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2014-09-16 Infrastructure & Services Committee Agenda
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AGENDA
Infrastructure & Services
Committee Meeting
Tuesday, 16 September 2014
commencing at 9am
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Sandy Bolton (Chair), Noel Playford, Bob Abbot, Frank Pardon
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Section 2
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
TABLE OF CONTENTS
ITEM PAGE
ATTENDANCE & APOLOGIES -
PRESENTATIONS -
PLANNING & INFRASTRUCTURE DEPARTMENT REPORTS 3
1 COOLOOLA RECREATION AREA REVENUE AND EXPENDITURE 3
2 NOOSA RIVER EROSION MANAGEMENT 8
Asset Design & Investigations 11
3 COUNCIL CABS ELIGIBILITY CRITERIA 11
4 BOREEN POINT-TEWANTIN FLEXILINK SERVICE 18
5 COUNCIL POLICY - ASSET MANAGEMENT 26
6 CAPITAL PROGRAM DELIVERY STATUS - SEPTEMBER 2014 30
7 EXTERNAL FUNDING GRANTS - BUS STOPS & CYCLE NETWORKS 38
Civil Operations 45
8 TENDER CONSIDERATION PLAN FOR SUPPLY OF QUARRY, ASPHALT AND
BITUMINOUS MATERIALS 45
COMMUNITY SERVICES DEPARTMENT REPORTS -
CLOSED SESSION -
Page 2 of 50
Section 3
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
PLANNING & INFRASTRUCTURE DEPARTMENT REPORTS
1 COOLOOLA RECREATION AREA REVENUE AND EXPENDITURE
DOCUMENT IN FOR MATI ON
Author Director, Planning & Infrastructure, Martin Drydale
Planning & Infrastructure Department
Index ECM\Subject\Councillor Correspondence
Attachments 1. Letter from Honourable Glen Elmes MP dated 18 July 2014
2 Letter from Honourable Steve Dickson MP dated 30 June 2014
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Director, Planning & Infrastructure to the Infrastructure &
Services Committee Meeting dated 16 September 2014 regarding the Cooloola Recreation Area
Revenue and Expenditure.
REPORT
Enquiries have recently been made, through the office of The Honourable Glen Elmes MP,
regarding the level of revenue that has been raised following the introduction of fees for beach
access permits for the Cooloola Recreation Area, together with details of how this revenue has
been utilised.
A letter was received from The Honourable Glen Elmes MP on 18 July, which includes a
response to these questions from The Honourable Steve Dickson MP, Minister for National
Parks, Recreation Sport and Racing, both of which are attached for information.
Previous Council Consideration
Nil.
Finance & Risk
Not applicable.
Consultation
External Consultation - Community & Stakeholder
The Honourable Glen Elmes MP, Minister for Aboriginal and Torres Strait Islander and Multi-
Cultural Affairs and Minister Assisting the Premier.
Page 3 of 50
Section 4
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
Internal Consultation
Departments/Sections Consulted:
Community Services X Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
X Executive Office Corporate Services
Community Engagement Finance
Customer Service ICT
X Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 4 of 50
Section 5
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
ATTACHMENT 1
Page 5 of 50
Section 6
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
ATTACHMENT 2
Page 6 of 50
Section 7
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
Page 7 of 50
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA ~~ _ 16 SEPTEMBER 2014
The department implements an annual asset maintenance program for a range of assets
across the Cooloola Recreation Area. Expenditure over the past four years equates to more
than $1.1 million focussing on buildings, access tracks and visitor facilities.
In addition to pest programs that are delivered through operational budgets the department
commits between $20 000 and $35 000 annually towards delivering targeted priority pest
projects in the Cooloola Recreation Area. Over the past four years the programs have
focused on feral pig eradication and pine wilding and bitou bush control.
The department has also committed significant resources to manage fire across the
Cooloola Recreation Area, including implementing conservation. and asset protection burns
and attending to a number of significant wildfires. The overall expenditure for fire
management over the past three years is estimated to be in excess of $500 000.
The 2014-2015 budgets are currently being finalised and the department will provide an
update on planned project expenditure once the budgets for maintenance, capital, strategic
| pest and planned fire management have been confirmed.
Yours sincerely
ClO MP
Minister for National Parks, Recreation, Sport and Racing
Page 7 of 50Section 8
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
2 NOOSA RIVER EROSION MANAGEMENT
DOCUMENT IN FOR MATI ON
Authors Director Planning & Infrastructure, Martin Drydale
Senior Technical Officer, David Shing
Planning & Infrastructure Department
Index Subject/ Environmental Management/Erosion
Project/ Noosa River Management/Community Engagement
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Director Planning & Infrastructure and Senior Technical
Officer to the Infrastructure & Services Committee Meeting dated 16 September 2014 and:
A. Request that a detailed assessment for the development of a hydrodynamic model for the
Noosa River between Tewantin and the river mouth be prepared for consideration by
Council at the next budget review; and
B. That a Tidal Works application be submitted to the Department of Environment and
Heritage Protection for the trialling of geotextile sandbag groynes at Noosa River Holiday
Park located at Munna Point.
REPORT
The purpose of this report is to advise Council of the outcomes of recent stakeholder meetings
with respect to Noosa River erosion issues and to seek direction on the way forward.
Background
Historically, there have been ongoing issues with erosion affecting infrastructure assets and
public lands at different points along the Noosa River, particularly around the lower estuary.
These instances have been as a result of naturally changing fast flowing river channels, boat
wash and flooding events amongst other potential causes. Council has responded to these
issues in the past as emergency works including sand pumping, placement of geo-fabric
sandbags, construction of rock-walls etc.
The latest instance of erosion is impacting on Munna Point and some low impact steps have
been taken to try and mitigate further erosion on the site.
Officers are aware that any response to mitigate erosion at any point in the river may well have a
knock on effect either upstream or downstream and cause further issues which may or may not
be unforeseen.
Due to these possibilities and in order to ensure that full consideration and consultation on
erosion issues was carried out before any further mitigation works at Munna Point were planned,
stakeholder meetings with users of the Noosa River were held in June and August 2014. These
meetings enabled feedback to be gathered on the broader context of any preferred way forward
with respect to potential solutions and their impacts on the river system.
Page 8 of 50
Section 9
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
Stakeholder Meeting June 2014
A facilitated discussion workshop was held with community organisations and individuals with
interests in and knowledge of the Noosa river system, state agencies, Councillors and Council
staff on 24 June 2014, with the aim of gathering views on:
a) Future foreshore management of the Noosa River;
b) Current causes of erosion;
c) Possible solutions; and
d) Next steps.
The outcomes of this stakeholder workshop were determined as:
1. Agreement that impacts on the whole river system should be assessed prior to any
mitigation works taking place.
2. That options for individual sites should in the first instance consider ‘soft’ solutions including
for example living shorelines, sand replenishment or do nothing solutions before any
engineering or ‘hard’ solutions are considered.
3. That consideration is given to developing a hydrodynamic model i.e. a model of fluids in
motion, to enable predictive testing of these options to determine their effectiveness and
how they would affect other areas in the river system.
4. In order to better understand the options and costs of modelling that officers meet with
State Department of Environment and Heritage Protection (EHP) coastal engineers to
explore options and methodologies for future modelling of the Noosa River system.
Stakeholder Meeting August 2014
At this meeting held on 26 August 2014 it was reported back to the stakeholders that a meeting
had been held between Council staff and EHP coastal engineers on 15 July 2014 and that the
following information had been gathered:
That current imaging technology and software was capable of producing an accurate
hydrodynamic model of the river system including contour detection and flow rates;
That Gold Coast and Moreton Bay Councils had recently developed similar models of their
river systems using LIDAR (light detection and ranging) technology which enabled accurate
contour images to be collected via flyover. These Councils would be able to share information
on the process and provide some documentation support for establishing a similar model in
Noosa;
That to develop a hydrodynamic model covering the river from Tewantin to the Noosa river
mouth would be in the region of $250,000 to $300,000;
That the lifespan of the model would be in the region of 5 – 7 years (subject to any significant
flooding events) at which point further LIDAR data would be required to recalibrate the model
at a cost of $50,000 to $75,000;
That there may be opportunities for data sharing and cost sharing with other government and
local organisations who may wish also to benefit from using the modelling data e.g. water
quality;
That an offer of assistance from EHP was made to compile the “Terms of Reference” for
commissioning the modelling;
That EHP supported the notion of ‘soft’ solutions within the Noosa River system to combat
erosion and suggested the trialling of geotextile sand groyne fields for Munna Point.
Page 9 of 50
Section 10
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
The feedback from stakeholders acknowledged that the costs of developing a model were
relatively high, however it was identified that the benefits of such a model were:
That the data would be required in any event to provide supporting evidence for any future
erosion management works within the river;
That owning a model avoided the costs of engaging expensive consultancies to provide the
data; and
That the data would be available for a range of organisations to use.
The stakeholders also supported the concept of trialling geotextile sandbag groynes at Munna
Point to facilitate sand accretion.
Conclusion
All stakeholders are supportive of the concept of developing a hydrodynamic model for the
Noosa River between Tewantin and the river mouth, therefore further detailed assessment of a
project needs to be undertaken in order to present a proposal for Council consideration at the
next budget review.
Previous Council Consideration
Nil.
Finance & Risk
The projected costs of developing a hydrodynamic model for the Noosa River system between
Tewantin and the river mouth will be in the region of $250,000 to $300,000, with the potential for
recalibration every 5 to 7 years at a cost in the range of $50,000 to $75,000. As these funds
have not been included in the 2014/15 budget, funding would need to be considered at the next
budget review.
The development of the model will enable Council to better understand the dynamics of river
flow, assess the impact of possible solutions for erosion management and therefore mitigate the
risk of further erosion from poorly planned works and the costs of dealing with such problems in
other parts of the river system.
Consultation
External Consultation - Community & Stakeholder
24 June 2014 1st Community Stakeholders Meeting
15 July 2014 Council staff and EHP Coastal Engineers Meeting
26 August 2014 2nd Community Stakeholder Meeting
Internal Consultation
Departments/Sections Consulted:
Community Services x Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities X Asset Design & Investigations
Asset Planning
Civil Operations
X Environment
Executive Office X Corporate Services
Community Engagement X Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance X Property & Facilities
Human Resources Revenue Services
Page 10 of 50
Section 11
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
Asset Design & Investigations
3 COUNCIL CABS ELIGIBILITY CRITERIA
DOCUMENT IN FOR MATI ON
Authors Senior Project Officer, Joanna Ferris
Planning & Infrastructure Department
Development Officer, Kylie Finigan
Community Services Department
Index ECM\ Subject\ Traffic and Transport
ECM\ Project & Contract\ Council Cabs
Attachments 1. Aged Pension Eligibility Criteria
EXECUTIVE SUMMARY
A Council Cabs Review 2014 report was submitted to the Infrastructure & Services Committee
Meeting on 22 July 2014 with a recommendation to discontinue the Council Cabs service and to
advise existing users of the alternative transport options available. Council requested a further
report outlining the number of passengers affected, alternatives available and potential social
impacts of discontinuing the Council Cabs service.
A further report was submitted to the General Committee Meeting on 28 July 2014 where a
decision was made to defer consideration of the matter to a future round of Council meetings to
allow the development of appropriate parameters for the Council Cabs service in the Noosa
Shire.
Senior Project Officer, Joanna Ferris, was requested to consult with Development Officer
(Community), Kylie Finigan in developing eligibility criteria for Council Cabs. Kylie Finigan has
since consulted with Noosa Human Service providers - Lifeline, St Vincent De Paul, Salvation
Army Noosa Crisis Housing Service and Pomona Community House.
In order to establish appropriate eligibility criteria, Council will need to consider what the intended
purpose of the service should be.
Two options include:
1. Council Cabs – A service for people over 65 years of age who are recipients of an Aged
Pension and people who are recipients of a Disability Support Pension; or
2. Council Cabs – A service for low income earners, regardless of age, who hold a Pensioner
Concession Card which includes recipients of an Aged Pension or a Disability Support
Pension.
It is also considered appropriate that the Council Cabs fare should be increased from $2 each
way to $3 each way.
Page 11 of 50
Section 12
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
RECOMMENDATION
That Council note the report by the Senior Project Officer and the Development Officer to the
Infrastructure & Services Committee Meeting dated 16 September 2014 and
A. Continue to provide the Council Cabs service;
B. Confirm that the eligibility criteria for use of the service be for people who hold a Pensioner
Concession Card.
C. That fares be increased to $3 each way; and
D. Approve a revised service schedule to include the Christian Outreach Centre Food Outlet
and Bottlebrush Community Health Centre.
REPORT
The purpose of this report is to provide options on the parameters for use of the Council Cabs
service. The service is currently available for anyone over the age of 65 and anyone with a
disability.
Parameters which may be used for the Council Cabs service include:
Option 1 – A service for Aged Pensioners and people with a disability.
Option 2 – A service for Pensioner Concession Card Holders (low income earners) which
includes Aged Pensioners and people with a disability,
1. Option 1: Aged Pensioners and People with a Disability
Purpose
To provide an affordable transport service, once a week, for Aged Pensioners and people with a
disability to and from medical appointments and for shopping.
Eligibility Criteria
Using established criteria currently utilised by the Department of Human Services (Centrelink),
use of Council Cabs services could be limited to the following eligible persons:
Aged Pension recipients
Disability Pension recipients
Note: The Aged Pension is income and assets tested and the Seniors Card is only income
tested. See Attachment 1 for more details.
Schedule
Revise the Council Cabs schedule to include Christian Outreach Centre Food Outlet and
Bottlebrush Community Health Centre.
Page 12 of 50
Section 13
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
Suburb Shopping Centre / Destination Day
Noosaville Noosa Civic, Christian Outreach Tuesday
Centre, Earl St, Tewantin or
Wallace Drive Noosaville.
Noosa & Eastern Beaches: Noosa Fair, Noosa Community Wednesday
Noosa Heads, Sunshine Beach, Sunrise Health Centre
Beach, Castaways Beach, Marcus Beach,
Peregian Beach
Tewantin / Cooroibah Poinciana Avenue and Earl St Wednesday
Tewantin, Noosa Civic, Wallace
Drive Noosaville, Christian
Outreach Centre,
Cooroy and surrounds: Emerald Street Cooroy Thursday
Cooroy, Black Mountain, Cooroy Mountain,
Lake Macdonald
Pomona / Cooran Memorial Avenue Pomona Thursday
Promotion
Targeted promotion through networking with key stakeholders including disability support
services, aged care facilities, Noosa Community Care, Meals on Wheels, doctors surgeries,
Noosa Hospital, RSL, library branches, U3A and State Government Departments (Department of
Human Services), in addition to utilising existing Noosa Council promotional tools.
2. Option 2: Pensioner Concession Card Holders
Purpose
To provide an affordable transport service for low income earners in need of transport to and
from medical appointments, job interviews, and shopping.
Eligibility Criteria
Using established criteria currently utilised by the Department of Human Services (Centrelink),
use of Council Cabs services could be limited to Pensioner Concession Card Holders.
Pensioner Concession cards are issued to anyone in receipt of the following income-tested
Centrelink payments:
Age Pension
Bereavement Allowance
Carer Payment
Disability Support Pension
Newstart Allowance or Youth Allowance as a job seeker if you are single, caring for a
dependent child, and looking for work
Parenting Payment single
Page 13 of 50
Section 14
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
People aged over 60 and for more than 9 months who have been receiving:
Newstart Allowance
Parenting Payment partnered
Partner Allowance
Sickness Allowance
Special Benefit
Widow Allowance
Schedule
According to the Australian Bureau of Statistics, Census of Population and Housing 2011, the
Noosa communities who experience the greatest socioeconomic disadvantage are Cooran-
Federal, Cooroy, Kin Kin, Cootharaba & District, Tewantin and Pomona.
Based on feedback from Human Services providers, they advise that a more flexible system to
help those most in need, when they need it most, would be highly beneficial.
The providers also advocate for allocating discretionary funding to Human Services providers to
allocate cab vouchers to individuals for use to travel to and from vital appointments such as
medical appointments, housing or job interviews (proof of appointment has to be provided) on an
as needed basis would be highly desirable. However, if it is determined that the current schedule
continues, inclusion of United Synergies, Tait House, the Christian Outreach Centre Food Outlet
(Cnr Beckman’s Rd and Eumundi-Noosa rd, Noosaville), and the Community Health Centre
(Bottlebrush Ave, Noosa Heads) would be beneficial. In addition, it was also requested that
inclusion of a service from Cooran and Kin Kin to Pomona and Cooroy would greatly assist
Pensioner Concession card holders.
Suburb Shopping Centre / Destination Day
Noosaville Noosa Civic, Christian Outreach Tuesday
Centre, Earl St, Tewantin or
Wallace Drive Noosaville.
Noosa & Eastern Beaches: Noosa Fair, Noosa Community Wednesday
Noosa Heads, Sunshine Beach, Sunrise Health Centre
Beach, Castaways Beach, Marcus Beach,
Peregian Beach
Tewantin / Cooroibah Poinciana Avenue and Earl St Wednesday
Tewantin, Noosa Civic, Wallace
Drive Noosaville, Christian
Outreach Centre,
Cooroy and surrounds: Emerald Street Cooroy Thursday
Cooroy, Black Mountain, Cooroy Mountain,
Lake Macdonald
Pomona / Cooran/ Kin Kin Memorial Avenue Pomona and Thursday
Emerald St Cooroy.
Flexible Service Discretion of Service Providers
Note:
Food Outlets
Christian Outreach Centre
Address: Cnr Beckmans and Eumundi-Noosa Rd, Noosaville
Hours: Tue 9am-1pm, Wed 10am-2pm, Thurs 9am-1pm
Our Daily Bread (new outlet opening in 2015, venue to be advised)
Page 14 of 50
Section 15
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
Promotion
The service will be promoted through direct referral. Referrals will be made by agencies such as
Noosa Lifeline, Red Cross, Salvation Army, United Synergies and Pomona Community House.
3. TransLink Concession
For comparative purposes, TransLink provides a 50% concession fare on all services for the
following people:
Children aged 5-14 years.
Full time primary, secondary and tertiary students.
Pensioner Concession Card Holders.
Seniors Card holders.
Australian Defence Force Veterans Gold Card Holders.
Previous Council Consideration
Ordinary Meeting Minutes, 31 July 2014 – Defer Council Cabs to future round.
General Committee Meeting Agenda, 28 July 2014 - Further Report Council Cabs Review.
Infrastructure & Services Committee Agenda, 22 July 2014 - Council Cabs Review 2014
Finance & Risk
Refer to Infrastructure & Services Committee Meeting, 22 July 2014 – Council Cabs Review
2014.
Existing Council Cab users and service providers (Salvos, Lifeline etc) are supportive of
increasing the fare from $2 each way to $3 each way.
$7,000 was allocated to Council Cabs from the Public Transport Levy budget for the half year
ending 30 June 2014. The actual expenditure from January – June 2014 was $5,311.68.
Based on Council’s decision with respect to Council Cabs for the 2014/15 financial year a Budget
Review submission will be prepared for consideration by Council.
Consultation
External Consultation - Community & Stakeholder
Noosa representatives of Lifeline, St Vincent De Paul, Salvation Army Noosa Accommodation
Service and Pomona Community House.
The above services were contacted by Development Officer, Kylie Finigan and asked the
following questions:
1. What are the greatest barriers to transport for your clients?
2. What clients are most in need of assistance with subsidised transport such as Council
Cabs?
3. What type of eligibility would you suggest we use to enable your clients that are most in
need of Council Cabs Service?
4. What locations do your clients most need transport to get to?
Page 15 of 50
Section 16
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
5. What are the implications of not being able to access transport to attend these services?
6. Do you believe that the existing set schedule for Council Cabs addresses your client’s need
for subsidised transport? If not, why and what do you suggest would address their needs?
7. What assistance for transport are your client’s currently able to access?
8. Any further comments/suggestions?
Internal Consultation
Community Services, Community Development Coordinator, Alison Hamblin
If Council Cabs is managed by Community Services there will need to be a resource
allocated to promote and deliver the service.
Community Services, Development Officer, Kylie Finigan
Advice on determining eligibility criteria.
Liaison with community service agencies (Lifeline, Salvos, United Synergies) including
development of support service provider questionnaire.
Provision of information about socio economic disadvantage amongst Noosa community.
Recommendations for revised service schedule for pensioner concession card holders.
Corporate Services/Finance – Management Accountant, Claudia Barnes
Confirmation of Public Transport Levy funds
Departments/Sections Consulted:
x Community Services Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
Executive Office x Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 16 of 50
Section 17
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
ATTACHMENT 1
Page 17 of 50
Section 18
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
4 BOREEN POINT-TEWANTIN FLEXILINK SERVICE
DOCUMENT IN FOR MATI ON
Author Senior Project Officer, Joanna Ferris
Planning & Infrastructure Department
Index ECM\ Subject\ Traffic and Transport
ECM\ Project & Contract\ Flexilink
Attachments 1. Route Map
2. Boreen Point- Tewantin Flexilink Patronage 2005-14
EXECUTIVE SUMMARY
The Boreen Point-Tewantin Flexilink service is a Noosa Council initiative which commenced as a
trial in 2005. The purpose of the service is to provide transport in areas not currently serviced by
TransLink public transport services.
The Flexilink service is available to anyone and connects passengers to their nearest public
transport services and shopping precinct.
Suncoast Cabs operate a return service 3 times a day, Monday to Saturday at a cost of $1 for
concession card holders and $2 for adults per single trip.
In the nine months from November 2013 to July 2014, the service had an 88% utilisation rate.
There were a total of 2,709 passengers carried with an average of 82 individuals utilising the
service per month at an annualised average subsidy of $787.56 per individual. 85% of
passengers carried were concession card holders.
The 2013/14 annual cost for the service was $65,200.55 (excl GST).
Council is charged a flat rate of $50 by Suncoast Cabs for one way trips and $80 (excl GST) if
the service is booked in both directions. Council is only charged if a booking is made. Fares have
not increased since the inception of the service.
The overall cost to Council to operate the service could be reduced by increasing fares. Two
options for consideration include:
Option 1: $2 concession and $4 adult - reduces the annual cost of operation by
approximately $4,524. (Estimated annual cost for 2014/15 = $62,111).
Option 2: $3 all users - reduces the annual cost of operation by approximately $7,202.
(Estimated annual cost for 2014/15 = $59,433).
The greatest saving is made by charging a flat rate of $3 for all users (Option 2) however
charging $2 for concession card holders and $4 for adults (Option 1) is consistent with existing
TransLink public transport fares (using a gocard).
Informal discussions with TransLink, with reference to incorporation of the Boreen Point-Tewantin
Flexilink into the TransLink bus network, highlight that the route is not considered a high priority
compared to the many other potential services for the area.
Page 18 of 50
Section 19
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
RECOMMENDATION
That Council note the report by the Senior Project Officer to the Infrastructure & Services
Committee Meeting dated 16 September 2014 and
A. Continue the Boreen Point – Tewantin Flexilink service; and
B. Increase single trip fares to $2 for concession card holders and $4 for adults.
REPORT
The purpose of this report is to advise Council of the background and performance of the Boreen
Point-Tewantin Flexilink service, and to seek direction on the future of the service. All amounts
detailed in this report are exclusive of GST.
1. Boreen Point – Tewantin Flexilink Service
The Flexilink service is a demand responsive service which operates similar to a bus in that it
follows a designated route from Borg Park, Boreen Point to Poinciana Avenue, Tewantin.
However, unlike a bus, the taxi only travels to the furthest pickup address, in other words it does
not travel on to Boreen Point if there are no further bookings. In addition, the service only
operates if a booking is made. A taxi or a maxi taxi is dispatched to collect passengers, if there
are more than 10 passengers on one route, a second taxi is dispatched. There are no designated
stops along the route, as the passenger advises the operator of their pickup address.
The purpose of the service is to connect residents from areas without public transport to their
nearest centre (shopping, public transport etc.). See Attachment 1 for a map of the service route.
The service operates a return service 3 times a day, Monday to Saturday. The service is
scheduled to connect with TransLink bus routes 620, 626, 627, 628, 629, 631 and 632.
Passenger fares, per one way trip, are $2 for adults and $1 for Concession. Concession is based
on eligibility used by TransLink for public transport in South East Queensland and includes:
Children aged 5-14 years;
Full time primary, secondary and tertiary students;
Pensioner Concession Card Holders;
Seniors Card holders; and
Australian Defence Force Veterans Gold Card Holders.
Council is charged $50 for bookings in one direction only and Suncoast cabs offers a reduced fee
of $80 where services are booked in both directions.
2. Background
The Boreen Point-Tewantin Flexilink service commenced as a trial in November 2005 as a joint
initiative between Noosa Council and the Department of Transport and Main Roads (then
Queensland Transport). In June 2007, Noosa Council assumed full responsibility for the service.
Request for quotations was sought in 2010 and 2012 and on both occasions the contract was
awarded to Suncoast Cabs. The current contract expires on or before 30 June 2015.
In May 2010, Sunshine Coast Council introduced a trial Flexilink service between Cooroy and
Pomona however this service was discontinued in June 2011 due to insufficient patronage. In
April 2013 a further trial Flexilink service was introduced between Lake Macdonald and Cooroy,
and this service was also discontinued by Noosa Council in April 2014 due to insufficient
patronage.
Page 19 of 50
Section 20
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
3. Patronage
The utilisation of the Boreen Point-Tewantin Flexilink service can be demonstrated as the
average number of monthly booked runs (126) compared with the maximum number available in
a 4 week month (144). Based on 9 months of data from November 2013-July 2014, there was an
average 88% utilisation rate of the service.
On average 301 passengers are carried per month at a cost to Council of $17.86 per passenger.
This equates to an average of 82 individuals using the service at an average monthly cost to
Council of $65.63 per individual (or $787.56 per individual annualised). 85% of passengers using
the service were concession card holders.
Table 1 below provides Flexilink passenger data from November 2013 – July 2014.
Table 1: Passenger Data
Month Booked Runs Passengers Individuals Total paid Total cost
(one way) carried using service by
passengers
Nov 2013 132 310 72 $346.00 $5,580.44
Dec 2013 128 349 78 $321.00 $5,539.20
Jan 2014 144 339 99 $339.00 $6,055.84
Feb 2014 120 318 98 $355.00 $5,017.94
Mar 2014 134 318 84 $349.00 $5,481.76
Apr 2014 133 349 91 $278.00 $5,642.25
May 2014 131 305 77 $354.00 $5,519.86
June 2014 103 207 54 $232.00 $4,596.75
July 2014 111 214 84 $278.00 $4,938.69
TOTAL 1136 2709 737 $2,852.00 $48,372.74
Monthly Average 126 301 82 $316.89 $5,374.75
Monthly Average $17.86 per
$65.63 per
Subsidy $42.58 per run passenger
individual
carried
Annualised $214.32 per $787.56 per
Average Subsidy passenger individual
Services were provided free during Free Holiday Buses 6 Dec 2013-5 Jan 2014 and 14-21 April 2014. Loss of revenue
was $112 (Xmas) and $138 (Easter).
Attachment 2: Boreen Point-Tewantin Flexilink Patronage 2005-14, provides a graphical
presentation of the monthly passenger data since the service commenced in 2005. (To date, the
highest number of passengers carried was in March 2010 with 435 passengers).
Page 20 of 50
Section 21
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
4. Fare Increase
Service fares have remained fixed since the inception of the service in 2005 ($1 concession/ $2
adult one way). Table 2 below provides 6 months of data to provide estimated costs to Council of
a fare increase using two pricing options.
Option 1: $2 concession/ $4 adult
Option 2: $3 all users
Table 2: Fare Increase
Cost to Cost to Net Cost to Net
Month Adult Con Council Council Reduction Council Reduction
Currently Option 1 Option 2 $3
$1/$2 $2/$4
Nov 13 36 274 $5,580.44 $5,265.89 $314.55 $5,049.53 $530.91
Dec 13 39 310 $5,539.20 $5,125.56 $413.64 $4,879.20 $660.00
Jan 14 45 294 $6,055.84 $5,665.84 $390.00 $5,439.47 $616.36
Feb 14 37 281 $5,017.94 $4,695.21 $322.73 $4,473.39 $544.55
Mar 14 31 287 $5,481.76 $5,680.94 $317.27 $4,931.76 $550.00
Apr 14 67 282 $5,642.25 $5,138.62 $503.64 $4,943.16 $699.09
Total 255 1728 $33,317.43 $31,055.61 $2,261.82 $29,716.52 $3600.91
Annualised $66,634.85 $62,111.22 $4,523.64 $59,433.04 $7,201.82
For comparative purposes, an adult travelling from Tewantin to Peregian on a TransLink service
would pay $4.14 with a gocard and $6.10 with a paper ticket. A concession card holder would
pay $2.07 with a gocard and $3.10 with a paper ticket. (A TransLink service from Tewantin to
Peregian crosses two zones and is approximately 18km which is comparable to the distance
from Boreen Point to Tewantin). TransLink have implemented several fare increases since 2005
whilst the Flexilink service has never had a fare increase.
5. TransLink Service
Based on informal discussions with TransLink, it is unlikely that the Boreen Point-Tewantin route
would be incorporated into the Sunshine Coast bus network, however discussions will continue to
investigate inclusion of the service into the network.
Previous Council Consideration
Cessation of the Lake Macdonald to Cooroy Flexilink trial service (March 2014)
Public Transport Levy adopted in 2014/15 Budget
Page 21 of 50
Section 22
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
Finance
The Boreen Point-Tewantin Flexilink is currently funded by the Public Transport Levy.
Provided a booking is made, Council pays the following agreed service fees to Suncoast Cabs:
$50 one way
$80 return trip
6% administration fee.
The total cost to operate the Boreen Point-Tewantin Flexilink for 2013/14 financial year was
$65,200.55. The 2013/14 budget allocation was $72,000.
Based on data from November 2013 - July 2014, the average monthly cost to Council was
approximately $5,374.75.
Based on Council’s decision with respect to the Boreen Point-Tewantin Flexilink for the 2014/15
financial year a Budget Review submission will be prepared for consideration by Council.
A fare increase of $2/$4 would result in a projected annual cost for 2014/15 of $62,111.
A fare increase of $3 would result in a projected annual cost for 2014/15 of $59,433.
Risk
The Boreen Point-Tewantin Flexilink sets precedence for Council to provide transport services to
residents in areas without public transport.
In the past, requests for a Flexilink service have been made by residents from Tinbeerwah
(Sunrise Rd), Cootharaba, and Kin Kin.
Consultation
External Consultation - Community & Stakeholder
Five regular passengers were contacted by telephone and asked if for feedback on the service
including the fare structure.
Great service, I’d be lost without it
Very happy with the service
I don’t have a licence; the service is a life saver
We only have one car so it is very convenient
I’d still use the service even if it cost $5 as I need it to get to work (currently pays adult fare
$2)
I’d still use the service if it cost $4 as I don’t have a license (currently pays adult fare $2).
Even if I had to pay $3 each way, it would still be a great service (currently pays concession
fare $1)
Would be good if it ran on Sunday too
It would be handy if the middle service left Tewantin at 12:30 instead of 11:05am
It would be great if there was one more service departing Tewantin at 3pm instead of 5:20pm
Taxi drivers are “top dudes,” very polite and really look after me
Taxi drivers are great and we have become good friends
Page 22 of 50
Section 23
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
Community Satisfaction Surveys
Residents living within a 1km radius of the service route where surveyed in both 2008 (199
responses) and 2010 (134 responses). Overall feedback was positive and supportive of the
service. Specific responses included:
2008
36% of respondents had utilised the service.
50% of respondents used the service to connect with public transport.
50% of respondents used the service to access shopping etc.
47% of respondents were happy with the scheduled times departing from Boreen Point.
52% or respondents were happy with the scheduled times departing from Tewantin.
2010
39% of respondents had utilised the service.
50% of respondents used the service to connect with public transport.
50% of respondents used the service to access shopping etc.
65% of respondents used the service for leisure, 25% for work.
56% of respondents were happy with the scheduled times departing from Boreen Point.
67% or respondents were happy with the scheduled times departing from Tewantin.
Suncoast Cabs
Manager suggested doubling the current fares ($2 concession and $4 adult). Service Officer
suggested $3 each way for all passengers.
TransLink
Request made to Network Analysis team for data on indicators used to measure the performance
of TransLink services.
Internal Consultation
Community Services –Development Officer, Kylie Finigan
Without the Boreen Point-Tewantin Flexilink service there would be no transport for people at
Johns Landing, many of whom do not have their own vehicle.
Corporate Services/Finance – Management Accountant, Claudia Barnes
Confirmation of 2013/14 expenditure.
Departments/Sections Consulted:
x Community Services Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
Executive Office x Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 23 of 50
Section 24
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
ATTACHMENT 1
Boreen Point- Tewantin Flexilink– Route Map
The service travels from Poinciana Avenue, Tewantin along McKinnon Drive, via Cooroibah, and
Louis Bazzo Drive, to Borg Park, Orchard Avenue, Boreen Point and back again. The servics
scheduled to connect with TransLink bus routes 620, 626, 627, 628, 629, 631 and 632.
Page 24 of 50
Section 25
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
ATTACHMENT 2
Boreen Point – Tewantin Flexilink Service Patronage 2005/14
Patronage since inception Boreen Pt to Tewantin Flexilink
Decembe
r
Novembe
r
October
Septembe
r 2014
2013
August
2012
2011
July
Month
2010
2009
June
2008
May 2007
2006
April 2005
March
February
January
0 50 100 150 200 250 300 350 400 450 500
Patronage
Page 25 of 50
Section 26
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
5 COUNCIL POLICY - ASSET MANAGEMENT
DOCUMENT IN FOR MATI ON
Author Asset Planning Manager, Bryan O’Connor
Planning & Infrastructure Department
Index Subject\Governance and Executive\Council Policies
Attachments 1. Council Policy, Asset Management
EXECUTIVE SUMMARY
Asset Management is the holistic management of assets across an organisation. The majority of
Council’s assets exist because they provide a service to the community and are varied in type
and complexity in how they are managed. For asset management to be effective in any
organisation it must be driven from the highest level of management and embraced by all staff.
The principles identified in the Asset Management Policy set the framework for Noosa Council to
become a leader in the management of community’s assets.
The draft Council Policy – Asset Management details Council’s approach to asset management
and the principles for the continued improvement in the discipline of asset management.
RECOMMENDATION
That Council note the report by the Asset Planning Manager to the Infrastructure & Services
Committee Meeting dated 16 September 2014 and:
A. Rescind the existing Asset Management policy that transferred to Council from the
Sunshine Coast Regional Council under the Local Government (De-amalgamation
Implementation) Regulation 2013; and
B. Adopt the new Asset Management poliy provided at Attachment 1 to the report.
REPORT
Noosa Council owns and manages approximately $1 billion worth of assets for the community.
Council’s assets are varied and complex and include roads, bridges, buildings, parks, community
facilities, sports facilities, drainage, pathways and coastal infrastructure. These assets require
various levels of management, technical knowledge and maintenance interventions in optimising
decision making to ensure maximum operating potential from them for the whole of their life.
The draft asset management policy provides direction in relation to the management of its
infrastructure and assets. The policy defines the principles for effective asset management
including a whole of lifecycle approach, governance, appropriate maintenance and adequate
renewal / replacement of our assets.
This policy will be supported in the future by a Strategic Asset Management plan that will provide
specific detail on how to manage specific asset types to the agreed service levels and how to
maintain them into the future. In addition there will be the development of asset management
plans for specific asset classes that will demonstrate the ‘state of the asset’, profile funding and
defines asset management practices and highlight the principles to guide staff on best practice in
managing Councils infrastructure.
Page 26 of 50
Section 27
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
Previous Council Consideration
Nil
Finance & Risk
Nil
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Asset Management Team members prepared the policy
Departments/Sections Consulted:
x Community Services x Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
Asset Planning
Civil Operations
Environment
Executive Office x Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 27 of 50
Section 28
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
ATTACHMENT 1
Page 28 of 50
Section 29
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
Page 29 of 50
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA ~~ _ 16 SEPTEMBER 2014
The following principles apply to ensure the effective ongoing performance of Council’s asset
management framework:
1. Capital Planning — we have an integrated approach in our approach to acquiring, disposing
and renewing assets that ensures transparency and evaluates life cycle management of
our assets.
2. Asset Planning — our focus is on risk, demand, community benefit and whole of life costs in
the management of our assets.
3: Decision Making — our decisions are evidenced based and we utilise the asset information
that we collate to ensure we consider the asset risks and life-cycle benefits for our
community.
4. Governance — our asset management framework ensures we are accountable in
establishing asset condition and performance with a whole of council approach to the
continued improvement and development of asset management activities.
ROLES AND RESPONSIBILITIES
Asset management requires a whole of Council approach and is the responsibility of the
Leadership Team and staff. Specific asset class ownership is detailed in the Asset Responsibility
Matrix.
The Asset Management Team (AMT) is a cross Council management team that operates to
maintain, coordinate, advise and facilitate the implementation of asset management strategies
and plans.
The AMT will report on a periodic basis to the Leadership Team and Council as required.
RELEVANT LEGISLATION
Local Government Act 2009
Local Government Regulation 2012
Toestoen Reason/ Trigger Change (Y/N) Endorsed/ Reviewed by Date
Page 29 of 50Section 30
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
6 CAPITAL PROGRAM DELIVERY STATUS - SEPTEMBER 2014
DOCUMENT IN FOR MATI ON
Author Asset Planning Manager, Bryan O’Connor
Planning & Infrastructure Department
Index ECM/Subject/2014-2015 Annual Capital Works Program
Attachments 1. 2014 September 05 Project Status Spreadsheet
EXECUTIVE SUMMARY
This report is supported by the attached spreadsheet which provides a brief update for each
project in terms of project description, budget, stage and percentage complete, highlighting any
issues and comments on the projects.
The project delivery status report is presented quarterly to the Infrastructure and Services
Committee in order to monitor progress and allow discussion of any of the current projects being
delivered. This report is to provide a general overview and highlight the current and future
activities of the projects being delivered.
RECOMMENDATION
That Council note the report by the Asset Planning Manager to the Infrastructure & Services
Committee Meeting dated 16 September 2014 providing an update on the status of the projects
within the 2014/15 Capital Works Program.
REPORT
The purpose of this report is to inform the Infrastructure & Services Committee of the overall
status of the Capital Works Program projects to the 5 September 2014. The report also provides
an opportunity to highlight individual projects within the program and also confirm the completion
of projects as they are being delivered throughout the 2014/2015 financial year.
1. Current Projects
There has been a concentrated focus on the planning and design of projects throughout July and
August with minimal construction activities occurring. There are a total of 68 projects that have
commenced or continue to be delivered since the start of the 2014/15 financial year. As a result
of the focus on planning and design there are only seven projects that have recently completed
and these include:
Noosa Aquatic Centre - pool cleaner renewal
Noosaville - Gympie Terrace Foreshore, barbecue renewals
Whole of Shire - park shelter renewals
Boreen Point campground - wastewater system
Noosaville Munna Park - basketball court improvements
Peregian Victory Park - table installed
Sunshine Beach School - safety improvements (carry over)
Page 30 of 50
Section 31
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
In addition to the above there have been a number of projects with designs nearing completion in
preparation for construction this year and these include:
Munna Point bridge rehabilitation
Teewah dune restoration
Cooroy Mill Place Boiler restoration
Whole of Shire gravel re-sheeting
Noosa River Holiday Park amenities upgrade
15 x Bus Stops renewal/upgrades (various locations)
2. Whole of Shire Reseal Program
The whole of Shire reseal program has been completed identifying an initial list of roads that will
require a reseal of the road surface only. The table below lists these roads with work due to
commence in mid-September. There are a number of additional roads that are currently being
investigated for rehabilitation and resurfacing work. The work on these roads will be undertaken
in the latter part of the financial year once pavement designs and specific surface treatments
have been finalised.
Location Road Name Start Description End Description
BOREEN POINT MANGO LANE LAGUNA STREET WOONGAR STREET
COORAN ANN STREET QUEEN STREET END OF ROAD
COORAN JAMES STREET BETWEEN #36 AND 38/RAILWAY UNDERPASS COLES CREEK ROAD
COORAN ROYAL COURT QUEEN STREET DEAD END
COORAN VICTORIA STREET QUEEN STREET MARY STREET
COORAN VICTORIA STREET MARY STREET END
COORAN WILLAWONG PLACE ARTHYS ROAD DEAD END
COOROIBAH BUSHRANGER COURT CARRIAGE WAY CUL-DE-SAC
COOROIBAH LITTLE CREEK ROAD MCKINNON DRIVE #34, #31
COOROIBAH LITTLE CREEK ROAD #34, #31 CUL-DE-SAC
COOROY BAGNALLS ROAD 60M B4 CURRY CRT/BRUCE H’WAY O’PASS LOORIKEET LANE
COOROY BANGALOW COURT PONDEROSA DRIVE END OF SEAL
COOROY PINE STREET GARNET STREET BRUCE HIGHWAY OVERPASS
COOROY PINE STREET GARNET STREET MARY RIVER ROAD
DOONAN LIVISTONA DRIVE PICCABEAN Street END
NOOSA HEADS NAIRANA REST VIEWLAND DRIVE BERRIMA ROW
NOOSA HEADS NAIRANA REST BERRIMA ROW EUGARIE STREET
NOOSA HEADS WARANA STREET START END
PEREGIAN BEACH AVOCET PARADE PEREGIAN ESP(NORTH) CH-4.106 MARTIN ST CH224.470
PEREGIAN BEACH CORMORANT CRESCENT CH275 GANNET STREET (STH) CH580.409
PEREGIAN BEACH GANNET STREET WOODLAND DR CH-3.103 DEAD END CH302.573
PEREGIAN BEACH IBIS STREET DAVID LOW WAY CH-7.996 PELICAN ST CH110.930
PEREGIAN BEACH KESTREL CRESCENT LORILET ST CH-3.285 LOWRY ST CH489.654
PEREGIAN BEACH PIPER STREET PLOVER STREET CH-5.421 SHEARWATER STREET CH95.420
PEREGIAN BEACH PIPER STREET SHEARWATER STREET CH95.420 END OF SEAL CH230.993
PEREGIAN BEACH TEAL STREET CH32.251 CH80.070
Page 31 of 50
Section 32
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
Location Road Name Start Description End Description
SUNRISE BEACH DAYSPRING STREET NETHERBY RISE WOLLOMIA WAY
SUNRISE BEACH NETHERBY RISE ORIENT DRIVE NEWFIELD STREET
SUNSHINE BEACH SEAVIEW TERRACE SURFSIDE COURT MCANALLY DRIVE
TEWANTIN GOODCHAP STREET 30M FROM ERNEST ST LAKE VIEW DRIVE
TEWANTIN GOODCHAP STREET LAKE VIEW DRIVE RIDGE STREET
3. Highlighted Projects - Gympie Terrace foreshore, barbecue renewals
With the limited number of projects which have been completed to date, the Gympie Terrace
Foreshore barbecue renewals project has been identified as a suitable project to highlight.
The old barbecue units were originally installed in early 2000 and were identified for renewal due
to their poor condition and ongoing electrical repair costs. The new replacement double plate
barbecues have a stainless steel structure and bench top and are designed to be energy efficient
with low power consumption with a 28 minutes timing cycle providing ample cooking time.
A total of four barbecues have been renewed along the Gympie Terrace foreshore park between
Cloudsley Street and Thomas Street, Noosaville. It is proposed that the remaining seven older
barbecues will be renewed in the 2015/2016 capital program.
4. Summary
A lower than expected spend of $ 674,390 (includes actuals & commitments) for the year to date
is due to the focus on the planning and design phases where costs for these are significantly less
in comparison to the construction phase. The overall planning for delivery of the capital program
remains on target with 68 of the total 110 projects commenced. There will be an increase in
construction activities over the next 3 months which will also coincide with a re-profiling of the
timing of the budget spend. This financial position will be further improved with the
commencement of the whole of shire reseal program and the gravel road re-sheeting program.
These works are expected to be reflected when the next update is due in December.
Page 32 of 50
Section 33
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
Previous Council Consideration
The capital works program has previously been distributed to Councillors (document titled
“Capital Works Program 2014/2015”).
Finance & Risk
Nil.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Project delivery staff within the Planning and Infrastructure Department were consulted in the
preparation of this report.
Departments/Sections Consulted:
Community Services X Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities X Asset Design & Investigations
x Asset Planning
Civil Operations
Environment
Executive Office Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 33 of 50
Section 34
ATTACHMENT 1
Page 34 of 50
= NOOSA COUNCIL - PROJECT DESIGN & DELIVERY 2014-2015 ATTACHMENT 1
mm Kefeleixresd
04 September, 2014 Printed
Adjusted Actual Costs Actual Total
Original Budget balance
Budget (including Incl Committ
Project Description Manager Project (Adjusted budget -
(including actuals against ments
Budget Actual Total)
carryovers) carry overs)
pee tf ff ff ff SES MMMM
BRIDGES
=
Noosa Pde Munna Point bridge Investigations and preventative works Pot | | | | TT Adam Britton Grant application submitted to Federal Gov
Bridges Renewal Programme. Old rusted light
poles removed from bridge. New lights installed at
approaches by Energex
COASTAL, CANALS & WATERWAYS
ee
NS a a
ese Om Eee Eee ee eee eee
Noosaville - Gympie Tce Foreshore |___ $80,000
ep] |e || | a |
SRS SRR
CEMETERIES
[Pomona Cemetery-niche wall |Wayne Schafer___[s7500___] s7s00_] s0 |» |» | so | | | J J] || | ™_
[Tewantin Cemetery - concrete beam Wayne Schafer {$5,500 $5,500 0 SO SO 85500
COMMUNITY FACILITIES
[Noosa Leisure Centre design anddetal____[eharleEames__[s10000_] stom] so | | % | soo | | | | | | |] | ™~
[Kookaburra Park Public Amenities olntinwin 805,000 | ss5000_| _s0_ | _s0 80 | e500} | | | || | | | o™_
— S/he Oe
[Noosa Aquatic Centre -pool cleaner Stephen James _[820,000__| so0000__| Sisse2_| 90 sisseo_| 06a | | [olulouulu) | 100%,
[Noosa Leisure Centre -concertina door charlie Eames [525,000] so5000_] so | _s0 | $2000] | | | | | | | | _
[Noosa Library andNLG Plumbing ]kemContinr___540,000__| $40,000] 80 | s0 s0 | sao000| | | | ||| | | o_ ‘AllanHazel Hazel
eee ee pitt tt tt | — undertaking scope clarification based on
feedback from users
[Whole of Shire communtiy ightpoles_______omtiwin__|s155000_| stso00_] so | 0 | 9165000 |
ihe of Siren lat sewerage yan tomar — 555,000 —| 358000 —|- $0 | 70 rr ee | 10% | AlanHazel- | SSCS
[Cooroy Butter Factory - condition assess |kem Contin. [85000 | $5000 | 30] 90 | $6,000 = a
[Noosa Leisure Centre upstairs foorng Stephen James [$60,000_| se0000_| so | s0 s0 | 60000] | | | ||| | | o™_ a
[Noosa Regional Gallery access ‘iKor Contns [45,000 | $45,000] 0 | 9080 | $46,000 | a
SS = as [EEE
Noosa Heads - Meguard storage survey Charlie Eames [875,000 | _s75000__| 30] 0 80 | $75,000 | 0% |
Tait Duke House - relocation a Cp
[Noosa Aquatic Centre SomPool Blanket |charieeames___|s77f0__| S770] so | 0 —-0_-+it| srt TS Stephenvames_ | SCS
Se [Stephen James |
CORPORATE
[Tewantin Councl Office -roofrehab_____________omtiwin [00,000] sooo] s0 |» |» | suo] | | ||| | | |
[Noosaville Depot replace generator |Alanhul __]00,000_] $0000] s0 |] | 0 | seo | | | ||| | | | ™
ENVIRONMENTAL
a a rc ee
[Noosa Trail Network 4 - bridge refurbish Alan Hutt {840,000 $40,000 SSS 840,000
Resse Tat Newer tga eee rant or 000 | ar 0 rc
—eEeee EE Ee ee em
FLEET
[Whole of Shire replace councifest______JPnlParkman __]91,735,000 ] si vosoo0_] 80 | si10oae_] site | siemoes_] | | | |] ||] | | | |
GRAVEL ROADS
Whole of Shire - gravel resheeting $410,000 $410,000 $0 $0 $0 John Hollingworth
Allan Hull 5% Works scheduled to commence during September
Page 34 of 50Section 35
Page 35 of 50
04 September, 2014 Printed: /. -e
el
Adjusted Actual Costs Actual Total
Original Budget balance
Budget (including Incl Committ
Project Description Manager Project (Adjusted budget -
(including actuals against ments
Budget Actual Total)
carryovers) carry overs)
HOLIDAY PARKS
Boreen Point Campground - wastewater IWichete String Joo 000] wo0000__] sarsu__] © | sais0_] 05250 | J) [100% J
Noosa River Holiday Pk- Internal refurb Michelle Stirling $75,000 vsoo Poo fee Pepe Eee tt |
ew] LLU eee Ee Em
IT MAJOR PROJECTS
SSA a A EH Sco PSS SST
Whole of Shire-Mobie computing Bx corner | $220,000 | $220,000 | stored | ssz.too_ | SC | a | dt —
ft of Sirecapra vaste sintnes som [aco [0 | | |
whole of Shre-replace ele UPS________iwsin Tomas] _si2eo0 | size0_[ | | > __ $12,600 | P| | — pO
ivi Engineering Design Sofware ______|PessSenderon | _svsoro | —sisoro_| | | > __ $15,019 | P | tt
$0 $10,571 $117,529 ee eee a
PARKS & PLAYGROUNDS
[Noosa Botanical Gardens-Pathwayrenewal_ Ross Sanderson | $10,000_|___ $10,000 |_ $200 | SOS 200 89,800 8%
[Noosaville Munna Pk basket ballcourt_ Ross Sanderson | $6,000 _| $6000 | SO 86,000
hem ongrvarmonssens item [esc | een | oom f= [=] [ETT p_feremstrtnnin
fomminnernemtmees ete [owe wom | mm | @ | = | ptt
Se ptt Tt |
gneasnayueninms meen em | ome f @ | oome el ee eee
ae
Whole of Stire-BBQ renewal Ross Sanderson | 18.000 | stecoo | so | so dT me em
liroks of Shre~pakshelews Ress Sanderson | sao000 | sinan0 | sior7 | scazeo | ms7_| ee __[_| | {| | |
whole of Shrepaygroundrenewalpog _______|Rss Sanderson | 20000] —sao.000 | sasvo_[ wo | =m | vmav__ pt tt
Whole of Shire playground softfal_ Ross Sanderson | $10,000 | sooo Tso Ps Sg
FUE & Ene dbie FACILITIES
fermen freee fee | fff Pt
[Tewantin - pathway upgrade and lighting Ross Sanderson | $270,000 _| $270,000 | so | |___ $270,000 i |
Noosa Heads - Main Beach boardwalk Ross Sanderson pet Ross Sanderson Grant application to be prepared. Pedestrian
counts to be collected in September. Design review
scheduled for October
fame fee [wm fom fo EF Grant application to be prepared. Pedestrian
counts to be collected in September. Design review
scheduled for October
Porona State School& Staton Stathway SSRs Santer Over | aaa Cid SCSCSSOCCdYCSCS [Ross Sanderson |
Wreyba Creck Boarcwalk rehabitaton stage (te a oe fi 699 SSS 8 609 a AS
eerie ne oT ONT swan fo | veow | om [ » | om» | mm [i | [1 |
[Sunshine Beach State School safetyimprovements Ross Sanderson Over | $20,700 | $19,367 | SO 819,387 8313 190% _|
a
PLANNING
Standards Review - Standard Drawings Ross Sanderson ft t= Craig Eldridge & Currently in design. Bus shelter design to be
Steve Simpson reviewed. Consideration for local architect to
develop 'Noosa' style bus stop and report back to
Council
Ross Sanderson jor} foe Pow Te Craig Eldridge & Currently in design. Bus shelter design to be
Steve Simpson reviewed. Consideration for local architect to
develop ‘Noosa’ style bus stop and report back to
Whole of Shire - Traffic Study Council
Page 35 of 50Section 36
Page 36 of 50
PUBLIC TRANSPORT INFRASTRUCTURE
Electric Bus Feasibility Study ve [ee Pt 50% Martin Drydale Feasibility report in progress. Result of feasibility to
be reported to Council end of September
Noosa Heads - Noosa Parade Stop 114 Ross Sanderson pe | 5% Craig Eldridge & Currently in design. Bus shelter design to be
Steve Simpson reviewed. Consideration for local architect to
develop 'Noosa' style bus stop and report back to
Council
ps | Steve Simpson reviewed. Consideration for local architect to
Ross Sanderson $200 ee 5% Craig Eldridge & Currently in design. Bus shelter design to be
develop 'Noosa' style bus stop and report back to
Noosa Heads - Noosa Parade Stop 26 Council
pe | Steve Simpson reviewed. Consideration for local architect to
Noosa Heads - Noosa Parade Stop 27 Ross Sanderson $200 pT 5% Craig Eldridge & Currently in design. Bus shelter design to be
develop 'Noosa' style bus stop and report back to
Council
Noosa Heads - Noosa Parade Stop 28 Ross Sanderson w}om |e | | ot 5% Craig Eldridge & Currently in design. Bus shelter design to be
Steve Simpson reviewed. Consideration for local architect to
develop 'Noosa' style bus stop and report back to
mele ft i Craig Eldridge & Council
[Noosa Junction Transit Centre - improve weather protection [Ross Sanderson |__$40,000__|__ $40,000 | $0 840,000 Po fYetto commence
Currently in design. Bus shelter design to be
Steve Simpson reviewed. Consideration for local architect to
Peregian Beach - David Low Way Stop 87 Ross Sanderson develop 'Noosa' style bus stop and report back to
Council
Sunrise Beach - Wollomia Way Stop 11 Ross Sanderson ww} | oe |e | Craig Eldridge & Currently in design. Bus shelter design to be
Steve Simpson reviewed. Consideration for local architect to
develop 'Noosa' style bus stop and report back to
Council
fom form [= f= TP ET
| $8,969 | ee ee Pe [Developing database
Noosa Bus Station Safer Streets Program Ross Sanderson Eee Dallas Bickley & Consultants engaged to carry out lighitng audit
Joanna Ferris CCTV camera installation to commence following
lighting audit.
Craig Eldridge & Currently in design. Bus shelter design to be
Steve Simpson reviewed. Consideration for local architect to
Noosa Heads - Noosa Pde Translink 700596 Ross Sanderson 5% develop 'Noosa' style bus stop and report back to
Council
Ross Sanderson pete tet TT 5% Craig Eldridge & Currently in design. Bus shelter design to be
Steve Simpson reviewed. Consideration for local architect to
develop 'Noosa' style bus stop and report back to
Noosa Heads - Noosa Pde Translink 700584 Council
Ross Sanderson ete te tet TE 5% Craig Eldridge & Currently in design. Bus shelter design to be
Steve Simpson reviewed. Consideration for local architect to
develop 'Noosa' style bus stop and report back to
Tewantin - Butler St Translink 700490 Council
Tewantin - Butler St Translink 700491 Ross Sanderson ete te tet TT 5% Craig Eldridge & Currently in design. Bus shelter design to be
Steve Simpson reviewed. Consideration for local architect to
develop 'Noosa' style bus stop and report back to
Council
Noosaville - Weyba Rd Translink 700585 Ross Sanderson epee te tet TE 5% Craig Eldridge & Currently in design. Bus shelter design to be
Steve Simpson reviewed. Consideration for local architect to
develop 'Noosa' style bus stop and report back to
Council
Ross Sanderson ete te tet TT 5% Craig Eldridge & Currently in design. Bus shelter design to be
Steve Simpson reviewed. Consideration for local architect to
develop 'Noosa' style bus stop and report back to
Noosaville - Weyba Rd Translink 700521 Council
Noosaville - Weyba Rd Translink 700522 Ross Sanderson pepe pete | ot 5% Craig Eldridge & Currently in design. Bus shelter design to be
Steve Simpson reviewed. Consideration for local architect to
develop 'Noosa' style bus stop and report back to
Council
Noosaville - Weyba Rd Translink 700456 Ross Sanderson ete te tet TE 5% Craig Eldridge & Currently in design. Bus shelter design to be
Steve Simpson reviewed. Consideration for local architect to
develop 'Noosa' style bus stop and report back to
Council
Ross Sanderson ete te tet TUTE 5% Craig Eldridge & Currently in design. Bus shelter design to be
Steve Simpson reviewed. Consideration for local architect to
develop 'Noosa' style bus stop and report back to
Noosaville - Weyba Rd Translink 700523 Council
Page 36 of 50Section 37
Page 37 of 50
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26Section 38
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
7 EXTERNAL FUNDING GRANTS - BUS STOPS & CYCLE NETWORKS
DOCUMENT IN FOR MATI ON
Author Senior Technical Officer, Scott Morgan
Planning & Infrastructure Department
Index ECM/ Subject/ Funding/Grants/Donations/ Funding – Capital Works
Attachments 1. PTAIP Project Lists for Noosa Shire
EXECUTIVE SUMMARY
Council has been successful in securing $380,000 grant funding under the Passenger Transport
Accessible Infrastructure Program 2014-15 and $537,500 grant funding under the Cycle Network
Local Government Grants Program 2014-15. These funds, totalling $917,500, will contribute
towards the cost of Council providing necessary infrastructure improvements for the community
whilst reducing the financial burden Council would otherwise need to make.
RECOMMENDATION
That Council note the report by the Senior Technical Officer to the Infrastructure & Services
Committee Meeting dated 16 September 2014 regarding Council’s successful grant funding
under the Passenger Transport Accessible Infrastructure Program 2014-15 and the Cycle
Network Local Government Grants Program 2014-15 and:
A. Authorise the CEO to sign all necessary documentation related to the grant funding;
B. Provide authority to proceed with the delivery of all grant approved projects and any
necessary ancillary works.
REPORT
This report has been prepared to advise Council of the outcome of Funding Grant Applications
made by Noosa Council with the State Government, under the Passenger Transport Accessible
Infrastructure Program 2014-15 and the Cycle Network Local Government Grants Program 2014-
15.
1. Passenger Transport Accessible Infrastructure Program (PTAIP)
This program is administered by the Department of Transport and Main Roads (DTMR) and aims
to improve the public transport (PT) network to make it more accessible to all customers of all
abilities.
Under the Disability Discrimination Act 1992 (DDA) there is a statutory requirement to make PT
networks comply with accessibility standards under the Disability Standards for Accessible Public
Transport 2002 (DSAPT) and Disability (Access to Premises Buildings) Standard 2010 (Premises
Standards). All new PT infrastructure brought into operation since the commencement of these
standards is required to comply from the outset. Existing PT infrastructure needs to be made
100% accessible by 31 December 2022, although critically, 90% are required to be compliant by
31 December 2017.
Noosa Shire currently has 209 bus stops of which there are 57 compliant stops, leaving 152 non-
compliant stops that will need to be upgraded by 2022. It is therefore important that Council has
a rolling program to upgrade bus stop infrastructure each financial year to ensure it meets the
statutory requirements.
Page 38 of 50
Section 39
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
Passenger Transport Accessible Infrastructure Program 2014-15
In accordance with the PTAIP 2014/15, Council made application to DTMR for funding towards
the cost of improvements to be made at 15 bus stops across the Noosa Shire Network at a total
estimated cost of $770,000.
Council was successful in all of these applications and secured a total of $380,000 from the State
Government. Included at Attachment 1 is a table that summarises the individual projects and the
planned scope of works.
Given that all existing PT infrastructure must be compliant by 2022, there are only 7 financial
years remaining to upgrade the balance of 137 bus stops. More importantly, as 90% of the 152
non-compliant stops must be compliant by 31 December 2017, there are only 2½ years to
upgrade 137 bus stops, 122 stops when taking into account the stops that will be upgraded this
financial year.
As a guide only, Council would need to budget to improve at least 50 stops in 2015/16, 50 stops
in 2016/17 and 22 stops within the first six months of 2017/18 to achieve this target. It should be
noted that most councils across Queensland are in a similar position with respect to non-
compliant stops and are unlikely to meet the State Government targets. Continuing grant funding
from the State Government will be required in order to make this program affordable and
deliverable.
2. Cycle Network Local Government Grants Program (CNLGGP)
This program is administered by DTMR and aims to deliver a safe, high quality, connected cycle
network designed to encourage more people to cycle more often. Its objective is to provide
quality infrastructure that meets best practice, completes missing links, improves access to trip
attractors, contributes to the regional cycle network, and supports future demand.
Cycle Network Local Government Grants Program 2014-15
The State Government committed $10 million in the 2014/15 program to work jointly with local
governments to deliver and improve cycle networks within south-east Queensland.
Noosa Council made application to DTMR for 50/50 funding towards the cost of delivering nine
separate projects at an estimated total cost of $2,135,000. Of these nine projects Council has
obtained approval for six projects totalling $1,075,000 with the State Government contributing
$537,500.
A list of the successful projects is outlined below with a brief description of the works proposed.
Ben Lexcen Drive, Sunshine Beach – Detail Design of Corridor Improvements
Council’s contribution is $25,000 and the State Government contribution is $25,000.
This project is for design only and aims to improve safety on Ben Lexcen Drive (between Eenie
Creek Road in the north to Lipton Street roundabout in the south) by widening the corridor,
improving sight lines, providing dedicated bicycle lanes, green treatment at conflict points and a
crossing refuge in front of Sunshine Beach State High School.
The project also includes the design of lighting and wayfinding signage to link with the Eenie
Creek Pathway network that joins at Girraween Court. The designs will address surveillance
issues on the adjacent off-road pathways and improve sight lines for students crossing in front of
the school.
Page 39 of 50
Section 40
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
The detailed designs and cost estimates from this project will inform Council's forward capital
works program and future budgeting. A future funding grant application will be made to assist
with the cost of construction, most likely within the 2015/16 financial year.
Cooroy Noosa Road, Tewantin (Stage 1) – Design & Construction of Corridor Improvements
Council’s contribution is $115,000 and the State Government contribution is $115,000.
This project is the first stage of wider improvements planned on Cooroy-Noosa Road to be rolled
out as part of staged road rehabilitation works spanning 1.6km from St Andrews Drive and
continuing west beyond Beckmans Road to Gyndier Drive. This entire project contains a
package of treatments designed to improve safety and visibility for cyclists along the corridor and
includes upgrading of the Beckmans Road intersection due to the high number of serious
accidents, including 5 reported crashes in the last 12 months that all resulted in serious injuries.
This funding application however relates to Stage 1 only and includes work at the St Andrews
Drive roundabout and extends to approximately 50m west of Fairway Drive intersection. It
includes the design and construction of:
New Shared Pathway: a 2.5m wide shared pathway on the southern side of Cooroy-Noosa
Road starting at the intersection at St Andrews Drive and finishing at the existing bus stop
near Fairway Drive, approximately 325m long.
Roundabout Upgrade: new safety measures to improve cycling through and around the St
Andrews Drive roundabout including painted green treatment, bicycle storage boxes and
chevron treatments.
New Kerb Ramps: installation of kerb ramps at the roundabout to enable cyclists to exit the
on-road cycle lane and by-pass the roundabout via the off-road shared use pathway network.
Pedestrian Refuge: safe crossing refuge as part of a new landscaped median to replace the
eastern portion of the existing precast bolt-down refuge island, at Fairway Drive intersection.
The landscaping treatment proposed at this intersection will assist in creating an urban feel to
the road space and help achieve a slower operating speed. Landscaping will not obstruct or
inhibit sight lines between motorists and pedestrians using the refuge.
Additional safety treatment: Provision of additional bicycle symbols in bike lanes and painted
green treatments at potential conflict locations as per specification.
Data Counter: installation of permanent cycle data counters to enable monitoring of the route
and statistical data that will assists in obtaining future funding from the State Government.
Eenie Creek Road Pathway Wayfinding Signage (Stage 1) - Installation
Council’s contribution is $20,000 and the State Government contribution is $20,000.
This project is the first stage rollout of off-road pathway signage for Eenie Creek Pathway which
involves signing the pathway and its major connections to improve legibility and give directional
guidance to and from surrounding attractions. The project starts at the eastern end of Eenie
Creek Road pathway at Sunshine Beach and extends approximately 600m west of the Girraween
Sports Complex.
Page 40 of 50
Section 41
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
Tewantin RSL Memorial Park Shared Pathways – Design & Construction
Council’s contribution is $135,000 and the State Government contribution is $135,000.
This project aims to upgrade a section of the Coastal Pathway Network between Noosa Marina
and Tewantin Town Centre and Tewantin residential areas. The project commences from behind
the Noosa Council Chambers and branches into two directions. The first branch extends 150m
to the intersection of Diyan Street and Poinciana Avenue where it connects to the Tewantin
Business Centre. The second branch extends 120m to join the existing roadway into the RSL
Memorial Park, which connects to Blakesley Street and Ward Park further to the west.
Currently there is an existing 3m wide pathway from the Noosa Marina however the standard
reduces to 1.2m wide pathway approximately half way to Tewantin Town Centre and is
overgrown with vegetation and requires improved lighting. There are currently potential security
and safety issues along the section of pathway adjoining the RSL Memorial Park due to over-
grown vegetation, a narrow pathway and poor lighting.
The project involves the design and construction of 3m wide shared use concrete pathways
totalling approximately 270m in length and includes wayfinding signage, lighting, embankment /
retaining works, handrails and a data counter to enable monitoring of pedestrian and cycle use.
Given one branch of the pathway will run past the existing non-compliant bus stop near Council
Chambers, an economic opportunity exists to upgrade this bus stop at the same time. This will
be pursued with DTMR to see whether additional funds can be sought though PTAIP.
Wallace Park Community Precinct Shared Pathways – Construction
Council’s contribution is $200,000 and the State Government contribution is $200,000.
This project aims to complete two missing pathway links between Eumundi-Noosa Road and the
existing Gibson Road (west) pathway within the unformed road reserve behind Hilton Terrace.
This existing path is entirely separated from vehicles and is currently underutilised due to the lack
of connecting facilities and signage. Connecting to this pathway will offer an alternate route that
is safer and more attractive for pedestrians and cyclists to using the narrow pathway on the
southern side of Hilton Terrace which is adjacent to a busy road.
The southern section begins where the existing 3m pathway terminates (behind the Noosa
Library) and follows an alignment through Wallace Park around the rear of the library to Wallace
Drive and is joined to the Gibson Road (west) pathway via the construction of a raised threshold
crossing. This crossing is designed to slow traffic entering the precinct and improve accessibility
and safety for cyclists and pedestrians crossing the road.
The northern section of the project involves constructing a 3m wide pathway that connects the
Gibson Road (west) pathway to the pedestrian crossing refuge on the northern side of the
Eumundi-Noosa Road / Gibson Road roundabout to enable pedestrians and cyclists to connect
to the existing off-road shared pathway along Gibson Road (east).
The project involves the construction of 3.0m wide shared use concrete pathways totalling a
length of approximately 415m, a raised pedestrian crossing, installation of lighting, wayfinding
signage, a data counter, and complementary landscaping that will not obstruct visibility or reduce
public safety.
The added benefit with this project is that it will enable access to the Noosa Library, Noosa
Leisure Centre and other community buildings by the non-driving public as well as an alternative
choice for the driving public, which has been requested by the community since the complex
opened.
Page 41 of 50
Section 42
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
Moving Forward with the Cycle Network Grants
There are critical time lines and milestones that Council must meet in order to receive the Cycle
Network funds for each project. One in particular is that the design plans must be submitted to
the State Government for their comment and approval prior to Council commencing any
construction on the project.
The CEO of Noosa Council will also need to sign a formal Agreement between the State
Government agreeing to the terms.
The three projects that were unsuccessful in obtaining grant funding will need to be considered
whether they will remain in the 2014/15 Capital Program or be deferred at the next Budget
Review, these include:
Cooroy Noosa Road / Beckmans Road Intersection Upgrade
Design and construct a new intersection that offers improved safety to on-road cyclists
(Total estimated cost $110,000)
Data Counters to collect pedestrian and cycle data
The purchase of mobile counters were proposed that could be positioned anywhere across
the network to gather statistics on pedestrian and cycle use to guide future planning.
(Total estimated cost $100,000)
Stage 3A Park Road Shared Pathway
Construction of a new pathway, extending 180m and running between the end of the
previously upgraded pathway/boardwalk to the National Park.
(Total estimated cost $850,000)
Previous Council Consideration
Nil.
Finance & Risk
Council is required to make the necessary upgrades to the bus stops with or without State
Government assistance and the cycle network improvements are projects that Council had
planned to undertake and deliver.
Should Council fail to deliver any of these projects it risks having to return the State Government
funds and having to undertake the improvements entirely from Council’s own revenue sources.
Any projects not already included in Council’s budget, will be considered for inclusion as part of
Budget Review 2.
Consultation
External Consultation - Community & Stakeholder
The bus stop infrastructure upgrades are a statutory requirement in relation to DDA compliance
that must be met by Council. External community consultation is unnecessary. DTMR will
however be consulted as they are funding approximately 50% of each project.
Page 42 of 50
Section 43
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
The individual cycle network projects vary in location and scale and aim to complete missing links
in the existing network, or improvements to the existing network, or wayfinding signage to the
existing network in order to improve safety and accessibility for the community. DTMR will be
consulted as a partner along with any other key stakeholders deemed necessary.
Internal Consultation
Various Council Departments and Sections will be consulted as necessary in order to deliver the
approved projects.
Departments/Sections Consulted:
Community Services X Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities Asset Design & Investigations
X Asset Planning
Civil Operations
Environment
Executive Office Corporate Services
Community Engagement Finance
Customer Service ICT
Executive Support Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 43 of 50
Section 44
ATTACHMENT 1
Page 44 of 50
PTAIP 2014-15 ATTACHMENT 1
Passenger Transport Accessible Infrastructure Program
5. Project List
Council Name: Insert Council name here
HASTUS No. Upgrade Site Shag Ref Cross Street Suburb Scope of works Expected/Final Cost Stop Type Council Contribution TransLink Contribution Proposed Start Proposed Finish
Po
Type 2A shelter, hardstand,
tactiles, seat, pathway
improvements, kerb ramps,
signage, solar lighting,
Noosa Pde at Noosa FS Quamby rubbish bin, bike parking TransLink
301737|Quamby Place Pde TL 700598 Place Noosa Heads hoop, landscaping and J Pole $40,000]Intermediate Stop $20,000 $20,000 Jan-15 Mar-15
Type 2A shelter, hardstand,
tactiles, seat, pathway
improvements, kerb ramps,
signage, solar lighting,
Noosa Pde at Noosa FS Lagoona rubbish bin, bike parking TransLink
301738]Quamby Place Pde TL700612 Drive Noosa Heads hoop, landscaping and J Pole $40,000] intermediate Stop $20,000 $20,000 Jan-15 Mar-15
Type 2A shelter, hardstand,
tactiles, seat, pathway
improvements, kerb ramps,
signage, solar lighting,
Noosa Pde at Noosa App Dolphin rubbish bin, bike parking TransLink
301764|Nancy Cato Park Pde TL700583 Crescent Noosaville hoop, landscaping and J Pole $65,000] intermediate Stop $35,000 $30,000 Jan-15 Mar-15
Type 2A shelter, hardstand,
tactiles, seat, pathway
improvements, kerb ramps,
signage, solar lighting,
Noosa Pde at Noosa App Munna rubbish bin, bike parking TransLink
301765|Nancy Cato Park Pde TL700597 Crescent Noosaville hoop, landscaping and J Pole $50,000] Intermediate Stop $25,000 $25,000 Jan-15 Mar-15
Type 2A shelter, hardstand,
tactiles, seat, pathway
improvements, kerb ramps,
David Low Way signage, solar lighting,
at Peregian FS Lowry Peregian rubbish bin, bike parking TransLink
301786}Beach Street Beach hoop, landscaping and J Pole $125,000|Intermediate Stop $65,000 $60,000 Apr-15 Jun-15
Type 2A shelter, hardstand,
tactiles, seat, pathway
improvements, kerb ramps,
signage, solar lighting,
Wollomia Way IW ollomi App Victory Sunrise rubbish bin, bike parking TransLink
302183j}near Victory Cr a Way TL700562 Crescent Beach hoop, landscaping and J Pole $40,000} Intermediate Stop $20,000 $20,000 Apr-15 Jun-15
Type 2A shelter, hardstand,
tactiles, seat, pathway
improvements, kerb ramps,
signage, solar lighting,
Noosa Pde at Noosa App William rubbish bin, bike parking TransLink
301767|William St Pde TL700596 Street Noosaville hoop, landscaping and J Pole $40,000] intermediate Stop $20,000 $20,000 Jan-15 Mar-15
Type 2A shelter, hardstand,
tactiles, seat, pathway
improvements, kerb ramps,
signage, solar lighting,
Noosa Pde at Noosa Opp FS William rubbish bin, bike parking TransLink
301766]William St Pde TL700584 Street Noosaville hoop, landscaping and J Pole $50,000]Intermediate Stop $25,000 $25,000 Jan-15 Mar-15
Type 2A shelter, hardstand,
tactiles, seat, pathway
Butler St at improvements, kerb ramps,
Noosa signage, solar lighting,
Crematorium, rubbish bin, bike parking TransLink
301805/Tewantin Butler St TL700490 FS Irene St Tewantin hoop, landscaping and J Pole $50,000]Intermediate Stop $25,000 $25,000 Sep-14 Dec-14
Type 2A shelter, hardstand,
tactiles, seat, pathway
Butler St at improvements, kerb ramps,
Noosa signage, solar lighting,
Crematorium, rubbish bin, bike parking TransLink
301806/Tewantin Butler St TL700491 Opp Irene St Tewantin hoop, landscaping and J Pole $35,000]Intermediate Stop $17,500 $17,500 Sep-14 Dec-14
Type 2A shelter, hardstand,
tactiles, seat, pathway
improvements, kerb ramps,
Weyba Rd at signage, solar lighting,
Pelican Beach IWeyba App Gympie rubbish bin, bike parking TransLink
301768]Park, Noosaville Road TL700585 Tce Noosaville hoop, landscaping and J Pole $40,000] Intermediate Stop $20,000 $20,000 Apr-15 Jun-15
Type 2A shelter, hardstand,
tactiles, seat, pathway
improvements, kerb ramps,
Weyba Rd near signage, solar lighting,
Anchor St, IW eyba Opp App rubbish bin, bike parking TransLink
302132|Noosaville Road TL700521 Anchor St Noosaville hoop, landscaping and J Pole $65,000] Intermediate Stop $32,500 $32,500 Apr-15 Jun-15
Type 2A shelter, hardstand,
tactiles, seat, pathway
improvements, kerb ramps,
lWeyba Rd near signage, solar lighting,
Swan St, IW eyba rubbish bin, bike parking TransLink
302133}Noosaville Road TL700522 Opp Swan St Noosaville hoop, landscaping and J Pole $40,000] intermediate Stop $20,000 $20,000 Apr-15 Jun-15
Type 2A shelter, hardstand,
tactiles, seat, pathway
Weyba Rd at improvements, kerb ramps,
Pacific Noosa signage, solar lighting,
Resort iWeyba rubbish bin, bike parking TransLink
302131}Noosaville Road TL700456 App Swan St Noosaville hoop, landscaping and J Pole $50,000]Intermediate Stop $25,000 $25,000 Apr-15 Jun-15
Type 2A shelter, hardstand,
tactiles, seat, pathway
improvements, kerb ramps,
IW eyba Rd near signage, solar lighting,
Swan St, IW eyba Opp FS Swan rubbish bin, bike parking TransLink
302134}Noosaville Road TL700523 St Noosaville hoop, landscaping and J Pole $40,000] Intermediate Stop $20,000 $20,000 Apr-15 Jun-15
a Pe
TOTAL $770,000 $390,000 $380,000
Page 44 of 50Section 45
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
Civil Operations
8 TENDER CONSIDERATION PLAN FOR SUPPLY OF QUARRY, ASPHALT AND
BITUMINOUS MATERIALS
DOCUMENT IN FOR MATI ON
Author Manager Civil Operations, Allan Hull
Planning & Infrastructure Department
Index ECM/ 1415T002 – Supply of Quarry, Asphalt and Bituminous Materials
Attachments 1. List of recommended suppliers
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Manager Civil Operations to the Infrastructure & Services
Committee Meeting dated 16 September 2014 and resolve to establish a Supplier Arrangement
for the Supply of Quarry, Asphalt and Bituminous Materials (Contract 1415T002) commencing 1
October 2014 for a period of 9 (nine) months expiring 30 June 2015, with the Suppliers listed in
Attachment 1 and schedule of rates subject to rise and fall.
REPORT
1. Tender Consideration Plan as a Procurement Method
On 22 July 2014 Council resolved to undertake a Tender Consideration Plan for the purchase of
quarry, asphalt and bituminous materials.
The Local Government Act 2009 (‘the Act’) the Local Government Regulation 2012 (‘the
regulation’) provide the considerations for, and methods by which Council may establish medium
and large sized contracts. These regulations require local governments to use a written quote
process for medium sized contracts and a written tender process for large sized contracts. The
regulations also provide a number of exceptions to those processes. Preparation of a quote or
tender consideration plan (TCP) is one of those exceptions.
The following report fulfils the requirements of a TCP by stating:
(a) the objectives of the plan; and
(b) how the objectives are to be achieved; and
(c) how the achievement of the objectives will be measured; and
(d) any alternative ways of achieving the objectives, and why the alternative ways were
not adopted; and
(e) the proposed terms of the contract for the goods or services; and
(f) a risk analysis of the market from which the goods or services are to be obtained.
Page 45 of 50
Section 46
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
2. Background
Council has significant requirements for quarry, asphalt and bituminous materials that are
primarily used for road construction and maintenance. The aggregate value of these
requirements puts them into the ‘large contract’ category and would generally require a written
public tender. However due to the high cost of transporting these products there are only a small
number of suppliers, located within the region and who are well known to Council, that are able to
supply these products at a competitive price.
Council has access to a current contract for Road Reseal and Rehabilitation Services (Contract
No. 1011042). This arrangement was established by Sunshine Coast Council (SCC) with the bulk
of asphalt supplied by SCC’s internally owned and operated resources located at Dulong and
Image Flat (near Nambour).
This arrangement has been working well, however Noosa Council no longer has access to
asphalt and quarry materials from these resources at the Sunshine Coast Council’s ‘internal’
price, nor priority in access to supply of those materials. Therefore it became necessary to go to
the market to identify and secure additional supply of those materials under an arrangement
which represents best value for money for Council. With respect to the asphalt supply, the
purpose of this TCP is to find an alternative source for ex-bin asphalt for Portion 1A only of the
existing Roads Reseal and Rehabilitation Contract (1011042) and to continue to use the other
portions of the contract in their current form.
A TCP was used as the procurement methodology in the place of a traditional tender process as
it permitted a faster path to securing supply and enabled Council to negotiate directly with the
identified suppliers. This flexibility was paramount in securing supply so as to ensure the
upcoming road reseal and rehabilitation program was not delayed.
3. Methodology for Establishing Asphalt Supply Arrangement
There are four (4) suppliers of asphalt materials within the Sunshine Coast region who can be
reasonably expected to be able to supply material to Council. These are:
1. Downer who has plants at Bli Bli and Gympie
2. Image Flat Quarry (SCC) at Nambour
3. Tropic at Bells Creek
4. Allen’s Asphalt at Caboolture.
All four suppliers were contacted, the procurement strategy was explained and they were
provided with a pricing schedule and estimated quantities. All four suppliers submitted pricing
and were provided the opportunity to resubmit a best and final offer.
Analysis of the pricing was conducted using pricing submitted by the suppliers and ‘cart and lay’
rates from the incumbent contractor, Allroads.
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Section 47
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
Asphalt Supply Risk Analysis
Reliability of Supply Quality Pricing
Image Flat High – Image Flat Quarry has On site NATA certified The pricing submitted
Quarries no other customers of a laboratory performs tests on by IFQ is very
(IFQ) significant size and hourly and each batch. Test results competitive and is firm
daily capacity is sufficient to provided to Contractor daily. for the term of the
meet both SCC and Noosa road Transparency sheets record arrangement.
reseal programs. However due pertinent information.
to restrictions on operating
hours is not able to supply from
6pm-6am in the case of any
night works.
Downer High – Downer has significant On site NATA certified The pricing submitted
contracts with Transport and laboratory performs tests on by Downer is very
Main Roads. While the plant each batch. Test results competitive and is firm
does have a very large hourly provided to Contractor daily. for the term of the
and daily capacity including the Transparency sheets record arrangement subject to
ability to supply night works pertinent information. rise and fall of bitumen
there is risk that supply may not price index.
be available in the event of large
TMR projects.
Tropic High – facility has high capacity. On site NATA certified The pricing submitted
Details of other significant laboratory performs tests on by Tropic is very
contracts are not known. each batch. Test results competitive however
provided to Contractor daily. haulage costs make
Transparency sheets record the delivered price
pertinent information. Drive uncompetitive.
distance and time from
Caloundra does represent
some risk of asphalt cooling
in transit.
Allens High – facility has high capacity. On site NATA certified The ex-bin pricing
Details of other significant laboratory performs tests on submitted by Allens
contracts are not known. each batch. Test results Asphalt is competitive
provided to Contractor daily. however the haulage
Transparency sheets record associated with the
pertinent information. distance from
Caboolture made the
Due to distance there is a delivered pricing
significant risk of material prohibitive.
cooling in transit.
4. Methodology for Establishing Asphalt Supply Arrangement
Similarly there are three (3) suppliers of Council’s key quarry materials within a reasonable
distance of the Noosa Council Shire.
1. Image Flat Quarries (Nambour and Dulong)
2. Boral Moy Pocket
3. Kenilworth River Sand
Page 47 of 50
Section 48
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
Quarry Materials Supply Risk Analysis
Reliability of Supply Quality Pricing
Image Flat Quarries Medium – there has IFQ has an on-site Very competitive and
been recent supply independent testing lab firm for term of
issues for some performing tests on each contract
quarry materials. batch of material produced
and as requested.
Boral Moy Pocket High Certain products supplied by Very competitive and
Moy Pocket have been firm for term of
selected as their properties contract
are particularly suited for use
on unsealed roads. Materials
test results are available and
required on request.
Kenilworth River High Certain products supplied by Very competitive and
Sand KRS have been selected as firm for term of
their properties are contract
particularly suited for use on
unsealed roads. Materials test
results are available and
required on request.
5. Contract Terms and Conditions
Contract terms and conditions for this supply arrangement provide the framework around which
the performance of the suppliers can be monitored and managed. The supplier arrangement will
be determined by Council’s Standard Terms and Conditions for Goods and Services and
Conditions of Arrangement. Special Conditions of Contract have been included and incorporated
into operational processes to ensure requirements for testing and reporting of material quality are
met.
Previous Council Consideration
On 22 July 2014 Council resolved to develop a tender consideration plan for supply of quarry,
asphalt and bituminous materials.
Finance & Risk
This contractual arrangement is a Supplier Arrangement and as such does not commit Council to
a level of expenditure with any of the recommended suppliers.
Consultation
External Consultation - Community & Stakeholder
Nil.
Page 48 of 50
Section 49
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
Internal Consultation
Departments/Sections Consulted:
Community Services X Planning & Infrastructure
Disaster Management & Public Order Building & Plumbing Services
Waste & Environmental Health DA Planning
Community Facilities Strategic Land Use Planning
Cultural Facilities X Asset Design & Investigations
X Asset Planning
X Civil Operations
Environment
Executive Office X Corporate Services
Community Engagement X Finance
Customer Service ICT
Executive Support X Procurement & Fleet
Governance Property & Facilities
Human Resources Revenue Services
Page 49 of 50
Section 50
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA 16 SEPTEMBER 2014
Page 50 of 50
INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA _ 16 SEPTEMBER 2014
ATTACHMENT 1
SUPPLIERS RECOMMENDED FOR SUPPLY OF QUARRY, ASPHALT AND BITUMINOUS
MATERIALS
Sunshine Coast Regional Council Quarry materials and asphalt
Image Flat Quarry
ABN: 37 876 973 913
Downer Group Asphalt only
Bli Bli Asphalt Plant
ABN: 97 003 872 848
Boral Resources (Qld) Pty Ltd Quarry materials only
Moy Pocket Quarry
ABN:46 009 671 809
Gilmour Family Unit Trust Quarry materials only
T/A Kenilworth River Sand
ACN: 010 262 245
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