2022-11-08 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                            8 NOVEMBER 2022


5.   REPORTS FOR CONSIDERATION OF THE COMMITTEE



1    CONTRACT NO. RP00073 – REGISTER OF PRE-QUALIFIED SUPPLIERS FOR
     PARKS AND LANDSCAPING SERVICES


Author           Parks and Gardens Coordinator – Matt Hansen
                 Infrastructure Services Department

Index            ECM / Subject / Contracting / Contractors & Consultants
                 ECM / Project & Contract / RP00073 Register of Pre-Qualified Suppliers
                 for Parks and Landscaping Services / Reports to Council

Attachments      1.    Evaluation Workbook


EXECUTIVE SUMMARY
•    The report provides a tender evaluation summary and recommendation to award the
     contract to the list of suppliers for inclusion to the Register of Pre-qualified Suppliers
     (ROPS) for Parks and Landscaping Services.
•    The categories/services included in this ROPS are:
     o      Landscape Construction and Maintenance Services including:
            ▪      Garden Bed Landscape Establishment
            ▪      Tree Planting Services (Includes supply, delivery and planting services)
            ▪      Garden Maintenance Services;
     o      Irrigation and Watering Services;
     o      Turf Care Services (Supply, Install and Maintain);
     o      Minor Mowing and Slashing Services; and
     o      Landscape Management and Supervision Services.
•    All suppliers must maintain Public Liability and Workers Compensation – WorkCover
     (where applicable) to remain active on the ROPS.
•    In accordance with Council Procurement Policy and Procedure, an Invitation to Tender
     (ITT) was initiated and attracted 17 responses, with the compliant responses considered
     for further assessment.
•    Council encouraged all capable suppliers to tender, Council intends to utilise this ROPS
     to encourage the development of competitive local business and industry. This may result
     in Council giving preference to local suppliers over non-local suppliers when engaging
     suppliers from the ROPS.
•    Council reminded suppliers of Council’s environment and sustainability goal of achieving
     zero net emissions by 2026 and that it encourages its partners, including contractors to
     contribute to this goal where feasible/appropriate.
•    The ROPS is a register of suppliers that are pre-qualified and capable of responding to
     the Council’s requirements in a timely manner; and where the Council can either:
     o      directly engage a supplier from the ROPS on an as required basis utilising the rates
            provided within the Schedule of Pricing or on other rates as agreed; or
     o      request quote(s) from one or more suppliers on the ROPS on an as required basis
            for fixed term services utilising the rates provided within the Schedule of Pricing or
            on other rates or lump sum price as agreed.


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