer to exercise future options to extend the contract for a
further one (1) year period subject to satisfactory performance.
Finance
The proposed interim management agreement extension at Noosa River Holiday Park provides no
foreseeable negative financial impact to Council.
Risks & Opportunities
Risks
Failure to extend the existing management agreement at Noosa River Holiday Park will not allow
enough time for the review to be completed prior to the tender process proposed later this year.
Opportunities
The extension to the management agreement at the Noosa River Holiday Park will allow Council
sufficient time to review industry management models, Covid-19 industry impacts and caravan and
camping trends to inform a new tender process for management services which is proposed to
commence at the cessation of the 2022 June/July school holiday period.
Extension of the management agreement aligns with Theme 5 of Council’s Corporate Plan –
Excellence as a Council – Maximise financial opportunities for Council land holding for the purpose
of maximising non-rate revenue.
Consultation
External Consultation - Community & Stakeholder
Anvera Pty Ltd trading as Dineen Tourism Management Park Pty Ltd
Internal Consultation
Acting Director Corporate Services
Property Manager
Property Officer
Procurement Manager
Departments/Sections Consulted:
Chief Executive Officer Community Services x Corporate Services
Executive Support Director x Director
Community Development Financial Services
Community Facilities Fleet
Libraries & Galleries ICT
Local Laws x Procurement
Waste & Environmental Health x Property
Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 39 of 40
Section 40
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 12 APRIL 2022
6. REPORTS FOR NOTING FOR THE COMMITTEE
Nil.
7. CLOSED SESSION
Nil.
Page 40 of 40