2014-08-19 Planning & Organisation Committee Agenda - Pages 102-155

PLANNING & ORGANISATION COMMITTEE MEETING AGENDA   19 AUGUST 2014




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PLANNING & ORGANISATION COMMITTEE MEETING AGENDA                                  19 AUGUST 2014

  COUNCIL POLICY - COMMUNITY ENGAGEMENT

  ROLES AND RESPONSIBILITIES

  Councillors and staff play important roles in engaging with the community.
  Council will decide the high level strategic issues on which it will engage the community. These
  issues will be linked to an identified corporate plan priority or a significant emerging regional issue
  and will be recorded in a register of community consultations.
  Councillors have the responsibility for engaging with local communities; and Council staff have
  responsibility for engaging the community in their day to day business activities and on agreed
  projects and place-making activities.
  DEVELOPING ENGAGEMENT ACTIVITIES

  In order to develop a culture of engagement across the organisation, Council will:
  e  Provide community engagement training for Councillors and staff
  e  Establish a network of community engagement practitioners to share information and
     experiences
  e  Establish performance indicators to measure engagement outcomes
  e  Identify new and emerging information, communication, knowledge management technologies
     and initiatives and explore how they can be used to better engage the community

  COMMUNITY ENGAGEMENT REGISTER

  Council will establish a community engagement register to record its engagement activities. This
 will assist in developing a system of governance that mitigates the risks of duplication and over-
  consultation, records activities undertaken, and allows the community to see what consultation is
  being planned or is actually occurring and the outcomes. The register will also contain a record of
  the membership and the minutes of all Council taskforces and advisory panels.

  TASK FORCES AND ADVISORY PANELS

  From time to time Council may establish taskforces and advisory panels that will:
  e  be established by Council resolution;
  e  have specific terms of reference;
  e  explore a major strategic or regional issue;
  e  have a defined time frame;
  e  report at least once every six months to Council;
  e  be chaired by a suitable qualified external individual or Councillor
  e  identify staff resources to act as project officer and secretary to the taskforce or panel

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