2014-08-19 Planning & Organisation Committee Agenda - Pages 102-155

PLANNING & ORGANISATION COMMITTEE MEETING AGENDA   19 AUGUST 2014


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PLANNING & ORGANISATION COMMITTEE MEETING AGENDA                                          19 AUGUST 2014

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            me yy       NOOSA                                                       Council Policy
             @      |   COUNCIL                                            ENTERTAINMENT
                                                                         AND HOSPITALITY
                                                                                EXPENDITURE

            Corporate Plan Reference:                 A sustainable Council

            Endorsed by Council:                      <Insert Date of Ordinary Meeting >

            Policy Author:                            Director Corporate Services

           POLICY BACKGROUND
           Section 196 of the Local Government Regulation 2012 (the regulation) requires Council to prepare
           and adopt a policy about the local government’s spending on entertainment or hospitality.
           The purpose of this policy is to provide clarity and direction to Councillors and staff regarding
           reasonable and appropriate expenditure on entertainment and hospitality, and to ensure legislative
           and community standards are met.
           This policy applies to all entertainment and hospitality arrangements undertaken by Councillors
           and Council officers.

           COUNCIL POLICY
           General Principles
           The Local Government Regulation 2012 provides examples of spending on entertainment and
           hospitality. Examples include:

           a)    Entertaining members of the public in order to promote a Council project or initiative.
           b)   The provision of food or beverages by Council:
                 °    to a person visiting Council in an official capacity;
                 °    for a conference, course, meeting, seminar, workshop or other forum held by Council
                      for Councillors, Council officers or other persons;
           Cc)   Paying for a Councillor or Council officer to attend a function as part of the Councillor's, or
                Officer’s official duties or obligations.

           Entertainment and hospitality expenditure will be considered appropriate if it meets the following
           criteria:
           e   itis considered reasonable and cost effective;
           e   it can be supported by a specific approved budget allocation;
           e   itis able to withstand public scrutiny;
           e   itis for official purposes; and
           e   It complies with legal, financial, audit and ethical requirements.

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