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2016-09-06 S&O Committee - Attachment 1 to Item 2 - Asset Management Roadmap
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ID Task Name Duration 16 23 May '16 27 Jun '16 1 Aug '16 5 Sep '16 10 Oct '16 14 Nov '16 19 Dec '16 23 Jan '17 27 Feb '17 3 Apr '17 8 May '17 12 Jun '17 17 Jul '17 21 Aug '17 25 Sep '17 30 Oct '17 4 Dec '17 8 Jan '18 12 Feb '18 19 Mar '18 23 Apr '18 28 May '18 2 Jul '18 6 Aug '18 10 Sep '18 15 Oct '18 19 Nov '18 24 Dec '18 28 Jan '19 4 Mar '19 8 Apr '19 13 May '19 17 Jun '19 22 Jul '19 26 Aug '19 30 Sep '19 4 Nov '19 9 Dec '19 13 Jan '20 17 Feb '20 23 Mar '20 27 Apr '20 1 Jun '20 6 Jul '20 10 Aug '20 14 Sep '20 19 Oct '20 23 Nov '20 28 Dec '20 1 Feb '21 8 Mar '21 12 Apr '21
F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S
1 AMS Enablers 320 days
2 Improvement RoadMap (short) 1 mon CH2M
3 Agreed Program Manager (short) 1 day NSC Management Team
4 Refine Asset Management Governance Arrangements 30 days
5 Develop Draft Governance Structure for Council Consideration 2 wks Bryan O'Connor
(short)
6 Refine, seek approval of and embed stucture (short) 1 mon AMT,Bryan O'Connor,NSC Management Team
7 Communications 300 days
8 Develop draft Communications Framework for internal stakeholders 2 wks Deb Bambrook,Bryan O'Connor
(short)
9 Refine, seek aproval of and institutionalise Internal Communications 1 mon AMT,Bryan O'Connor,Deb Bambrook,NSC Management Team
Framework (short)
10 Develop draft Communications Framework for external stakeholders 1 mon Bryan O'Connor,Deb Bambrook
(medium)
11 Refine, seek approval of and institutionalise External 3 mons AMT,Bryan O'Connor,Deb Bambrook,NSC Leadership Team
Communications Framework (medium)
12 Change Management 280 days
13 Engage with HR on Change Management Approach (short) 1 mon Will Burgess-Dean,Bryan O'Connor
14 Develop and/or integrate any necessary Change Management 3 mons AMT,Bryan O'Connor,Will Burgess-Dean
documentation protocols (medium)
15 Context of the Organisation 175 days
16 Develop SAMP 175 days
17 AMS Scope 20 days
18 Agree Scope of AMS Asset Coverage (short) 1 wk Bryan O'Connor,AMT
19 Document rationale for AMP scopes and priorities (short) 2 wks AMT,Bryan O'Connor
20 Develop Noosa AMS Functional "Block Diagram" (short) 1 mon AMT,Bryan O'Connor
21 Environmental Scan 25 days
22 Data gathering for AMS PESTLE / SWOT Analysis ‐ Optional (short) 1 mon Deb Iezzi,AMT,Bryan O'Connor
Alternatively, employ Corporate Plan outputs
23 AMS PESTLE / SWOT Analysis Workshop ‐ prep and delivery 1 wk Deb Iezzi,Bryan O'Connor,External Provider
(short)
24 Stakeholder Analysis (Incorporate in AMP Development) 80 days
25 Develop Approach and Template (short) 1 mon Bryan O'Connor,AMT
26 Consolidate current stakeholder information (short) 1 mon AMN,AMT,Bryan O'Connor
27 Mapping Stakeholders and Needs (Short) 2 mons Bryan O'Connor,AMN
28 AM Objectives (Levels of Service) 80 days
29 Document currently available Levels of Service (short) 1 mon AMN,Bryan O'Connor
30 Develop Noosa Los Framework (short) 1 mon Bryan O'Connor,AMN,AMT,NSC Leadership Team
31 AM Decision‐Making 40 days
32 Review / Refine "8 Point Score" Approach for AM applicability 1 mon Bryan O'Connor,AMT
(medium)
33 Develop asset management decision‐making criteria for individual 2 mons AMN,AMT,Bryan O'Connor
AMPs (short)
34 Develop and Agree SAMP Template (short) 1 mon CH2M,AMT,AMN,Bryan O'Connor
35 Develop and document SAMP (short) 3 mons AMN,AMT,Bryan O'Connor
36 Leadership 320 days
37 Review / Update AM Policy (short) 1 mon Bryan O'Connor,CH2M,AMT
38 Roles and Responsibility 100 days
39 Review existing Roles / Responsibility Matrix (medium) 2 mons Bryan O'Connor,Will Burgess-Dean
40 Develop comprehensive RACI Chart for the AMS (medium) 3 mons AMN,Bryan O'Connor,Will Burgess-Dean
41 Planning 1146 days
42 Risk Framework and Methodology 400 days
43 Determine AMS risk/opportunity assessment requirements 2 mons Paul Bright,AMT,Bryan O'Connor
(medium)
44 Amend existing Council Risk approach, as necessary (medium) 18 mons AMT,Bryan O'Connor,Paul Bright
45 Life‐cycle Analysis 40 days
46 Integrate with SMEC Modelling (short ‐ exist project) 2 mons Bryan O'Connor
47 Investment Planning 80 days
48 Review existing Council asset investment review / approval 2 mons Wayne Jensen,AMT
processes (medium)
49 Develop / refine Investment Planning Framework (medium) 2 mons Wayne Jensen,AMT
50 Investment Delivery 1146 days
51 Contracts 690 days
52 Capture of LoS and Delegation of AM Responsibilities (medium / 2 mons AMT,Bryan O'Connor,Phill Parkman
long) ‐ Note: Outsourced Delivery consideration
53 Guidelines for Alternative Forms of AM Contracting (long) 2 mons Phill Parkman,AMT
54 Project Management 140 days
55 Note: No Corporate PM Procedures ‐ Consolidate? (long) 4 mons Nick Wellwood
56 PM Training Regime (medium / long) 3 mons Nick Wellwood,Will Burgess-D
57 Handover (as Con) 120 days
58 Handover Procedures in‐Development ‐ Part of PD Toolkit (short) 2 mons Bryan O'Connor,Mark Lewis,Wayne Jensen,As Constructed Working Group
59 Project Capitalisation Process Development ‐ Document 4 mons Bryan O'Connor,Nick Wellwood,Wayne Jensen,Beth Potter,As Constructed Working Group
Procedures (medium)
60 Asset Management Planning Platform 355 days
61 Develop and Agree AMP Templates (short) 1 mon Bryan O'Connor,AMN,External Provider
62 Asset Strategies 280 days
63 Capture and document existing asset strategies (short) 2 mons Bryan O'Connor,AMT
64 Develop / refine asset‐specific Levels of Service (short / medium) 12 mons Bryan O'Connor,AMT
65 State of the Assets Report 40 days
66 Develop State of the Asset Report ‐ Consider Annual Report? 2 mons AMN,Bryan O'Connor,External Provider
(medium) ‐ Note: High‐level at first
67 Asset Management Plans 205 days
68 Develop Draft List of AMPs and their likely sequence. 1 mon AMT,Bryan O'Connor
69 Precinct Plans 120 days
70 Hastings Street Precinct Plan (medium) 3 mons
71 Noosa Riverside Precinct Plan 3 mons
72 Pilot Asset Management Plans 60 days
73 Sand Pumping AMP (short) 3 mons Bryan O'Connor,External Provider,Stephen James,Ashley Saward
74 Noosa Aquatic Centre AMP (short) 3 mons Bryan O'Connor,David Shing,External Provider
75 Asset Class AMPs 80 days
76 Stormwater AMP 3 mons Bryan O'Connor,External Provider
77 Roads AMP 2 mons Bryan O'Connor,External Provider
78 Bridges AMP 2 mons Bryan O'Connor,Allan Hull,Dave Pierce,External Provider
79 Community Buildings AMP 3 mons Bryan O'Connor,Alison Hamblyn,External Provider
80 Support 480 days
81 Asset Management Competency Framework and Plan
82 Determine minimum competencies for AMS roles (medium) ‐ Note: 1 mon AMT,Bryan O'Connor,Will Burgess-Dean
can adopt IAM Competency Framework as a starting point
83 Map competencies of staff assigned to AMS roles (medium) 1 mon Bryan O'Connor,Will Burgess-Dean
84 Undertake competency Gap Analysis (medium) 1 mon Bryan O'Connor,Will Burgess-Dean
85 Develop Competence Development Plan (medium) 3 mons AMT,Bryan O'Connor,Will Burgess-Dean
86 Awareness 280 days
87 AM Induction Pack (medium) 2 mons Bryan O'Connor
88 Staff AM Training Materials 3 mons Bryan O'Connor
89 Develop Asset Information Strategy 180 days
90 Review Current Status (short) 120 days
91 Review Asset Hierarchy (short) 2 mons AMN,Bryan O'Connor,Craig Smit,GIS,Wayne Jensen
92 Map AMS workflows (short/medium) 3 mons Craig Smit,Bryan O'Connor,Wayne Jensen,Allan Hull
93 Determine data requirements for workflow steps (short/medium) 3 mons Bryan O'Connor,Craig Smit
94 Develop / revise Data Standards, as necessary (short) 2 mons AMN,Bryan O'Connor,Wayne Jensen
95 Develop Asset Information Improvement Program (short) 3 mons AMN,Bryan O'Connor,Wayne Jensen
96 Document Control (short/medium) 46 days
97 Determine AMS document control requirements (short / medium) 1 mon Deb Iezzi,Michael Shave,Nick Wellwood,NSC Leadership Team
98 Refine existing Corporate document control system, as necessary 1 mon Michael Shave,Deb Iezzi,Nick Wellwood,NSC Management Team
(medium)
99 Operation 750 days
100 Document the AMP to Budget Process (medium) 2 mons Bryan O'Connor,Wayne Jensen,Martin Drydale,AMT
101 Management of Change 100 days
102 Identify and document possible changes and their influence, by 3 mons AMN,Bryan O'Connor,Nick Wellwood,Paul Bright
asset class (medium)
103 Develop and document measures to mitigate the risks related to the 2 mons AMN,Bryan O'Connor,Nick Wellwood,Paul Bright
changes (medium)
104 Control of Outsourced Activities 40 days
105 Develop Strategic Sourcing Strategy (medium) 2 mons NSC Management Team,Paul Bright,Phill Parkman
106 Performance Evaluation 80 days
107 Quality Management Plan 80 days
108 Investigate integration of AMS in current QMP ‐ Internal Audit 2 mons AMN,Bryan O'Connor,Paul Bright,Phill Parkman
(medium)
109 Develop a Quality Management Plan for Council's AMS (medium) 2 mons Bryan O'Connor,NSC Leadership Team,Paul Bright,Phill Parkman
110 Improvement 562 days?
111 Root Cause Analysis 562 days
112 Capture and document routine Failures: WMS (short/medium) ‐ 24 mons AMN,Bryan O'Connor,Craig Smit
Considered in mobility program
113 Include routine failure review process in maintenance work 6 mons AMN,Bryan O'Connor
management system (medium)
114 Refine capital project post‐delivery reviews to capture AMS 6 mons Bryan O'Connor,Allan Hull,Martin Drydale
requirements ‐ includes triggers for revision of Standards (medium)
115 Develop Improvement Process for the AMS (medium) 6 mons AMN,Deb Iezzi,NSC Leadership Team
116
Project: Noosa Draft RoadMap Task Milestone Project Summary Inactive Milestone Manual Task Manual Summary Rollup Start-only External Tasks Deadline Manual Progress
Date: Wed 24/08/16 Split Summary Inactive Task Inactive Summary Duration-only Manual Summary Finish-only External Milestone Progress
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