COMMUNITY GRANTS POLICY - REVISED · Attachment 1 - Community Grants Policy for Endorsement

APPLICATION PROCESS
Specific instructions on how to apply for each program are available in the relevant program
guidelines. Applications must be submitted by the advertised closing date and time. Late or
incomplete applications will not be accepted unless approved by the Community Connection
Manager because of exceptional circumstances.

CONDITIONS OF FUNDING
Successful applicants will be required to enter into a funding deed of agreement with Council.
Any special conditions or requirements will be outlined in this agreement.

Applicants are required to publicly acknowledge Council’s contribution to their project and must
meet the acknowledgement requirements outlined in the program’s guidelines.

Successful applicants are required to acquit their projects within the timeframes specified in the
program’s guidelines. Acquittal requirements for each grant type are outlined in the relevant
guidelines.

Council reserves the right to conduct random audits of grant acquittals to ensure the grant was
used by the recipient according to the funding agreement. All grant recipients must maintain
accurate financial records for their funded projects and make these records available to the
Council as part of their acquittal. Additional financial information may be requested by Council if
selected for an audit.

ROLE AND RESPONSIBILITIES
Councillors

Councillors will consider and adopt Council’s Community Grants Policy.

Councillors will consider and adopt an appropriate budget allocation to support the Community
Grant program

When making decisions related to grant allocations, Councillors will comply with relevant
legislation, Council’s Community Grants Policy and associated guidelines.

Councillors will identify and declare any conflicts of interest in relation to grant decision making
in alignment with their legislative obligations.

Chief Executive Officer (CEO) and Executive Team

The CEO and Executive Team will endorse Council’s Community Grants Policy for Council
adoption and provide leadership and commitment in its implementation, as well as complying
with other relevant legislation and documents.

Council Employees

When managing and assessing grant applications, Council employees will comply with the
Community Grants Policy, program guidelines an associated legislative requirement.


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