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2021-11-15 General Committee Meeting Agenda
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AGENDA
General
Committee Meeting
Monday, 15 November 2021
commencing at 10am
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Frank Wilkie (Chair), Karen Finzel, Joe Jurisevic, Amelia
Lorentson, Clare Stewart, Brian Stockwell, Tom Wegener
“Noosa Shire – different by nature”
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Section 2
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
TABLE OF CONTENTS
ITEM PAGE
1. ATTENDANCE & APOLOGIES 3
2. CONFIRMATION OF MINUTES 3
3. PRESENTATIONS 3
4. DEPUTATIONS 3
5. ITEMS REFERRED FROM COMMITTEES 3
1 51997.2283.03 - MINOR CHANGE TO AN EXISTING APPROVAL FOR
(MULTIPLE DWELLINGS) AT 6/80-86 HILTON TCE NOOSAVILLE 3
2 132005.1133.15 – APPLICATION FOR A MINOR CHANGE TO A
DEVELOPMENT APPROVAL FOR 140 MULTIPLE DWELLING UNITS AND
ASSOCIATED FACILITIES – SHOP, RESTAURANT, MULTI-FUNCTION ROOM
AND GYM AT 75 RESORT DRIVE, NOOSA HEADS 3
3 TOURISM FUNDING AGREEMENT REVIEW PROCESS 3
6. REPORTS DIRECT TO GENERAL COMMITTEE 4
4 FURTHER REPORT - 132005.1133.15 – APPLICATION FOR A MINOR
CHANGE TO A DEVELOPMENT APPROVAL FOR 140 MULTIPLE DWELLING
UNITS AND ASSOCIATED FACILITIES – SHOP, RESTAURANT, MULTI-
FUNCTION ROOM AND GYM AT 75 RESORT DRIVE, NOOSA HEADS 4
5 FURTHER REPORT - TOURISM FUNDING AGREEMENT REVIEW PROCESS 15
6 RAL20/0019 – PLANNING & ENVIRONMENT COURT APPEAL NO. D116 OF
2021 – REFUSAL OF AN APPLICATION FOR RECONFIGURING A LOT – 1
LOT INTO 2 LOTS AT 23 JIRRIMA CRESCENT, COOROIBAH 17
7 COASTAL HAZARDS ADAPTATION PLAN & SECOND ROUND COMMUNITY
CONSULTATION SUBMISSIONS 25
8 CONTRACT NO T000048 TRAFFIC CONTROL SERVICES - TENDER AWARD 34
9 FREE WEEKEND BUS TRIAL 39
10 FINANCIAL PERFORMANCE REPORT – OCTOBER 2021 43
12 NOOSA SHIRE COUNCIL 2020-21 ANNUAL REPORT 56
7. CLOSED SESSION 58
Page 2 of 58
Section 3
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
1. ATTENDANCE & APOLOGIES
2. CONFIRMATION OF MINUTES
The Minutes of the General Committee Meeting held on 18 October 2021 be received and
confirmed.
3. PRESENTATIONS
Nil.
4. DEPUTATIONS
Nil.
5. ITEMS REFERRED FROM COMMITTEES
PLANNING & ENVIRONMENT COMMITTEE
1 51997.2283.03 - MINOR CHANGE TO AN EXISTING APPROVAL FOR (MULTIPLE
DWELLINGS) AT 6/80-86 HILTON TCE NOOSAVILLE
(Planning & Environment Committee Agenda, 9 November 2021, Item 1, Page 4)
Reason for referral – for further consideration.
2 132005.1133.15 – APPLICATION FOR A MINOR CHANGE TO A DEVELOPMENT
APPROVAL FOR 140 MULTIPLE DWELLING UNITS AND ASSOCIATED FACILITIES
– SHOP, RESTAURANT, MULTI-FUNCTION ROOM AND GYM AT 75 RESORT
DRIVE, NOOSA HEADS
(Planning & Environment Committee Agenda, 9 November 2021, Item 2, Page 16)
Reason for referral – for a further report (refer to Report 4 in this Agenda)
SERVICES & ORGANISATION COMMITTEE
3 TOURISM FUNDING AGREEMENT REVIEW PROCESS
(Services & Organisation Committee Agenda, 9 November 2021, Item 3, Page 14)
Reason for referral – for further report (refer to Report 5 in this Agenda)
Page 3 of 58
Section 4
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
6. REPORTS DIRECT TO GENERAL COMMITTEE
4 FURTHER REPORT - 132005.1133.15 – APPLICATION FOR A MINOR CHANGE TO
A DEVELOPMENT APPROVAL FOR 140 MULTIPLE DWELLING UNITS AND
ASSOCIATED FACILITIES – SHOP, RESTAURANT, MULTI-FUNCTION ROOM AND
GYM AT 75 RESORT DRIVE, NOOSA HEADS
Author Coordinator Planning, Patrick Murphy
Environment & Sustainable Development Department
Index ECM/ Application/ 132005.1133.15
Attachments Nil
EXECUTIVE SUMMARY
The report to Planning & Environment Committee recommended a new condition which
prevented the ‘Cooking Classes’ area from being used as part of the approved restaurant. The
condition was included to preserve a previously identified shared space for residents and
visitors staying in the site’s multiple dwelling units. The applicant has recently advised that it is
intended for the cooking classes to be undertaken in conjunction with the approved restaurant,
with the classes overseen by the restaurant’s signature chef. Given the acoustic report has
addressed the use of the space for cooking classes, the proposal raises no car parking issues
and the area can be converted to a shared space in the future it is recommended the condition
is unnecessary and the officer recommendation has been revised accordingly.
RECOMMENDATION
That Council note the report by the Coordinator Planning to the Planning & Environment
Committee meeting dated 9 November 2021 and the Further Report to the General Committee
Meeting dated 15 November 2021 regarding application 132005.1133.15 to make a minor
change to an existing approval for 140 Multiple Dwelling Units and Associated Facilities –
Shop, Restaurant, Multi-Function Room and Gym situated at 75 Resort Drive Noosa Heads
and:
A. Agree to change Conditions 2 and 83 to read as follows:
2. Development undertaken in accordance with this approval must generally comply
with the approved plans of development. The approved plans are listed below and
are as amended by the conditions herein.
Plan No. Rev. Plan/Document Name Date
7038-DA01 25 Masterplan Noosa Springs Resort prepared by Blackburne 22-07-21
Jackson Design
7038-DA03 14 Carparking/Basement prepared by Blackburne Jackson 20-11-2018
Design
7038-DA04 38 Ground Floor prepared by Blackburne Jackson Design 26-10-21
7038-DA05 19 First Floor prepared by Blackburne Jackson Design 26-10-21
7038-DA06 17 Second Floor prepared by Blackburne Jackson Design 26-10-21
7038-DA07 12 Site Section prepared by Blackburne Jackson Design 08-10-2018
7038-DA08 13 Site Section prepared by Blackburne Jackson Design 08-10-2018
Page 4 of 58
Section 5
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Plan No. Rev. Plan/Document Name Date
7038-DA09 16 Indicative Apartment Layouts prepared by Blackburne 10-08-2018
Jackson Design
7038-DA10 14 Indicative Apartment Layouts prepared by Blackburne 10-08-2018
Jackson Design
7038-DA12 09 Perspective sketches prepared by Blackburne Jackson Design 08-10-2018
7038-DA14 06 Finishes Palette prepared by Blackburne Jackson Design 29-09-17
7038-DA17 05 Indicative Apartment Layouts prepared by Blackburne 10-08-2018
Jackson Design
7038-DA19 07 Building 15 Elevations prepared by Blackburne Jackson 10-08-2018
Design
7038-DA20 08 Block 18 - Elevations prepared by Blackburne Jackson 08-10-2018
Design
7038-DA21 08 Building 3 Elevations prepared by Blackburne Jackson 01-11-2018
Design
7038-DA23 11 Block 2 - Elevations prepared by Blackburne Jackson 01-11-2018
Design
DD1.1 F Location Plan prepared by Sparks Architects 08-06-2017
DD1.3 H Unit Type 1 prepared by Sparks Architects 08-06-2017
DD1.4 H Unit Type 2 prepared by Sparks Architects 08-06-2017
DD1.6 E First Floor Plan Block 7 prepared by Sparks Architects 08-06-2017
DD1.7 D Roof Plan Block 7 prepared by Sparks Architects 08-06-2017
DD1.9 E First Floor Plan Block 8 prepared by Sparks Architects 08-06-2017
DD1.10 D Roof Plan Block 8 prepared by Sparks Architects 08-06-2017
DD1.12 E First Floor Plan Block 9 prepared by Sparks Architects 08-06-2017
DD1.13 D Roof Plan Block 9 prepared by Sparks Architects 08-06-2017
WD2.1 B Elevations prepared by Sparks Architects 23-08-2017
WD2.2 B North Elevations Block 7 prepared by Sparks Architects 23-08-2017
WD2.3 B East Elevations Block 7 prepared by Sparks Architects 23-08-2017
WD2.4 B South Elevations Block 7 prepared by Sparks Architects 23-08-2017
WD2.5 L West Elevations Block 7 prepared by Sparks Architects 10-05-2019
WD2.6 B Elevations Block 8 prepared by Sparks Architects 23-08-2017
WD2.7 B Elevations Block 9 prepared by Sparks Architects 23-08-2017
DD3.1 D Sections Block 7 prepared by Sparks Architects 08-06-2017
DD3.2 B Section Block 7 prepared by Sparks Architects 08-06-2017
DD3.3 D Section Block 8 prepared by Sparks Architects 08-06-2017
DD3.4 D Section Block 9 prepared by Sparks Architects 08-06-2017
Page 5 of 58
Section 6
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Plan No. Rev. Plan/Document Name Date
DD4.1 G 3D prepared by Sparks Architects 08-06-2017
DD4.2 G 3D prepared by Sparks Architects 08-06-2017
DD4.3 G 3D prepared by Sparks Architects 08-06-2017
DD4.4 G 3D prepared by Sparks Architects 08-06-2017
DD4.5 G 3D prepared by Sparks Architects 08-06-2017
DD4.6 G 3D prepared by Sparks Architects 08-06-2017
DD4.7 G 3D prepared by Sparks Architects 08-06-2017
5622_A01- E CTS 400 Site Plan – Level 1 prepared by Blackburne JANUARY
10_E Jackson Design
7088_A01- B CTS 100 Site Plan – Level 1 prepared by Blackburne 03-10-17
21_B Jackson Design
7088_A01- B CTS 300 Site Plan – Level 1 prepared by Blackburne 03-10-17
31_B Jackson Design
7088_A02- G Block 15 Basement Level – Floor Plan prepared by 31-08-2018
30_G Blackburne Jackson Design
7088_A02- H Block 15 Level 1 – Floor Plan prepared by Blackburne 02-10-2018
31_H Jackson Design
7088_A02- H Block 15 Level 2 – Floor Plan prepared by Blackburne 02-10-2018
32_H Jackson Design
7088_A02- H Block 15 Level 3 – Floor Plan prepared by Blackburne 02-10-2018
33_H Jackson Design
7098_A02- M Block 3 Basement Level – Floor Plan prepared by 05-09-2018
01_M Blackburne Jackson Design
7098_A02- L Block 3 Level 1 – Floor Plan prepared by Blackburne 05-09-2018
02_L Jackson Design
7098_A02- J Block 3 Level 2 – Floor Plan prepared by Blackburne 05-09-2018
03_J Jackson Design
7098_A02- K Block 3 Level 3 – Floor Plan prepared by Blackburne 05-09-2018
04_K Jackson Design
7088_A02- G Block 16 Basement Level – Floor Plan prepared by 31-08-2018
90_G Blackburne Jackson Design
7088_A02- H Block 16 Level 1 – Floor Plan prepared by Blackburne 02-10-2018
91_H Jackson Design
7088_A02- H Block 16 Level 2 – Floor Plan prepared by Blackburne 02-10-2018
92_H Jackson Design
7088_A02- H Block 16 Level 3 – Floor Plan prepared by Blackburne 02-10-2018
93_H Jackson Design
7088_A04- D Block 15 - Elevations prepared by Blackburne Jackson 04-09-17
10_D Design
7088_A04- D Block 15 - Elevations prepared by Blackburne Jackson 04-09-17
11_D Design
7098_A04- D Block 3 - Elevations prepared by Blackburne Jackson 03-10-17
01_D Design
Page 6 of 58
Section 7
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Plan No. Rev. Plan/Document Name Date
7098_A04- D Block 3 - Elevations prepared by Blackburne Jackson 03-10-17
02_D Design
7088_A04- D Block 16 - Elevations prepared by Blackburne Jackson 04-09-17
30_D Design
7088_A04- D Block 16 - Elevations prepared by Blackburne Jackson 04-09-17
31_D Design
7088_A05- C Block 15 - Sections prepared by Blackburne Jackson 04-09-17
10_C Design
7088_A05- C Block 16 - Sections prepared by Blackburne Jackson 04-09-17
15_C Design
7088_AO17- 02 Parkridge Building 2 & 14 prepared by Blackburne 09-10-2018
01_02 Jackson Design
7088_AO17- 03 Parkside Buildings 18-21 prepared by Blackburne 09-10-2018
03_03 Jackson Design
7088_AO17- 03 Parkside Buildings 15 & 16 prepared by Blackburne 09-10-2018
04_03 Jackson Design
7088_AO17- 03 Parkside Buildings 17 & 22 prepared by Blackburne 09-10-2018
05_03 Jackson Design
7088_AO17- 03 Parkside Buildings 5 & 6 prepared by Blackburne 09-10-2018
06_03 Jackson Design
7038_DA30 03 CTS 100, 700 & 800 Site Plan prepared by Blackburne 08-10-2018
Jackson Design
7038_DA31 02 CTS 300 & 500 Site Plan prepared by Blackburne 08-10-2018
Jackson Design
7038_DA32 02 CTS 900 Site Plan prepared by Blackburne Jackson 08-10-2018
Design
7038_DA33 03 Block 4 – Elevations prepared by Blackburne Jackson 01-11-2018
Design
7038_DA34 03 Block 4 – Elevations prepared by Blackburne Jackson 01-11-2018
Design
7038_DA35 03 Block 5 – Elevations prepared by Blackburne Jackson 01-11-2018
Design
7038_DA36 03 Block 5 – Elevations prepared by Blackburne Jackson 01-11-2018
Design
7038_DA37 02 Block 6 – Elevations prepared by Blackburne Jackson 08-10-2018
Design
7038_DA38 02 Block 6 – Elevations prepared by Blackburne Jackson 08-10-2018
Design
7038_DA39 04 Block 14 – Elevations prepared by Blackburne Jackson 05.02.2019
Design
7038_DA40 04 Block 14 – Elevations prepared by Blackburne Jackson 05.02.2019
Design
7038_DA41 02 Block 17 – Elevations prepared by Blackburne Jackson 09-08-2018
Design
7038_DA42 02 Block 17 – Elevations prepared by Blackburne Jackson 09-08-2018
Design
Page 7 of 58
Section 8
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Plan No. Rev. Plan/Document Name Date
7038_DA43 02 Block 21 – Elevations prepared by Blackburne Jackson 09-10-2018
Design
7038_DA44 02 Block 21 – Elevations prepared by Blackburne Jackson 09-10-2018
Design
7038_DA45 04 Block 22 – Elevations prepared by Blackburne Jackson 01-11-2018
Design
7038_DA46 04 Block 22 – Elevations prepared by Blackburne Jackson 01-11-2018
Design
7038_DA47 03 Block 22 – Roof prepared by Blackburne Jackson 09-10-2018
Design
7038_DA61 02 Block 2 – Basement prepared by Blackburne Jackson 09-10-2018
Design
7038_DA62 02 Block 2 – Level 1 prepared by Blackburne Jackson 09-10-2018
Design
7038_DA63 02 Block 2 – Level 2 prepared by Blackburne Jackson 09-10-2018
Design
7038_DA64 02 Block 2 – Level 3 prepared by Blackburne Jackson 09-10-2018
Design
7038_DA65 02 Block 4 – Basement – Floor Plan prepared by 09-10-2018
Blackburne Jackson Design
7038_DA66 02 Block 4 – Level 1 – Floor Plan prepared by Blackburne 09-10-2018
Jackson Design
7038_DA67 02 Block 4 – Level 2 – Floor Plan prepared by Blackburne 09-10-2018
Jackson Design
7038_DA68 02 Block 4 – Level 3 – Floor Plan prepared by Blackburne 09-10-2018
Jackson Design
7038_DA69 02 Block 5 – Basement prepared by Blackburne Jackson 09-10-2018
Design
7038_DA70 02 Block 5 – Level 1 prepared by Blackburne Jackson 09-10-2018
Design
7038_DA71 02 Block 5 – Level 2 prepared by Blackburne Jackson 09-10-2018
Design
7038_DA72 02 Block 5 – Level 3 prepared by Blackburne Jackson 09-10-2018
Design
7038_DA73 02 Block 6 – Basement prepared by Blackburne Jackson 09-10-2018
Design
7038_DA74 02 Block 6 – Level 1 prepared by Blackburne Jackson 09-10-2018
Design
7038_DA75 02 Block 6 – Level 2 – Floor Plan prepared by Blackburne 09-10-2018
Jackson Design
7038_DA76 02 Block 6 – Level 3 prepared by Blackburne Jackson 09-10-2018
Design
7105_A02- L Block 14 – Basement prepared by Blackburne Jackson 03-02-2020
01_L Design
7038_DA78 03 Block 14 – Level 1 prepared by Blackburne Jackson 05.02.2019
Design
Page 8 of 58
Section 9
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Plan No. Rev. Plan/Document Name Date
7038_DA79 02 Block 14 – Level 2 prepared by Blackburne Jackson 09-10-2018
Design
7038_DA80 02 Block 17 – Basement prepared by Blackburne Jackson 09-08-2018
Design
7038_DA81 02 Block 17 – Level 1 prepared by Blackburne Jackson 09-08-2018
Design
7038_DA82 02 Block 17 – Level 2 prepared by Blackburne Jackson 09-08-2018
Design
7038_DA83 02 Block 17 – Level 3 prepared by Blackburne Jackson 09-10-2018
Design
7038_DA84 02 Block 18 – Undercroft prepared by Blackburne Jackson 09-10-2018
Design
7038_DA85 02 Block 18 – Level 1 prepared by Blackburne Jackson 09-10-2018
Design
7038_DA86 02 Block 18 – Level 2 prepared by Blackburne Jackson 09-10-2018
Design
7038_DA87 02 Block 19 – Undercroft prepared by Blackburne Jackson 09-10-2018
Design
7038_DA88 02 Block 19 – Level 1 prepared by Blackburne Jackson 09-10-2018
Design
7038_DA89 02 Block 19 – Level 2 prepared by Blackburne Jackson 09-10-2018
Design
7038_DA90 02 Block 20 – Undercroft prepared by Blackburne Jackson 09-10-2018
Design
7038_DA91 02 Block 20 – Level 1 prepared by Blackburne Jackson 09-10-2018
Design
7038_DA92 02 Block 20 – Level 2 prepared by Blackburne Jackson 09-10-2018
Design
7038_DA93 02 Block 21 – Undercroft prepared by Blackburne Jackson 09-10-2018
Design
7038_DA94 02 Block 21 – Level 1 prepared by Blackburne Jackson 09-10-2018
Design
7038_DA95 02 Block 21 – Level 2 prepared by Blackburne Jackson 09-10-2018
Design
7038_DA96 02 Block 22 – Basement prepared by Blackburne Jackson 09-10-2018
Design
7038_DA97 02 Block 22 – Level 1 prepared by Blackburne Jackson 09-10-2018
Design
7038_DA98 02 Block 22 – Level 2 prepared by Blackburne Jackson 09-10-2018
Design
7038_DA99 02 Block 22 – Level 3 prepared by Blackburne Jackson 09-10-2018
Design
7038_DA100 04 Block 2 – Sections prepared by Blackburne Jackson 01-11-2018
Design
7038_DA101 04 Block 2 – Sections prepared by Blackburne Jackson 01-11-2018
Design
Page 9 of 58
Section 10
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Plan No. Rev. Plan/Document Name Date
7038_DA102 03 Block 3 – Sections prepared by Blackburne Jackson 01-11-2018
Design
7038_DA103 03 Block 3 – Sections prepared by Blackburne Jackson 01-11-2018
Design
7038_DA104 03 Block 4 – Sections prepared by Blackburne Jackson 01-11-2018
Design
7038_DA105 03 Block 4 – Sections prepared by Blackburne Jackson 01-11-2018
Design
7038_DA106 03 Block 5 – Sections prepared by Blackburne Jackson 01-11-2018
Design
7038_DA107 03 Block 5 – Sections prepared by Blackburne Jackson 01-11-2018
Design
7038_DA108 02 Block 6 – Sections prepared by Blackburne Jackson 09-10-2018
Design
7038_DA109 02 Block 6 – Sections prepared by Blackburne Jackson 09-10-2018
Design
7038_DA110 04 Block 14 – Sections prepared by Blackburne Jackson 05.02.2019
Design
7038_DA111 04 Block 14 – Sections prepared by Blackburne Jackson 05.02.2019
Design
7038_DA112 02 Block 16 – Sections prepared by Blackburne Jackson 09-08-2018
Design
7038_DA113 01 Block 16 – Sections prepared by Blackburne Jackson 09-08-2018
Design
7038_DA114 03 Block 17 – Sections prepared by Blackburne Jackson 09-08-2018
Design
7038_DA115 03 Block 17 – Sections prepared by Blackburne Jackson 09-08-2018
Design
7038_DA116 02 Block 19 – Sections prepared by Blackburne Jackson 09-10-2018
Design
7038_DA117 02 Block 19 – Sections prepared by Blackburne Jackson 09-10-2018
Design
7038_DA118 02 Block 20 – Sections prepared by Blackburne Jackson 09-10-2018
Design
7038_DA119 02 Block 20 – Sections prepared by Blackburne Jackson 09-10-2018
Design
7038_DA120 02 Block 21 – Sections prepared by Blackburne Jackson 09-10-2018
Design
7038_DA121 02 Block 21 – Sections prepared by Blackburne Jackson 09-10-2018
Design
7038_DA122 03 Block 22 – Sections prepared by Blackburne Jackson 01-11-2018
Design
7038_DA123 03 Block 22 – Sections prepared by Blackburne Jackson 01-11-2018
Design
7088_A04-55 A Block 18 – Elevations prepared by Blackburne Jackson 29.06.2018
Design
Page 10 of 58
Section 11
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Plan No. Rev. Plan/Document Name Date
7088_A04-56 A Block 18 – Elevations prepared by Blackburne Jackson 29.06.2018
Design
7088_A04-60 A Block 19 – Elevations prepared by Blackburne Jackson 29.06.2018
Design
7088_A04-61 A Block 19 – Elevations prepared by Blackburne Jackson 29.06.2018
Design
7088_A04-65 A Block 20 – Elevations prepared by Blackburne Jackson 29.06.2018
Design
7088_A04-66 A Block 20 – Elevations prepared by Blackburne Jackson 29.06.2018
Design
7088_A04-70 A Block 21 – Elevations prepared by Blackburne Jackson 29.06.2018
Design
7088_A04-71 A Block 21 – Elevations prepared by Blackburne Jackson 29.06.2018
Design
WD1.3 I Site Plan prepared by Sparks Architects 16-05-2018
WD1.8 I Ground Floor Plan Block 7 prepared by Sparks 16-05-2018
Architects
WD1.11 H Ground Floor Plan Block 8 prepared by Sparks 16-05-2018
Architects
WD1.14 H Ground Floor Plan Block 9 prepared by Sparks 16-05-2018
Architects
5737_DA‐02‐ 06 Level 1 Floor Plan prepared by Blackburne Jackson 05‐08‐21
01 Design
5737_DA‐02‐ 04 Upper Level 1 Floor Plan prepared by Blackburne 22-07-21
02 Jackson Design
5737_DA‐02‐ 01 Roof Floor Plan prepared by Blackburne Jackson Desig 22-07-21
03 n
5737_DA‐04‐ 04 Elevations prepared by Blackburne Jackson Design 22-07-21
01
5737_DA‐05‐ 01 Sections prepared by Blackburne Jackson Design 22-07-21
01
5737_DA‐17‐ 05 Perspective Views prepared by Blackburne Jackson 05‐08‐21
01 Design
83. The development shall comply with the Noise Management Plan (Report No:
R21055/D3295/Rev.0/25.08.21) prepared by David Moore & Associates and dated
25 August 2021 to the reasonable satisfaction of Council, including:
a. The necessary and appropriate noise control measures incorporated into the
façade of the apartments and within the restaurant/café in the Resort
Facilities Building. These measures shall include:
i. Upgraded glazing and air-conditioning to the potentially affected
apartments;
ii. Strategically placed wing walls on balconies to screen the apartment
and balconies from outdoor dining areas;
iii. Deleted
iv. The restaurant/café use is to operate between the hours of 6am and
12pm only;
Page 11 of 58
Section 12
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
v. After 10pm all doors/windows must be fully closed;
vi. The underside of all roof elements over outdoor dining areas
associated with the café use are to be lined with acoustic absorptive
lining minimum NRC 0.7;
vii. No dining is permitted outside the building.
viii. All amplified noise at the premises must be conducted through a sound
limiting device at all times to ensure that noise does not exceed the
following: during the daytime and evening (0600 to 2200) must not
exceed 92 dB(A) LWA, 90dB(A) LAeq, adj, T at 3 metres from the
speakers.
ix. Any live performer must be required to play through the in-house
system. No speakers (in addition to the in-house system) are permitted
on site.
b. Within 20 business days of the commencement of trading of the
restaurant/café use, Council must be provided with a Noise Management
Plan which is specific to the use and prepared on the basis of physical and
technical assessment of noise from the restaurant/café use, including both
internal and external use areas. The noise management plan must suitably
detail physical and management noise control measures.
c. The applicant must advise prospective purchasers that a Noise
Management Plan has been prepared to manage noise emissions related
to the development.
d. The Noise Management Plan referred to in Condition 83(b) shall be
incorporated in perpetuity in the By-Laws of the Body Corp for the whole
development.
e. The Noise Management Plan shall include a process for dealing with
complaints and specify that the Restaurant/Café Management and Body
Corp Manager be responsible for dealing with any noise complaints.
B. Add additional Condition 98 to read as follows:
98. On completion of the works associated with enclosing the restaurant outdoor dining
area certification from an appropriately qualified acoustic consultant must be
provided. The certification must confirm that the as-constructed built form achieves
the minimum 25 dB(A) noise reduction identified in the noise management plan
(Report No: R21055/D3295/Rev.0/25.08.21 prepared by David Moore & Associates
and dated 25 August 2021) and that all plant and equipment including the new air-
conditioning plant achieves compliance with the development approval noise limits.
C. Add additional Advisory Note 12
Additional ADVISORY NOTE – 21 October 2021
12. This Development Permit for a “Minor Change to an Existing Approval” reference
132005.1133.15 will trigger an “Infrastructure Charge Notice” to be issued in
accordance with Council’s “Charges Resolution” made pursuant to the Sustainable
Planning Act 2009 and in conjunction with the State Planning Regulatory Provision
(adopted charges).
The infrastructure charge relates to the Minor Change to Stage CTS 400 (Resort
Facilities) as follows:
Page 12 of 58
Section 13
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Approved
Stage No. Use Existing Quantity
Quantity
Commercial Business – Type 1 – Office 103 m2 103 m2
Entertainment & Dining Business – Type 1
289 m2 312 m2
Stage – Food & Beverage
CTS 400 246 m2
Entertainment & Dinning Business – Type
(Resort 246 m2 (Non-court area = 38
2
(Non-court area = 38 m2 m2
Facilities) – Recreation, amusement and fitness
& Court area = 208m2) & Court area =
(Resort facility)
208m2)
Retail Business – Type 2 – Shop 21 m2 16 m2
D. Note the report is provided in accordance with Section 63(5) of the Planning Act 2016.
REPORT
A report on this application was considered by the Planning and Environment Committee
Meeting on 9 November 2021 and was subsequently referred to the General Committee
Meeting on 15 November 2021 with a further report requested to address condition 99 and the
applicant’s comments received around this recommended condition.
99. The ‘Cooking Classes’ room must not be used as part of the approved Entertainment
and Dining Business use.
During the assessment of the current application, it was noted that the proposed ‘Cooking
Classes’ area was replacing an area previously identified on the plans as a shared multi use
space. To protect the shared space, the condition was included in the report to the Planning
and Environment Committee on 9 November 2021.
At the time the development was originally approved in 2007 several associated facilities were
also approved providing shared common facilities for occupiers of the development. A
condition of the approval required the facilities building to be provided prior to the
commencement of use of the 64th dwelling unit. In essence, the approval sought to ensure the
delivery of these shared facilities for the future occupiers of the development.
Overtime, through numerous change applications, the internal layout of the building has
changed however shared common facilities were always provided.
The applicant has subsequently advised Council officers that whilst it was not articulated in the
application material it is intended the ‘Cooking Classes’ area be used in conjunction with the
restaurant. The cooking class area is to be utilised by the restaurant’s signature chef who will
provide a cooking class experience for a small number of guests.
The acoustic report submitted with the application addresses the potential impacts of the
cooking classes on surrounding residents and identifies that no adverse impacts will result.
Furthermore, no additional car parking is required associated with the cooking class use.
On this basis and given the approval still provides the option for this space to be used as a
shared space in the future, it is no longer necessary to include condition 99 and the
recommendation has been revised accordingly.
Consultation
External Consultation - Community & Stakeholder
Not applicable
Internal Consultation
Coordinator Development Engineering
Page 13 of 58
Section 14
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Departments/Sections Consulted:
Chief Executive Officer Community Services Corporate Services
Executive Officer Director Director
Executive Support Community Development Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services x Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 14 of 58
Section 15
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
5 FURTHER REPORT - TOURISM FUNDING AGREEMENT REVIEW PROCESS
Author Acting Chief Executive Officer, Larry Sengstock
CEO’s Office
Index ECM/ Subject/ 71.01/ Tourism Noosa
Attachments Nil
EXECUTIVE SUMMARY
Further to the report provided to Council as part of the agenda for the Services and
Organisation Committee Meeting dated 9 November 2021, this report provides Council with
additional information as requested at the meeting.
The existing report tabled on 9 November outlined the position of Council to extend the current
funding agreement by 12 months to allow for a number of changes that are in progress with
both Council and Tourism Noosa.
The additional information requested relates to the Destination Management project that
Council is about to undertake which will provide the direction and support for the Tourism
Noosa marketing and attraction strategy and implementation.
RECOMMENDATION
That Council note the report by the Chief Executive Officer to the Services and Organisation
Committee Meeting dated 9 November 2021 and the Further Report by the Acting Chief
Executive Officer to the General Committee dated 15 November 2021 regarding the Tourism
Noosa Funding Agreement Review Process and
A. Agree to extend the existing funding agreement between Council and Tourism Noosa for
a further term of 12 months on and from 1 July 2022 on the same terms and conditions
as contained in the existing funding agreement;
B. Request the Chief Executive Officer to undertake negotiations for a new funding
agreement with Tourism Noosa in the second half of 2022; and
C. Note that any new long term funding agreement will not commence until 1 July 2023.
REPORT
Further to the report provided to Council as part of the agenda for the Services and
Organisation Committee Meeting dated 9 November 2021, this report provides Council with
additional information as requested at the meeting.
The November 9 report refers to – “Council commencing a Destination Management project
looking at its role as the Destination Management agency and how it can better define its
expectations in terms of destination management from a resident/visitor perspective”.
By way of providing additional clarification of this statement the following information is
provided.
The Economic Development group within Council is currently seeking to engage a resource to
begin developing the Destination Management project and is expected to be in place in
January 2022.
The overall objective of the destination management plan is to create a strategic framework
that includes the activities of Tourism Noosa as one of its key stakeholders and delivery
mechanisms.
Page 15 of 58
Section 16
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
The destination management plan will be “owned” by Council and be responsible for a broader
vision rather than just attraction and marketing by defining the role of other service providers
such as transport options, traffic management, customer experience, optimum visitor numbers
and other service levels that enhance the overall experience of Noosa as a destination.
The term “agency” is yet to be defined and will be part of the overall strategy development that
provides options for the level of management that may be required going forward and the
appetite of Council to control the outcomes.
Previous Council Consideration
Refer to original report.
Finance
Refer to original report.
Risks & Opportunities
Refer to original report.
Consultation
External Consultation - Community & Stakeholder
Refer to original report.
Internal Consultation
Departments/Sections Consulted:
x Chief Executive Officer Community Services Corporate Services
Executive Support Director Director
Community Development Financial Services
Community Facilities Fleet
Libraries & Galleries ICT
Local Laws Procurement
Waste & Environmental Health Property
Revenue Services
Executive Services x Environment & Sustainable Development x Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 16 of 58
Section 17
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
6 RAL20/0019 – PLANNING & ENVIRONMENT COURT APPEAL NO. D116 OF 2021 –
REFUSAL OF AN APPLICATION FOR RECONFIGURING A LOT – 1 LOT INTO 2
LOTS AT 23 JIRRIMA CRESCENT, COOROIBAH
Author Manager Development Assessment, Kerri Coyle
Environment & Sustainable Development Department
Index ECM/ Application/ RAL20/0019/ Case/ Carlyle
Attachments 1. Amended Proposal Plans
EXECUTIVE SUMMARY
This report reviews and recommends settlement of an appeal against Council’s decision to
refuse an application to subdivide 23 Jirrima Crescent, Cooroibah from 1 lot into 2 rural
residential lots. The application was refused by Council primarily due to the proposed lot
boundary traversing an identified riparian buffer.
During the course of the appeal advice was sought from an aquatic ecological consultant who
considered that the Noosa Plan 2020 riparian buffer width was not reflective of the area’s
environmental values, also as the lot boundary followed an existing cleared pathway, the
proposed subdivision could facilitate overall an improvement to the riparian buffer. Accordingly,
following mediation, the applicant prepared a revegetation concept plan for the site, including
weed removal and rehabilitation. A revised plan of subdivision was also provided identifying a
proposed building envelope clear of the riparian buffer area.
The proposed revegetation concept plan and revised plan of subdivision is acceptable and
accordingly it is recommended that the appeal be settled.
RECOMMENDATION
That Council note the report by the Manager Development Assessment to the General
Committee Meeting dated 15 November 2021 regarding Planning & Environment Court Appeal
No. D116 of 2021 and agree to settle the appeal generally in accordance with the following
conditions:
PLANNING
When Conditions Must Be Complied With
1. Unless otherwise stated, all works required by the conditions of this Decision must be
completed prior to submission of the subdivision plan to Council.
Approved Plans
2. Development undertaken in accordance with this approval must generally comply with
the approved plans of development, with each lot to maintain a minimum area of 1.5ha.
The approved plans are listed in the following table unless otherwise amended by these
conditions.
Plan No. Rev. Plan/Document Name Date
20-5200AE - Plan of proposed reconfiguration of Lot 47 on RP136461, 29-10-2021
prepared by Max Waterson and Associates
3. All lot numbering on the subdivision plan to be submitted to Council for compliance
assessment must remain as shown on the Approved Plans.
Currency Period
4. This development approval lapses if the requirements of the conditions have not been
Page 17 of 58
Section 18
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
completed and an application for plan seal is not lodged with Council by 18 November
2025 unless an application to extend the currency period is approved by Council.
Plan of Development
5. Any future dwelling, associated buildings and effluent disposal area on Lot 11 must be
contained wholly within the approved building envelope shown on the approved Plans of
Development. A copy of the approved Plan of Development and Revegetation Concept
Plan must be included in the contract of sale for either lot, together with clauses which
a) requires any future dwelling, associated buildings and effluent disposal area on Lot
11 must be constructed within the building envelope.
b) Access permission to the proposed covenant area for the purposes of fulfilling the
requirements of the Revegetation Concept Plan and development approval
conditions.
Effluent Disposal
6. Lot 11 must be provided with an on-site waste water treatment and effluent disposal
system having a capacity sufficient for the use and contained within the building
envelope.
7. All effluent disposal areas in Lots 10 and 11 are to be wholly located within the lot in
which they serve and comply with the boundary setback requirements of the Plumbing
and Drainage Act 2002 and associated codes and requirements.
ENGINEERING
Property Access and Driveways
8. A residential driveway must be constructed to proposed Lot 11. The works must be
undertaken as part of any subsequent building approval on the Lot and be generally in
accordance with Council’s standard drawings at the time of construction.
To advise prospective purchasers and private certifiers the following property notation or
similar will be added to Council’s rates records for proposed Lot 11:
Private Certifiers, owners and prospective purchasers are notified that special access
requirements apply to this parcel of land. Contact Council's Planning Department for
Details.
Internal Fencing
9. The boundary between lots 10 & 11 must be located clear of the existing driveway and
the fencing relocated where appropriate.
10. No fencing is to be constructed in the covenant area, including on the boundary.
Stormwater Drainage
11. Stormwater runoff from the development must be disposed of on-site within the relevant
lot without causing scour or damage to the subject site or any adjoining property.
Services
12. Reticulated electricity and telecommunication services must be provided to each lot in
accordance with the standards and requirements of the relevant service provider.
13. Unless otherwise stipulated by telecommunications legislation at the time of
construction, the development must be provided with all necessary conduits, pits and
pipes to accommodate the future connection of optic fibre technology
telecommunications.
Page 18 of 58
Section 19
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
14. Certification must be submitted to Council from all relevant service providers (Energex
and NBN) which certifies that the development has met the requirements of this Decision
Notice and all applicable legislation at the time of construction.
Easements
15. An easement for access purposes must be registered against the title of proposed Lot
11 in favour of proposed Lot 10. The easement must be:
a. located generally in accordance with the approved plan
b. a minimum width of 4.5m and/or of sufficient width to fully encompass the path of
a maintenance vehicle across the existing culvert and including the approaches on
either side of the culvert.
The terms of the easement must ensure that suitable access for proposed Lot 10 is
provided in the long term and place all maintenance responsibilities of the culvert
crossing, vehicle approaches and dam wall on the owner of Lot 11
16. Unless otherwise agreed in writing by the relevant service provider, any public or third
party infrastructure located on the subject site must be placed within an easement
registered against the title of the property.
17. All easements must be designed in accordance with the planning scheme and granted
at no cost to the Grantee. Where the Grantee is Council or a service authority, the
easement documentation must be in accordance with the Grantee’s standard easement
terms. Draft easement documentation must be submitted to Council for endorsement.
18. All works must be kept clear of any existing or proposed easements on the subject land,
unless agreed otherwise in writing by the Grantee.
Damage to Services and Assets
19. Any damage caused to existing services and assets as a result of the development works
must be repaired at no cost to the asset owner at the following times:
where the damage would cause a hazard to pedestrian or vehicle safety,
immediately; or
where otherwise, upon completion of the works associated with the development.
Any repair work which proposes to alter the alignment or level of existing services and
assets must first be referred to the relevant service authority for approval.
ENVIRONMENTAL MANAGEMENT
Land Rehabilitation
20. A vegetation protection covenant must be registered against the titles of both properties
over the proposed covenant area identified on the approved plans of development
pursuant to Section 97A of the Land Title Act 1994. The covenant document and a
survey plan must be submitted to Council for endorsement prior to lodgement with the
relevant titles authority for registration of title. The covenant document must:
a. Incorporate the requirements of this Decision Notice;
b. Include Noosa Council as Covenantee; and
c. Reference Queensland Land Title Registry Standard Terms Document No.
715597513.
Works within Protected Land
21. The following works must be undertaken within the covenant area in accordance with
Page 19 of 58
Section 20
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
the Revegetation Concept Plan, prepared by 28 South Environment and dated 2
November 2021 prior to the submission of the sealing of the survey plan:
a. Control of pest plants as listed in Planning Scheme Policy 2 Landscaping and
Council’s Biosecurity Plan 2020 pest plants listed in Schedule 1 part 3, Schedule
2 and Non-scheduled invasive species; and
b. Removal of any structures, debris or materials foreign to a natural environment.
Rehabilitation and restoration, to achieve the equivalent floristic composition of a
similar undisturbed regional ecosystem.
The planting of canopy species with local provenance in Regional Ecosystem
12.3.14a, including threatened Eucalyptus conglomerate. The trees must be
planted at a ratio of 1 tree per every 10m2.
Fencing to Protected Land
22. A permanent fence must be constructed along the entire length of the eastern alignment
of the covenant area to restrict access by stock in to the covenant area.
23. The fence must include A5 sized signage with the wording “Vegetation Protection Area
– No domestic animals” every 15m, durable, weather resistant and be visually
complementary to the natural environment.
REPORT
On 17 June 2021, an application to subdivide 1 lot into 2 lots at 23 Jirrima Crescent, Cooroibah
was refused by Council for the following reasons:
1. The proposal is not consistent with the 8.2.2.2 (1), (2)(a), (b), (c), (d), (e), (f), (g) and (i),
Acceptable Outcomes AO6.1, AO6.2 and PO6 of the Biodiversity, Waterways and
Wetlands Overlay as:
a. The proposal results in development within the Riparian Buffer Area, with the
proposed lot boundaries traversing the buffer area.
b. The proposal seeks to enhance, rehabilitate and protect only part of the identified
Riparian Buffer Area.
c. The proposed development increases the scale and intensity of development
within and adjacent to an ecologically important area which has the potential to
adversely impact on the site’s ecological values.
d. The proposal has the potential to result in additional clearing of vegetation in the
Riparian Buffer Area due to the vegetation clearing exemptions permitted by the
Planning Regulation 2017 and the planning scheme for lot boundaries and fencing.
2. The proposal is not consistent with 9.5.1.2 (1) (d) and (e) and Overall Outcomes 2(b),(c),
Acceptable Outcome AO7.5, AO7.7 and AO7.9 and Performance Outcome PO7 of the
Reconfiguring a Lot Code as:
a. The development does not provide for a lot layout that is responsive to the natural
environmental values present on the site.
b. The proposed lot boundaries traverse ecologically important areas and ecological
linkages.
c. The proposed environmental covenant area is only proposed over part of the
Riparian Buffer area and will not provide suitable protection to this ecologically
important area.
Page 20 of 58
Section 21
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Figure 1 – Locality Plan
The application was refused primarily due to the proposed lot boundary traversing through an
area identified as riparian buffer by the Noosa Plan 2020.
As a result of Council’s decision to refuse the application, the applicant lodged an appeal to
the Planning & Environment Court seeking that the application be approved subject to
reasonable and relevant conditions.
During the course of the appeal, an aquatic ecological consultant was engaged by Council to
provide specialist technical input into the proposed development and mediation was attended
with the Court registrar. Prior to mediation Council’s consultant advised that this is a minor
waterway that would have ordinarily been subject to a 10m wide buffer being a stream order 1
Page 21 of 58
Section 22
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
waterway, but noted that a wider buffer was applied to the stream due to the connectivity
function/opportunity with the adjoining reserve to the west. It was also noted that the proposed
lot boundary followed an existing cleared pathway and the proposed subdivision could retain
existing vegetation, facilitate improvements to the riparian buffer and establish a building
envelope to ensure no new works or structures were constructed in the riparian buffer.
Accordingly, at mediation it was agreed the applicant would:
prepare a revegetation concept plan for the site focusing on weed removal and
rehabilitation around the waterway but also undertake plantings to improve the
connectivity function along this waterway focusing on the western side of the waterway
where it links with the adjacent reserve.
be agreeable to a covenant area over the most significant areas of the riparian buffer,
including a requirement that no fencing would be constructed in the covenant area.
Following mediation the applicant provided the revegetation concept plan and a revised survey
plan detailing the proposed covenant area and identifying a building envelope, which is
included as Attachment 1. These have been reviewed by Council’s consultant who advises the
plan reflects the on-ground conditions with the proposed species mix appropriately matching
the adjoining remnant regional ecosystem.
Based on this further specialist environmental advice it is recommended that the appeal be
settled with reasonable and relevant conditions.
Previous Council Consideration
Ordinary Meeting Minutes, 17 June 2021, Item 1, Page 20
That Council note the report by the Coordinator Planning to the Planning & Environment
Committee Meeting dated 8 June 2021 regarding Application No. RAL20/0019 for a
Development Permit for Reconfiguring a Lot (1 into 2 lots), situated at 23 Jirrima Crescent,
Cooroibah and:
A. Refuse the application for the following reasons:
1. The proposal is not consistent with the 8.2.2.2 (1), (2)(a), (b), (c), (d), (e), (f), (g)
and (i), Acceptable Outcomes AO6.1, AO6.2 and PO6 of the Biodiversity,
Waterways and Wetlands Overlay as:
a. The proposal results in development within the Riparian Buffer Area, with the
proposed lot boundaries traversing the buffer area.
b. The proposal seeks to enhance, rehabilitate and protect only part of the
identified Riparian Buffer Area.
c. The proposed development increases the scale and intensity of development
within and adjacent to an ecologically important area which has the potential
to adversely impact on the site’s ecological values.
d. The proposal has the potential to result in additional clearing of vegetation in
the Riparian Buffer Area due to the vegetation clearing exemptions permitted
by the Planning Regulation 2017 and the planning scheme for lot boundaries
and fencing.
2. The proposal is not consistent with 9.5.1.2 (1) (d) and (e) and Overall Outcomes
2(b),(c), Acceptable Outcome AO7.5, AO7.7 and AO7.9 and Performance
Outcome PO7 of the Reconfiguring a Lot Code as:
a. The development does not provide for a lot layout that is responsive to the
natural environmental values present on the site.
b. The proposed lot boundaries traverse ecologically important areas and
ecological linkages.
Page 22 of 58
Section 23
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
c. The proposed environmental covenant area is only proposed over part of the
Riparian Buffer area and will not provide suitable protection to this
ecologically important area.
B. Note the report is provided in accordance with Section 63(5) of the Planning Act 2016.
Finance & Risk
Should Council not wish to settle the appeal, there will be further costs in defending the appeal
and while advice on prospects has not been received from Council’s barrister, based on
Council’s aquatic ecological consultant’s advice, a favourable outcome by trial may be unlikely.
Consultation
External Consultation - Community & Stakeholder
Thynne Macartney – Tim Quirk
Internal Consultation
Nil
Departments/Sections Consulted:
Chief Executive Officer Community Services Corporate Services
Executive Support Director Director
Community Development Financial Services
Community Facilities Fleet
Libraries & Galleries ICT
Local Laws Procurement
Waste & Environmental Health Property
Revenue Services
Executive Services x Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service x Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 23 of 58
Section 24
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Attachment 1
Page 24 of 58
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Attachment 1
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Page 24 of 58Section 25
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
7 COASTAL HAZARDS ADAPTATION PLAN & SECOND ROUND COMMUNITY
CONSULTATION SUBMISSIONS
Author Principal Strategic Planner, Rebecca Britton
Environment and Sustainable Development Department
Index ECM/Subject/Climate Change 41.23
Attachments 1. Coastal Hazards Adaptation Plan (116 page attachment provided
separately to this agenda)
2. Coastal Hazards Adaptation Plan – with tracked changes (122
page attachment provided separately to this agenda)
EXECUTIVE SUMMARY
A further round of community consultation on the Coastal Hazards Adaptation Plan (CHAP)
was held for 3 weeks until 1 November 2021 seeking feedback on a second version of the
CHAP. This followed earlier community consultation in January this year for 6 weeks and the
establishment of a Community Roundtable process to explore and discuss issues raised by
community groups in more detail.
This report provides a summary of submissions received during the second round of
consultation; proposed responses to issues raised; an updated CHAP identifying changes
made as a result of the consultation, and a revised CHAP proposed for Council approval and
submission to Queensland State Government. The report also includes a summary of the key
outcomes from the first round of consultation that was previously reported to Council in
October.
RECOMMENDATION
That Council note the report by the Principal Strategic Planner to the General Committee
Meeting dated 15 November 2021 and
A. Note the submissions received during the second round of community consultation on
the draft Coastal Hazards Adaptation Plan; and
B. Approve the revised Coastal Hazards Adaptation Plan and forward to the State
Government for final endorsement.
REPORT
First round of community consultation
During the first consultation period early this year, Council received a total of 233 submissions.
Six meetings of the CHAP Committee Roundtable were then held from July to September
2021. This consultative process helped with discussing concerns, sharing information and
clarifying details set out in the CHAP. Guest speakers also attended the roundtable to present
on technical and coastal related matters.
The process highlighted areas for improvement for the CHAP relating to:
mapping and modelling
monitoring of coastal hazards
best practice approaches for managing coastal hazard risk
establishing a clearer ‘pathway’ approach to future changes in coastal hazard risk
protection and management of public foreshore land
policy linkages to future amendments to the planning scheme.
Page 25 of 58
Section 26
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
This process resulted in improvements to the CHAP as follows:
Pathway approach – more emphasis has been placed on showing how the adaptation
response may be staged over time as risk profiles change or as more information is
made available. Pathway diagrams and descriptions were added to the CHAP,
consistent with other Councils’ approaches.
Protecting Council assets – more emphasis has been placed on outlining what action
the Council will take in relation to dune management and revegetation in high-risk areas.
This has been identified as a critical priority for Council and the community in helping to
build coastal resilience and manage erosion risks.
More monitoring – more emphasis has been added in relation to the need to monitor
changes over time. This includes enhancing our program of monitoring and data
collection to inform future adaptation responses in partnership with the State
Government, research agencies, CSIRO, Universities, and the Bureau of Meteorology
(BOM) where possible.
Clarity on Planning Scheme – One of the concerns raised with the draft CHAP, is that
it impacts on private property rights and use rights. The CHAP is not a statutory planning
document itself and therefore does not do this. It is the planning scheme (Noosa Plan
2020) that sets the development requirements and land use outcomes. The CHAP will
inform land use planning requirements and the revisions make clearer that the Council
will take a ‘stepped’ monitor-manage-review approach to help inform appropriate land
use planning responses. It recognises that the Council will need to amend the Noosa
Plan 2020 to ensure it aligns with State Planning Policy requirements to address local
coastal erosion risks, and that Council will also continue to actively monitor local erosion
trends to inform management approaches. As part of the Ministerial Conditions imposed
at the time of approving the Noosa Plan 2020, the State Government mandated a
requirement for Council to finalise the CHAP and undertake any necessary planning
scheme amendments to integrate the State Planning Policy.
Second round consultation and proposed responses
The second round of community consultation for the revised CHAP ran for a period of 3 weeks
from 8 October to 1 November 2021 with a total of 53 submissions received. The following
consultation activities were completed:
Media statements from Council
Information available through Your Say Noosa
Email to community groups, business associations, utility providers and previous
submitters inviting them to view the revised CHAP
Social media posts
Face to face and telephone discussions and email enquiries with the community relating
to the CHAP.
The submission comments were overwhelmingly focused on the Eastern Beaches erosion
issues and ongoing concerns relating to the modelling and mapping, and in particular future
land use policy changes that this may bring about through amendments to the planning
scheme. There was also a number of comments relating to other localities including for Noosa
North Shore.
This has resulted in the follow key improvements:
More mapping for other potential future erosion scenarios – Council will continue to
investigate and undertake further work to determine best modelling approaches to
provide a clear picture of the range of low to medium (best to worst case) scenarios for
coastal erosion hazard along the open coast beaches.
Page 26 of 58
Section 27
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Clearer map disclaimers – More detailed information will be added to mapping to
describe the maps and its various data inputs. This will be included on the interactive
mapping system as clear and informative ‘pop up’ notices for readers.
Ongoing community involvement - Noosa Council is committed to working with
interested community groups to manage the potential coastal hazard risks faced by
existing coastal communities. This includes regular consultation and updates with local
property owners and foreshore reserve neighbours to help input into beach management
and monitoring.
Summary of issues raised in Submissions and proposed responses:
Community comments Proposed response
General
Changes in terminology in the CHAP provide for The revised CHAP has improved terminology
increased accuracy and clarity such as ‘already’, when describing coastal erosion risks, in response
‘likely’ and ‘will’, now changed to ‘potential’, to community concerns raised. It is important that
‘projected’ and ‘possible’ in reference to risk and the CHAP clearly describes potential risks in a
impacts. way that is understandable and useful for decision
____ makers and the broader community, and does not
create unnecessary concern or misunderstanding
There is no reason to change the wording
for property owners.
throughout the CHAP in order to tone it down or
undermine the utilized models. Wording is The CHAP has an important role in identifying
important and should be based on evidence and areas that need further action or investigation to
not ideological or political agendas. The likely help prioritise resources and effort. The risk
impacts of coastal hazards, including erosion assessment process that the CHAP is built upon
and tidal inundation, are not a question of “if” but provides for this prioritisation and will continue to
“when”. The CHAP should reflect this and be reviewed over time.
explicitly embrace the precautionary principle.
The CHAP seeks to be proactive in commencing
Stakes are very high for all the Noosa
early planning for coastal hazard risks including
community.
further investigations, monitoring of dune and
____
foreshore changes, and on-ground dune
The CHAP should not take a precautionary management and rehabilitation. At the same time,
approach but should apply an adaptive the process is adaptive through regular reviews,
management process that responds to localised data collection, and model and mapping updates.
modelling, data and new information.
Implementation, monitoring and review – amend Reviewed and changes made to reflect suggested
wording to say “…Council, and other key wording to “potentially”.
agencies to work together to respond and
overcome the challenges we’re likely to face in
the future as a result of rising sea levels”.
Suggest change to potentially face.
Mapping, modelling, local monitoring – for coastal erosion
Ongoing concern over the modelled erosion Council acknowledges concerns that the
mapping, the assumptions for which are based modelling inputs are uncertain and present only
on the theoretical accumulation of several worst- one possible future scenario, as outlined by State
case risks occurring in 50 to 80 years-time. The Government requirements. Council will continue
potential erosion areas along the Eastern to work with the State Government and other
Beaches are overstated. coastal experts to determine modelling
approaches that provide for a clear picture of the
The application of the ‘long-term rate of erosion
range of low to medium (best to worst case)
variable’ is excessively conservative and
scenarios. This will be supported by ongoing
conflicts with the recommended approach in the
localised monitoring and assessment of foreshore
State’s Technical Guide. Given that the beaches
are accreting, the appropriate allowance is in the
Page 27 of 58
Section 28
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Community comments Proposed response
range of 2.1 and 2.7, not the 10m that has been changes, and further localised studies of sand
applied to the modelling. dynamics and sand volumes.
The short term erosion component is wrong, The methodology for mapping the erosion prone
using the 1 in 100-year estimates for both surge area is set by the State Government and will still
tide and wave height, despite the recognition need to be adhered to in any updates to the State
that the combination was "rare" - resulting in a erosion prone area mapping.
significant overstatement of the area actually at
The CHAP and the coastal hazard mapping will
risk of erosion.
continue to be updated over time as new local
Clear disclaimers needed for coastal hazard information, technology and modelling methods
mapping on Council’s interactive mapping are made available. This includes the State’s
system, noting the range of inputs and erosion prone area mapping and the inundation
uncertainty inherent in the modelling. mapping layers.
Given that enhancing dune vegetation is Additional disclaimers were added to the CHAP
accepted as the best option for managing as a result of community feedback to clarify the
erosion risk, the existence of significant purpose of the maps. These disclaimers will be
vegetation all along the Eastern Beaches should expanded upon for the online mapping to more
properly be taken into account when determining clearly explain the various data inputs into the
the area actually at risk. modelling. These disclaimers will be included on
the interactive mapping as clear ‘pop up’ notices
Council has made no allowance for the sand
for readers.
trapping role of the Sunshine Beach headland.
Council should commit to further localised
studies that accurately measure and monitor the
nature and extent of erosion prone areas.
Need further modelling to better understand the
potential outcomes from best case to worst case
scenarios (low, medium, high) so we can
understand the risk envelope we are looking at
for 2040, 2070 and 2100.
Object to use of RCP8.5 global emissions
scenario for climate change as it presents a
‘worse-case scenario’. Should use more
updated IPCC or preferably CSIRO data and
where possible Queensland data e.g.
Mooloolaba, Noosa, Rosslyn Bay and Cape
Ferguson. There is such a wide range of
forecast sea level rises around the world that it
almost becomes meaningless in some respects
if we do not start using local data sets.
Any attempt to derive justification for planning
changes from erroneous modelling would be
unreasonable, irrational and unwise.
Support the enhanced emphasis in the revised Agree that local monitoring is a critical adaptation
CHAP on a flexible adaptation pathway response to better understand localised changes
approach that includes local monitoring of the including sand transport processes, sand
dunes and beaches and the gathering of factual, volumes, beach profiles, vegetation changes and
empirical data over time to inform future tide levels. Local monitoring is a key priority for
modelling and assessments and subsequent the CHAP implementation.
updating of the CHAP.
Council will work with Federal and State agencies,
This modelling data also needs to be made research institutions and other coastal experts to
available to the community. ensure the data is publicly accessible where
possible so that the community can also make
use of the information if they wish.
Page 28 of 58
Section 29
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Community comments Proposed response
Planning scheme linkages
The removal of some of the references to future Noosa Council is committed to working with
planning scheme changes is seen as positive. community groups and property owners to
The revised CHAP now more clearly represents manage potential coastal hazard risks faced by
that Council’s preferred long term adaptation our existing communities, This includes inputting
pathway is to monitor potential risks in the urban into the planning amendment process as a
footprint areas. There are however ongoing separate consultation process, following
concerns over any future amendments to the completion of the CHAP.
Noosa Plan 2020 and what this will mean for
private properties along the beaches.
There is need for transparency around the
details of any proposed planning change.
Planning changes foreshadowed in the Phase 6 The Phase 6 options assessment identified
Options Assessment report were elevated to planning scheme changes as being a ‘go slow’
priority actions in the Phase 7 cost benefit option meaning ‘the option may be suitable
analysis. subject to further detailed assessment at specific
locations’. Hence the option was carried forward
The cost benefit analysis is flawed and should
into the Phase 7 cost benefit analysis. The
not be relied upon for the CHAP.
overriding driver of planning changes however is
the Ministerial Condition from the adoption of the
Noosa Plan 2020 which necessitates planning
scheme amendments to integrate the State
Planning Policy and address local coastal hazard
risks.
Changes to the planning scheme in relation to
coastal hazards have been in process since well
before the start of the CHAP being developed (i.e.
2016) because planning for coastal hazards is a
statutory requirement of the State Planning Policy.
The CHAP is not the primary driver for the
amendments, though it does provide important
supporting information to help identify appropriate
local land use planning and development
responses for coastal hazard risks for Noosa.
Commend the Council for adding to the Guiding The question of existing use rights and property
Principles in CHAPv2 the requirement that rights has been an ongoing concern for some
adaptation must also consider the rights and submitters.
interests of individuals.
A property owner has the right to continue using
Request that the revised plan be amended to their property for a lawfully established use –
expressly state that existing use rights will be regardless of changes to planning schemes. A
protected and that it will not: planning scheme cannot make an existing lawful
use unlawful (e.g. an existing house). This is set
stop existing use rights from continuing, out in the Planning Act 2016 (part 1).
require existing uses to be changed,
stop or further regulate a lawful approval. Councils are obliged to properly consider coastal
hazards such as erosion, stormtide inundation
Any imposition of ‘adverse’ planning changes and flooding in their land use planning, and when
imposed as a result of amendments to the making management decisions. This includes
Noosa Plan 2020 in response to the CHAP when preparing planning schemes and assessing
would not be found to be reasonable or development applications.
justifiable under the Human Rights Act,
particularly in the absence of extended The State Planning Policy makes it clear that
monitoring and where there has been a reliance planning and development outcomes must reflect
by Council on flawed modelling. the State interest with respect to natural hazards,
including identifying the areas at risk and including
Page 29 of 58
Section 30
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Community comments Proposed response
Council needs to formally withdraw its letter to appropriate provisions so that the risks posed by
the State that foreshadows adverse planning the hazards are avoided or mitigated to protect
changes, as it is clearly inconsistent with the people and property.
stated intent of Council not to negatively impact
Noosa Council therefore must meet the Minister’
existing homes and property rights.
requirements that were set when the Noosa Plan
2020 was approved by the State Government to
appropriately integrate the State Planning Policy
into the Noosa Plan 2020. The letter notifying the
State that Council wishes to commence a process
of amending the planning scheme to meet these
requirements is a standard planning process. The
details of the amendment have not yet been
drafted in full and will be the subject of further
separate community consultation once they are
more progressed and once the CHAP is complete.
Risk assessment
Table 11 - Change in Teewah Beach and Noosa Risk table has now been changed to show that
North Shore asset erosion risk profiles - Asset the business asset type is not applicable for
Type ‘Business’ does not exist. Either remove Teewah and Noosa North Shore beach. This is
from table or change Risk to none. There are because short term accommodation is captured
different risk profiles between Residential and under ‘Residential’ and the campground is
Tourism. Tourism in Teewah is based upon captured under ‘Tourism’.
rental homes. The risk profile should be the
same for both in the township.
Inundation Risk to Noosa North Shore – amend Reviewed and changes made to reflect suggested
wording: 'This area is prone to flooding and wording.
inundation events today, and these hazards are
projected to increase in severity and frequency
over the life of this plan’. This statement is
incorrect. Similar to sections of the foreshore of
Noosaville as an example, at times of king tides
or minor flooding, the lower reaches also have
some minor known areas of which can become
inundated. The area is not ‘prone’ today as
suggested. The wording should be changed to –
“some areas do experience inundation as a
result of king tides and minor flooding, however
most residences are not affected”.
Management of public land
Welcome Council’s approach to managing The CHAP acknowledges the need for a pro-
dunes and beaches and the critical role this active approach to dune and beach management
plays in help to provide protection against that recognises the importance of managing
coastal erosion. erosion risk through on-ground management
action and systematic monitoring and data
gathering over time.
Council must properly manage land adjacent to Council is preparing a Coastal Foreshores
the beach for which it is responsible.
Management Plan for Eastern Beaches with
More detail about the investment and oversight
reference to the intent and required actions of the
of dune, beach and waterway management
CHAP and the Bushland Reserve Strategic
needs to be developed and published ahead of
the other longer term pathway options.
Page 30 of 58
Section 31
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Community comments Proposed response
Management Plan. It aims to guide the
management of Council-managed foreshore land
on the Eastern Beaches with a clear and
consistent set of principles and management
actions. The plan will help contribute to the
rehabilitation of dune vegetation and help
increase community resilience to climate change.
The scope will include:
management of creeks and stormwater that
flow into the ocean
managing encroachments, accesses and
works in dunes on public land
guiding design and placement of public beach
access tracks, infrastructure and boardwalks
managing bushland for ecological integrity
and bushfire protection
dune management and vegetation
rehabilitation.
Development of this foreshore plan will include
regular consultation and updates with community
stakeholders, including foreshore reserve
neighbours and other local property owners, as
well as advertised consultation opportunities for
the broader community. Early consultation with
community groups has commenced.
Beach nourishment, dune augmentation and The wording in the latest version of the CHAP has
management is also acknowledged in the CHAP been changed to simply state:
as being a feasible adaptation option which
“As part of the CHAP implementation, Council will
requires more detailed planning by Council.
further investigate sand supply, costs and
However, we strongly reject the
potential funding options.
veracity of the following statement and its
inherent assumptions:
“In addition, the direct beneficiaries of this option
comprise a relatively small number of private
landholders (relative to the whole local
government area). Therefore, as part of the
CHAP implementation, Council will further
investigate sand supply, costs and potential
funding options including consideration of who
should pay to ensure equitability for the Noosa
community.”
Council should establish a community steering Council will continue to engage directly with the
committee to provide feedback and oversight of local community groups to assist with feedback
the dune management and monitoring program, and planning on dune and beach management
so that affected communities are engaged and and monitoring and to manage potential coastal
have a role in the implementation. hazard risks faced by existing communities. This
will be completed as part of the Coastal
Foreshores Management Plan.
The CHAP does not acknowledge and address The CHAP looks specifically at existing built
the coastal erosion hazards caused by the stormwater infrastructure that are vulnerable to
coastal hazards of erosion, stormtide inundation
collection, channelling and discharge of and sea level rise.
stormwater, from a wide catchment in and
around the suburbs of the eastern
Page 31 of 58
Section 32
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Community comments Proposed response
beaches, and into coastal dunes and Stormwater management for coastal creeks and
creeks that flow on to the beaches (eg dunes will be addressed in Council’s Coastal
carpark at Seaview and Burgess Creek). Foreshores Management Plan, as noted above.
Council has already commenced work on
collection and discharge of treated sewage developing this plan.
into Burgess Creek by UnityWater under
arrangements with the Council. Council staff have been working with Unitywater
for some time, as part of the development of a
It is essential that the CHAP identifies ‘Water Matters Plan’ by Unitywater. This has
stormwater and sewage discharge onto the included discussing long-term options for Burgess
dunes and beaches as a relevant erosion Creek. Whilst all discharge is within legal limits
hazard and risk; and includes propose (set under State government licencing), Council
adaptation outcomes and associated actions to would like to see long term improvement in
address the risks. environmental indicators.
Council will continue to engage with Unity Water
to get the best outcomes for Burgess Creek and
the surrounding environment.
Previous Council Consideration
Special Meeting Minutes, 8 October 2021, Item 1, Page 4
That Council note the report by the Principal Strategic Planner and Program Coordinator
Climate Change Adaptation to the Special Meeting dated 8 October 2021 and
A. Note the report on submissions received during the community consultation on the draft
Coastal Hazards Adaptation Plan;
B. Approve the draft Coastal Hazards Adaptation Plan for the purpose of undertaking further
community consultation, as provided in Attachment 1;
C. Approve the Community Engagement and Communications Plan as the basis for
undertaking further community consultation, as provided in Attachment 3.
Ordinary Meeting Minutes, 19 August 2021, Item 11, Page 15
That Council note the report by the Chief Executive Officer to the General Committee Meeting
dated 16 August 2021 and note progress on the Coastal Hazards Adaptation Plan (CHAP)
community engagement process.
Ordinary Meeting Minutes, 21 January 2021, Item 3, Page 7
That Council note the report by the Principal Strategic Planner and Program Coordinator
Climate Change Adaptation to the General Committee Meeting dated 18 January 2021 and
A. Approve the draft Coastal Hazards Adaptation Plan and supporting information for the
purpose of community consultation, as provided in Attachments 1 - 4;
B. Approve the Community Engagement and Communications Plan, as provided in
Attachment 5; and
C. Note that updates have been made to the coastal hazard mapping of erosion for
beachfront areas between Peregian Beach and Sunshine Beach and that this updated
mapping has been made available to the public through Council’s online mapping via
Council’s website.
Ordinary Meeting Minutes, 18 July 2019, Item 2, Page 17
That Council note the report by the Program Coordinator Climate Change Adaptation to the
Planning & Environment Committee Meeting dated 9 July 2019 and:
A. Endorse the Coastal Hazards Mapping Refinement report provided in Attachment 1,
including the methodologies contained therein, for the purposes of completing the
coastal hazards adaptation plan, informing land use planning, and capital works
Page 32 of 58
Section 33
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
planning, design and delivery; and
B. Note that any associated mapping outputs developed using these methodologies will be
reviewed and updated periodically as required in response to new relevant information,
legislative requirements or climate change projections in accordance with Council’s
Climate Change Response Policy 2017.
Finance
The CHAP project is funded by the State government and administered through the LGAQ,
with all coastal councils working through a similar process. Under the funding agreement,
Council has been given until 30 November 2021 to finalise the CHAP development. The project
is currently on track to meet this timeframe. The next step in the process following Council
approval of the final CHAP is to submit the CHAP and supporting documents to LGAQ and the
State Government for endorsement.
A more detailed implementation plan based on the preferred outcomes and actions in the
CHAP will then be developed to identify priority steps and budget requirements for
implementation.
Risks & Opportunities
The CHAP is an important risk management document helping inform Noosa Shire how to
mitigate coastal hazard risk and prepare for potential impacts. The plan sets clear priorities
and preferred outcomes for managing these risks across areas of infrastructure planning and
delivery, land use planning, environmental management and emergency management. The
plan provides an adaptive management approach that incorporates ongoing monitoring and
review to ensure a ‘stepped’ approach to preparing for coastal hazard risks over time. This
includes opportunities for local data gathering and implementing on-ground actions as a priority
to manage the health and resilience of dunes and foreshores over the short to longer term.
Consultation
External Consultation - Community & Stakeholder
There has been a high level of community interest in the CHAP process, and this has led to
the extension of the community consultation early this year; the establishment of the
Community Roundtable; and a second round of community consultation seeking feedback on
proposed changes. This extra consultation has been beneficial in increasing Council’s
understanding of community concerns and in helping to clarify the purpose, intent and
preferred outcomes of the CHAP.
Internal Consultation
Departments/Sections Consulted:
X Chief Executive Officer Community Services Corporate Services
Executive Support Director Director
Community Development Financial Services
Community Facilities Fleet
Libraries & Galleries ICT
Local Laws Procurement
Waste & Environmental Health Property
Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Director X Director x Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
X Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 33 of 58
Section 34
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
8 CONTRACT NO T000048 TRAFFIC CONTROL SERVICES - TENDER AWARD
Author Acting Civil Operations Manager, Bryan O’Connor
Infrastructure Services Department
Index ECM / Subject / Contracting / Road Construction
ECM / Project & Contract / T000048 Traffic Control Services / Reports
to Council
Attachments 1. Evaluation Spreadsheet
EXECUTIVE SUMMARY
This report provides a tender evaluation summary and recommendation for the tender
award for the external supply of traffic control services utilising a schedule of rates.
The current contract for traffic control services is due to expire on 21 November 2021.
In accordance with Council procurement policy and procedure, an Invitation to Tender
(ITT) was initiated and attracted 11 responses with 10 considered compliant for further
assessment.
The tender evaluation panel completed the evaluation process and considered the
tender submitted by Traffic Management People Pty Ltd ATF the Abrahamson Family
Trust t/as Traffic Management People to be the most advantageous to Council.
However, prior to consideration for award at Council’s Ordinary Meeting of 21 October
2021, Traffic Management People Pty Ltd advised Council that it had sold its traffic
management business to a new entity, Traffic Management People No.2 Pty Ltd, and
that it had transferred all of its personnel, operations and offices to the new entity.
As such, at Council’s Ordinary Meeting of 21 October 2021, Council resolved to defer
the tender award to enable the CEO to provide advice at a future Council meeting
regarding finalising this tender.
Council’s Procurement Team reviewed the tender as a result of the circumstances above
and subsequently formed the view that the tender from Traffic Management People Pty
Ltd ATF the Abrahamson Family Trust t/as Traffic Management People could not be
accepted (as that entity could no longer provide the services as tendered) and that the
new entity Traffic Management People No.2 Pty Ltd could not be considered under this
tender process as it had not submitted a tender.
Subsequently the tender evaluation panel reconvened to consider its initial
recommendation in light of the above, and as a result the panel concluded that, of the
submitted tenders capable of acceptance, the tender from Verifact Traffic Pty Ltd was
the most advantageous to Council, presenting the best value for money.
RECOMMENDATION
That Council note the report by the Acting Civil Operations Manager to the General Committee
Meeting dated 15 November 2021, and
A. Award Contract No. T000048 for the provision of Traffic Control Services to Verifact
Traffic Pty Ltd for a period of two (2) years commencing on 22 November 2021; and
B. Subject to satisfactory performance by Verifact Traffic Pty Ltd, authorise the CEO to
approve the options to extend the contract at the expiry of the first two (2) year term for
a further three (3) terms of up to 12 months each ending 21 November 2026.
Page 34 of 58
Section 35
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
REPORT
1. Background
Council’s annual expenditure for traffic control services in 2020 was $738,999, while in the six
months to 30 June 2021 it was $402,666. The current contract for these services is scheduled
to expire on 21 November 2021.
In accordance with Part 3 of the Local Government Regulations and Council Procurement
Policy, Council invited written tenders for the provision of traffic control services. The invitation
to tender was issued as a schedule of rates contract for an initial contract term of two (2) years,
plus three (3) extra terms of up to twelve (12) months at Council’s sole discretion.
Council invited written tenders via the Council VendorPanel e-portal on 2 June 2021 and
advertised the tender within the Noosa Today publication on 4 June 2021, with responses
closing on 24 June 2021.
Eleven (11) responses were received within the VendorPanel e-portal from the following
suppliers in alphabetical order:
Aaction Traffic Control Pty Ltd
Altus Traffic Pty Ltd
East Coast Traffic Controllers Pty Ltd
Guardrite Security and Traffic Management (Qld) Pty Ltd
Schramm Group Pty Ltd
The Traffic Design Company Pty Ltd
Traffex Australia Pty Ltd
Traffic Management People
Traffic Qld Pty Ltd
Verifact Traffic Pty Ltd
Warp Qld Pty Ltd
An initial compliance review was performed by the Procurement Unit of each of the responses
to ensure responses met the minimum tender requirements. Warp Qld Pty Ltd did not provide
a response via Council’s response documentation and therefore was deemed non-conforming,
leaving ten (10) conforming submissions for evaluation.
2. Tender Evaluation
The conforming tenderers were evaluated using the Council’s Weighted Attribute Evaluation
spreadsheet against the following evaluation criteria and weightings:
Criteria Weighting
Price 35%
Capability & Resourcing 10%
Contract Experience & Capacity 10%
Quality 5%
Methodology 10%
Health & Safety 15%
Environment & Sustainability 5%
Contribution to Local Economy 10%
The evaluation was conducted by the Evaluation Panel that consisted of the following
members of staff:
Works Maintenance Coordinator (Contract Administrator)
Civil Operations: Maintenance Planning Coordinator
Technical Officer - Parks and Gardens
Workplace Health and Safety Advisor (Safety Only)
Technical Officer Civil Operations
Page 35 of 58
Section 36
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Each member of the Evaluation Panel read and declared that they understood and accepted
the probity requirements, which includes a declaration of conflicts of interest and
confidentiality.
The tender submission from The Traffic Design Company Pty Ltd proposed design services
for traffic management plans and traffic guidance schemes and did not provide a response
specifically for traffic control services. Therefore, the tender from The Traffic Design Company
Pty Ltd was not evaluated as it did not provide the complete traffic control service sought by
Council.
A pricing scenario was developed to evaluate the pricing (schedule of rates) based on current
traffic control activities. The lowest priced submission was tendered by Traffic Management
People Pty Ltd ATF the Abrahamson Family Trust. The pricing by Traffic Management People
Pty Ltd ATF the Abrahamson Family Trust was consistent with the current contract rates with
very little deviation.
The tender evaluation panel completed the evaluation process and considered Traffic
Management People Pty Ltd ATF the Abrahamson Family Trust t/as Traffic Management
People to be the most advantageous to Council.
Council was advised on 18 October 2021 that Traffic Management People Pty Ltd ATF the
Abrahamson Family Trust t/as Traffic Management People was sold to Traffic Management
People No.2 Pty Ltd effective 1 October 2021.
At Council’s Ordinary Meeting of 21 October 2021, Council resolved to defer the tender award
to enable the CEO to provide advice at a future Council meeting regarding finalising this tender.
Council’s Procurement Team reviewed the tender, including seeking advice regarding the sale
of the preferred tenderer in the context of the tender evaluation and proposed award.
Council’s Procurement Team subsequently formed the view that the tender from Traffic
Management People Pty Ltd ATF the Abrahamson Family Trust t/as Traffic Management
People could not be accepted (as that entity could no longer provide the services as tendered)
and that the new entity Traffic Management People No.2 Pty Ltd could not be considered under
this tender process as it had not submitted a tender.
Subsequently, the tender evaluation panel reconvened to consider its initial recommendation
in light of the above, and as a result the panel concluded that, of the submitted tenders capable
of acceptance, the tender from Verifact Traffic Pty Ltd was the most advantageous to Council,
presenting the best value for money, including demonstrating the following:
High level of experience and capability;
Adequately resourced;
A detailed methodology demonstrating their understanding of the scope;
Contributing to the local economy with locally based staff; and
Third party accredited and certified management systems for Quality Assurance and
Occupational Health and Safety.
Attachment 1 – Evaluation Spreadsheet presents the evaluation outcome of the conforming
submissions against the above criteria.
3. Next Steps
Subject to award, Verifact Traffic Pty Ltd will commence providing traffic control services to
Council on 22 November 2021 after the existing contract for traffic control services expires on
21 November 2021.
Previous Council Consideration
Ordinary Meeting Minutes, 21 October 2021, Item 3 Page 11
That Council note the report by the Acting Civil Operations Manager to the Services &
Organisation Committee Meeting dated 12 October 2021 regarding Contract No. T000048 for
Page 36 of 58
Section 37
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Traffic Control Service and defer a decision on the awarding of this tender on the basis that
Council has been advised that the preferred tenderer has sold their business to a different
entity and request the CEO to provide advice to a future Council meeting on how to finalise
this tender process given that circumstance.
Finance
The traffic control services contractor is engaged under a schedule of rates contract utilising
existing budget from capital and operational expenditure. Expenditure against this contract is
estimated to be approximately $750,000 per year.
Risks & Opportunities
Safety Risks Mitigation
Verifact Traffic Pty Ltd fails to ensure Prior to commencement of services, Verifact Traffic Pty Ltd
the work is conducted safely and in management plans, Safe Work Method Statements, Job
accordance with minimum standards. Hazard Analysis (or similar) and other documentation will be
submitted, reviewed, and accepted by Council.
Council will undertake surveillance, regular safety audits and
inspections throughout the service period.
Resource Risks Mitigation
Quality, safety, and service are affected Verifact Traffic Pty Ltd have nominated a highly capable
due to resource shortages. team for this project and can add additional and appropriately
skilled resources as required.
Council can engage the services of other traffic control
service contractors in the event of Verifact Traffic Pty Ltd
being unable to supply services. Council will regularly
monitor any patterns where Verifact Traffic Pty Ltd are
unable to supply traffic control services as required so as to
ensure ongoing services into the future.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Corporate Services (Procurement), Infrastructure Services (Infrastructure Planning, Design
and Delivery), and Executive Services (People and Culture – Workplace Health & Safety).
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Support Director Director
Community Development Financial Services
Community Facilities Fleet
Libraries & Galleries ICT
Local Laws X Procurement
Waste & Environmental Health Property
Revenue Services
X Executive Services Environment & Sustainable Development X Infrastructure Services
Director Director X Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development X Civil Operations
X People and Culture Environmental Services Disaster Management
(Safety) Strategic Land Use Planning X Infrastructure Planning,
Design and Delivery
Page 37 of 58
Section 38
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Attachment 1
Page 38 of 58
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Attachment 1
Attachment No.1 - Evaluaton Spreadsheet
NOOSA SHIRE COUNCIL _ Weighted Attribute Evaluation Spreadsheet - Final Evaluation
(Contorming Tenders Only) {excl of GST)
T [aacion Trafficcontralriyd
2 [Attus Trafic Pty Lid
3 [East Coast Traffic Contrat —_— —
4 [Guardrite Security and Traffic Management Old Pty Lic
5 [Schramm Group Pty Lid
6 [The Traffic Design Company Pty ttd_ Se 3
7 [Traffex Australia Pty Ute
8 [Traffic Management People =a
9 [Traffic le & NSW
10 [Veritact Wratfic Pry Ua . ee
NON-CONFORMING TENDERS
Se ee aa — = eS —
Ee a sil aiaiiilaiiiiaal aeeecee oan bee
eemeemmmememey © | or | me | ow | | ce | ot | co | oe | om | | om | fe | oe || | oe | | ee
fence | ms fom fs | oe | | om | [om | [om] || [we] = [os | ms | wo] me | no |
monje] se | em | see [sme |e | om || |
fp rermatteateomsescomtis || re | saws] sss Pes we ee
Fees (Pc) ee $2,223,620 $2,540,550 $2,300,651 $2,387,007 $2,724,130 $2,256,422
ee ee
escort ee)
Price Score Pa Pee es es
Pre eare pe | soem ee ee
ea re 4] a
TOTAL RANK : =a = eI
SS SS ee
a cond weightings ofthis Be.
[Assesment PanelMember3 | Workplace Health and Safety Advisor (PR) | [ “Contract Administrator's signature: | Works Maintenance Coordinator(8F)
Evaluation Workbook - Amended to Verifact Page 1 3/11/2021
Page 38 of 58Section 39
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
9 FREE WEEKEND BUS TRIAL
Author Special Projects Coordinator, Adam Britton
Infrastructure Services Department
Index ECM/ Project & Contract / Public Transport / Free Holiday Bus (PT-
FHB)
ECM/ Subject / Transport / Holiday Buses – Free Buses – Go Noosa
Attachments Nil
EXECUTIVE SUMMARY
This report outlines the proposal for the trialling of Free Weekend Buses whereby Council pays
TransLink an agreed fee to allow passengers to travel for free every weekend and long
weekend on existing TransLink buses that travel within Noosa.
The trial is aimed at encouraging more residents, staff and visitors to use public transport to
travel around the shire, in particular to assist those wishing to access busy locations such as
Hastings Street where parking is constrained.
The proposed Free Weekend Buses trial is an extension of the existing Go Noosa Free Bus
program that operates during the Christmas and Easter school holiday periods. The cost for
this initial trial is proposed to be covered by the existing levy.
The trial period would commence on 24 January 2022 straight after the Christmas Go Noosa
Free Holiday Bus program concludes and continue to 30 June 2023. The approximate 18-
month period is to allow for the initial start-up period and then a clear financial year period as
the embedded trial period.
Pending the uptake and patronage of the trial, it is envisaged that the Free Weekend Buses
be an ongoing transport initiative.
RECOMMENDATION
That Council note the report by the Special Projects Coordinator to the General Committee
Meeting dated 15 November 2021, and
A. Subject to TransLink agreement, approve the use of Free Weekend Bus travel on
TransLink services 626,627,628,629 and 632 between 24 January 2022 and 30 June
2023;
B. Delegate CEO to negotiate with TransLink on the trial specifics;
C. Note that an evaluation report will be presented to Council prior to conclusion of the 18-
month trial period for consideration of continuing the trial;
D. Fund the cost of the free weekend bus trial for the period January 2021 to June 2022
from the Sustainable Transport Levy reserves and include the funding at Budget Review
2 (BR2); and
E. Undertake a review of the Transport Levy pricing structure to accommodate the service
as part of the 2022/2023 budget development process.
REPORT
1. Background
Council currently receives funding through the Transport Levy which is used to fund a number
of transport initiatives. The most well-known initiative funded by the Transport Levy is the Free
Page 39 of 58
Section 40
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Holiday Buses under Go Noosa branding.
The Free Holiday Buses currently operate during the Christmas and Easter school holidays
under the approval of TransLink where Council pays TransLink for loss of revenue on the
existing buses that operate solely within Noosa Shire, and Council pays a TransLink approved
operator the full cost for the additional services of the 064 Peregian to Noosa Heads route and
the 064 Loop Bus.
Prior to 2018 the Free Holiday Bus program operated for 10 days each year around the
Christmas to New Years’ Day period. This initiative grew to 16 weeks each year in 2018
following introduction of the Transport Strategy which has a number of desired outcomes
including encouraging modal shift to sustainable transport and reducing the number of people
choosing to drive and park in congested coastal areas. It also saw the introduction of the 065
Loop Bus in 2020 following community and business requests for a dedicated Loop Bus in the
visitor centred area of Noosa and Noosaville.
After three years of operating the extended Free Holiday Bus program it has been evidenced
through high patronage that providing free public transport does provide a significant incentive
for residents and visitors to use public transport and has prompted the consideration of
extending the offering to every weekend of the year.
2. Free Weekend Buses
As described above, providing free buses has been shown to increase the use of public
transport which has prompted consideration of free buses during other busy periods of the
year. Typically Noosa is busy and parking supply is more constrained during the holidays and
weekends.
The extension of free buses into the weekends including long weekends is seen as the next
step of incentivisation and would be a major change of traveling around Noosa allowing
visitors, residents and staff to:
create a more consistent travel behaviour and experience of using public transport; and
offset many of the previous negative experiences when traveling into the Noosa coastal
areas by private car during the weekends.
Staff have been in consultation with the Hastings Street Association who are supported by the
Noosa Chamber of Commerce and Industry Inc, Cooroy Chamber of Commerce Inc, Noosa
Junction Association and Noosaville Business Association in requesting Council implement
the trial. The Hastings Street Association cites local tourism and the business sector have been
under unrelenting financial pressures from the pandemic impacts.
At a Hastings Street Association meeting attended by over 40 business members on
Wednesday 18 August 2021, the issue of a lack of parking was voiced as the number one
barrier to broader local engagement with the Hastings Street precinct and a barrier to attracting
and retaining key workers.
This transport and business stimulus initiative has both immediate and long-term benefits for
our local community (including both residents, visitors, employees and local business)
including but not limited to:
1. A permanent free weekend service would expedite habitual change for the local
community to reduce car usage.
2. A permanent free weekend service would ensure those staff working in the precinct every
weekend will avoid the need to drive, and would be able to utilise a safe and reliable
means of transport.
3. A permanent free weekend service would assist Council’s on-going issues with parking
in local residential streets (particularly during peak season when Hastings Street
employs 2,800 people).
4. An initiative which resonates with our region and Council’s vision – ‘different by nature’,
and can be used as an attractor to promote visitation and spend in the precinct; and
Page 40 of 58
Section 41
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
5. It provides valuable connectivity for the community, benefits the whole community and
will start to break the local mindset that Noosa Heads is ‘out of bounds’ due to parking
challenges on weekends.
Noosa Council is also planning the commencement of the Noosa Parade upgrade in early
2022 which is expected to require over six months of construction resulting in disruption to
traffic and car parking along Noosa Parade. The introduction of Free Weekend Buses may
assist in alleviating impacts from the construction period.
The existing TransLink services that operate in Noosa which is proposed Council fund during
holidays include:
626 – Tewantin to Sunrise Beach via Noosa Heads
627 – Tewantin to Sunshine Beach via Noosa Heads
628 – Parklands to Noosa Junction via Noosa Civic
629 – Tewantin to Noosa Junction via Noosa Civic
632 – Noosa to Cooran via Cooroy and Pomona.
Services that operate outside of the shire are not able to be offered as a free service.
The introduction of Free Weekend Buses in addition to the existing Christmas and Easter Free
Holiday Buses will result in approximately 150 days of a calendar year being free to the public.
This initiative will be viewed not only by Noosa but by other towns and countries as a test case
for free public transport.
The evaluation of the new initiative will be in line with the existing evaluation carried out for the
Free Holiday Buses and reported to Council. The timing of the evaluation will be ahead of the
completion of the trial period to allow adequate time to continue with the initiative.
Previous Council Consideration
Nil.
Finance
The below table identifies estimated costs for operating the trial in the respective financial
years.
Item 2021-2022 2022-2023
Free Weekend Bus – TransLink cost $66,000 $180,000
Marketing $20,000 $20,000
Total $86,000 $200,000
Currently there is $978,000 held in reserve for the Sustainable Transport Levy. It is proposed
that the 2021/2022 current year cost of $86,000 be funded from reserve. For the 2022/2023
financial year, it is proposed that the pricing structure and program priorities for the levy be
reviewed as a part of the 2022/2023 budget process to ensure levy pricing meets the
requirements of all endorsed initiatives and trials, including this proposed free weekend bus
trial.
Risks & Opportunities
TransLink have provided estimated costs for the trial however are to yet formally approve the
proposal which is an outstanding risk being mitigated through consultation.
The risk of not implementing the Free Weekend Bus trial is the loss of an opportunity to assist
business and extend what is already a successful initiative during the peak holidays.
The year round incentivisation of public transport will accelerate transport strategy objectives.
Page 41 of 58
Section 42
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Consultation
External Consultation - Community & Stakeholder
Hastings Street Association
TransLink
Internal Consultation
Strategic Planning
Economic Development
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Support Director X Director
Community Development Financial Services
Community Facilities Fleet
Libraries & Galleries ICT
Local Laws Procurement
Waste & Environmental Health Property
Revenue Services
Executive Services X Environment & Sustainable Development X Infrastructure Services
Director Director X Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance X Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
X Strategic Land Use Planning X Infrastructure Planning,
Design and Delivery
Page 42 of 58
Section 43
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
10 FINANCIAL PERFORMANCE REPORT – OCTOBER 2021
Author Acting Manager Financial Services, Pauline Coles
Corporate Services Department
Index ECM/ Subject/ 22.09 – Monthly Financial Performance Report
Attachments 1. Statement of Income and Expenditure (Profit & Loss and Capital)
2. Statement of Financial Position
3. Statement of Cash Flows
4. Summary of Materials and Services Expenditure
EXECUTIVE SUMMARY
Year-to-date (YTD) performance against current budget as at 31 October 2021 is positive with
both operating revenues outperforming forecast and operating expenditure slightly under
forecast YTD. Capital revenues and expenditures are in line with forecast.
YTD Financial Performance Summary
Budget Actual Variance Variance Status
$m $m $m %
Operating Revenue $47.8 $50.2 $2.4 5.1% On Track
Operating Expense $35.2 $34.9 $0.3 0.9% On Track
Operating Position $12.6 $15.3 $2.7 21.6%
Capital Revenue $8.4 $8.4 $0.0 0.0% On Track
Capital Expenditure* $8.6 $8.6 -$0.1 -0.6% On Track
* Reflects constructed assets and intangibles only (excludes contributed)
Financial statements including Statement of Income & Expenditure, Statement of Financial
Position (balance sheet), and Statement of Cash Flows are included as attachments for
information for Council.
Figure 1: Actual Performance Compared to Budget
$60
YTD Budget ($m)
$47.8 $50.2 YTD Actual ($m)
$50
$40
$35.2 $34.9
$30
$20
$10
$-
Operating Revenue Operating Expenditure
Page 43 of 58
Section 44
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Council’s performance against key measures of financial sustainability have been calculated
as at October 2021. These indicators enable the reader to assess Council’s success in
managing its budget, cash and debt as well as undertaking sustainable asset management.
The table below contains a snapshot of a number of key measures, with full detail included in
the report.
YTD Measures of Financial Sustainability
Target Current Actual YTD
Budget
Operating Surplus Ratio 0-10% -0.6% 30.5% On Track
Net Financial Liabilities Ratio <60% -4.9% -87.1% Above Target
Cash Cover Ratio 3 months 6.8 months 11.9 months Above Target
Asset Sustainability Ratio > 90% 121.9% 17.2% On Track
RECOMMENDATION
That Council note the report by the Acting Manager Financial Services to the General
Committee Meeting dated 15 November 2021 outlining October 2021 year to date financial
performance against budget, including changes to the financial performance report with the
inclusion of key financial sustainability indicators.
REPORT
Operating Revenue (YTD Benchmark 33%)
Council has received 47% ($50.2 million) of its operating revenue budget ($107.2 million).
Commentary on each revenue category is provided below.
Category Summary Comments
Rates and Levies $37.4 million (50%) of the Waste utility charges $318k above YTD
annual budget of $74.6 budget (52% or $6.7 million of $12.9 million
million has been earned budget earned)
General rate (net of discount) $133k below
YTD budget (50% or $28.5 million of $57.2
million budget earned)
Fees and $3.8 million (53%) of the $7.2 Development assessment fees $541k above
Charges million annual budget has YTD budget (59% or $1.1 million of $1.8
been earned million budget earned)
Plumbing application fees $249k above YTD
budget (57% or $590k of $1.0 million budget
earned)
Building application fees $70k above YTD
budget (40% or $320k of $791k budget
earned)
Sale of Goods $4.1 million (41%) of the Waste management sale of recoverable
and Services $10.2 million budget has materials $342k above YTD budget (72% or
been received $617k of $855k budget earned).
Waste management disposal fees $160k
above YTD budget (35% or $1.3 million of
$3.7 million budget earned)
Holiday Park sales $269k above YTD budget
(42% or $1.2 million of $2.8 million budget
earned) – offset by higher operating costs
Page 44 of 58
Section 45
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Category Summary Comments
Community Facilities (NAC, NLC and The J)
$216k above YTD budget (34% or $889k of
$2.6 million budget earned) – offset by higher
operating costs
Interest $248k (37%) of the $670k Interest revenues on cash invested will
Received annual budget has been continue to be monitored given low interest
earned rates and impacts on term deposit / cash
fund rate returns
Other Revenue $890k (29%) of the $3.1 Other revenue is in line with budget
million budget has been expectations at this stage
earned
Operating $2.1 million (37%) of the $5.8 Operating grants are in line with budget
Grants, million budget has been expectations at this stage.
Subsidies received 50% ($1.2 million) of the financial assistance
grant was again prepaid in June 2021 and
may impact on Council’s 2021/22 final
operating position if the prepayment
approach is discontinued by the Australian
government.
Unitywater On track Unitywater distributions are fixed each year
Distributions so little budget variance risk
Figure 2: Operating Revenue Position by Type (Excluding Rates)
$4.5 $4.2 YTD Budget ($m)
$3.8
$4.0
YTD Actual ($m)
$3.5
$3.1
$2.7
$3.0
$2.5
$2.1 $2.2
$2.0
$1.6 $1.6
$1.5
$1.0
$0.5 $0.6
$0.3 $0.2 $0.3 $0.3
$0.5
$0.0
Goods &
Income
Other
Grants
Charges
Unitywater
Services
Sales of
Rental
Interest
Fees &
Share of
Operating Expenditure (YTD Benchmark 33.33%)
Actual operating expenditure is currently 32% ($34.8 million) of full year budget ($107.9
million). Detailed commentary for each expenditure category is provided below.
Category Summary Comments
Employee Costs $12.5 million (33%) of the Under expenditure for permanent staff
annual budget of $37.7 salaries and wages ($1.1 million) partially
million has been expended offset by additional spend on casual staff and
external labour hire ($656k)
Materials and $15.4 million (31%) of the Waste Management $324k below YTD
Services $49.3 million annual budget budget (29.6% or $3.3 million of $11.1 million
has been expended. budget spent)
Page 45 of 58
Section 46
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Category Summary Comments
Mayor and Councillor Support costs $77k
above YTD budget ($79k of $8k budget
spent) – subscription for Council joining the
SEQ Council of Mayors
CEO’s Office $95k above YTD budget
(89.4% or $271k of $303k budget spent) –
Kin Kin Quarry legal appeal costs
Holiday Parks $230k above YTD budget
(47.3% or $678k of $1.4 million budget
spent) – offset by additional revenue
Finance Costs On track Nil
Depreciation On track Nil
Other Expenses On track Nil
Figure 3: Operating Expenditure Position by Type
$18.0
$15.6 $15.4 YTD Budget ($m)
$16.0
YTD Actual ($m)
$14.0 $12.6 $12.5
$12.0
$10.0
$8.0
$6.5 $6.5
$6.0
$4.0
$2.0
$0.4 $0.4 $0.1 $0.1
$0.0
Materials
Finance Costs
Employees
Depreciation
Other
Tourism and Economic Development Investment
Council resolved to report on a monthly basis investment details for tourism and economic
development. Expenditure as at 31 October 2021 is outlined below, which includes the first
instalment payment to Tourism Noosa under the funding agreement.
Expenditure Annual YTD YTD
Budget Budget Actual
$m $m $m
Payment to Tourism Noosa $2.52 $1.26 $1.26
Economic Development $0.95 $0.23 $0.18
Total $3.47 $1.49 $1.44
Capital Revenue
YTD capital revenue of $8.4 million received comprises cash contributions from developers
($1.2 million) and capital grants ($7.1 million). Note that the timing of capital grant receipts are
generally dependent on the timing of grant conditions and also capital delivery performance,
and that the timing of the receipt of developer contributions (both cash and contributed) is
unpredictable.
Page 46 of 58
Section 47
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Figure 4: Capital Revenue by Type
$8.0
$7.1 $7.1
$7.0
YTD Budget ($m)
$6.0
YTD Actual ($m)
$5.0
$4.0
$3.0
$2.0 $1.2 $1.2
$1.0
$0.0 $0.0
$0.0
Contributions
Subsidies
Contributed
Grants /
Assets
Cash
Capital Program
Actual capital expenditure (excluding commitments) is $8.6 million (YTD budget $8.6 million).
Detailed discussion of progress in the delivery of the capital works program is provided through
a separate quarterly report by the Asset Planning Manager.
Figure 5: Capital Program Delivery Performance
$8.0 $7.5 $7.6
$7.0
YTD Budget ($m)
$6.0
YTD Actual ($m)
$5.0
$4.0
$3.0
$2.0
$0.6 $0.6
$1.0
$0.4 $0.4
$0.0
Capital works Other capital Loan redemption
Cash Management and Investment Performance
Total cash on hand at the end of October was $87 million. Included in this balance are funds
held in trust and for restricted purposes (e.g. unexpended levy and grant funds), prepaid grants
including the financial assistance grant and other capital works grants, July rates payments
received, and unspent monies committed for funding capital projects which are underway and
carrying over from 2020/21 into the 2021/22 financial year.
The following pie charts present the mix of cash held at October 2021 by agency (graph on the
left) and by credit risk rating (graph on the right). All funds have been invested in accordance
with the Investment Policy and in consideration of the principles of ethical investment,
preservation of capital, return on investment and counterparty thresholds
Page 47 of 58
Section 48
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
CBA A1 +
4% (Commercial Banks)
4%
QTC A1 +
96% (QTC)
96%
Figure 6: Closing Cash Held by Agency and Credit Rating
The following chart monitors the 12 month trend on total cash and the agencies invested. Cash
balances are at the peak of the cycle following the bi-annual issue of rates and levies in July
and payments received to October.
Figure 7: 12 Month Trend of Cash Invested by Agency
120,000,000
100,000,000
80,000,000
60,000,000
40,000,000
20,000,000
-
Nov-20 Dec-20 Jan-21 Feb-21 Mar-21 Apr-21 May-21 Jun-21 Jul-21 Aug-21 Sep-21 Oct-21
Bendigo TD Westpac TD NAB TD Suncorp TD CBA TD QTC CBA Operating
Measures of Financial Sustainability
The following table incorporates a set of financial sustainability indicators to further assist in
managing Council financial performance. There are no current emerging risks regarding
performance noting the early stage of the financial year.
Page 48 of 58
Section 49
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Category Comments
Operating Surplus Ratio Intent: Identifies the
90% 82.6% extent to which revenues
80%
cover operational
70%
expenses, to ensure
60.9%
60%
community equity is not
44.5%
degraded
50%
40% Target: 0 – 10%
30.5%
30% Result: 30.5%
20% Comment: The slowly
10% declining ratio reflects the
0% levying of 50% of rates in
-10% July and gradual
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun utilisation of these
monies as expenditure
Actual Budget Target
occurs on operations
through the next rate run
in January 2022 and to
then end of the financial
year at 30 June 2022
Cash Expense Cover Intent: Indicates how
14.0 long council can continue
12.5 12.8 12.5
12.2 11.9 paying its day-to-day
Months (Cash to Cover Operations)
11.6
12.0 10.9 expenses from cash at
10.1 10.1 10.4
9.7 bank without needing
10.0 9.1
additional cash flows
8.0
Target: > 3 months
6.0 Result: 11.9 months
4.0 Comment: Council is
forecast to remain above
2.0
target for the financial
- - - - - - - - - - - - - year. Business as usual
Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct expenditure through to 30
Actual Minimum (>0 months) June 2022 will continue
Target (3 months) Maximum (6 months) to diminish Council’s cash
holdings, albeit not below
the target range of 3 – 6
months.
Asset Sustainability Ratio Intent: Measures the
140% extent to which assets
121.9% are being replaced as
120%
their condition degrades
100% to ensure service
90% potential is maintained
80%
Target: 90% of
60% depreciation budget
spent on renewals
40%
annually
17.2%
20%
6.5% 10.1% Result: In line with
0.9% budget
0%
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Comment: It is expected
that the ratio will
Actual Renewal Spend (%) Target (%) Renewals Budget (%)
progressively increase
each month as
expenditure on renewals
occurs as part of the
capital works program.
Page 49 of 58
Section 50
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Category Comments
Net Financial Liabilities Ratio Intent: Outlines the level
that net Council debt can
80%
60% be serviced by operating
60% revenues. A ratio below
40%
zero implies that liabilities
are less than cash (and
20% other current assets) and
0% there is adequate
Target Budget YTD Actual borrowing capacity
-20% -5%
available if needed.
-40% Target: less than 60%
-60% Result: -87%
-80% Comment: Council has
low debt levels and
-100% -87%
strong cash holdings.
Cash received from the
July rates revenue also
inflates the YTD actual
position
Investment Return Intent: Ensure
appropriate return on
investment yield for cash
at bank.
Target: 0.25% above
current Bloomberg
commonwealth 10 year
bond rate yield (0.01%)
Result: 0.38%
Comment: Regardless of
the current levels of low
long term bond and
interest rates (due to
current economic
conditions), Council’s
investment return still
remains above target
Page 50 of 58
Section 51
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Category Comments
Rates in Arrears Intent: Ensuring that the
amount of unpaid rates
12.0%
Percentage of Annual Rates in Arrears
10.2% remains sustainable and
10.0% 9.5% does not negatively
impact cash flows
7.4% 7.3%
8.0%
Target: 5% industry
6.0% 5.8% 5.7% 6.2%
6.0%
5.7%
5.2%
benchmark
5.0%
4.6%
Result: 7.3%
4.0%
Comment: Rates arrears
2.0%
continue to decline from
the high point in the cycle
0.0% with payments coming
Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct due in September.
Actual Target
Reminder notices were
issued in October, and
arrears will continue to
stabilise through to
January as they are
collected and payment
arrangements
implemented.
Previous Council Consideration
Nil.
Finance
As above.
Risks & Opportunities
Council’s risk register includes a number of risks that could impact on ongoing financial
sustainability. Effective budget management and reporting is an important risk mitigation tool.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
All areas of Council are consulted as part of the regular monitoring of budget performance.
Departments/Sections Consulted:
X Chief Executive Officer X Community Services X Corporate Services
Executive Officer Director X Director
Executive Support Community Development X Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
X Executive Services X Environment & Sustainable Development X Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 51 of 58
Section 52
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Attachment 1
Page 52 of 58
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Attachment 1
Profit and Loss Statement
Revenue
Recurrent Revenue
Rates, levies and charges 74.581 37,177 37,380 203 50%
Fees and charges 7.185 2717 3,773 1,057 53%
Interest received 670 258 248 (10) 7%
Sale of Goods and major services 10.224 3,138 4,153 1,014 41%
Sale of contract and recoverable works 2B - 0 0 1%
Rental & lease income 1,885 540 626 85 33%
Other income 1,224 204 264 (30) 2%
Grants, subsidies, contributions and donations 5797 2,053 2,150 oT 37%
Unitywater Distributions 5,650 1,612 1,612 - 20%
107,248 47,790 30,206 2416 47%
Expenses
Recurrent Expenses
Employee benefits 37,701 12,608 12,519 oo 33%
Materials and 40,203 15,504 15,379 215 31%
Finance costs 1114 381 382 (1) w%G
Depreciation 19.589 6,530 6,531 (1) 33%
Other expenses 233 72 68 3 2%
107,941 35,185 34,880 305 32%
Operating Result ROSS Te
Summary of Capital Expenditure and Funding
Capital Funding
Capital cash contributions and infrastructure charges 1,387 1,230 1,230 - 88%
Contributed assets 1,500 45 45 - 3%
Capital grants and subsidies 24,984 7,105 7,105 - 28%
Cash / revenue 24,054 222 2 113 1%
New loan borrowings 2.360 - - - o%
Other capital revenue - - - - o%
Total Capital Funding SSA BO
Capital Expenditure
Contributed assets 1,500 45 45 - 3%
Capital works - constructed assets 47,579 7,515 7,569 sed 16%
Capital works - other capital 4818 401 402 1 8%
Loan redemption 1.297 ass oe - 50%
pales aes - - 58 58 o%
Page 52 of 58Section 53
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Attachment 2
Page 53 of 58
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Attachment 2
Current Assets
Cash and cash equivalents 49,747 85,658 68,895
Trade and other receivables 10,137 12,544 7,467
Inventories 181 147 144
Contract Assets - 487 487
Other current assets 2,912 4,351 4,955
62,978 103,188 81,948
Non Current Assets held for sale = = =
Total Current Assets 62,978 103,188 81,948
Non Current Assets
Trade and other receivables 49.593 49 468 49 468
Other non current Assets - - -
Investments 88,040 92,434 92,434
Investment property 3,000 2,900 2,900
Property, plant and equipment 1,009,996 954,164 952,579
Right of Use Assets 161 89 89
Intangible assets 8,128 2,862 3,036
Total Non Current Assets 1,158,917 1,101,917 1,100,506
Total Assets 1,221,895 1,205,104 1,182,454
Current Liabilities
Trade and other payables 7,151 9.321 10,468
Contract Liabilities - 4377 4377
Borrowings 848 500 955
Lease Liablities - 25 25
Provisions 7,582 5,021 4,947
Other 4,780 3,340 2,898
Total Current Liabilities 20,361 22,584 23,669
Non Current Liabilities
Borrowings 21,989 20,258 20,258
Lease Liabilities 110 66 66
Provisions 15,307 16,555 16,555
Total Non Current Liabilities 37,406 36,879 36,879
Total Liabilities 57,767 59,464 60,549
Net Community Assets 1,164,128 1,145,641 1,121,905
Community Equity
Asset Revaluation Surplus 121,483 108,561 108,473
Retained Surplus / (Defeciency) - - -
Shire Capital 1,042,645 1,008,596 1,004,202
Current Year Net Eamings - 28,484 9,230
Total Community Equity 1,164,128 1,145,641 1,121,905
Page 53 of 58Section 54
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Attachment 3
Page 54 of 58
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Attachment 3
‘Cash flows from operating activities
Cash Flows from Operating Activities
Receipts from Customers 92,622 43,397 93,975
Payments to Suppliers and Employees (87.376) (31,181) (84,528)
5,246 12.216 9447
Receipts:
Investment and Interest Revenue Received 3,270 752 3.401
Rental Income 1,874 626 1,365
Non Capital Grants and Contributions 5,765 2.150 6,085
Income Tax Equivalent Received 1,200 477 1,450
Income from Equity Investments 1,850 630 1,600
Payments:
Borrowing Costs - - (2.499)
Interest Expense (516) (55) (131)
‘Cash Flows from Investing Activities
Receipts:
Proceeds of Sale of Property, Plant and Equipment - 103 217
Grants, Subsidies, Contributions and Donations 26,381 8.335 13,679
Payments:
Payments of Property, Plant and Equipment (51,568) (7.832) (22,721)
Payments for Intangible Assets (829) (139) (1,385)
Net Movement in Loans and Advances - 125 125
‘Cash Flows from Financing Activities
Receipts:
Proceeds from Borrowings 2,360 - 2,500
Payments:
Repayment of Borrowings (736) (626) (1,263)
Cash and Cash Equivalents at the beginning of the reporting period 55,451 68.894 57,023
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GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Attachment 4
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GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Attachment 4
Materials and services
Advertising and Marketing 227 68 63 6 28%
Administration Supplies and Consumables 751 241 227 14 30%
Audit Expenditure 174 11 13 (2) 8%
Communications and IT 684 297 298 (1) 44%
Commission Paid 1,079 358 480 (122) 44%
Consultancy Services 1,166 304 293 1 25%
Contract Services 23,482 6,666 6,363 303 27%
Contributions, Donations, Sponsorship and Prizes 3,471 1,598 1,628 (29) 47%
Electricity 1,729 543 533 10 31%
Intemal Fleet Costs and External Plant Hire 1,668 488 553 (64) 33%
Grants Paid to Community Organisations 1,934 813 817 (4) 42%
Insurance 690 645 635 10 92%
Legal Expenses 1,272 386 509 (124) 40%
Operating Leases and Rentals 292 145 140 5 48%
Software and Maintenance 2,166 782 810 (27) 37%
Subscriptions and Registrations 291 183 269 (86) 92%
Waste Levy Payments 1,460 487 496 (9) 34%
Water and Sewerage Charges 1,084 304 204 100 19%
All Other Materials and Services 5,684 1,274 1,048 225 18%
49,303 15,594 15,379 215 31%
Page 55 of 58Section 56
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
12 NOOSA SHIRE COUNCIL 2020-21 ANNUAL REPORT
Author Governance Advisor, Diana Stewart
Executive Services Department
Index ECM/ Subject 27.02 Annual Report
Attachments 1. Noosa Shire Council 2020-21 Annual Report (131 page attachment
provided separately to this report)
EXECUTIVE SUMMARY
Pursuant to section 182 of the Queensland Local Government Regulation 2012, Council
has prepared an annual report for FY 2020-21.
The purpose of the Annual Report is to inform the community about Council’s activities and
financial performance throughout the 2020/21 financial year.
The Annual Report includes the 2020/21 Audited Financial Statements.
RECOMMENDATION
That Council note the report by the Governance Advisor to the General Committee Meeting
dated 15 November 2021 and:
A. Adopt the Noosa Council 2020-21 Annual Report incorporating the 2020/21 Audited
Financial Statements.
B. Authorise the Chief Executive Officer (CEO) to make any required minor amendments
to the document prior to publication.
REPORT
3. Annual Report and Financial Statements
The development and publication of the Annual Report by Queensland local governments is a
requirement under the Local Government Regulation 2012 (“the Regulation”).
The purpose of the Annual Report is to inform the community about Council’s activities and
financial performance throughout the 2020/21 financial year.
The Regulation prescribes a range of disclosures which must be included within the report
relating primarily to accountability matters, financial matters (which may be of interest to the
community in terms of the amounts spent and justification of expenditure) and Council’s
progress towards achieving its Corporate Plan objectives.
The Annual Report has been compiled in accordance with the Annual Report Compliance
Checklist (Checklist) provided by the State Department of Local Government, Racing and
Multicultural Affairs to ensure that all of the prescribed disclosures under the Regulation are
included in the document.
Council’s Financial Statements, which were signed by a delegate of the Auditor General
Queensland on 28 October 2021, and in accordance with the Auditor General Act 2009,
confirm:
The prescribed requirements in relation to the establishment and keeping of accounts
have been complied with in all material respects;
The Financial Report:
(a) Gives a true and fair view of the Council’s financial position as at 30 June 2021,
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Section 57
GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
and of its financial performance and cash flows for the year then ended; and
(b) Complies with the Local Government Act 2009, the Local Government Regulation
2012 and Australian Accounting Standards.
The Community Financial Report (provided from page 62 of the Annual Report) has been
prepared by Council’s Financial Services Branch and provides readers with an easy to follow
summary and analysis of Council’s financial position for the 2020/21 financial year.
4. Publication Requirements
Pursuant to section 182 of the Regulation, a local government must:
a) Adopt its annual report within one month after the day the Auditor-General gives the
Auditor General’s audit report about the local government’s financial statements for the
financial year to the local government; and,
b) Publish its annual report on its website within two weeks of adopting the annual report.
Previous Council Consideration
Nil.
Finance
Graphic design for the Annual Report was outsourced to a local supplier and cost Council
$1,320 (including GST).
Risks & Opportunities
The Annual Report forms part of Council’s commitment to delivering transparency to the
community and legislative compliance. Failing to ensure the accuracy of the prescribed
disclosures exposes Council to a risk of legislative non-compliance and reputational damage.
Human Rights Compatibility Statement
In developing this Annual Report, the subject matter has been considered in accordance with
the requirements of the Queensland Human Rights Act 2019. It is considered that the subject
matter does not conflict with any human rights and supports a human rights approach to
decision making by Council.
Council representatives will endeavour to act and make decisions under this Report in a
manner that is compatible with human rights. In particular, representatives will endeavour to:
identify relevant human rights which may be affected by the action or decision;
give proper consideration to the impact of its actions and decisions on human rights; and
ensure that any conduct or decision by Council which limits an individual’s human rights
is reasonable and justifiable.
This Report should be read in conjunction with Council’s Human Rights Policy.
Consultation
External Consultation - Community & Stakeholder
The draft Noosa Council 2020-21 Annual Report was presented to Council’s Audit and Risk
Committee on 20 October 2021 and has been reviewed by the Queensland Audit Office.
Internal Consultation
The development of the Annual Report is the end product of extensive internal consultation in
terms of collecting, verifying and preparing the information contained within it with various
teams.
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GENERAL COMMITTEE MEETING AGENDA 15 NOVEMBER 2021
Departments/Sections Consulted:
X Chief Executive Officer X Community Services X Corporate Services
Executive Support Director Director
Community Development Financial Services
Community Facilities Fleet
Libraries & Galleries ICT
Local Laws Procurement
Waste & Environmental Health Property
Revenue Services
X Executive Services X Environment & Sustainable Development X Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
7. CLOSED SESSION
Nil.
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