Review Of The Audit And Risk Committee Charter & Review Of The Internal Audit Policy · Attachment 1_Audit & Risk Committee Charter_Draft

AUDIT & RISK COMMITTEE CHARTER


      A summary of the role and achievements of the Committee shall be included in the Annual
       Report of Council together with a statement that the Committee has observed the terms of
       its Charter.


12.3 Conduct of meetings

      The Committee shall meet at least four times per year and the schedule of meetings
       including the Annual Rolling Work Plan and Standing Agenda items will be agreed in
       advance. In addition, the Chairperson may call such additional meetings as may be necessary
       to address any matters referred to the Committee or in respect of matters that the
       Committee wishes to pursue.
      The Chief Executive Officer will convene these meetings when requested by the Committee
       Chair and at such other times which are deemed to be appropriate to the conduct of
       Committee business and convenient to the members of the Committee.
      A quorum shall consist of at least two (2) members. As far as practicable, decisions of the
       Committee shall be regarded as its collective decision or advice. However, where there is
       material dissension to a decision, a minority view may be placed before the Council.
      A Committee meeting may be held utilising video conferencing technology.
      Due to the confidential nature of information considered, and to support the high level of
       independence of Internal and External Audit, Committee meetings will be closed to the
       public.
      All information supplied by Council and its officers for consideration at Committee meetings
       Audit and Risk Committee must be treated as being confidential to the local government.


12.4 Other attendees at Committee meetings

      The Committee or individual members may request and obtain information from
       management and consult directly with the auditors. However, the Committee has no power
       to direct Council staff in the performance of their duties.
      The Chief Executive Officer, the Director Corporate Services, the coordinating officer and
       the Governance Manager should attend all meetings as Ex Officio observers but have no
       voting rights. Other Council officers may attend meetings as required at the discretion of the
       Committee.
      Representatives of External and Internal Audit shall be invited to attend Committee
       meetings at the discretion of the Committee.
      The Chairperson may determine that any or all observers, including the CEO, be excluded
       from a particular meeting or part of a meeting during consideration of a particular agenda
       item or as other business, in particular if there is any known or perceived conflict of interest.
       The minutes will record that this closed session occurred, and the participants, but not the
       subject matter discussed.
      The Committee has the right to request that the CEO arrange independent professional
       advice when considered necessary.

13 ADMINISTRATIVE ARRANGEMENTS

13.1 Committee member sitting fees

A sitting fee will be paid to external members for attendance at Committee Meetings. The amount of
sitting fees will be reviewed and determined by Council in the Annual Budget deliberations.




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