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PARKS AND PLAYGROUNDS ASSET MANAGEMENT PLAN · Report
Plans and drawings: the text below has words only, no drawings.
SERVICES & ORGANISATION COMMITTEE MEETING 11 APRIL 2023
5.1 PARKS AND PLAYGROUNDS ASSET MANAGEMENT PLAN
Author Civil and Asset Operations Manager, Bryan O'Connor
Civil Assets & Operation Department
Index ECM\Subject\Asset Management\Asset Management Plans
Attachments 1. Draft Parks and Playgrounds Asset Management Plan
EXECUTIVE SUMMARY
Noosa Council has a statutory requirement to develop detailed asset management plans for its major
asset classes. The Parks and Playgrounds Asset Management Plan (the Plan) is the eighth and final
asset management plan drafted in the suite of asset management plans to be developed across
Council’s infrastructure. In developing the the Plan, it was essential to consider the following key
objectives:
1. Describe the assets and the services provided.
2. Link Council’s long-term financial plan by:
a. defining future asset renewal and upgrades - reflecting Council’s Capital Works
Program
b. identifying the current and future operational and maintenance commitments.
3. Levels of service and demand are identified and determined.
4. The assets are identified with a condition.
5. Life cycle costs are addressed.
6. Long-term cash-flow requirements are forecast for asset renewals, maintenance and
operations.
7. Asset rationalisation and disposal is addressed.
8. The risk management activities associated with the assets.
These objectives are aligned with both the Noosa Council asset management roadmap and the
Queensland Audit Office asset management outcomes.
RECOMMENDATION
That Council note the report by the Civil and Asset Operations Manager to the Services Committee
Meeting dated 11 April 2023 and approve the Parks and Playgrounds Asset Management Plan as a
document that specifies the activities, resources and asset classes to achieve Noosa Council’s asset
management objectives.
REPORT
The purpose of the Parks and Playgrounds Asset Management Plan (the Plan) is to define the whole
of life activities associated with operating and maintaining these assets for the Noosa community.
The Plan identifies the assets and the levels of service. A key outcome of the Plan is the identification
of the current state of the asset conditions and the ongoing development of renewal and
maintenance plans. Importantly, the identification of future costs and potential risks to the Parks and
Playgrounds assets is fundamental in achieving the asset management objectives for Noosa
Council.
1. Parks and Playgrounds Infrastructure Overview
Council’s Parks and Playgrounds play a vital role in the services provided to the community across
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SERVICES & ORGANISATION COMMITTEE MEETING 11 APRIL 2023 the Noosa Shire. There is approximately 2,000 parks and playground assets on Council’s financial register considered in this Plan. These assets have a current replacement value of $25M, equating to approximately 2% of Council’s financial assets. The capital, operational and maintenance expenses for parks and playgrounds make up approximately 3% of the $94M annual budget. The capital works program fluctuates from year to year, however, the 2021/2022 capital works program the capital investment of $4.6M for parks and playgrounds equates to 14% of the $31.1M capital works program. 2. Parks and Playgrounds Infrastructure Assets There are many different asset types within the Plan, with various units and components of measurement. The assets included in this Plan are summarised below: a. Park Furniture (Seats, tables) b. Park Infrastructure (BBQs) c. Playground Equipment d. Other Structures (Shelters). Parks and Playground assets are vital assets to the variety of services provided across the Noosa Shire. This Plan consolidates Council’s available data and analysis on the parks and playground assets. It also presents the output of how systematic approaches are applied by Council to optimally balance cost, risk and performance. This is essential to meet forecasted demand and the levels of service required. 3. Parks and Playgrounds Asset Condition In asset reporting an approach to componentisation of the assets to the specific asset class has been undertaken. This breakdown and componentisation of assets to this level is in accordance with the financial asset standards and enables more detailed condition information at the component level. These components are detailed below and reported consistently throughout the Plan: a. Park Furniture b. Park Infrastructure c. Playground Equipment d. Other Structures. A consistent condition ranking scale has been chosen by Council as the framework for measuring parks and playground assets, based on the 1 to 5 ranking according to the International Infrastructure Management Manual (IIMM). Any asset scoring 4 (fair) to 5 (poor) will be considered and prioritised under an asset-specific renewal program. Any assets that have reached condition 5 will be included in the relevant renewal programs of the 10-year Capital Works Program. The breakdown of replacement costs by asset condition is depicted in the graph below. The importance of this graph is to identify the value of the asset conditions and where future investments are required to renew or rehabilitate the parks and playground assets. The importance of the financial value against each condition enables Council to identify the necessary funding requirements into the future. Once an asset is rehabilitated or renewed the condition rating will be adjusted within the asset management system (T1). The timing and renewal of the assets will be addressed in the annual review of the renewal program and will be reflected in Council’s 10-year Capital Works Program.
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SERVICES & ORGANISATION COMMITTEE MEETING 11 APRIL 2023 4. Parks and Playgrounds Asset Management Improvement Initiatives The development of the Plan identified a number of initiatives for continual improvement in achieving good asset management outcomes. Key areas for improvement included: • Asset Inventory; • Levels of Service; • Asset Responsibility; • Condition Assessments; • Capital Planning; • Asset Systems; • Renewal Plans; and • Maintenance Plans. These initiatives are detailed in the Plan. Previous Council Consideration Council has adopted the following Asset Management Plans: • Noosa Council Strategic Asset Management Plan, September 2017; • Main Beach Sand Pumping System Asset Management, February 2018; • Noosa Aquatic Centre Asset Management Plan, March 2018; • Road Bridges Asset Management Plan, August 2018; • Road Infrastructure Asset Management Plan, December 2018; • Stormwater Infrastructure Asset Management Plan, February 2019; and • Buildings and Facilities Asset Management Plan, July 2019; and • Pathways and Boardwalks Asset Management Plan January 2021. Finance
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SERVICES & ORGANISATION COMMITTEE MEETING 11 APRIL 2023
Financial forecasting is a critical objective in developing an asset management plan. Having an
understanding of future expenditure improves decision-making and planning activities. The capital,
operational and maintenance expenses for parks and playgrounds make up approximately 3% of
the $94M annual budget.
The financial summary combined with the maintenance and renewal plans within the Plan provides
the basis of the annual budget process. The maintenance and renewal plans will be reviewed
annually and a more detailed analysis and review completed after the next round of asset condition
assessments.
Risk & Opportunities
It is important to have a good understanding of the risks associated with the operation of the parks
and playgrounds assets. Council continues to develop its management activities to ensure that parks
and playgrounds are meeting the intended design life, and where necessary work on the optimised
intervention for undertaking rehabilitation and renewal activities.
The key risks associated with achieving the above objectives of Council’s parks and playgrounds
management activities and associated levels of service have been identified throughout this Plan
and are outlined below:
1. Unanticipated asset deterioration and structural failure possibly accelerated by the increasing
severity in weather and climate change conditions;
2. Asset Performance – No asset failures that influence the service levels. A complete
understanding of all parks and playground assets and their relevant asset condition will assist
in mitigating potential risks.
3. Asset Knowledge - The need to understand the performance of all the parks and playground
assets at component level is essential in mitigating risks. Assets such as playgrounds,
shelters and barbecues are assets that require more detailed inspections and improved
maintenance activities to ensure assets do not become a risk to the community.
4. Funding – the ongoing operational and maintenance costs for parks and playgrounds will
continue to rise and efficiencies and cost savings are reviewed regularly. Grant opportunities
for renewals/upgrades must always be considered.
These risks and all other current risks will be regularly reviewed and if necessary, they can be
documented in the Infrastructure Services – Risk Register.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Detailed consultation with Council staff was fundamental in the development of the Plan. The
document review, condition assessments and the development of the renewal and maintenance
plans were a significant part of the consultation undertaken. In addition, the financial data related to
operating and maintenance expenses and budgets was reviewed by Financial Services.
Departments/Sections Consulted:
Mayor Community Services Corporate Services
Councillors Director Director
Community Development x Financial Services
x Chief Executive Officer x Community Facilities Fleet
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SERVICES & ORGANISATION COMMITTEE MEETING 11 APRIL 2023
Executive Support Libraries & Galleries ICT
Local Laws Procurement
Waste & Environmental Health Property
Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services x Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development x Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning x Infrastructure Planning,
Design and Delivery