Original source · versioned page text
2014-10-14 Infrastructure & Services Committee Agenda
Text sections have not been matched to the original PDF pages. Use the original document to check page numbers.
AGENDA
Infrastructure & Services
Committee Meeting
Tuesday, 14 October 2014
commencing at 9am
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Sandy Bolton (Chair), Noel Playford, Bob Abbot, Frank Pardon
See the original
The page text is free to read. Viewing or downloading an original file needs an account.
Log in to see the originalSearchable page text hides email addresses. Original files are unchanged and may show email addresses.
Full text of the other 30 sections
Section 2
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 14 OCTOBER 2014
TABLE OF CONTENTS
ITEM PAGE
ATTENDANCE & APOLOGIES 3
PRESENTATIONS 3
PLANNING & INFRASTRUCTURE DEPARTMENT REPORTS 4
1 PLANNING & INFRASTRUCTURE DEPARTMENT UPDATE 4
COMMUNITY SERVICES DEPARTMENT REPORTS 10
2 COMMUNITY SERVICES DEPARTMENT UPDATE 10
Community Development 20
3 COMMUNITY GRANTS - CHRISTMAS CELEBRATIONS 20
Community Facilities 22
4 FUTURE USE OF BICENTENNIAL COMMUNITY CENTRE 22
Disaster Management & Public Order 28
5 SYSTEMATIC INSPECTION PROGRAM - UNREGISTERED DOGS 28
CLOSED SESSION 31
Page 2 of 31
Section 3
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 14 OCTOBER 2014
ATTENDANCE & APOLOGIES
PRESENTATIONS
Nil.
Page 3 of 31
Section 4
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 14 OCTOBER 2014
PLANNING & INFRASTRUCTURE DEPARTMENT REPORTS
1 PLANNING & INFRASTRUCTURE DEPARTMENT UPDATE
CUMENT IN FORMA TION
Author Director, Planning & Infrastructure, Martin Drydale
Planning and Infrastructure Department
Index Subject/Branch Management/Internal Departmental Meetings/Planning &
Infrastructure
Attachments Nil.
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Director, Planning and Infrastructure to the Infrastructure and
Services Committee Meeting dated 14 October 2014 providing an update on operations of the
Planning and Infrastructure Department.
REPORT
The adopted final organisation structure includes the following sections under the Planning and
Infrastructure Department:
• Planning & Environment
• Strategic Land Use Planning
• Asset Planning
• Infrastructure Planning & Design
• Civil Operations
• Building & Plumbing Services
This following table provides an update on the activities undertaken in the Planning and
Infrastructure Department during the quarter (July to September 2014).
Information is also provided on activities that are currently being worked on and provides an
indication of future activities to be undertaken.
Page 4 of 31
Section 5
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 14 OCTOBER 2014
PLANNING & INFRASTRUCTURE DEPARTMENT
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
Planning & • Submission to Planning & Development • Finalising draft Pest Management Plan • Develop land acquisition/VCA policy &
Environment Bill 2014 for endorsement by stakeholders and program
• Electronic payment facility for planning Council • Review and update Bushland Reserve
and development applications and • Review of Local Law for Signage Management Plans
searches commenced • Finalising assessment of Cooroy • New Planning Legislation – templates,
• Coordinated cross teams meeting residential subdivision application for 53 processes, delegations, fees & charges,
between Natural Areas and lots planning online review
Environment Services • Audit of A-frames and Real Estate
• Successful application to DEHP to Signage
amend ERA conditions for Eumundi • Developing performance measures and
Noosa Rd Landfill site reporting abilities for development
applications
• Draft Business Case for Management of
Mooring and Anchoring on Noosa River
• Glossy Black Training Day
• DA Planning Service Review
• Development LGIP (i.e. update PIP)
consistent with state Statutory
Guidelines
Page 5 of 31
Section 6
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 14 OCTOBER 2014
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
Strategic Land Use • Proposed Scheme amendments • Community Engagement on Scheme • New Planning legislation
Planning through Council and in State Interest amendments • Next SEQ Regional Plan
Review – highlights including • Population and demographic analysis • Strategies to inform next planning
o Reducing red tape on small and • Population & Dwelling Capacity scheme
rural businesses; Projections • Assist with Social Plan and Economic
o Improved choice for small • Noosa Carparking Study Development strategy
affordable housing options; • Noosa Traffic Plan • Identify priorities for climate change
o Improved visitor accommodation • Taits cottage MCU application planning across Council
options including increased • Bushland Reserve Fire Management
camping options Plan
o Improved flood risk mapping; • Integrated flood risk management plan
o Improves climate change risk • Work with State on Agricultural planning
management and land use management tools
o Clarified biodiversity and vegetation
management
• Noosa River briefing for Councillors
• QR to negotiate retention of level
railway crossing at Pomona
• State bushfire hazard mapping
amended
Asset Planning • Commencement of the asset Systems • Implementation of the mobility project • Capital works database implemented in
Officer – Craig Smit • Development of the Capital Works Technology One.
• Submitted two grant applications for the database • Mobility implementation into depot
Royalties for Regions program • Commence the capital works budget for • Asset management plans developed for
• Establishment of the asset 2015/16 major asset classes
management team and adoption of the • Asset management plan development • Develop a 5 year reseal program prior
asset management policy. • Undertake asset condition assessment to June 2015.
• Commencement of the Technology One of sealed road network
mobility project
Page 6 of 31
Section 7
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 14 OCTOBER 2014
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
Infrastructure • Securing grant - $537,500 from the • Delivery of designs for the Capital • Developing the 2015/2016 Capital
Planning & Design Cycle network Local Government Works Program, in particular the 15 bus Works Program
Grants Program being 50% of cost for stops receiving grants.
various cycle related projects. • Preparing grant applications for the
• Securing grant - $380,000 from the following major projects with a view to
Passenger Transport Accessible securing significant funds,
Infrastructure Program being 50% of o Munna Point Bridge $1.5M seeking
cost for 15 bus stops to be upgraded to 50% of project
Disabled compliance. o Laguna Bay Tourist Walk $4.9M
• Securing grant – $117,400 being 100% being 75% of project
of cost for CCTV at Noosa Junction o Dr Pages Rd/Kinmond Ck Rd.
• Securing grant - for flood mitigation at $3.5M being 75% of project
the following locations,
o Rifle St Pomona $995,062 being
50% of project.
o Daintree Estate Tewantin $854,700
being 50% of project.
• Negotiated, for DTMR to take
responsibility for design and
construction of the Ashgrove Drive
Cooroy flood mitigation.
Civil Operations • Finalised arrangements for Asphalt • Parks Service Review • Review & call tenders for service
Supply & Quarry Materials to enable • Quarterly Bushland Care Group contracts
delivery of Capital Works Programmes Leaders meeting • Development of Noosa Tree Policy
• Re-established landscaping to • Delivery of Resurfacing &
roundabout & road medians on Gravel Road Resheeting Programmes
Eumundi-Noosa Rd near Rene St.
Page 7 of 31
Section 8
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 14 OCTOBER 2014
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
Building and • Implement testing program for Council • Developing contact schedules for • Setting annual schedules that meets
Plumbing Services owned Backflow Prevention Devices. internal customers for delivery of new internal customer needs.
This program was previously under backflow testing program. • Promote budget savings for internal
contract with external contractor. (ex- • Develop electronic recording system customers.
SCC) for state penalties within the building • Expanding existing program to meet
• Implement new State Penalty recording and plumbing area. legislative requirements of
system and program within Council. • Further development of cost effective enforcement.
• Further develop Councils (building and information material and fact sheets for • Newly developed brochures for
plumbing one stop shop) service and external customers. backflow prevention devices and fact
information counter. sheets for Councils front counters have
been completed with on-site waste
water facilities and building information
material to follow.
Page 8 of 31
Section 9
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 14 OCTOBER 2014
Previous Council Consideration
Nil
Finance & Risk
All the activities identified are covered under the approved budget for the Planning and
Infrastructure Department.
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Departments/Sections Consulted:
Community Services x Planning & Infrastructure
Disaster Management & Public Order x Building & Plumbing Services
Waste & Environmental Health x DA Planning
Community Facilities x Strategic Land Use Planning
Cultural Facilities x Asset Design & Investigations
x Asset Planning
x Civil Operations
Environment
x
Executive Office Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 9 of 31
Section 10
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 14 OCTOBER 2014
COMMUNITY SERVICES DEPARTMENT REPORTS
2 COMMUNITY SERVICES DEPARTMENT UPDATE
DOCUMENT IN FOR MATI ON
Author Director Community Services, Alan (Fox) Rogers
Community Services Department
Index ECM/ Subject / Status Report Update
Attachments Nil
EXECUTIVE SUMMARY
Not applicable
RECOMMENDATION
That Council note the report by the Director Community Services to the Infrastructure & Services
Committee Meeting dated 14 October 2014 providing an update on the operations of the
Community Services Department.
REPORT
The Community Services Department consists of the following sections and teams:
• Community Development, and Community Grants
• Community Facilities (including Noosa Community Care, The J, The Bicentennial Centre,
The Noosa Aquatic Centre, and The Noosa Leisure Centre);
• Disaster Management and Public Order;
• Libraries and Galleries; and
• Waste, Environmental Health and Cemeteries.
In reviewing Community Services operations for the past three months it is worth noting:
• Departmental staffs’ ongoing commitment to deliver high quality customer service;
• Position Descriptions have been developed and finalised;
• Operational Service Reviews for Waste, Local Laws and the J have commenced;
• Implementation of previous service reviews is well underway with commencement of
community consultation on the future of the Butter Factory and the development of the
Libraries 5 year strategic plan;
• The Department has been successful in achieving the following grants: $25,000 from Arts
Queensland for RADF and a four year funding arrangement with the State Library for the
development of an Early Childhood literacy program worth $185,756 over 4 years; and
• The Department has had a focus on Workplace Health and Safety and the development of
Risk Management plans this quarter.
Page 10 of 31
Section 11
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 14 OCTOBER 2014
COMMUNITY SERVICES DEPARTMENT
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
Waste Management • Waste Management Operational • Implementing Fireweed control program • Supporting the development of Waste
Service Review commenced with on landfill batters as a high priority. Strategy
Resource Renew engaged to undertake
the review.
• Golder Associates presented long list of • Concrete crushing contract at Landfill – • Develop Policy for Waste Services
Waste Strategy Options to Council for RFQ has been called. provision
feedback and comment.
• Completed evaluation of Carbon • Review of Local Laws for Waste • Completion of the Local Laws for Noosa
Liability for Landfill Management
• Expanded Garden Waste Service to • Workplace Health and Safety audit • Prepare for the Waste Strategy options
rural towns – promotional brochures improvements to be referred to the Community
delivered to rural township residents in Consultation process (Community Jury).
mid-August 2014
• Extension of Waste Contract to 2016 • Extending the agreement with Briteside • Improvement to Web site with waste
finalized. for operation of recycling and the Tip information and educational material
shop.
• Completed successful mattress • Review the filling plan for landfill with
processing trial with Briteside at consultants to consider moving into cell
Eumundi Rd and entered processing 2.2 earlier than planned.
agreement with estimated cost
reduction of $30,000 per annum over
sending product to Caloundra.
Page 11 of 31
Section 12
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 14 OCTOBER 2014
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
Environmental Health • Improved response times to customer • Report on food safety compliance • Undertake intensive 3-day LGAQ
requests. project on sushi food. asbestos training prior to devolution in
early 2015 of additional responsibilities
under Public Health Act.
• Undertaken succession planning by • Report and determine a new • Develop a regular food safety
employing an environmental health recreational water monitoring program. newsletter for the food industry.
officer. Mentoring of this officer has
commenced.
• Provided environmental health • Review more environmental health • Undertake a food safety compliance
information to IT to update council’s SAFI advice for customer service. project on private water supplies
website. systems to regulated premises.
• Trained customer service staff in • Chase and resolve outstanding unpaid • Collate existing development approvals
environmental health application forms annual licence renewals. of ERA “deemed approval” premises
and fees. (service stations) and undertake
compliance program.
• Commenced annual licensing renewal • Determine local laws in environmental • Finalisation of the Environmental Health
of 450 regulated premises. health field. Coordinator’s Workers Compensation
claim due in November.
• Completed improvements to food • Maintain the annual inspection program • Updating backlog of cemetery records
handler training course. of regulated premises. into T1 database.
• Completed food safety compliance • Continue to assess regulated premises
project on sushi food. licence applications, fit out plans and
development applications.
Pest Management • Pest Management Survey first quarter • Pest Management Survey for second • Completion of Pest Management Plan
completed quarter advertised to commence 1/9/14 for Noosa
• Staff participated in several stakeholder • Maintain surveillance of fox problem at • Training of community groups in Pest
meetings to develop a new Pest Teewah Management techniques
management plan for Noosa.
• Fox control index reduced from 5.86 to • Obtaining equipment from the $18,000 • Monitoring light traps for mosquito
3.2 in the Coastal strip through State Government Grant for Wild Dog breeding in preparation for
focussed control techniques, particularly control commencement of aerial control
around Teewah township. program.
• Application made for $10,000 grant for • Transferring group firearms licence to
Pig Traps – SEQ Catchment and Mary Manager Waste and Environmental
River Catchment Drought assistance Health for Weapons Act compliance.
funding.
Page 12 of 31
Section 13
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 14 OCTOBER 2014
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
Public Order • Beach patrols are continuing to identify • Deliver a quality level of service to our • Finalisation of the Local Law Review
offenders with officers issuing fines or customers within acceptable timelines process due June 2015
warnings as deemed suitable
• Local Law Review project commenced • Continue to work with the community on • Systematic Inspection program for
with Councillors and Officers briefed issues such as responsible pet unregistered dogs proposed early 2015
on the project’s aim and scope ownership and Dog registration
• 8,000 Dog registration renewals have • Commence Local Law Operational
been distributed. An initial glitch by the Services Review
service provider resulted in some
confusion with regard to the B-pay
functionality however this was quickly
rectified.
• The strategy to reduce illegal camping • Development of 12 month operational
has been effective with contact being and risk management plan for the
made directly to Camper Van hire section
agencies resulting in a decline in illegal
campers
• Council is now registered with the • WH&S Training & Equipment
State Penalty Enforcement Register assessment
(SPER) and unpaid infringements are
being uploaded directly to that body.
• There have been 4 successful
prosecutions for Animal and Parking
matters.
• The PetPep program has continued
with the most recent use of the
resource presentation being at the
Noosa Show which was very well
received
Page 13 of 31
Section 14
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 14 OCTOBER 2014
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
Disaster Management • LDMG meeting held on 17 September • Annual disaster management exercise • Rewrite of Disaster Management Plan
th th
planned for 29 and 30 October required for 2015
• Annual audit of Local Disaster • Preparation and upgrade of Council
Management Plan undertaken by Chambers to allow it to better operate
Queensland Police and Queensland as a coordination centre room prior to
Fire and Emergency Services exercise.
• Recovery and Operating in a Local
Coordination Centre training held for
key staff
• Council’s Emergency Operations team
continues to meet every six weeks to
ensure Council’s response capacity
Noosa Community • Change of name to better reflect the • Review the Centre’s operations and • Possible changes to proposed
Care services provided develop a business plan Government funding model in 2015/16
• Introduction of a Horticultural Therapy • Proceed with the initial design and • Marketing Noosa Community Care to
program at the Centre costing for the Centre refurbishment the local residents to ensure that we
• Appointment of Greg Tucker to remain a major provider of Care
Community Care Coordinator role. Services available within the shire.
Noosa Leisure Centre • Health & Wellbeing Show booked at • Completion of Capital Works Projects. • Working with Noosa District Basketball
NLC for April 2015. Show will run for Quotes pending for Re-design of NLC Association (NDBA) regarding proposal
two days and is estimated to attract Reception Area and Concertina Door for the Associations future needs.
approximately 1500 people per day. Replacement. • Re-establishment of regular meetings of
• Liaising with multiple event organisers the Wallace Park Precinct Group
to secure major bookings to the Centre • Preparations for the NLC to participate
in 2014/15. in the 21st anniversary celebrations for
• Jump Bunch Program Review at Wallace Park underway
Noosa Aquatic Centre • One of the busiest Septembers on • Implementation of new payment method • Fitness Studio operational review
record. Over 10,000 visits for the 10 for Learn to Swim program.
days of school holidays so far. • Recruitment of casual staff for the
• Visiting swim squads (Abbotsleigh & Summer season.
Willoughby)
Page 14 of 31
Section 15
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 14 OCTOBER 2014
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
The J & • The J Service Review has commenced • Updating processes & procedures at • Finalise The J Service Review
Bicentennial • High volume/activity on the J website the J • Further discussions with the new MICE
Community Centre in September averaging approximately • Greater involvement with the Noosa (Meetings, Incentives, Conferences and
(BCC) 195 visits per day. Junction Association Exhibitions) Noosa group for potential
• Qld Arts Alliance – agreement for use of The J.
ongoing art displays in upper foyer • Bed down new leasing arrangements at
• Hillsong Church – introduction of part the BCC
self-service model has reduced staff
costs
• Initial negotiations for new leasing
arrangements for the Bicentennial
Community Centre (BCC) undertaken
Community • Received funding of $25,000 from Arts • Assessment of RADF and Community • Investigate the opportunities to develop
Development Qld for RADF When combined with Grants (Projects) and foster social enterprises within the
Noosa’s contribution this creates a • Recruitment of RADF committee for this Shire and research and work in
$50,000 funding pool for RADF round only partnership with other branches on a
suitable way forward
• Community Project Grants round • Develop a framework for a new Noosa • First draft of Social Plan due June 30
closed 30 September Social Plan 2015.
• Team is up skilling in Community • Reviewing Community Grants Policy • Finalise Tait Duke Cottage relocation
Recovery and RADF delivery
• Conducted consultation with key • Working in conjunction with Property • Work with Bang the Table to provide
stakeholders and contributed to and Contracts Branch in the preparation online applications, acquittal and
Council report on Council Cabs of a community tenure policy communication processes
• Bills Bus history investigated and • Develop not for profit e-newsletter and • Planning for improved precinct
resulted in future savings to Council identify/facilitate training opportunities management at Wallace Park
budget for all not for profit organisations eg
external funding, events, governance
etc
• 12 month Section Plan completed and • Investigating opportunities for
all position descriptions drafted community involvement in subsidised
transport options in partnership with
Infrastructure Services
Page 15 of 31
Section 16
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 14 OCTOBER 2014
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
• Minister visit for the opening of two • Submitted two Royalties for the Region
new tennis courts at Tewantin funding application submission
• Partnership with Sunshine Coast
Youth Justice Service (Dept Justice &
Attorney Generals) has seen six young
people fulfilled seven Graffiti Orders
with 47 hours of clean up across 50m2
of Council assets
• MCU application for relocation of Tait
House underway.
Libraries • Completed and submitted State • Develop project plan for Library • Develop a staff skill development
Library Qld (SLQ) Statistical Return as Strategic Plan 2015-2020. training schedule for 2015
required by our Service Level
Agreement with SLQ
• Secured four years funding from the • Develop a Revenue Strategy 2015 • Organise a November meeting for
QLD Government’s Best Start family Councillors, Mayor, SLQ and LGAQ rep
literacy initiative worth approx.
$185,000 over four years.
• Recruitment in progress for two vacant • Finalise selection process for advertised • Prioritise works to be carried out on
library assistant positions. Over 200 positions Boiler House from assessment report
applications for these positions recommendations
• Review of branch opening hours in • Complete the opening hours review and
progress Mobile Library service reviews
• Mobile Library service review in • Complete Branch Plan for submission
progress
• First draft of Branch Operational Plan • Develop a family literacy program
completed
• Developed a draft Risk Register for • Assist Cooroy Lower Mill Board with
Libraries & Galleries developing organisational chart, job
descriptions and project management
tools (after resignation of Cooroy Fusion
Festival Chairperson)
• Boiler House, Mill Place. Pest • Work collaboratively on Wallace Park
inspection and report completed. Precinct 21st Birthday celebrations with
Structural assessment on Boiler House other Precinct Stakeholders and areas
building in progress – awaiting report. of council.
Page 16 of 31
Section 17
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 14 OCTOBER 2014
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
• Mobile Library and staff participated at • Organise Christmas ‘Thank you’ events
the Noosa Show with activities for for volunteers/friends
families and launched our new kids
library card
• Review Meeting Room Hire
procedures and charges for 2015
• Grant application submitted to
Queensland Anzac Centenary to
commemorate WWI
• Applied to Financial Literacy Australia
program, for external funding to
support delivery of adult literacy
program.
• Successful delivery of the September
School Holiday program
• Our new $20,000 smart table is now at
Cooroy Library and being used by
individuals and community groups.
Butter Factory • Consultation on future of the Butter • Programming the Butter Factory from • Estimate that new operating model for
Factory commenced with a Public Jan – June 2015 the Butter factory will be in place for
th
Meeting on Wednesday 27 August start of 2015/16 financial year.
• Currently receiving submissions from
interested groups and individuals.
• July/August Rosie Lloyd – Giblett • Finalising next stage of Butter Factory
exhibition titled Bones and Bouquets consultations and developing options
• August/September Judith Laws for Council consideration
exhibition titled Beauty and Tragedy on
Fraser shores
• Associated public programs
• July: 1277 visitors • Installation of October exhibitions
• August: 989 visitors
• September: 843 visitors
• Successful completed September
school holiday workshops
Page 17 of 31
Section 18
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 14 OCTOBER 2014
SECTION RECENT ACHIEVEMENTS CURRENT PRIORITIES LOOKING AHEAD
Regional Gallery • Indigenous artist Judy Watson’s • New National Touring • Finalisation of 2015/16 exhibition
regional touring exhibition at Gallery show Ah Xhian along with program
from 4 July 24 August local artists Yeats and Rick Gruin and
the Thousand Rolls of Batik
exhibitions will open on Friday 10
October
• Noosa Art Award Exhibition opened 28 • Gallery director has injured her • Finalisation of planning for Floating
August finishes 5 October. shoulder. She will be on light duties Land
• The Art Award has proved to be a very until mid November.
popular exhibition for visitors and
artists alike. There were over 180
entries for the Award
• July: 2926 visitors
August: 3357 visitors
September: 3322 visitors
• September School Holiday workshops
booked to capacity
• Jane Tillson has been appointed to the
position of Public Programs Officer.
Jane has a strong background in arts
and cultural development, event
management, tourism development
and local government.
• Successful workshops at the Noosa
Show
• Noosa Tourism Buzz night held on 24
September with over 100 local
business operator attending
• Application made to Arts Queensland
for funding towards the 2015 Floating
Land project.
• Proposed moving timeframe for
Floating Land to August-October 2015
to allow more time to organise the
event and also to run over a school
holiday period to maximise visitor
numbers.
Page 18 of 31
Section 19
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 14 OCTOBER 2014
Previous Council Consideration
Ordinary Meeting 28 August 2014
Infrastructure and Services Committee Recommendations
COMMUNITY SERVICES STATUS UPDATE
That Council note the report by the Director Community Services to the Infrastructure & Services
Committee Meeting dated 19 August 2014 providing an update on the operations of the
Community Services Department.
Finance & Risk
All branches within the department are on budget for the first quarter of the 2014/15 financial
year.
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Nil
Departments/Sections Consulted:
x Community Services Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
Executive Office Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 19 of 31
Section 20
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 14 OCTOBER 2014
Community Development
3 COMMUNITY GRANTS - CHRISTMAS CELEBRATIONS
OCUMENT IN FOR MATI ON
Author Community Development Coordinator, Alison Hamblin
Community Services Department
Index ECM/Subject/ Community Funding Grants
Attachments Nil
EXECUTIVE SUMMARY
Not applicable
RECOMMENDATION
That Council note the report by the Community Development Coordinator to the Infrastructure &
Services Committee Meeting dated 14 October 2014 and:
A. Fund the Kin Kin Community Group $1,200 under the Community Grants 2014/2015 round
for the Kin Kin Community Christmas Celebrations 2014; and
B. Fund the Lions Club of Cooroy and Pomona Inc. $1,500 under the Community Grants
2014/2015 round for the Pomona Night of Lights 2014.
REPORT
The purpose of this report is for Council to consider and endorse two festive season event
applications under the Community Grants Program for the 2014/2015 financial year. The two
applicants being:
1. Kin Kin Community Group Inc. for $1,200
2. Lions Club of Cooroy and Pomona Inc. for $1,500
Background
Sunshine Coast Council (SCC) funded a number of organisations through the Festive Season
Strategy and Minor Grants funding program. Both the Kin Kin Community Group Inc. and Lions
Club of Cooroy and Pomona Inc. assumed Noosa Council would be calling for a separate grants
round for Festive Season Minor grants as had previously occurred under SCC.
On finding out that there would not be a separate Festive Season Grant round they contacted
Council’s Community Development team who advised they make an application to the
September 2014 Community Grant round.
As the 2014 festive season is only two months away the Community Development Coordinator
and the Director Community Services have assessed the applications from these two groups and
bought them forward for Council decision one month earlier than the other Community Project
grants.
Implementation
Following endorsement of this report, the two grant applicants will be notified of the outcome. If
the applications are successful, funding will be distributed in November 2014 providing the
successful applicants have no outstanding debt to Council.
Page 20 of 31
Section 21
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 14 OCTOBER 2014
Previous Council Consideration
• Lions Club of Cooroy and Pomona
From the information provided by the SCC, the Lions Club of Cooroy and Pomona Inc. were funded
under the SCC Minor Grant funding program in 11/12 ($1,500), 12/13 ($1,500) and 13/14 ($1,550)
for festive activities.
• Kin Kin (Community Group)
From the information provided by the SCC, the Kin Kin Community Group Inc. were funded under
the SCC Minor Grant funding program in 11/12 ($2,000), 12/13 ($1,200) and 13/14 ($1,500) for
festive activities.
Finance & Risk
Funding for the 2014/15 Community Grants Program has been included as part of the 2014/15
Budget.
Consultation
External Consultation - Community & Stakeholder
Kin Kin Community Association Inc.
Cooroy Pomona Lions Club Inc.
Internal Consultation
This report has been developed in consultation with relevant internal stakeholders across various
departments and branches of Noosa Council, including:
• Director Community Services
• Executive Office
Departments/Sections Consulted:
x Community Services Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Libraries and Galleries Asset Design & Investigations
Community Development
Asset Planning
Civil Operations
Environment
Executive Office Corporate Services
x Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 21 of 31
Section 22
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 14 OCTOBER 2014
Community Facilities
4 FUTURE USE OF BICENTENNIAL COMMUNITY CENTRE
Author Manager Community Facilities, Charlie Eames
Community Services Department
Index ECM/ Subject/ Asset Management/ Bicentennial Community Centre
Attachments 1. BCC Aerial Site Overview
EXECUTIVE SUMMARY
Not Applicable.
RECOMMENDATION
That Council note the report by the Manager Community Facilities to the Infrastructure &
Services Committee Meeting dated 14 October 2014 and
A. Authorise the Chief Executive Officer to enter into a 10 year lease with Noosa Gymnastics
Club Inc. for the main hall at the Bicentennial Community Centre (as identified in Attachment 1);
B. Authorise the Chief Executive Officer to enter into a 10 year lease to Noosa Christian
Outreach Church to operate a Montessori School, if they are successful with their school
accreditation, for the demountable building at the Bicentennial Community Centre (as identified in
Attachment 1); and
C. Apply the exception to the requirement for tendering of these leases under Section 236 (1)
(b) (ii) of the Local Government Regulation 2012 as both leases are to community
organisations.
REPORT
1. Background
The Bicentennial Community Centre (BCC) is a large multi-purpose community venue located on
freehold Council land, within a community precinct at Sunshine Beach. See Attachment 1 for site
layout.
The main hall was opened in 1988 with the annexe and demountable buildings added at later
dates. The main hall and annexe have been used for a variety of community, sporting and
cultural activities by individual community members and organisations over the years for activities
such as classes, meetings, rehearsals and workshops.
The usage pattern of the main hall and annexe has varied over the years, however, a dramatic
decline in the weekly hours of regular bookings has been evident from 2007 to 2014 (see Graph
1 below). The major reasons for the decline include:
• Age and facilities available at the site
• Construction of new Council venues - Peregian Beach Community Centre and The J
• The plethora of Building Education Revolution (BER) - funded, modern facilities built in
recent years at local schools
Page 22 of 31
Section 23
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 14 OCTOBER 2014
Graph 1: Decline in weekly hours of regular bookings
Avg reg hrs per week
70 65.25
60
50
40 36
29.25 2007
30
23.5 2014
20 16
10 7.5
0
Hall Annexe Total
The demountable building was originally a leased building placed on the BCC site by the
University of the Sunshine Coast (USC) as their first campus in the Noosa Shire until their move
to The J in 2006.
When USC relocated to The J, the demountable building was purchased from the leasing
company by Council. The building was then used for United Synergies - Noosa Flexible Learning
and Council’s School Age Care service.
In a short time both these activities out-grew the demountable building. To cater for this growth,
the annexe was extended and the School Age Care service moved to the annexe. This allowed
United Synergies - Noosa Flexible Learning to lease the whole demountable building. Three
years ago the Noosa Flexible Learning School were successful in receiving BER funding and
added extra verandas and undertook internal renovations to the demountable.
In 2010, the School Age Care service was divested to C&K Association and they leased the
extension of the annexe. C&K Association vacated the annexe in December 2011.
The Noosa Flexible Learning School have recently vacated the demountable building and moved
to their new purpose built school in Girraween Court.
Generally the demountable building has been used for education or children services since being
located at the BCC.
2. Proposal
The BCC is one of Council’s main community facilities however it is currently at a cross road with
regard to its future overall direction, as a result of the changes noted above.
As part of the ongoing operational review of all venues within the Community Facilities Branch an
audit of occupancy levels, attendances and types of users at each venue has been undertaken.
This review highlighted that the BCC facilities were underutilised and that some of the users
would be more suited to other venues.
Page 23 of 31
Section 24
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 14 OCTOBER 2014
In considering the best future long term use of the BCC, the needs of existing users of the BCC
and other community organisations have been assessed. As a result of this analysis, two
organisations have been identified for whom the buildings at the BCC will meet their needs and
requirements for ten years into the future.
One of these organisations is Noosa Gymnastics Club Inc. The Noosa Gymnastics Club.
commenced operating at the Noosa Leisure Centre in 1994 (via annual venue hire) until they out
grew the space and moved into a leased industrial building in December 2010. They have been
located at this site for four years and have now outgrown the building. The Gymnastics Club
have been searching for suitable land or building to move to. An option recommended in the
Sunshine Coast Sport and Active Recreation Plan was to investigate the suitability of land in the
vicinity of Noosa Aquatic Centre. One such parcel of land considered was an area which is part
of the Noosa Aquatic Centre lot. However, further investigation has revealed this is not
considered a viable option for the club because of the high costs of a new building. The club has
a long proven track record and has been paying commercial rent at their current premises.
The other organisation is the Noosa Christian Outreach Church (NCOC) who are in the process
of applying for school accreditation to operate a Montessori School, if they can find a suitable
venue. The demountable meets these needs.
The proposed solution will also provide a better facility usage mix across Council’s community
facilities as it involves moving some users to other Council venues, and moving some users from
the main hall to the annexe as well as the introduction of two new major users to the BCC as
mentioned above.
Main Hall
It is proposed that the Noosa Gymnastics Club Inc. become the exclusive use tenant of the main
hall. The floor space, height and ancillary facilities of the main hall, meet the club’s requirements
and allows room for expansion. It is proposed that the club be offered a long term lease at
market rate.
The existing music and cultural groups utilising the main hall can be accommodated at The J
(which was purpose built for this type of use). Earlier this year Noosa Chorale relocated to The J
which has been a resounding success.
Other monthly or annual hirers (i.e. Rotary Bookfest) can be accommodated at the Noosa
Leisure Centre. Smaller user groups have been offered the annexe or space at the Noosa
Leisure Centre.
One of the main long term users of the main hall is the Noosa Table Tennis Club. The Club has
been offered space at the Noosa Leisure Centre which suits their needs and will be beneficial for
the club long term as they will now be located in a sporting facility. The Club are able to move
immediately, pending the outcome of this report.
Annexe
The annexe will continue to provide suitable spaces for workshops, classes, meetings and
activities like dance, martial arts, yoga etc. This will remain available for bookings by the hour,
daily or weekly.
Page 24 of 31
Section 25
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 14 OCTOBER 2014
Demountable Building
The Noosa Flexible Learning School have recently vacated the demountable building and moved
to their new purpose built school in Girraween Court.
Since then Council officers have undertaken negotiations with the (NCOC) for the potential lease
of the demountable building. The intention is to negotiate a similar arrangement as was
previously in place with Noosa Flexible Learning School (i.e. market rate rent).
The Montessori School use is consistent with the previous usage of this building and also meets
the requirements of the BER funding received by Noosa Flexible Learning School which was
spent on improvements to the building. NCOC has applied for school accreditation and an
agreement to lease has been provided including market rate rent similar to the previous users of
the demountable building. NCOC will be notified later in the year on its application for
accreditation and the school envisages commencing in the New Year. In the meantime the
building will be available for hire by room at a per hour, day or week basis.
The proposal for reallocation of existing users to alternative venues, the leasing of the main hall
to Noosa Gymnastics Club Inc. and the lease of the demountable building to NCOC will:
• Enhance and diversify the community and sporting groups’ usage across all of Council’s
community facilities;
• Improve the amenity of the main hall at the BCC and increase usage of that facility;
• Provide an improved financial return to Council from the BCC; and
• Result in no net loss of community land as per previous proposals for the Noosa Gymnastics
Club to build its own facility.
3. Legal
Under Section 236 (1) (b) (ii) of the Local Government Regulation 2012, Council is not required
to tender for the leasing of the property as the purpose of the lease is to a community
organisation. The requirements of this exception are that a relevant Council Resolution is first
obtained.
Previous Council Consideration
Finance & Risk
The proposal increases both the usage of and the financial return to Council from the
Bicentennial Community Centre.
The risk of not implementing the proposal is that patronage at the BCC will continue to decrease
and Council will be left with a lazy asset.
Consultation
External Consultation - Community & Stakeholder
• Noosa Table Tennis Club
• Noosa Gymnastics Club
• Noosa Chorale
• Noosa Jazz Club
• Noosa Rotary Club
• Noosa Folk Dancers
• Various casual users of the BCC
• Noosa Christian Outreach Church
Page 25 of 31
Section 26
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 14 OCTOBER 2014
Internal Consultation
• Community Development Team
• Property and Land Management Branch
• Finance Department
• Procurement
• The J
• Noosa Leisure Centre
Departments/Sections Consulted:
x Community Services Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Libraries & Galleries Asset Design & Investigations
Community Development
Asset Planning
Civil Operations
Environment
Executive Office x Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 26 of 31
Section 27
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 14 OCTOBER 2014
Attachment 1
Page 27 of 31
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 14 OCTOBER 2014
Attachment 1
eS a ° epee 4 : = : ‘ a es oi — a J es / / te
a ree : re =" at ; a et . es at
: : ; : a Sere = SPY gee 2
. ¢ 4 oe s een . e Fo end & ¥ Eve | - _ pm es 1
~ Sena ee ee EN a agi f a
es io 2 De a + ze Rss
By “4% ~ - iw24 = a < ‘ a e Thos sy
5 Se es /DemounE es es a ose, Sipe
ie.’ r eas . 4 , * i 7 a “i = °
e se I ——_— eas ee, age hie | . :
Ce pe 4 ts = ; 7 r “= +) E: ae ht : “a ial ee ‘ , : 4
<n ; af. * ” , \ S bak d .. 3 bo ‘& 3 Y _ ff 7.
rf An — 2 fe P \ i : Pol Ba o vo a ZS < > 4
) are. ep OTT 2. gta R.
al oe ea ae A = vy : . = SS va : be Ts >
i. ‘ iV | ‘ d Main Hall \ ) we ce sees i . e ae) ‘ye
i. any in © P wt oa : at ee RM
te” VE ae eee PR ists OS
es se Se as 3, gall
i : ial eo. data as = eee *s -
tn ae Sole Pie Cy ; Vioo, 2 * hs oP , yt E
i ¢ > J r pave ae . ee
a ee 7 y jf i ae 4 ¥ , ‘ '
F wm Kes < 4X y FA » hes ; dood - KY ae ‘ 7 - Pe oS Ge he 5 a. U
0s ee ag td Phare Sie eae 5 . hss ea ari
wits i oy : ‘ “ eos. A P ro, toe alle + )
, sa , F . “= oP ae .% : rs rth . r NaN . , F 5 - ; ~ ’ aS a? ne, " >
ye Ra By. heals aes a. ia | ir ae .
ed) ps ’ ” a * _ - » - ™
. ye. 4 Poi" re . 7 os Ad ' rs s . . _ ‘
= es Shin’ oe ae oe — . ““—s
DF sgh . off es : Pee o > ot . 3 —
AE rR p wee g os . SES , eee Aros
os ‘ = i £ Pax if. t- " F a - n nd i na J "Ss a is ; . ’ a ——
Bf 6 ces TN aia A i sla es EH RT EL Ned (ova ig
> oper yo ce > te + a fu rk ee 7 tt 5 A : taney | A Cady * 4 ‘ . . -
i Poin a Pee if Th y rf . i vs J . ¥
Page 27 of 31Section 28
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 14 OCTOBER 2014
Disaster Management & Public Order
5 SYSTEMATIC INSPECTION PROGRAM - UNREGISTERED DOGS
DOCINFORMATION
Author Coordinator – Local Laws, Phil Amson
Community Services Department
Index ECM/ Subject/ Dog Registration
Attachments Nil
EXECUTIVE SUMMARY
Not Applicable.
RECOMMENDATION
That Council note the report by the Coordinator - Local Laws to the Infrastructure & Services
Committee Meeting dated 14 October 2014 and
A. Approve a Systematic Inspection Program for the Noosa Shire Council area in accordance
with section 44 of the Animal Management (Cats & Dogs) Act 2008, noting that the
inspection program will:-
1. consist of a house to house inspection of premises to identify unregistered dogs and
gain compliance with statutory obligations from their owners; and
2. operate from 02/02/2015 to 29/05/2015; and
B. Request the Finance Manager to incorporate the additional cost and revenue of the
program in the next quarterly budget review.
REPORT
Background
Statistics obtained through the RSPCA indicate that dogs are the most common household pet,
with 39% of households owning a dog and that on average, there are 19 dogs for every 100
people across the nation.
The estimated population of the Noosa Shire is approximately 53,000 people. Using the
RSPCA’s national average, the Noosa Shire area should have just over 10,000 registered dogs.
Currently there are approximately 8,000 (7920) registered dogs, spread across 6861 properties
in the Shire.
Based on these national statistics, there are possibly up to 2,000 unregistered dogs in the Noosa
Shire.
Council Officers impound an average of 30 dogs per month, of which in excess of 40% are
unregistered. Registered dogs are usually returned to their owners within 24hrs whilst
unregistered dogs remain with Council for longer periods, requiring sustenance and care. On
many occasions dogs remain in care for 3 days before being passed on to RSPCA for
behavioural assessment and either re-homing or euthanasia (for those animals that fail
temperament testing).
Page 28 of 31
Section 29
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 14 OCTOBER 2014
The upkeep of these animals adds around $14,000 per annum to the running costs of the pound
facility. Registration of these animals would therefore see a considerable cost saving, allow for
lost dogs to be returned more quickly to their owners, and reduce the turnover of dogs through
the pound.
Proposal
As part of Council’s responsible pet ownership initiative it is proposed that a systematic house to
house inspection program be carried out across the Shire with a view to gaining a greater
compliance of Dog Registration.
It is proposed that this inspection program will run from 2/2/2015 to 29/5/2015.
In order to carry out the proposed inspection program, the Local Laws Unit will use two
temporary field staff trained specifically to conduct the inspection and a temporary business
support officer to record the data. The officers working in the field will need two vehicles during
business hours.
The last time such a program was undertaken in 2009 by the Sunshine Coast Council, it resulted
in a significant increase in dog registrations.
Legal
The head of power for local government to approve a systematic inspection program is the
Animal Management (Cats & Dogs) Act 2008. Sections 113 and 114 outline the conditions that
would normally be included in the approval of a systematic inspection program.
113 Approval of inspection program authorising entry
(1) A local government (the approving local government) may by resolution approve a program
(an approved inspection program) under which an authorised person may enter a place to
monitor compliance with this Act or an aspect of this Act….
(4) A systematic inspection program provides for all places, or all places of a particular type, in
the local government’s area, or a particular part of the area, to be entered and inspected.
(5) An approved inspection program must state the following—
(a) the purpose of the program;
(b) when the program starts;
(d) for a systematic inspection program—
(i) if places in a part of the local government’s area are to be entered and
inspected—a description of the part; and
(ii) if a type of place is to be entered and inspected—a description of the type;
(e) the period, of not more than 6 months or another period prescribed under a regulation,
over which the program is to be carried out.
114 Notice of proposed inspection program
(1) At least 14 days, but not more than 28 days, before an approved inspection program starts,
the approving local government must give notice of the program.
(2) The notice must be published—
(a) in a newspaper circulating generally in the local government’s area; and
(b) on the local government’s website.
It is intended that advertisements will be placed in the Noosa News and Sunshine Coast Daily
over the period 17-31 January 2015 appearing at least twice in each publication.
Page 29 of 31
Section 30
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 14 OCTOBER 2014
Policy
Local governments in Queensland have a responsibility to manage and enforce the conditions of
the Animal Management (Cats & Dogs) Act 2008 within their boundaries.
The inspection program fits into Council’s compliance and enforcement policy.
Previous Council Consideration
There is no previous Council consideration relevant to this report.
Finance & Risk
Finance
The total cost of the project is estimated at $74,000.
This is based on employing three staff at Level 2.1 casual rates for 16 weeks ($65,000.00), the
hire of two vehicles at $1000 per month per vehicle ($8,000), plus advertising, as outlined above
at an estimated cost of $1000. (Note: Lower vehicle hire costs may be possible pending the
availability of organisational pool vehicles, in lieu of hire cars).
The revenue resulting from an increase registration of 1500 dogs (which is a conservative figure)
is estimated at $75,000. This is based on an average of $50 per dog registration. There is also
potential for additional revenue resulting from fines for non-compliance with the Local Law which
is more difficult to quantify.
The previous experience of the Sunshine Coast Council suggests that the cost of running the
inspection program will be covered by the increase in revenue generated from new dog
registrations.
Risk
Implementing this program will significantly reduce the number of unregistered dogs and enable
improved management of dogs within the Noosa Shire.
Previous Council Resolution
There is no previous Council resolution relevant to this report.
Internal Consultation
Director Community Services
Manager Financial Services
Departments/Sections Consulted:
x Community Services Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
Executive Office x Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 30 of 31
Section 31
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 14 OCTOBER 2014
CLOSED SESSION
Nil.
Page 31 of 31