2022-11-30 Special Meeting Agenda

SPECIAL MEETING AGENDA                                                        30 NOVEMBER 2022


1.      ATTENDANCE & APOLOGIES


2.      REPORTS


1       CONTRACT NO. CN00207 - FEDERAL MIDDLE CREEK ROAD RECONSTRUCTION –
        CONTRACT AWARD

Author           Project Officer – James Santifort
                 Infrastructure Services Department

Index            ECM/ Project & Contract / CN00207 Federal Middle Creek Road
                 Reconstruction – Quote Award / Council Reports
                 ECM/ Subject / Contracting / Road Construction

Attachments      1.   Evaluation Spreadsheet
                       – in accordance with Section 254J (3) of the Local Government
                      Regulation 2012 – g) negotiations relating to a commercial matter involving
                      the local government for which a public discussion would be likely to prejudice
                      the interests of the local government.


EXECUTIVE SUMMARY
•    This report provides a recommendation for the contract award to the preferred supplier for
     Contract No. CN00207 for Reconstruction of Federal, Middle Creek Road.
•    This is a schedule of rates contract that includes all materials and services required for the
     construction of the works.
•    In accordance with Council’s procurement policy and procedure, an Invitation to Quote (ITQ)
     was initiated and attracted eight (8) responses from six (6) suppliers.
•    The evaluation panel completed the evaluation process and considered Durack Civil Pty Ltd
     to be most advantageous to Council, representing the best value for money.
•    The anticipated construction completion date is April 2023.
•    The project is funded by the Local Roads and Community Infrastructure – Phase 3 program.
RECOMMENDATION
That Council note the report by the Project Officer to the Special Meeting dated 30 November 2022,
and award Contract No. CN00207 for Reconstruction of Federal Middle Creek Road to Durack Civil
Pty Ltd.

REPORT
1.     Background
Contractor to undertake civil works for the reconstruction of a 2.1 km section of Middle Creek Road,
Federal.
The civil works and corridor improvements include but are not limited to:
•    Widening to a 6m nominal formation, generally to be achieved by sealing of road shoulders.
•    Lime stabilisation of subgrade to improve base characteristics.
•    Installation of a centreline for the length of the carriageway upgrade works.
•    Installation of additional warning signage where necessary to mitigate any identified geometry
     deficiencies.
•    Drainage reinstatement and/or improvement.

                                                                                       Page 3 of 14