2014-09-16 Infrastructure & Services Committee Agenda

INFRASTRUCTURE & SERVICES COMMITTEE MEETING AGENDA                                    16 SEPTEMBER 2014



Civil Operations
8                         TENDER CONSIDERATION PLAN FOR SUPPLY OF QUARRY, ASPHALT AND
                          BITUMINOUS MATERIALS
DOCUMENT IN FOR MATI ON




Author                              Manager Civil Operations, Allan Hull
                                    Planning & Infrastructure Department

Index                               ECM/ 1415T002 – Supply of Quarry, Asphalt and Bituminous Materials

Attachments                         1.   List of recommended suppliers


EXECUTIVE SUMMARY
Not applicable.

RECOMMENDATION
That Council note the report by the Manager Civil Operations to the Infrastructure & Services
Committee Meeting dated 16 September 2014 and resolve to establish a Supplier Arrangement
for the Supply of Quarry, Asphalt and Bituminous Materials (Contract 1415T002) commencing 1
October 2014 for a period of 9 (nine) months expiring 30 June 2015, with the Suppliers listed in
Attachment 1 and schedule of rates subject to rise and fall.


REPORT
1.                        Tender Consideration Plan as a Procurement Method

On 22 July 2014 Council resolved to undertake a Tender Consideration Plan for the purchase of
quarry, asphalt and bituminous materials.

The Local Government Act 2009 (‘the Act’) the Local Government Regulation 2012 (‘the
regulation’) provide the considerations for, and methods by which Council may establish medium
and large sized contracts. These regulations require local governments to use a written quote
process for medium sized contracts and a written tender process for large sized contracts. The
regulations also provide a number of exceptions to those processes. Preparation of a quote or
tender consideration plan (TCP) is one of those exceptions.

The following report fulfils the requirements of a TCP by stating:
(a) the objectives of the plan; and
(b) how the objectives are to be achieved; and
(c) how the achievement of the objectives will be measured; and
(d) any alternative ways of achieving the objectives, and why the alternative ways were
      not adopted; and
(e) the proposed terms of the contract for the goods or services; and
(f)   a risk analysis of the market from which the goods or services are to be obtained.




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