2022-04-12 Services & Organisation Committee Meeting Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                    12 APRIL 2022


5.   REPORTS FOR CONSIDERATION OF THE COMMITTEE

1    CONTRACT NO. T000064 – COOROY BELLI CREEK ROAD BRIDGE REPLACEMENT

Author          Project Manager, Dennis Luinstra
                Infrastructure Services Department

Index           ECM/ Project and Contract / T000064 – Cooroy Belli Creek Road Bridge
                Replacement – Tender Award / Council Reports

Attachments     1.    Weighted Attribute Evaluation Spreadsheet
                2.    Design Drawing


EXECUTIVE SUMMARY
    This report provides a recommendation for the contract award of the preferred contractor for
     Contract No. T000064 for Cooroy Belli Creek Road Bridge Replacement.
    This is a lump sum price contract that will include all materials and services required for the
     construction of the bridge.
    Due to the increased material pricing and tight construction market factors, the tender
     submissions came in over budget compared to the original cost estimate which was developed
     prior to the submission of the grant application in 2020. The funding strategy to mitigate
     increased costs will include realignment of the existing funding agreement and a request for
     additional funding.
    Rescheduling the Lawnville Road Bridge replacement project into a future year of the 10-year
     capital works program and redirecting a part of the current allocated budget from this bridge
     project into the Cooroy Belli Creek Road Bridge budget will resolve the budget shortfall.
    In accordance with Local Government Legislation and Council Procurement Policy, an
     Invitation to Tender was initiated and which attracted nine (9) tender responses. Seven (7) of
     these responses were conforming and two (2) were regarded as non-conforming.
    The tender evaluation panel completed the evaluation process and considered the tender
     submission from Ark Construction Group Pty Ltd (Ark) the most advantageous to Council,
     representing value for money. The Ark tender submission demonstrated compliance with the
     requirements of the invitation to tender. Ark has the suitable experience, capability, and
     resourcing to complete the works.
    The anticipated construction completion date is late September 2022.

RECOMMENDATION
That Council note the report by the Project Manager to the Services & Organisation Committee
Meeting dated 12 April 2022 and
A.   Award Contract No. T000064 Cooroy Belli Creek Road Bridge Replacement to Ark
     Construction Group Pty Ltd for the lump sum price of $1,011,420.09 (excl. GST); and
B.   Approve the total project budget of $1,393,530 which includes project management,
     superintendent costs and other project allowances to be allocated between the 2021/22 and
     2022/23 budgets for the construction spanning across both financial years.




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